Griffith college dublin student handbook 2015
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GRIFFITH COLLEGE STUDENT HANDBOOK
Academic Year 2014 - 2015
Getting Started
Welcome…..2
Our Commitment to Students…..2
Your Commitment to GCD…..3
The Campus…..3
Registration…..4
Student Fees…..6
Key people to know…..8
Student Life
Accommodation…..8
Cars & Parking on Campus…..8
Catering on Campus…..9
Computers, Printing & Photocopying…..9
Counseling Service…..9
Graduation…..10
Alumni Association…..10
Student Feedback….10
Health & Safety…..10
Health Service…..11
International Office…..12
Library…..12
Maintenance…..13
Reception…..13
Student Cards….14
MyGCD, Student Intranet, College Website and Email ….14
Students’ Union and Sports at GCD…..15
Assessments & Examinations…..17
Additional Information…..21
Academic Calendar…..23
2
WELCOME
Welcome to Griffith College Dublin. This handbook contains useful information that you will need
during your time as a student with us. If you can't find what you're looking for here then drop in to your
Faculty Administration Office. You can also check out the Student Intranet, which provides a wealth of
information for our student body.
Griffith College Dublin now has over 7,000 students who attend a broad range of full-time and part-
time courses including undergraduate certificates, diplomas and degrees as well as postgraduate
awards and professional preparatory and short courses. We are proud of the size and diversity of our
student body and welcome and respect all of our students equally.
On behalf of all staff in the College we wish you well in your studies and we hope that your time in
GCD fosters social, personal and academic fulfilment.
OUR COMMITMENT TO STUDENTS
The College’s Student Charter outlines its commitment to all students in endeavoring to:
� Provide excellent teaching and educational resources to enable students realise their chosen
personal and career ambitions
� Promote an attainment culture whereby students are encouraged to give of their best
� Publicly recognise and celebrate the successes of our students in national and international
activities
� Provide a welcoming and nurturing environment where all students are treated with respect
and dignity
� Support and guide students in their academic and personal development towards their educational and personal goals
� Embrace the diversity of our students through full inclusion and through the provision of equal
opportunities for advancement to all
� Provide equality of educational opportunity regardless of personal characteristics and
differences
� Provide for continuous improvement through the active consideration of feedback from students, staff, alumni, employers and other external stakeholders
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YOUR COMMITMENT TO GCD
As a GCD student, you are asked to observe the College’s Student Code of Conduct as outlined below:
� To be considerate of the needs of fellow students, staff and any authorised visitors to the College
� Not to engage in any conduct that is intended or is likely to disrupt teaching, learning, study,
research, ceremonies, recreational activities, meetings, examinations, administration or other activities undertaken by or within the College or organised as part of its approved activities
� To take responsibility, within student accommodation, for the actions of invited guests
� To respect the property of the College and not to use it for unapproved purposes
� To respect that some areas of the college are restricted to staff only
� To attend classes and commit to the learning process
THE CAMPUS
The College’s seven-acre campus has a number of buildings, many of which are of considerable
historical significance.
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Understanding Room Names
The naming convention we adopt will tell you the building, floor and number of each room and is very
easy to follow.
Example: Room A004
A = Arthur Griffith Building 0 = Ground Floor 04 = Room 4
Getting to GCD
Public bus services to the College include the 9, 16, 49, 54A, 68, 68A, 122, and 150. Two Luas stops are
within a 20-minute walk of the College: Rialto on the Red line and Harcourt St on the Green line.
REGISTRATION
Registration involves the accurate recording of personal and academic details on the College
Database that allows the college to contact you with any necessary update of information relevant to
your programme. Successful registration also allows you access to Examinations, in-class tests, online
lecture notes via moodle, the Library and lab access etc.
The College is responsible for ensuring that the personal and academic information submitted to the
external validating bodies for students taking programmes at Griffith College is correct. It is essential
that you ensure that your details on the College’s records are complete, accurate and up-to-date.
Completing your registration means registering online at www.my.gcd.ie and paying your fees in full.
Only then are you fully registered and will you be entitled to access the services provided by the
College to its students.
New students can log in to www.my.gcd.ie using your 7 digit reference number that you will find on
your offer letter and your date of birth as your password in the format day/month/year. For example, if
your date of birth is the 1st of June 1990 you would use 01/06/1990 including the forward slashes.
Returning students can log in to www.my.gcd.ie using your Moodle username and password.
Should you have any queries in relation to the registration process please email registration@gcd.ie.
You must register for the current academic year prior to the commencement of your programme.
Failure to register will result in you not being able to take examinations. There are no exceptions to this
rule.
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What happens if my information is incorrect?
If your details are incomplete or incorrect it affects the College, your validating body, and ultimately
your own academic progress. You may be refused entry to an examination. The external examination
board may not be in a position to approve your work. The College would be unable to communicate
with you. Your examination results and registration material might be sent to an incorrect address, or
the incorrect name or spelling might appear on your award parchment.
How do I change my details?
If your academic or contact details change after you have registered, it is your responsibility to either
update them online at www.my.gcd.ie where permitted or inform your Faculty by submitting a Student
Record Amendment Form (SRAF) to the Faculty Administration Office. The SRAF is available on the
Intranet. The SRAF must also be completed to request a change of elective subject choice. Where it is
applicable, relevant supporting documentation must also be provided to support your request.
Registration for Supplemental Exams and Assignments
If you have failed or did not complete a subject during the academic year, you are required to retake
the subject at the supplemental sitting that is normally held in August. You will be automatically re-
registered by the College for this sitting and invoiced for any relevant repeat fees.
De-registration
The College reserves the right to de-register or withdraw students in the case of poor attendance,
inadequate or inappropriate participation in class, or if found in breach of any College regulation or
policy. Once de-registered, you forfeit all claims on a place in a class and on College facilities, and
any financial grant or assistance being received.
The right to refuse admission
The College reserves the right to refuse admission to any of its programmes of study at its absolute
discretion.
The College reserves the right to make all appropriate enquiries of any applicant and of any student
who has been admitted.
If an applicant or student fails to disclose any information that in the view of the College could affect
the health and safety of others, the College reserves the right to refuse admission or to require the
student to withdraw from a programme of study, as the case may be.
Should you have any queries in relation to the above information or on the College registration
process, please contact registration@gcd.ie.
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Student Cards
You will be given a new student card at the beginning of the academic year. You are asked to upload
a valid photograph as part of the on-line registration process. Once your student card has been
printed, you will receive an email advising you to collect your card from the College Library. You will be
asked to present your student card to gain entry to the examinations halls and you should carry your
card with you whilst on campus. If you need a replacement student card, please contact
studentcard@gcd.ie. A replacement card cost €20.
STUDENT FEES
The Student Fees office manages all student accounts and payment of fees. We have a number of
policies that govern fee-payment procedures in the College. All of our Accounts policies and
procedures are briefly outlined below:
Student Fee Policies and Procedures
• Payment is due in full before commencement of term, unless you have an approved Direct Debit arrangement with us.
• A Registration Fee of €250.00 is applicable each academic year.
• Fines are strictly imposed for late payment of fees.
• Please note that should your student account fall into arrears at any point during the academic
year, access to certain college facilities e.g. access to Moodle, Library facilities etc. will be suspended. Should your account remain in arrears, further sanctions may be imposed by the College, including but not limited to removal from class, non-correction of assignments and
denial of access to examinations. The College also retains the right not to register you with the relevant awarding body (e.g. QQI, NTU etc.).
• It is college policy not to refund fees under any circumstances.
• Should you commence a course and subsequently withdraw or defer from the course at any stage of the academic year, full fees remain due at that point.
• In the event that a student has to repeat a full year of a programme, the fee applicable will be
the standard programme fee for the academic year in which the student repeats the year.
Repeat Modules:
• In the event that a student is repeating one or more subjects and is required to attend class for that subject/s, the standard subject fee is applicable.
• In the event that a student is repeating one or more subjects and is not required to attend class for that subject/s, the fee applicable is €120.00 per subject.
• Students classified for fee purposes as Non EU on application shall retain that fee status and
continue to pay Non EU fees for the duration of their course following admission, whether
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studying full-time or part-time and irrespective of holding a work permit or change of status of
visa.
• Tax relief on tuition fees paid is available on a number of programmes. Further details are available from the revenue website, which can be accessed at www.revenue.ie or alternatively contact Lo-Call 1890 306706.
Methods of Payment:
You may pay your fees using any of the methods mentioned below:
• Pay On-line - students may pay online by credit or debit card at www.gcd.ie/payonline .
• Pay by Bank Giro form - students may pay using a Bank Giro form at any Ulster Bank or Allied
Irish Bank. Giro forms must be collected from the Student Fees office.
• Pay by Bank Draft/Cheque/Postal Order - students may pay by bank draft/cheque/postal order and each of the above should be made payable to Griffith College Dublin. Students can visit the fees office during office hours if they wish to pay in person by this method or may forward any of the above to the following address:
The Student Fees Office
Griffith College Dublin
South Circular Road
Dublin 8
If you are making payment by this method, please state your name and student number on the
reverse side of the bank draft/cheque/postal order.
• Pay by Bank Transfer – students may pay by bank transfer into the college account for which
the college bank details are:
Bank Name: Ulster Bank, 27-35 Main Street, Blackrock, Co. Dublin
Account Name: Bellerophon Ltd.
Account No.: 81754544 Sort Code: 98-53-30 Swift Code: ULSBIE2D
IBAN No.: IE91 ULSB 985330 81754544
If you are using this method of payment, please remember to quote your name and student number on all payment transfers to the college.
• Pay by Direct Debit – students who wish to avail of our direct debit scheme, should refer to the
following link for full information on how to apply for this facility –
www.gcd.ie/directdebitrequest . Details of when your payments fall due are also included at
the above link.
Should you have a query in relation to your fees you are welcome to visit the Student Fees Office (D006), Monday – Friday between 9.30am and 5.30pm. You can also email studentfees@gcd.ie or call
+353 1 4150 493 or +353 1 4150 483 or +353 1 4150 479.
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KEY PEOPLE TO KNOW
Faculty Administrator
Faculty Administrators manage the administrative functions and relevant issues relating to your studies.
These include your attendance record, assignment results, examination results and certified absences.
Contact details and office opening hours can be found on your faculty home page in moodle.
Faculty Head/Programme Director
Your Programme Director/Faculty Head has primary responsibility for all academic matters in relation
to the delivery and assessment of your course. Programme Directors and Faculty Heads in conjunction
with your Faculty Administrator handle all requests for deferrals and student progression issues.
Year Head
Each class group is appointed a Year Head from the academic faculty staff. The Year Head is
responsible for the smooth delivery of your course. In particular, they maintain strong communication
links between the Faculty, students and lecturers in a particular year. Year Heads assist Programme
Directors/ Faculty Heads by providing a similarly supportive role to students within a particular
class/group.
Lecturers & Tutors
Lecturers have primary responsibility for delivering the individual modules of your programme. Should
you encounter any difficulties with a particular module, you should first approach your lecturer/
Tutor.
STUDENT LIFE
Accommodation
The College is delighted to be able to offer high quality accommodation on campus to over 650
students. Griffith Halls enjoys 24-hour security delivering a safe, secure environment for residents. You
can contact the Accommodation Office on +353 1 4163 320. The Student’s Union can also offer you
advice about how to find accommodation off campus and within the Dublin area. Students Union
staff can be contacted on +353 1 4150 418 for more information.
Cars & Parking on Campus
Parking facilities are available on campus. If you wish to park on campus, you must have a valid (2013-
14) College Parking Permit. You can request a parking permit during registration. If you change your
vehicle during the academic year, please remember to transfer your parking permit to your new
vehicle and update your vehicle registration details at www.my.gcd.ie. Should you require a
replacement parking permit for any reason, please contact registration@gcd.ie.
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Catering on Campus
Arthur’s Bar & Restaurant is a superbly designed, state of the art addition to the College. The facility is
run by Campbell Catering, who produces good value meals with fresh, locally sourced products. Daily
menu choices include the “food to go” and “Bleecker Street sandwich bar offering a wide selection of
sandwiches. There is also a traditional hot counter offering a choice of three daily main course options
(including a daily vegetarian option). The newly opened Burger Studio where you can select one of
our homemade burgers and watch it freshly cooked to order. Freshly made salads and specialty teas
and coffees are also available. Opening hours are 8.30am – 8.30pm, Monday to Friday (closing at
3.30pm on Friday) during the semester. Arthur’s is also open for breakfast and lunch on weekends,
subject to demand. The catering teams, led by Chris Brownill, are always happy to assist you and
encourage all feedback. The daily menu can be viewed on Moodle or Facebook (arthursGCD) and
the venue can also be rented out for functions.
Computers, Printing & Photocopying
Currently over 300 Windows PCs and 75 Mac PCs located across 12 computer laboratories, offer
industry standard software for student tuition.
There are over 60 open access PCs available at all times for students to carry out research, work on
assignments and print. A 40-seater Open Lab W004 is available for student use daily and a PC booking
system allows students to secure the use of a PC for scheduled periods in the Open Lab (details on
www.it.gcd.ie). Students can use their ID number to book PCs for assignment or research work. In order
to facilitate all students, this rule is strictly enforced. More details about this system can be found on
www.it.gcd.ie. The Open Lab PCs provide Internet access and Microsoft Office and this Lab is also the
main area for printing with 6 copier/printers located in the print centre next door. The Library also
contains 20 PCs for research and printing, as well as 2 copiers/printers with one offering full colour.
WiFi is available in most locations on campus. The network is called ‘gofreegcd’ and it is an
unencrypted network that requires the configuration of proxy settings on your PC or laptop. Please see
www.it.gcd.ie for a definitive list of locations and instructions on connecting.
COUNSELLING SERVICE
A professional counselor is available to any student experiencing personal difficulties. The service is
completely confidential and free of charge. You can make an appointment by contacting the
counselor, Carole Wardlaw, directly on +353 87 9729335 or by emailing wardlawcarole@gmail.com.
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GRADUATION
This year more than 1,000 students will graduate from Griffith College with Quality Qualifications Ireland
(QQI) formally known as Higher Education Training and Awards Council (HETAC), Nottingham Trent
University (NTU), City & Guilds (CGLI) and GCD qualifications. The 2014 Graduation Ceremonies will
take place on-campus in the Griffith College Conference Centre where, on the day, graduates can
look forward to celebrating their achievements with family, friends and staff. Evening entertainment is
also provided. Further details of this event are available on www.gcd.ie/graduation
ALUMNI ASSOCIATION
Established in 2005, the Griffith College Alumni Association aims to maintain lifelong links with former
students, celebrate their successes, and provide support. Membership of the association is automatic
and free upon graduation (or completion of programmes), and currently stands at 22,000 members
worldwide. Members can avail of the Griffith College Benefit Scheme, which offers discounts on a
range of goods and services. Registration and further details are available at
www.gcd.groupscheme.com. For further details of the Alumni Association, including a full calendar of
events, please refer to our website www.gcd.ie/alumni or e-mail alumni@gcd.ie.
STUDENT FEEDBACK
Since its establishment the College has been aware of the benefits of Quality Assurance. The
importance and indeed effectiveness of, for example, gathering and responding to student feedback
has long been appreciated. In order to ensure that we provide the very highest standards in terms of
educational and other such student services, we ask all of our students to give their feedback on both
their lecturers and the Colleges services and facilities once per semester. Regular feedback like this
allows you to communicate your opinions on certain aspects of College life and also helps us by
providing valuable information for revising, improving and developing the delivery of our programmes
the services we provide. These surveys represent a valuable assessment tool for the College and we
take your responses and suggestions very seriously.
The Colleges Quality Assurance Manual is available for all to view online at
www.gcd.ie/qualityassurance
HEALTH AND SAFETY
Accidents and Emergencies
It is extremely important that any accident or injury is immediately reported to a member of staff in
order to facilitate prompt medical attention. In the absence of a member of staff in the vicinity of the
incident, Reception should be notified, Security may also be contacted at +353 1 4150 495.
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Evacuation and Fire Alarm Response
All College buildings are equipped with fire alarm systems and fire extinguishers. The fire alarms will be
activated and the buildings evacuated if a fire or other incident occurs that endangers persons inside
the buildings. As stated in the College’s Safety Statement whenever a fire alarm is activated you are
required to evacuate the building, go to your nearest assembly point and do not return to the building
until the all clear is given by a Fire Marshall or designated member of staff. If you discover a fire or other
incident that endangers the people inside a building, raise the alarm by breaking the nearest
available break glass point and then follow the evacuation procedures. Do not attempt to tackle a
fire. Please co-operate with all instructions from a Fire Marshall or designated member of staff.
Please note: Fire drills are conducted from time to time. As with actual fire alarms, fire drills require
immediate evacuation of the building and outdoor assembly. Please make yourself aware of your
nearest means of escape.
Property and Equipment
You must not intentionally or recklessly interfere with or misuse any equipment etc. provided for the
safety, health or welfare of students and staff. Should you become aware of any defect in equipment,
or of property, place of work or system of work that might endanger safety, health or welfare you are
requested to report this to a member of staff.
HEALTH SERVICE
Harcourt Health Centre is a combined GP and Dental practice close to Griffith College at the junction
of Camden Street Upper and Harcourt Road.
Doctor Telephone +353 1 475 9544
General Practice Opening Times
Monday: Thursday: 8:00am – 7:00pm
Friday: 8:00am – 6:00pm
Dentist Telephone + 353 1 475 9551
Dental Opening Times:
Monday: 8am – 7pm
Tuesday: 8am -6pm
Wednesday: 8am – 5pm:
Thursday: 12noon – 5:00pm
Friday: 8am -1pm
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INTERNATIONAL OFFICE
The International Office is located on the ground floor of the Daniel O’Connell building
(D009). The International Office acts as a resource for international students in the College.
You can e-mail the International Office at international@gcd.ie or visit the office during their
contact hours (9.30-17.30 Monday - Friday). The International Office will assist you in applying
for a PPS number, opening a bank account and renewing visas.
Special Note on Attendance for International Students
Apart from College regulations as set out above, the Irish Department of Justice Guidelines
outline that International students must maintain an attendance level of 80% or more for the
duration of their course. Any attendance level lower than 80% is not acceptable. The
International Office also monitors attendance on a regular basis to ensure that all
International students adhere to this regulation. If there is a valid reason for non-attendance,
you are required to provide an explanation along with any relevant documentation to your
Faculty Administrator and also send a copy of this documentation to the International Office.
In this case, certified or documented absences will not affect your attendance record.
Visa Extension Letter Requests
This service is only provided by the International Office. Students must apply for a Visa
Extension letter using the on-line letter ordering system – www.gcdinternationaloffice.ie.
Having completed the letter ordering process, you will automatically receive an email giving
the date you must call to the International Office to sign off on your request. When doing so,
you will be given your attendance rate and the date after which you may go to the Garda
National Immigration Bureau to renew your visa. It is imperative that you have a valid email
address when using the on-line letter ordering system. You should apply for a Visa Extension
letter a minimum of 21 days prior to your visa expiring.
THE LIBRARY
All the library staff are there to help with your information needs during your time as a GCD
student. They can assist you with sourcing information for your assignments and dissertation
including access to books, journals and databases. They are there to facilitate you, so please
feel free to consult them at any time.
The Library Collection includes books, journals, dissertations, music manuscripts, CDs, videos,
DVDs and computer software as well as online journals and databases for all faculties. Colour
printing, scanning and photocopying facilities are also available within the library.
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Inter-library loans
We encourage you to contact us if you are finding it difficult to source a particular textbook
or article. If we do not carry it within our own resources we will be happy to see if we can
source it through our contacts. For more detailed information on any of our resources and
how to get the most out of them as well as general information on library policies you can
access our information page through Moodle.
Library Opening Hours
During semester
Monday to Friday: 8:30am - 9:30pm
Saturdays: 10:00am - 6:00pm
Outside semester
Monday to Friday: 10:00am - 8:00pm
Saturdays: 10:00am - 6:00pm
We will open on Sundays during exam times; details will be posted closer to the exams.
Please note: Library opening hours may change from time to time, so keep an eye on new
notices in the Library, on our information page on Moodle and on Facebook.
Contacting the library
Phone: +353 1 415 0490 Email: library@gcd.ie
You can access the library section on the college website at www.gcd.ie/library; we are also
available via the front page of Moodle.
MAINTENANCE
As a student of GCD, you are asked to treat the College buildings and the campus with
respect and in accordance with the Student Code of Conduct. The maintenance team
provides an ongoing service to ensure that the College grounds and classrooms are
maintained at a high standard for both our day and evening students. Please assist them by
disposing of your litter in the bins provided and by noting that eating and drinking is NOT
permitted in classrooms, computer laboratories or in the Library.
RECEPTION
The College’s Reception team provides assistance and direction to students in relation to
room locations and scheduled classes. Reception is open from 8.30am-8:30pm Monday-
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Friday, and 9 -3:00pm on Saturdays and Sundays during semester. Opening hours vary
outside term-time. Please note that Reception staff cannot accept coursework on behalf of
a Faculty, nor can they provide a messaging service on behalf of students, except in
emergency situations.
STUDENT CARDS
A Student card is issued to students at the beginning of every academic year during their
programme of study, and is valid until August 31st of the following year. If you lose your card,
a replacement card is available from the Library for a fee of €20.
All students must carry their GCD Student Card at all times, and must produce it if requested
by a staff member of the College. Your GCD Student Card remains the property of the
College and must be returned to the Library if you withdraw or are deregistered from your
programme of study.
MyGCD, STUDENT INTRANET, COLLEGE WEBSITE AND EMAIL
MyGCD will be your central resource for all your online college needs during your time with
us. Through this site you will be able to access all your Griffith Online services including
Moodle, student email, and online payments.
The site will also provide you with access to your current and past exam results, information
on the Students' Union, the college counsellor, student discounts and more. You will be able
to update your personal information. For example, in the event of a change of address or
phone number you will no longer have to go to your faculty in person, simply update your
details online here.
GCD’s Intranet or Learning Management System (LMS) is called Moodle. It is the main
resource for your programme information. On Moodle you will find all the information on your
programme and subjects including past exam papers, class notes and exam timetables and
results, access to information databases and prevailing College regulations. You will also find
procedures and academic and supplemental registration forms along with information on
the Students’ Union, International Office and much more.
The main GCD sites are:
www.moodle.gcd.ie – the main site for coursework and information
www.webmail.gcd.ie – for accessing your GCD email
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www.it.gcd.ie – for guides and videos on how to print, configuring your laptop, setting up
anti-virus etc.
www.su.gcd.ie – for information on all SU activities.
Your GCD username and password
Once you are fully registered you should be able to log on to all of the GCD systems. Your
username is your student number and your password is your date of birth e.g. 28/05/1983.
Note that if you change your password on one system this will not be reflected in the others.
Terms and Conditions for Use of the GCD College Network
All students sign the ‘Terms and Conditions for Use of the GCD College Network’ form when
they register with the College. No student is permitted to use the College's computer facilities
without having first done so. This form is available at www.gcd.ie/termsandconditions.pdf
and also from the registration office.
Student email
All students are assigned a new college email account. This account will be for life. All
communications from the college will come through this account including assignment
information and exam results so make sure you are in the habit of checking it daily.
Getting help
Contact: IT Helpdesk - W002, +353 1 4150 499 or email helpdesk@gcd.ie
Hours: 9:15am – 7:00pm Monday to Friday
If you have a Moodle specific query please email our dedicated Griffith Online support at
go@gcd.ie. Limited IT support is also available at the Library helpdesk.
STUDENTS’ UNION AND SPORTS AT GCD
Griffith College Students’ Union is the representative body for all GCD students. As the largest
independent College in Ireland, GCD has placed an emphasis on expanding the Students’
Union in line with the expansion of the College. All students are actively encouraged to
become involved so that they can directly influence and organise activities and events. The
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SU Officers hold full-time sabbatical appointments for a period of one academic year and
they are elected by their fellow students every year.
The 2013-2014 SU Officers are:
Paul Walsh (SU Manager)
Aimee Doyle (SU President, Communications and Welfare Officer)
Sean Alari (SU Clubs and Societies Officer)
Claire Aston (SU Vice-President and Entertainments Officer)
The Students’ Union can be contacted by emailing su.president@gcd.ie or alternatively you
might prefer to drop into the SU Office, which is open daily from 9.30am to 9pm Mon to Thurs
and 9.30am to 5pm on Fridays.
The College’s full-time Student Union Manager offers advice on settling into college life and
assists in the running of the SU. The Student Union Manager, Paul Walsh, can be contacted
by emailing paul.walsh@gcd.ie
Sports and Societies
GCD has a range of sports clubs and societies, many of which are organized by students.
Current sports clubs include basketball, rugby, soccer (men’s and women’s), volleyball, table
tennis, pool, darts, and cricket. To become a member of any Club or Society, just sign up
during Freshers’ Week, or contact any Students’ Union Officer for more details. Freshers’
Week takes place in the first week of term, and details for the array of events are available
from the Students’ Union Officers.
Students are encouraged to approach the Clubs & Societies Officer with any ideas for new
clubs and societies. Schedules for all societies and clubs are available from the SU office and
are posted on the College’s Facebook Page.
Sporting Facilities
GCD has use of the nearby Iveagh Grounds sports facilities, which are available to Griffith
College students
There is also a fitness room on campus that all Griffith College students can avail of. It’s
equipped with treadmills, bikes, step-masters, leg curls, rowing machine, abs machines etc.
Before using the fitness room students will be asked for a €50 euro membership fee. (€ 10
deposit and 40 membership/annual fee) deposit in return for their ‘key fobs’ and be required
to sign a ‘conditions of use’ form. The fitness room is unsupervised and therefore students
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must have knowledge of how to use the machines and must take responsibility for their own
safety. There is a pool hall on the top floor of the Meagher Building and the SU also has
sporting goods available for student use on campus including footballs, basketballs, rugby
balls etc.
To organize access to the fitness room or borrow any sporting goods(goods may not be
borrowed overnight – only during Students’ Union opening hours) from the SU Office simply
contact them by emailing su.sports@gcd.ie or phoning +353 1 4150 460 or by dropping into
the Students’ Union. Students are asked to leave their student card with the SU Office until
the borrowed items are returned.
ASSESSMENTS & EXAMINATIONS
Introduction
Your academic progress at Griffith College is normally assessed through a combination of
assignments and examinations. It is the responsibility of every student to acquaint themselves
with the College’s rules & regulations governing examinations (QA E9). All forms and policies
referred to in this section are available to download from the student Intranet (Moodle). If
you have any further questions relating to college assessment procedures please contact
your Faculty Administrator. Alternatively you can contact the examinations office on
examinations@gcd.ie or +353 1 4150 485.
Assignments and Projects
• All course work must be submitted by the appointed deadline. It is college policy not to
grant extensions other than in exceptional circumstances.
• It is important to make and keep a copy of every assignment/ project/ dissertation you
submit to the college.
• Assignments will not be accepted without a signed Assignment Cover Sheet. (These are
available for download on the student Intranet.)
Examinations
For courses that are divided into semesters, examinations typically take place in January and
May. Exams for linear based programmes are in May. A supplemental examination sitting
takes place in August for all courses.
18
PLEASE SEE MOODLE FOR A FULL LISTING OF ALL COLLEGE REGULATIONS REGARDING
EXAMINATIONS, INCLUDING GUIDELINES ON PROCEDURES BEFORE, AFTER AND DURING
EXAMINATIONS.
Prohibited Materials
You are not permitted to take any material into the exam venue that might give you an
unfair advantage over other students. You also may not write notes of any kind on your
person. Items that you may not take into an exam include mobile phones, walkmans, MP3
players, IPods, programmable calculators/ dictionaries, computer hardware/software,
lecture notes, texts, papers, dictionaries and pencil cases. Any unauthorised material found
in your possession will be confiscated immediately and your actions may be construed as an
attempt at cheating. A full investigation will take place, which may result in disciplinary
action.
Your results
Examination results are normally available within 4 weeks of the completion of the
examinations. You may access your results on the my.gcd.ie using your student number and
password. (Semester results remain provisional until they have been approved at the relevant
Exam board at the end of the academic year.) Transcripts of results are only issued in hard
copy to students who have successfully completed their programme. It is your responsibility
to ensure that they are sent to the correct address. Any changes to your contact details can
be made on mygcd.ie or by contacting your faculty administrator before your exam(s).
Interpreting Results
How a module result is calculated.
Each assessment component completed is marked out of 100%, with the minimum pass mark
normally set at 40%. The overall result for each module is calculated by multiplying the result
achieved in each component by the associated weighting and then adding the results
together.
Example of how a module result is calculated
Module Name Allocation of Marks Total 100%
Law of Contract 1 Assignment 30% Examination 70% 100
Student Name Result achieved Result Achieved Overall result
Charlie Browne 84% (*.3 = 25.2) 65% (*.7 = 45.5) 71% (25.2+45.5)
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Module Grades
Assessment Grade Explanation
P Pass
D Pass by Compensation
I Deferred component – must resubmit/retake at next available sitting
WH Result withheld from exam board – contact faculty for further details
F Fail. You must repeat all failed components
NP Did not present. You must resubmit /retake relevant components
W Withdrawn at your own request
AW Withdrawn – College decision
X Exemption granted based on prior learning
APL Result achieved through prior credited learning
Pass by Compensation
In some cases learners are permitted to pass a module or component within a module by
compensation. This is possible when the mark achieved is between (35% - 39%) or (45-49) or
according to the pass mark of the programme.
Rules for passing a module by compensation
The learner has been assessed for all modules within the stage.
The learner has not failed any modules within the stage.
The results from all modules are from 1st
attempts
The learner has achieved the deficit marks in another module within the stage.
Rules for passing a component by compensation
The learner has been assessed for all components within the module
The learner has not failed any component by less than the compensatory pass mark .
The result of the overall module is >= the pass mark or the result of the overall module is
within the overall compensatory mark and the rules of passing a module by compensation
are applicable
Overall Results
How an overall result is calculated
The overall result for each year / stage of your programme is represented by the Percentage
Point Average (PPA) achieved within the year / stage. To calculate the PPA, the percentage achieved in each module is multiplied by the credits allocated to the module to determine the Percentage Credit Score. Example of how an overall result is calculated
20
Module % Achieved Credits % Credit
Score
Business Policy 60 10 600
Operations Management 65 10 650
Financial Management 72 10 720
Buyer Behaviour 61 10 610
Management Applications
45 10 450
Project 50 10 500
Total Credit Score 3530
The Percentage Credit Scores for each module are added together and divided by the total
credits for the year / stage to arrive at the PPA as indicated below
Total Percentage Credit Score = 3530 Total Credits for stage = 60 Percentage Point Average = 58.9
To find out the credits allocated to each module associated with your programme, please
refer to the approved programme schedule, which can be obtained from your faculty.
Overall Results Explanation
Pass Successfully completed all modules in stage
Fail Did not complete one or more modules in stage
WHLD Results withheld from Exam Board – contact faculty for further details
DEF Deferred one or more components/modules in stage
WDRW Withdrawn from Programme – students request
AWDRW Withdrawn from Programmes – College Decision
Award Classifications
How to calculate an Award Classification
The classification awarded is normally based on the Percentage Point Average achieved in the final stage of the programme. The award classification correlates to the PPA achieved and the Award Classification Bands
relevant to your programme of Study. For further information, please contact your Faculty. Award Classification Bands
21
Masters Degree (NFQ Level 9) PPA Award Classification
40-59 PASS
60-69 2nd CLASS HONOURS
>=70 1st CLASS HONOURS
Post Graduate Diploma (NFQ Level 9) PPA Award Classification
40-59 PASS
60-69 MERIT
>=70 DISTINCTION
22
Honours Degree (NFQ Level 8)
Higher Diploma (NFQ Level 8) Higher
PPA Award Classification
40-49 PASS
49-59 2nd CLASS HONOURS GRADE 2
59-69 2nd CLASS HONOURS GRADE 1
>=70 1st CLASS HONOURS
Certificate, Higher Certificate
(NFQ Level 6)
Degree (NFQ Level 7)
PPA Award Classification
40-49 PASS
49-59 MERIT GRADE 2
59-69 MERIT GRADE 1
>=70 DISTINCTION
All awards — other than minor awards and supplemental awards shall be classified
A ‘Pass’ classification of an award is a positive statement of achievement.
Minor Awards and Special Purpose Awards are normally unclassified. Special-purpose awards which have a volume of at least 60 credits and are comparable to a major award (at the same NFQ level) may have the same classification as the major award.
Exam Boards
Examination Board meetings are normally held twice a year, in June and September. The
purpose of the Examination Board is for external examiners to review student work and to
approve students’ provisional results.
What to do if you fail an exam?
What Constitutes a Fail
For most programmes, the pass mark is 40%. If you receive less than 40% in your overall
assignment mark and/or your overall examination mark you must resubmit the assignment
/retake the exam of the failed component for consideration by the supplemental Exam
Board in the autumn at the next available sitting. However, two very important
consequences should be noted:
• Regardless of how well you perform in your repeat exam or assignment the results of that
component will be capped at the minimum pass mark. • For most full time courses, failure in
23
the repeat attempt in any module automatically means you are not normally permitted to
progress to the next stage of the award.
Discussion of results Students are afforded the opportunity of discussing their results with lecturing staff. Such consultations are aimed to give guidance regarding future performance. Requests for a consultation meeting must be submitted in the appropriate manner as outlined in faculty guidelines. Administrative re-check of assessment results A re-check refers to the operation of checking the administrative recording and addition of marks; it does not involve any review of assessment performance. Request for re-checks must be received not later than five working days after the results have been released on my.gcd. The request must be submitted on the appropriate form to the Course Administrator, together with the receipt of fee payment of €100. In the event of an error being found, the fee will be refunded. Appeal of results
Further information on the following is available on Moodle:
• Important info on conduct and guidelines before, during and after examinations
• Special circumstances incl. extensions, deferrals and appeals
ADDITIONAL INFORMATION
Administrative/Student Support Locations and Contact Details
Department/Service Email Address Telephone Number Room Number
Accounts/Fees Office accounts@gcd.ie +353 1 4150 483 D006
Admissions Office admissions@gcd.ie +353 1 4150 411 D013
College Counselling
Service
24
Examinations Office examinations@gcd.ie +353 1 4150 485 D216
` +353 1 4160 348 D216
recruitment@gcd.ie +353 1 4140 498 Link block,
International Office international@gcd.ie +353 1 4150 488 D009
+353 1 4150 449
Library library@gcd.ie +353 1 4150 490 ArthurGriffith,
2nd floor
+353 1 4150 491
+353 1 4150 492
Registration Office registration@gcd.ie +353 1 4163376 D005
Reception reception@gcd.ie +353 1 4150 400 Arthur Griffith,
ground
Students’ Union su.president@gcd.ie +353 1 4150 418 Meagher
Building
Quality Assurance Officer qa@gcd.ie +353 1 4150411 D005
Faculty Locations and Contact Details
Business fiona.dowd@gcd.ie +353 1 4150 416 D105
fiona.lyons@gcd.ie +353 1 4150 425 D105
Computing computing.administration@gcd.ie +353 1 4150 428 W103
Design design.administration@gcd.ie +353 1 4150 423 B Block
Graduate Business School gbs.administration@gcd.ie +353 1 4150 494 A111
Journalism media.administration@gcd.ie +353 1 4150 451 D014
Law law @gcd.ie +353 1 4150 462 D204
Leinster School of Music & Drama leinster.school@gcd.ie +353 1 4150466 B003
Academic Calendar 2013-2014
SEMESTER 1
SEMESTER 2
Week W/C Date Activity Week W/C Date Activity
16/09/2013 Semester One Induction 20/01/2014 Semester Two Induction
25
1 23/09/2013 Lectures Start 19 27/01/2014 Lectures Start
2 30/09/2013 20 03/02/2014 Prep Boards
3 07/10/2013 21 10/02/2014
4 14/10/2013 22 17/02/2014
Provisional Results
Released
5 21/10/2013 23 24/02/2014
6 28/10/2013 24 03/03/2014
7 04/11/2013 GCL Graduation 4th 25 10/03/2014
8 11/11/2013
Assignment Week /
Graduation Ceremonies 26 17/03/2014 Assignment Week
9 18/11/2013
27 24/03/2014
10 25/11/2013 28 31/03/2014
11 02/12/2013 29 07/04/2014
12 09/12/2013 30 14/04/2014
13 16/12/2013 Lectures End (20/12) 31 21/04/2014 Lectures End (25/4)
14 23/12/2013 32 28/04/2014 Study Week
15 30/12/2013 33 05/05/2014
Exams Start Wed May
7th
16 06/01/2014
Exams Start Wed 8th
Jan 34
12/05/2014
17 13/01/2014 35 19/05/2014
Exams Finish Wed May
21st Fashion Show May
21st
18 20/01/2014
Exams Finish Wed Jan
22nd / Jan 22 open day 36 26/05/2014
Semester 3
Week W/C Date Activity
40 23/06/2014 Results released (27/06)
41 30/06/2014
26
42 07/07/2014
43 14/07/2014
44 21/07/2014
45 28/07/2014
46 04/08/2014 Exams Start Wed 6th
47
48 18/08/2014 Exams Finish Friday 22nd
49 25/08/2014
50 01/09/2014
51 08/09/2014
52 15/09/2014 Results Released (20/09)
53 22/09/2014
Semester One 14/15
Lecturers Start
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