Joining the Team: Covering Your Board Bases

@SVPBoulder #nonprofit #governance /emilydavisconsulting /AskEmilyD

JOINING THE TEAM: COVERING YOUR GOVERNANCE BASES

Emily Davis, MNM, CGT Emily Davis Consulting

May 5, 2014

Follow the conversation…

@svpboulder @AskEmilyD

#svpgovernance101 #governance #nonprofit #leadership

#philanthropy

TURN ON YOUR TECH

How many of you are…

q Serving on 1 committee? q Serving on 2 or more

committees? q Interested in joining a board for

the first time? q Currently serving on 1 board? q Currently serving on 2 or more

boards?

QUICK POLL

60 seconds or less

Name & Board role

Question or

challenge

Org name & brief

description

OUTCOMES

MOTIVATIONAL VALUES

Answer this question, “What motivates me to sit on the XYZ Organization’s Board?” ① Get into pairs ②  Pick ONE card from the

deck ③  Share why you chose that

card ④  Switch

PERSONAL PLANNING

1.  Determine mission & purpose

2.  Select the chief executive

3.  Support & evaluate the chief executive

4.  Ensure effective planning

5.  Monitor & strengthen programs & services

6.  Ensure adequate financial resources

7.  Protect assets & provide financial oversight

8.  Build a competent board

9.  Ensure legal & ethical integrity

10. Enhance the organization’s public standing

10 BASIC BOARD RESPONSIBILITIES

ACTIVITY

How does the board as a whole perform the 10 responsibilities listed?

Rate the board as a whole on a scale

from 1 – 4. 4 = Outstanding

3 = Good 2 = Fair 1 = Poor

Set organizational

direction

Provide oversight

Ensure necessary resources

BOARD ROLES & RESPONSIBILITIES

Strategic Priorities

Objectives

Action Items

•  Process not a document

•  Roadmap •  Three-years •  Input from board,

staff, stakeholders •  Narrative, resources,

implementation tools

WHAT IS IT?

Generative

Fiduciary

Governance as

Leadership

Strategic

WHY are we going to do it?

HOW are we going to do it? WHAT are we

going to do?

§  Scanning your external environment

§  Comparative advantage

§  Strategic plans

§  Confronting challenges in traditions & values

§  What matters most to us? §  What does this mean to

us? §  Meaning §  Framing the right issue

§  Tangible §  Operations §  Legal §  Results §  Resources

§  High performing board address all three

§  Great boards know the differences

§  Fundraising in all three

FEARS & HESITATIONS

WHY 100% BOARD GIVING??

GIVING PYRAMID

SPHERES OF INFLUENCE

New gifts

Annual donors

Midsize donors

Major donors

Planned giving

Prospecting Identification Preparation

Cultivating Build the Relationship

Engage the Donor Ask for the Gift

Stewarding Recognition Reporting Communicating Engagement

FUNDRAISING PROCESS

Diversity is key

Individuals

Special events

Foundation grants

Government grants

Corporate sponsorship

Earned income

Service clubs

FUND DEVELOPMENT

2013 SOURCES OF GIVING*

*Source: Giving USA 2014

Yes, but not that much

3 POSSIBLE OUTCOMES

FEARLESS FUNDRAISING: A BOARD MEMBER

CHECKLIST!

Fundraising opportunities and responsibilities for

board members

Be honest. Be realistic. Take a risk!

Legal Hat

Ambassador Hat

Volunteer Hat

THE DIFFERENT HATS WE WEAR…

WHAT DOES IT MEAN TO BE AN AMBASSADOR?

GREAT ELEVATOR PITCHES

To greet or acclaim enthusiastically HONESTY Be Clear and Straight AUTHENTICITY Be Yourself INTEGRITY Be Your Word LOVE Wish Them Well

*Julian Treasure

ENSURE BOARD & ED ENGAGEMENT*

ED is displacing board

GOVERNANCE AS OBSERVATION

ED is in constructive partnership with board

GOVERNANCE AS

LEADERSHIP

ED is going thru the motions with the board

GOVERNANCE AS

ATTENDANCE

ED is displaced by board

GOVERNANCE AS MICROMANAGEMENT

ED ENGAGEMENT

BOARD ENGAGEMENT

* Source: Richard Chair et. al. “Governance as Leadership”

ACTIVITY TIME!

Write “board” in the space provided if you think it is a board responsibility.

Write “staff” if you think it is a

responsibility carried out by the staff.

Write “both” if you think it is a responsibility shared by staff and board.

Board Leads

Shares values thru policies that put mission in action

Hires, supports, assesses ED

Opens funding resources in community

Oversees financial due diligence

Recruits & retains new board members

ED Leads

Develops/ Proposes policy questions

Hires, supervises, motivates staff

Develops & implements programs

Shared Leadership

Strategic plan

Fundraising plan & strategies

Evaluations

Prep board meetings

SHARED LEADERSHIP

SAMPLE BOARD RECRUITMENT TIMELINE

• Review docs & past recruitment • Design self-eval Month 1

• Conduct self-eval & demo matrix • Design application, interview questions & outreach messaging Month 2

• Add to website • Share with networks Month 3

• Schedule & conduct interviews • Invite to board meeting Month 4

• Host at board meeting • Make recommendations Month 5

• Inform candidates • Schedule orientation • Intro board buddies

Month 6

• Debrief process • Gather feedback Month 7

WHAT MAKES ‘EM TICK

• Always YES • Wants to help everyone & everything

• Caution!

OVER-COMMITTED

• Need lots to stay engaged

• Don’t let them sit around

BUSY, BUSY, BUSY

• Verbal & print

• Use titles & acknowledgment

LIKES RECOGNITION

• Stays focused & on track • Great for events • May get discouraged by others lack of support

ORGANIZER

• Lots of ideas for improvement

• Pair with an Organizer to keep things moving

CREATIVE

*Abigail Harmon

BOARD MEETINGS

AGENDA

•  Frequency •  Keep under 2 hours •  Focus on governance •  Strategic plan

priorities, goals •  Mission moments •  Recognition •  Consent agendas

FACILITATION

•  Quorum •  Attendees •  Roberta’s Rules of

Order •  Avoid

micromanagement •  Accountability •  Virtual vs. in person

FACILITATION TIPS

IT’S NOT ABOUT YOU

How does this serve the mission? Does it fit our strategic goals?

What’s our capacity? What does success look like?

Keep it high level!

CONFLICT MANAGEMENT

EVALUATION

PICTURE YOUR LEGACY

Select a card that answers the question: “What is the legacy you want to leave with the board?”

•  BoardSource •  4Good •  The Policy

Governance Model (Carver)

•  Council of Nonprofits •  Roberta’s Rules of

Order •  A Fundraising Guide

for Nonprofit Board Members

•  Nonprofit Board Answer Book

•  Creating Caring and Capable Boards

•  10 Basic Responsibilities of Nonprofit Boards

•  The Board Building Cycle

•  The Nonprofit Policy Sampler

RESOURCES

BOOK SIGNING!

DRAWING!

Books for sale & signing with a discount:

$39.95 + tax

Credit card & check

Emily Davis, MNM Emily Davis Consulting

(720) 515-0581 emily@emilydavisconsulting.com

emilydavisconsulting.com

Joining the Team: Covering Your Board Bases

board giving

competent board

governance bases emily

basic board responsibilities

board role question

xyz organizations board

leadership strategic

adequate financial resources

Government & Nonprofit

Covering Your Bases: 2014 Standards Implementation and...

Covering Your Board Bases Boulder Chamber Orchestra

NC Joining Systems...

PERSONAL FINANCE PRIMER Covering Your Bases!

Joining the Team: Covering Your Board Bases (CBCA)

Covering Your Governance Bases (CCDEA)

Covering the Bases:

Covering Your Board Bases

Covering your bases Implementing approriate levels of...

Covering Your Bases — Refrigerator, Lighting, and Hot...

Covering the Bases in 2014 - Amazon S3 · Covering the...

Joining Joining processes - MIT OpenCourseWare · PDF...

Generic Butt Fusion Joining Procedure for Field Joining of

Covering the Bases of Education and Follow-Up...Covering the...

COVERING AND RADIUS-COVERING ARRAYS - UGent Biblio

COVERING ALL THE BASES - mrmoco.com