Google Sites Caribbean Disaster Commons
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Project of ACURIL/EGCTI-UPR with the sponsored of UNESCO, Caribbean and Latin American Region
ACURIL XLI TAMPA, FLORIDA, MAY 30 – JUNE 3, 2011
as a Wiki Sites
ACURIL’s Caribbean Disaster Commons with Google Sites, being worked out collaboratively
As a Wiki
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Contents of the workshop – Part I – The Basics
Introduction Creating a
Google Sites Account
Creating a separate page
Editing the page
Editing the Structure of
the site
Privacy and sharing
management
Creating a sub-page
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Introduction v The development of information and communication
technologies has had a significant progress that give way to new opportunities in the provision of services and access to information. Organizations, including libraries and archives are using technological resources for document and archival creation and management more frequently.
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©2011. ACURIL/GSIST-UPR/UNESCO
Introduction v Natural and human made disasters bring loss and break the
organizational structure of an information unit. The creation of a collaborative virtual space, such as a Wiki, dedicated to collect information and electronic documents related to disaster preparedness, mitigation and research in information units of the Caribbean will be a great contribution to the Caribbean libraries and archives.
ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011
Organization and Management of Documents
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v Document: Etymologically comes from the Latin documentum, derived from the verb docere: to teach, instruct. “Recorded information, that is, data or information fixed or inherent to a support”. (Vázquez Murillo, 2008) “The combination of a support and information recorded on it, which can be used as evidence or for consultation”. (Diccionario de terminología archivística, 1988)
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Characters of Documents
Externals: 1. Class 2. Type 3. Format 4. Amount 5. Form
Internals: 1. Producing Entity 2. Functional Origins 3. Date and Place of
production 4. Substantive
content
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Document Values v Primary or Administrative : Its principal objective is
to capture the management of a particular activity, the development of a function that manifests reliably by the written redaction. (Vázquez Murillo, 2008)
v Example:
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©2011. ACURIL/GSIST-UPR/UNESCO
Document Values (continuation)
v Secondary or Historical: Its main objective is to serve as a source for historical research and cultural action. (Vázquez Murillo, 2008)
v Example:
Budgets / Fiscal Years
Incidence on Quality of Life
Economic Model of Development
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Life Cycle of Documents
First Age
Planning
Processing
Second Age
Validity
Precautionary term
Third Age
Documental Selection
Permanent or Historical
Phase
(Vázquez Murillo, 2008)
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Classification of Documents
• Original • Copy • Draft • Minute
• Sustantives or Characteristical
• Facilitative or Common
• Disposition or imperatives
• Testimonials • Probatories
• Mandatory Broadcast
• Open Access • Confidential • Secrets
Level of Accessibility
Documental Type
Documental Tradition
Type of Function
(Vázquez Murillo, 2008)
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©2011. ACURIL/GSIST-UPR/UNESCO
Classification of Documents
• Previous to the fact
• Simultaneous
• Posteriors
• Old • Current
• Public • Private
• Visual or Visible
• Sound Audibles
• Audiovisuals • Virtuals
Human meaning
Legal Area
Temporal Relation
Text Support
(Vázquez Murillo, 2008)
ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011
Archives and Libraries
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Archive
“One or more sets of documents, whatever their date, form and material support, accumulated in a natural process by a person or public or private institution in the course of their management, conserves, respecting that order, to serve as testimony and information for the person or institution that produces it, for the citizens or to serve as sources of history”. (Heredia, 1987)
“Institution responsible for receiving, processing, inventory, maintenance and service of documents”.
(Dictionary of archival terminology, 1988)
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Library
“Institution whose purpose is the acquisition, preservation, study and exhibition of books and documents”. (Dictionary of the Spanish Royal Academy, 2001)
“The organized collection of printed books, magazines and other graphic materials (audiovisuals, etc.) with appropriate personnel to provide services to users based on their information needs, research, education and recreation”. (UNESCO, 1994)
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Difference Archive - Library v The primary function of libraries is to make information
resources available to users. v It is also true of the archives, with one fundamental
difference: the documents, as a result of the administration, have probative value of legal and administrative character in a given period of its life, during which there are not freely accessible.
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©2011. ACURIL/GSIST-UPR/UNESCO
Archival Document
“Information object that records acts or transactions of the society and thus, has a functional nature that gives administrative and patrimonial value”. (Amoroso, 2009)
“Information created, received and kept as evidence and information by an organization or individual in compliance with legal obligations or in the development of their transactions and business activities”. (Norm ISO 15489, 2001)
Its definition is not determined by its support or by type of
registry, but for the role of the information they provide.
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Classification of the archives Ty
pe o
f Ins
titut
ion • Native
• Foreign • State • Non- State • Nationals •
Provincials •
Municipals • For profit • Non-Profit A
mou
nt o
f Ins
titut
ions
• Singulars • Multiples
Loc
atio
n in
Sys
tem
• Administrative • Historical
Am
ount
of U
sage
• Actives • Semi
actives • Inactive
(Vázquez Murillo, 2008)
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Classification of the archives
(Vázquez Murillo, 2008)
Rel
atio
n w
ith F
inal
Des
tiny • Provisional
• Permanent
Feat
ures
Set
s • Specials • Specialized
Info
rmat
ion
Type
• Free Access • Confidentials
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TIC and Archives v The effect that technology has had on the archives has
been of consolidation, because to know them and identify the advantages they offer gives us the possibility to automate many processes: storage and substitution of supports, transfer, control of disposal, description, distribution , etc.
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Electronic Management of Documents
v Conceived for the development of all admin is t ra t ive act iv i t ies in an of f ice environment that will allow from the automatic entry of documents, the processing through the network, recovery and accessibility systems. (Cruz, 1987)
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Electronic Document
“Archival document that is created in electronic form”. (Duranti,
2007)
ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011
Conservation and Preservation of the Patrimonial Documents
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Conservation “Comprises specific plans and practices relating to the protection of library and archival materials from deterioration, damage and neglect, includes the methods and techniques developed by qualified personnel” . (Dereau, 1988) “Measures to adequately protect the documents, in order to prolong its use in optimal conditions for as long as possible”. (Carpallo, n.d.)
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Preservation
“Organization and programming of all aspects and activities related to conservation of collections”. (Brandt, 1994)
“Group of procedures and measures aimed at permanent safeguarding and securing physical integrity of the documents regardless of their support”. (ICAI, 2006)
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©2011. ACURIL/GSIST-UPR/UNESCO
Digital Preservation
“Processes that are used in order to preserve information and any other patrimonial document available in digital format and to ensure permanent access to them”. (National Library of Australia, 2003)
“Group of activities necessary to ensure that digital objects may be located, accessed and used in future”. (Gallart, 2009)
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Patrimony
“Legacy of the past, our current assets and what we bequeath to future generations”. (UNESCO, 2003)
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Patrimonial Documents
“Documents that have two characteristics: they are considered archival documents, and in turn bear witness to an event or circumstance”. (UNESCO, 2003)
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Digital Patrimony v The Constitution of the UNESCO on article I,
subsection c) reads: “Assuring the conservation and protection of the world’s inheritance of books, works of art and monuments of history and science, and recommending to the nations concerned the necessary international conventions;
By encouraging cooperation among the nations in all branches of intellectual activity… initiating methods of international cooperation calculated to give the people of all countries access to the printed and published materials produced by any of them”.
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Digital Patrimony v The Guidelines for the Preservation of Digital Heritage
of the UNESCO (2003) reads:
“Resources of human knowledge or expression, whether cultural, educational, scientific and administrative, or embracing technical, legal, medical and other kinds of information, are increasingly created digitally, or converted into digital form from existing analogue resources. Where resources are “born digital”, there is no other format but the digital original.”
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Digital Patrimony(continuation)
“Digital materials include texts, databases, still and moving images, audio, graphics, software, and web pages, among a wide and growing range of formats. They are frequently ephemeral, and require purposeful production, maintenance and management to be retained.”
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Why Preserve? v Some documents are conceived as electronic rather
than on paper. v Applications to create electronic documents change
frequently and in a short period of time.
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Why Preserve? (continuation)
v We must preserve and make the digital heritage of all regions, nations and communities, to promote the presence of all peoples, nations, cultures and languages as time goes by. (UNESCO, 2003)
v The objective of preserving the digital heritage is to
make it accessible to the public.
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Why Preserve? (continuation)
It is necessary then: 1) Guarantee permanent access, and 2) Guarantee the protection of private information.
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How to Preserve?
v The modes of preservation are different, as are many resources to protect, the important thing is to create a conservation and preservation program that corresponds with the principles of :
1. Continuity, and 2. Selection of information.
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Principle of Continuity
Principle
of Continuity
Production
Existence
Access
M e a s u r e s t o b e t a k e n f r o m i t s creation to usage.
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Principle of Selection
Through policies, standards and procedures must respond to the following :
1) What to preserve?
a) Identify those documents for its functionality, testimony, evidence or proof of the acts of the society are documental heritage.
b) Document the origin and history of the document. c) Identify and document: method of storage, backups, security
mechanisms.
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Principle of Selection (continuation)
2) Who is responsible for the program?
3) For how long?
a) Establish term retention and accessibility of the document in the current technical infrastructure.
a) Assign tasks and responsibilities to the members of the conservation program.
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Preservation Program
The key objectives of digital preservation programs are:
1) Norms 2) Organizational Structure 3) Preservation policies and planning 4) Service Providers
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Norm ISO 15489
v Emerged to standardize international best practices in document management.
v Proposes to establish a framework for the management of documents in any format or media and in any type of organization.
v Its aim is to standardize policies, procedures and practices of archival documents management to ensure adequate care and protection, and allow the evidence and the information they contain may be recovered in a more efficient and effective manner.
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Norm ISO 15489 (continuation)
Use the fo l lowing methodo logy fo r the implementation of the management system:
1) Preliminary investigation; 2) Analysis of activities; 3) Identification of requirements for documents; 4) Evaluation of existing systems; 5) Identification of strategies to satisfy the requirements (risk
levels); 6) Redesign of processes (management system); 7) System implementation; and, 8) Post-implementation review.
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Internal Regulations
The organization creates an internal regulation of conservation and preservation of documents, which may contain the following structure:
1) General dispositions; 2) Description of the information unit; 3) Document management (processing, management,
concentration, historical archive, etc.); 4) Conservation of documents; 5) Availability of documents; 6) Preservation of documents; 7) Others (sanctions, transients, etc.)
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Policy and/or Disaster Plan
v The essential points are, to diagnose the current state of collections, establish priorities for preservation and conservation, in addition to estimating the value of collections.
v Raise awareness of the importance of collections
and resources, and how through the implementation of the plan can improve and maintain them better, reflecting in an economic benefit for the institution.
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Content of the Policy
I. Introduction II. Context (information unit, users, colections and services). III. Goals, objectives and priorities of the plan IV. Conservation, Preservation and Restoration Program (value
of collections or resources to maintain, description and condition, maintenance activities, preservation and conservation)
V. Disaster Plan (training of staff, identification of resources to save, supporting documents, links to agencies, recovery area, potential sources of hazards and risks, actions to take)
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List of Descriptors
v It is a controlled and structured list of terms used in subject analysis and retrieval of documents.
v For Spanish link to: Centro Regional de Información sobre Desastres América Latina y el Caribe: [http://www.cisas.org.ni/gestion/conceptos/vocabulario.pdf]
v For English link to: Controlled Vocabulary on Disaster Information by Caribbean Disaster Information Network. (CARDIN). [http://mona.uwi.edu/cardin/virtual_library/docs/1127/1127.pdf]
ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011
Strategies of Conservation
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Objectives
v To ensure the eligibility and intelligibility of the documents to be preserved.
v Preserve their authenticity. v Provide security for confidential documents.
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Most Discussed Strategies:
v Preservation of Technology v Conversion v Emulation v Migration
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Migration
“The periodic transfer of digital materials from one configuration to another or from one generation to another”. (Rothenberg, 1995)
Objective: That the documents may be accessible by the existing technological systems, and that people can present, retrieve and use the same regardless of the constant changes in technology.
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Advantages: 1) It promotes the upgrade of the media; 2) Solves the obsolescence of storage in which documents
are created; 3) Promotes the optimal use of physical space. Disadvantages: 1) It can be expensive, slow and routine. 2) Involves loss of information.
Migration (continuation)
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Why a Commons?
Introduction – Theoretical Frame
“The influence and adoption of technology has transformed libraries. The library is a center of knowledge with adaptation of technology, reconfiguring spaces to accommodate this transformation. “ “The commons should include defined spaces, flexibility and adaptability, staff and technology. It is a space shared in common. ”
(Tise, 2011)
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Introduction – Theoretical Frame
“How do we change the mindset to use non-traditional learning spaces to keep students interested? If we have the vision of what we want to create, this is how we can change.” “The experience of a community of practice, as Wenger said, allows us to create knowledge. That is what is done in a commons.”
(Hanson, 2011)
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• A collaborative Web site comprises the perpetual collective work of
many authors. Similar to a blog in structure and logic, a wiki allows anyone to edit, delete or modify content that has been placed on the Web site using a browser interface, including the work of previous authors. In contrast, a blog, typically authored by an individual, does not allow visitors to change the original posted material, only add comments to the original content.
• The term wiki refers to either the Web site or the software used to create the site.
• Wiki wiki means "quick" in Hawaiian. The first wiki was created by Ward Cunnigham in 1995.
(Webopedia, 2011)
Introduction – Wiki
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Introduction – Google Sites • An open source tool that allows to create safe web pages in
a simple way, for intranets and team projects without the use of HTML code.
• Store documents, presentations, videos, and other elements. Teams stay organized.
• Google Sites works with PC, Mac and Linux. • Administrators may grant permissions to the shared use of
documents within the team, authors may share or may not share any time.
(Google Sites, 2011)
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Examples of the use of Google Sites as a Wiki in Libraries
Lafayatte Elementary School Commons Wiki Creating process
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Lafayatte Elementary School Commons Wiki
Examples of the use of Google Sites as a Wiki in Libraries
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©2011. ACURIL/GSIST-UPR/UNESCO
National Libraries
Public Libraries
Academic Libraries
School Libraries
Special Libraries Archives
A Commons Wiki for Disaster Preparedness, Mitigation and Research
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©2011. ACURIL/GSIST-UPR/UNESCO
Getting Started
Part I – Creating a Wiki Using Google Sites – The Basics
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©2011. ACURIL/GSIST-UPR/UNESCO
Create an Account in Google Sites
Go to http://www.sites.google.com
If you own a
G-mail account
Creating a Google
account.
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©2011. ACURIL/GSIST-UPR/UNESCO
Assign a Google Username and Password
Select a password
Select a
username
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©2011. ACURIL/GSIST-UPR/UNESCO
Create a New Site to Build a Wiki
Click here
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©2011. ACURIL/GSIST-UPR/UNESCO
Naming the Wiki
Select this template to begin
Choose the name of your wiki, no longer
than 30 characters long.
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The Site/Wiki is Created
Notice your name on top, as site creator/author, and three important
buttons.
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©2011. ACURIL/GSIST-UPR/UNESCO
Creating a New Page
Select this option.
Click here for individual page
Name the new page
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The New Page is Created
To manage the new page, please click edit page.
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Editing a Page
Add content
Save your changes
Give a title to the page created
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Creating a Page within a Page
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Creating a Sub-page
Click here
Name the sub-page and select
the second option this time.
Click here
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The Sub-page is Created
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More actions – Editing the Structure of the Site
Click on More actions and select page templates.
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Changing the Page Template – More actions
Preferred for the structure of the wiki
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Moving a page – More actions
It allows changing the order of the pages.
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Page settings – More actions
Check or uncheck as the site is built. It depends on the material that wants to be shared on each
page. Save your changes.
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Manage the site appearance – More actions
Edit content of the header or
sidebar, change the logo/banner of the site, save
the changes.
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Colors and Fonts – More actions
Select the parts of the page that need to change
its color, customize, and save changes
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©2011. ACURIL/GSIST-UPR/UNESCO
Themes – More actions
Choose a theme and save the changes.
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Privacy and site permissions – More actions
2. Choose collaboration level.
1. Write the e-mail address
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Contents of the workshop – Part II – The Advanced
Introduction/ Recapitulation
Components of a Wiki
Different uses for page templates
Creating Tabs Make a Table of Contents Inserting images
Collaboration Policies
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©2011. ACURIL/GSIST-UPR/UNESCO
– Theoretical Frame • Documents • Preservation • Commons • Wiki
– Google Sites – Getting Started, The Basics
Introduction/Recapitulation: Google Sites as a Wiki --Part I
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Getting Started
Part II – Creating a Wiki Using Google Sites The Advanced
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Elements of a Wiki
About the Wiki
Team Members Mission Objectives Contact
Information
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About the Wiki / Objectives
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Team Members / Contact Information
It is important to let users know who are the contributors and
collaborators and how to contact them.
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Different uses for page templates
Web Page Template
Announcement Templates
File Cabinet Template
List Template
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1. Press the Create page
button
Remember… How to create a page using Web Page Template
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2. Choose
Web page
template
3. Name the new page 4. Select where you want to put the new page. 5. Press the Create Page button
Remember… How to create a page using Web Page Template?
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©2011. ACURIL/GSIST-UPR/UNESCO
Examples of each Page Template
Web Page
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Now… How create a page using Announcements Page Template.
2. Choose
Announcements
template
1. Press + Create page button
3. Name the new page 4. Select where you want to put
the new page. 5. Press the Create Page button
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Examples of each Page Template.
Announcements
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Now… How create a page using File Cabinet Page Template.
1. Press + Create page button
3. Name the new page 4. Select where you want to put
the new page. 5. Press the Create Page button
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Examples of each Page Template.
File Cabinet
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Now… How create a page using List Page Template.
1. Press + Create page button
3. Name the new page 4. Select where you want to put
the new page. 5. Press Create Page button
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Examples of each Page Template.
List
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Changing Layout
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Changing Layout – Example – Three Columns
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Creating Tabs
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Creating Tabs
1. Go to Manage Site click the More Actions button.
2. Select Site layout
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Creating Tags 3. Click above Change site
layout
4. Mark on Horizontal
navigation bar
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Creating Tabs
5. Press on edit content
7. Press OK
6. Click on Add page Well done!
You did it!
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents
1. Add a Table of contents
gadget.
2. Edit your Sidebar.
3. Add a Subpage listing
gadget. (Only in the inside
of a page.)
There are three options.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents – using a Table of contents gadget
Press on edit content
This option is only functional when you add
the gadget for the first time. If you deleted a
Table of Contents gadget, you can not add
the contents in a new table.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents – using a Edit Sidebar
1. Select Edit sidebar.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents – using a Edit Sidebar
In the sidebar column the following things can be done: 1. Edit content in the
Navigation space that is provided (table of contents).
2. Add new items, such as: other Navigation space, or any elements, like text box or a countdown box.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents – using a Edit Sidebar
1. To edit a Navigation
space: a. Rename de title
and mark or unmark to display it.
b. Add page or URL to your Navigation space.
c. Click on OK
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents – using a Edit Sidebar
2.To add a sidebar item: a. Click above Add a sidebar item
2. To add a sidebar item: b. Select the item you preffered. c. Edit the item was created.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Make a Table of Contents – using a Subpage listing
(Only at the interior of a page.)
Press on edit content
The Subpage listing will appear in the page.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Inserting Images
Press on edit content
Click on Insert and then select Image
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
1. Click on Choose File to select an image from your
computer.
2. Then, select OK.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Inserting Images – Example
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
• By its collaborative nature, it invites information professionals and experts in the field to contribute valuable resources and information in all the main languages used in the Caribbean, oriented to Libraries, Archives and Information Centers.
• Please, contact us at: caribbeandisastercommons@gmail.com
Collaboration Policies
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Create a Collaboration Policy to manage Information in the Wiki.
CARIBDISCOM Collaboration Guidelines
Policy and Procedures The purpose of this project is to gather all the information found online and shared
documents by experts in the field, by content areas in the wiki. Only those entries that are relevant to any of the main subject categories, evaluated
by the project directors along with other experts in the field, will be considered for publication in the wiki.
Entries in the main languages spoken in all Caribbean countries will be accepted. All articles involved with this project must be linked to either an academic entity,
such as a University, Research Institution, Library, Archive, School, or a Disaster Management Organization (ex. UNESCO’s Disaster Prevention) or Professional Association (ACURIL) or a Project (ex. CARDIN), relevant to the main subject categories.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
A Closer Look at the Caribbean Disaster Commons Wiki
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
Recap Creation of a
Google Sites Account
Creation of a separate page
Editing the page
Creation of a sub-page
Editing the Structure of
the site
Privacy and sharing
management
Components of a Wiki
Creation of Tags
Adding content columns on a
page
Inserting images
Collaboration Policies
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References Amoroso, Y. (2009). Gobierno electrónico: el reto de la gestión y conservación
permanente de la información digital. XIII Congreso Iberoamericano de derecho e informática, Universidad de Lima, Perú (10-14 noviembre)
Archivo General de la Región de Murcia. (2009). Manual de organización de documentos en archivos de oficina. Murcia, España: Imprenta Regional
Beagle, D.R. (2006). The Information Commons Handbook. New York, NY: Neal-Schuman Publishers.
Biblioteca Nacional de Australia. (2003). Directrices para la preservación digital del patrimonio digital. Recuperado de http://unesdoc.unesco.org/images/0013/001300/130071s.pdf
Borrell, A.; Cueto, A.; Castillo, D. & Mazorra, Y. (2004). Lineamientos para la conservación de documentos en la Biblioteca Médica Nacional de Cuba. Recuperado de: http://bvs.sld.cu/ revistas/aci/ vol12_5_04/aci12504.htm
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References Boya, R. (2008). Conservación de documentos a largo plazo. Sociedad de la
Información; Febrero: 8 Brandt A. (1994). Conservación preventiva: principales orientaciones, estrategias
y métodos. IFLA Journal; 20(3): 276-83 Carpallo, A. (s.f.). El papel de la “conservación documental” como disciplina al
servicio de los profesionales de la documentación. Recuperado de http://www.ucm.es/info/multidoc/ multidoc/revista/num10/paginas/pdfs/acarpallo.pdf
Casellas, L. E. (2009). La norma ISO 15489: Información y documentación: gestión documental. Caracas, Venezuela: Universidad Simón Bolívar.
Cruz, J. R. (1987). La catalogación de documentos. Bilduma, 1, pp. 129-143 Cruz, J. R. (2005). Manual de archivística. Madrid: Fundación Germán Sánchez
Ruipérez
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References Dereau, J. M. & Clements, D. W. (1988). Principios para la preservación y
conservación de los materiales bibliográficos. Madrid: Dirección General del Libro y Bibliotecas
Diccionario de términos técnicos en línea. Recuperado de http://tecnologia.glosario.net/terminos-tecnicos-internet/digitalizar-500.html
Dictionary or Archival Terminology = Dictionnaire de Terminologie Archivistique. (1988). Munich: K. G. Saur
Digital preservation management: Implementing short- term strategies for long-term problems. Recuperado de: http://www.icpsr.umich.edu/dpm/
Duranti, Luciana. (2007). El concepto de documento archivístico en entornos experienciales, interactivos y dinámicos: Ensayo de discusión. Vancouver, Canadá: InterPARES
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References Google Sites for Business(2011). Google Sites. Recuperated on 5/14/2011 at
http://www.google.com/apps/intl/es/business/sites.html#utm_medium=e t&utm_source=sites-en&utm_campaign=crossnav
Gonzáles-Cam, C. (2007). La Importancia de la Digitalización de Archivos para la Biblioteca. Convención Nacional de Centros Binacionales. Trujillo, Perú, 11-12 Octubre 2007. Recuperado de http:// eprints.rclis.org/bitstream/10760/10647/1/La_importancia_de_la_digitalizaci%C3%B3n_de_archivos_para_la_bi%E2%80%A6.pdf
Heredia, A. (1991). Archivística General: teoría y práctica. Sevilla: Diputación Provincial
Información y documentación. Gestión de documentos. Proyecto UNE-ISO 15489-1. (2005). Revista Española de Documentación Científica; 28 (1) : 87-116
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References International Federation of Library Associations and Institutions(IFLA).
(Producer). [Tise, E. and Hanson, A. ](2011,March 30). The Challenge of and Strategies for Equal Access to Information with Learning and Research Commons in Libraries in the Caribbean: Moving Towards the Future and the Future is Here!. [Audio podcast]. Retrieved from http://conference.ifla.org/ifla77/news/podcasts-and-video-from-the-learning-research-commons-conference-now-available
Pontificia Universidad Católica de Valparaíso. (2010). Manual de procedimientos para la catalogación de documentos patrimoniales, históricos y etnográficos. Valparaíso, Chile: Libra.
Real Academia Española. (2001). Diccionario de la Real Academia Española. (22. ed.). Madrid, España: Autor.
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References Rothenberg, Jeff (1995) Ensuring the Longevity of Digital Documents. Scientifi c
American; 272(1): 42–7 Rothenberg, Jeff (2008). Digital preservation: The uncertain future of saving the
past. Rand Europe. Recuperado de: http://www.rand.org/content/dam/rand/pubs/research_briefs/2008/ RAND_ RB9331.pdf
Tanodi, A. (1975). Manual de archivología. Córdoba : Centro Interamericano de Formación de Archiveros.
United Nations Educational, Scientific and Cultural Organization (2003). Actas de la conferencia general: Volumen 1, Resoluciones. Recuperado de http://unesdoc.unesco.org/images/0013/001331/ 133171s.pdf#page=85
Universidad de Alicante. (2003). Manual de organización de archivos de oficina. Recuperado de http://www.ua.es/es/bibliotecas/archivo_generaln/index.htm
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
References Universidad ICESI. (2009). Documentos patrimoniales o culturales. Recuperado
de http://www. icesi.edu.co/servicios_apoyo/documentos_patrimoniales_culturales.php
Vázquez Murillo, M. (2008). Administración de documentos y archivos: planteos para el Siglo XXI. Buenos Aires: Alfagrama
Vázquez Murillo, M. (2006). Cómo seleccionar documentos de archivo. Buenos Aires: Alfagrama
Wiki . Webopedia, (2011). Recuperated on 5/14/2011 at http://www.webopedia.com/TERM/W/wiki.html
ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki
©2011. ACURIL/GSIST-UPR/UNESCO
CREDITS Project of the Program of Continuing Education and Professional Development of the Asociation of Caribbean University, Research and Institutional Libraries (ACURIL) and the Graduate School of Sciences and Technologies of Information, University of Puerto Rico, co-sponsored by UNESCO, Caribbean and Latin America Region.
http://executivesecretariat.acuril.org ; executivesecretariat@acuril.org
Tutors: Cindy Jiménez-Vera(cindyjvera@gmail.com) Yariliz Quiles-Martínez (yrquilesmartinez@gmail.com)
With the Collaboration of the ACURIL WebTeam
Thank you very much for your attention.
We invite you to explore
T
As an alternatuve tool,
To preserve patrimonial documents
in your information unit,
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