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Project of ACURIL/EGCTI-UPR with the sponsored of UNESCO, Caribbean and Latin American Region ACURIL XLI TAMPA, FLORIDA, MAY 30 – JUNE 3, 2011 as a Wiki Sites ACURIL’s Caribbean Disaster Commons with Google Sites, being worked out collaboratively As a Wiki
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Page 1: Google Sites Caribbean Disaster Commons

Project of ACURIL/EGCTI-UPR with the sponsored of UNESCO, Caribbean and Latin American Region

ACURIL XLI TAMPA, FLORIDA, MAY 30 – JUNE 3, 2011

as  a  Wiki Sites

ACURIL’s Caribbean Disaster Commons with Google Sites, being worked out collaboratively

As a Wiki

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ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki

©2011. ACURIL/GSIST-UPR/UNESCO

Contents of the workshop – Part I – The Basics

Introduction Creating a

Google Sites Account

Creating a separate page

Editing the page

Editing the Structure of

the site

Privacy and sharing

management

Creating a sub-page

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©2011. ACURIL/GSIST-UPR/UNESCO

Introduction v The development of information and communication

technologies has had a significant progress that give way to new opportunities in the provision of services and access to information. Organizations, including libraries and archives are using technological resources for document and archival creation and management more frequently.

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©2011. ACURIL/GSIST-UPR/UNESCO

Introduction v Natural and human made disasters bring loss and break the

organizational structure of an information unit. The creation of a collaborative virtual space, such as a Wiki, dedicated to collect information and electronic documents related to disaster preparedness, mitigation and research in information units of the Caribbean will be a great contribution to the Caribbean libraries and archives.

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ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011

Organization and Management of Documents

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©2011. ACURIL/GSIST-UPR/UNESCO

v Document: Etymologically comes from the Latin documentum, derived from the verb docere: to teach, instruct. “Recorded information, that is, data or information fixed or inherent to a support”. (Vázquez Murillo, 2008) “The combination of a support and information recorded on it, which can be used as evidence or for consultation”. (Diccionario de terminología archivística, 1988)

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©2011. ACURIL/GSIST-UPR/UNESCO

Characters of Documents

Externals: 1.  Class 2.  Type 3.  Format 4.  Amount 5.  Form

Internals: 1.  Producing Entity 2.  Functional Origins 3.  Date and Place of

production 4.  Substantive

content

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©2011. ACURIL/GSIST-UPR/UNESCO

Document Values v Primary or Administrative : Its principal objective is

to capture the management of a particular activity, the development of a function that manifests reliably by the written redaction. (Vázquez Murillo, 2008)

v Example:

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©2011. ACURIL/GSIST-UPR/UNESCO

Document Values (continuation)

v Secondary or Historical: Its main objective is to serve as a source for historical research and cultural action. (Vázquez Murillo, 2008)

v Example:

Budgets / Fiscal Years

Incidence on Quality of Life

Economic Model of Development

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©2011. ACURIL/GSIST-UPR/UNESCO

Life Cycle of Documents

First Age

Planning

Processing

Second Age

Validity

Precautionary term

Third Age

Documental Selection

Permanent or Historical

Phase

(Vázquez Murillo, 2008)

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©2011. ACURIL/GSIST-UPR/UNESCO

Classification of Documents

•  Original •  Copy •  Draft •  Minute

•  Sustantives or Characteristical

•  Facilitative or Common

•  Disposition or imperatives

•  Testimonials •  Probatories

•  Mandatory Broadcast

•  Open Access •  Confidential •  Secrets

Level of Accessibility

Documental Type

Documental Tradition

Type of Function

(Vázquez Murillo, 2008)

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Classification of Documents

• Previous to the fact

• Simultaneous

• Posteriors

•  Old •  Current

•  Public •  Private

•  Visual or Visible

•  Sound Audibles

•  Audiovisuals •  Virtuals

Human meaning

Legal Area

Temporal Relation

Text Support

(Vázquez Murillo, 2008)

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ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011

Archives and Libraries

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©2011. ACURIL/GSIST-UPR/UNESCO

Archive

“One or more sets of documents, whatever their date, form and material support, accumulated in a natural process by a person or public or private institution in the course of their management, conserves, respecting that order, to serve as testimony and information for the person or institution that produces it, for the citizens or to serve as sources of history”. (Heredia, 1987)

“Institution responsible for receiving, processing, inventory, maintenance and service of documents”.

(Dictionary of archival terminology, 1988)

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Library

“Institution whose purpose is the acquisition, preservation, study and exhibition of books and documents”. (Dictionary of the Spanish Royal Academy, 2001)

“The organized collection of printed books, magazines and other graphic materials (audiovisuals, etc.) with appropriate personnel to provide services to users based on their information needs, research, education and recreation”. (UNESCO, 1994)

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Difference Archive - Library v The primary function of libraries is to make information

resources available to users. v  It is also true of the archives, with one fundamental

difference: the documents, as a result of the administration, have probative value of legal and administrative character in a given period of its life, during which there are not freely accessible.

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Archival Document

“Information object that records acts or transactions of the society and thus, has a functional nature that gives administrative and patrimonial value”. (Amoroso, 2009)

“Information created, received and kept as evidence and information by an organization or individual in compliance with legal obligations or in the development of their transactions and business activities”. (Norm ISO 15489, 2001)

Its definition is not determined by its support or by type of

registry, but for the role of the information they provide.

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Classification of the archives Ty

pe o

f Ins

titut

ion •  Native

•  Foreign •  State •  Non- State •  Nationals • 

Provincials • 

Municipals •  For profit •  Non-Profit A

mou

nt o

f Ins

titut

ions

•  Singulars •  Multiples

Loc

atio

n in

Sys

tem

•  Administrative • Historical

Am

ount

of U

sage

• Actives •  Semi

actives •  Inactive

(Vázquez Murillo, 2008)

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Classification of the archives

(Vázquez Murillo, 2008)

Rel

atio

n w

ith F

inal

Des

tiny • Provisional

• Permanent

Feat

ures

Set

s • Specials • Specialized

Info

rmat

ion

Type

•  Free Access • Confidentials

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TIC and Archives v The effect that technology has had on the archives has

been of consolidation, because to know them and identify the advantages they offer gives us the possibility to automate many processes: storage and substitution of supports, transfer, control of disposal, description, distribution , etc.

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Electronic Management of Documents

v Conceived for the development of all admin is t ra t ive act iv i t ies in an of f ice environment that will allow from the automatic entry of documents, the processing through the network, recovery and accessibility systems. (Cruz, 1987)

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Electronic Document

“Archival document that is created in electronic form”. (Duranti,

2007)

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ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011

Conservation and Preservation of the Patrimonial Documents

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Conservation “Comprises specific plans and practices relating to the protection of library and archival materials from deterioration, damage and neglect, includes the methods and techniques developed by qualified personnel” . (Dereau, 1988) “Measures to adequately protect the documents, in order to prolong its use in optimal conditions for as long as possible”. (Carpallo, n.d.)

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Preservation

“Organization and programming of all aspects and activities related to conservation of collections”. (Brandt, 1994)

“Group of procedures and measures aimed at permanent safeguarding and securing physical integrity of the documents regardless of their support”. (ICAI, 2006)

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Digital Preservation

“Processes that are used in order to preserve information and any other patrimonial document available in digital format and to ensure permanent access to them”. (National Library of Australia, 2003)

“Group of activities necessary to ensure that digital objects may be located, accessed and used in future”. (Gallart, 2009)

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Patrimony

“Legacy of the past, our current assets and what we bequeath to future generations”. (UNESCO, 2003)

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Patrimonial Documents

“Documents that have two characteristics: they are considered archival documents, and in turn bear witness to an event or circumstance”. (UNESCO, 2003)

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Digital Patrimony v The Constitution of the UNESCO on article I,

subsection c) reads: “Assuring the conservation and protection of the world’s inheritance of books, works of art and monuments of history and science, and recommending to the nations concerned the necessary international conventions;

By encouraging cooperation among the nations in all branches of intellectual activity… initiating methods of international cooperation calculated to give the people of all countries access to the printed and published materials produced by any of them”.

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Digital Patrimony v The Guidelines for the Preservation of Digital Heritage

of the UNESCO (2003) reads:

“Resources of human knowledge or expression, whether cultural, educational, scientific and administrative, or embracing technical, legal, medical and other kinds of information, are increasingly created digitally, or converted into digital form from existing analogue resources. Where resources are “born digital”, there is no other format but the digital original.”

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Digital Patrimony(continuation)

“Digital materials include texts, databases, still and moving images, audio, graphics, software, and web pages, among a wide and growing range of formats. They are frequently ephemeral, and require purposeful production, maintenance and management to be retained.”

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Why Preserve? v Some documents are conceived as electronic rather

than on paper. v Applications to create electronic documents change

frequently and in a short period of time.

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Why Preserve? (continuation)

v We must preserve and make the digital heritage of all regions, nations and communities, to promote the presence of all peoples, nations, cultures and languages as time goes by. (UNESCO, 2003)

v The objective of preserving the digital heritage is to

make it accessible to the public.

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Why Preserve? (continuation)

It is necessary then: 1)  Guarantee permanent access, and 2)  Guarantee the protection of private information.

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How to Preserve?

v  The modes of preservation are different, as are many resources to protect, the important thing is to create a conservation and preservation program that corresponds with the principles of :

1.  Continuity, and 2.  Selection of information.

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Principle of Continuity

Principle

of Continuity

Production

Existence

Access

M e a s u r e s t o b e t a k e n f r o m i t s creation to usage.

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Principle of Selection

Through policies, standards and procedures must respond to the following :

1) What to preserve?

a)  Identify those documents for its functionality, testimony, evidence or proof of the acts of the society are documental heritage.

b)  Document the origin and history of the document. c)  Identify and document: method of storage, backups, security

mechanisms.

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Principle of Selection (continuation)

2)  Who is responsible for the program?

3)  For how long?

a)  Establish term retention and accessibility of the document in the current technical infrastructure.

a)  Assign tasks and responsibilities to the members of the conservation program.

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Preservation Program

The key objectives of digital preservation programs are:

1) Norms 2) Organizational Structure 3) Preservation policies and planning 4) Service Providers

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Norm ISO 15489

v  Emerged to standardize international best practices in document management.

v  Proposes to establish a framework for the management of documents in any format or media and in any type of organization.

v  Its aim is to standardize policies, procedures and practices of archival documents management to ensure adequate care and protection, and allow the evidence and the information they contain may be recovered in a more efficient and effective manner.

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Norm ISO 15489 (continuation)

Use the fo l lowing methodo logy fo r the implementation of the management system:

1)  Preliminary investigation; 2)  Analysis of activities; 3)  Identification of requirements for documents; 4)  Evaluation of existing systems; 5)  Identification of strategies to satisfy the requirements (risk

levels); 6)  Redesign of processes (management system); 7)  System implementation; and, 8)  Post-implementation review.

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Internal Regulations

The organization creates an internal regulation of conservation and preservation of documents, which may contain the following structure:

1)  General dispositions; 2)  Description of the information unit; 3)  Document management (processing, management,

concentration, historical archive, etc.); 4)  Conservation of documents; 5)  Availability of documents; 6)  Preservation of documents; 7)  Others (sanctions, transients, etc.)

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Policy and/or Disaster Plan

v  The essential points are, to diagnose the current state of collections, establish priorities for preservation and conservation, in addition to estimating the value of collections.

v  Raise awareness of the importance of collections

and resources, and how through the implementation of the plan can improve and maintain them better, reflecting in an economic benefit for the institution.

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Content of the Policy

I.  Introduction II.  Context (information unit, users, colections and services). III.  Goals, objectives and priorities of the plan IV.  Conservation, Preservation and Restoration Program (value

of collections or resources to maintain, description and condition, maintenance activities, preservation and conservation)

V.  Disaster Plan (training of staff, identification of resources to save, supporting documents, links to agencies, recovery area, potential sources of hazards and risks, actions to take)

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List of Descriptors

v  It is a controlled and structured list of terms used in subject analysis and retrieval of documents.

v  For Spanish link to: Centro Regional de Información sobre Desastres América Latina y el Caribe: [http://www.cisas.org.ni/gestion/conceptos/vocabulario.pdf]

v  For English link to: Controlled Vocabulary on Disaster Information by Caribbean Disaster Information Network. (CARDIN). [http://mona.uwi.edu/cardin/virtual_library/docs/1127/1127.pdf]

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Strategies of Conservation

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Objectives

v  To ensure the eligibility and intelligibility of the documents to be preserved.

v  Preserve their authenticity. v  Provide security for confidential documents.

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Most Discussed Strategies:

v  Preservation of Technology v  Conversion v  Emulation v  Migration

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Migration

“The periodic transfer of digital materials from one configuration to another or from one generation to another”. (Rothenberg, 1995)

Objective: That the documents may be accessible by the existing technological systems, and that people can present, retrieve and use the same regardless of the constant changes in technology.

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Advantages: 1)  It promotes the upgrade of the media; 2)  Solves the obsolescence of storage in which documents

are created; 3)  Promotes the optimal use of physical space. Disadvantages: 1)  It can be expensive, slow and routine. 2)  Involves loss of information.

Migration (continuation)

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Why a Commons?

Introduction – Theoretical Frame

“The influence and adoption of technology has transformed libraries. The library is a center of knowledge with adaptation of technology, reconfiguring spaces to accommodate this transformation. “ “The commons should include defined spaces, flexibility and adaptability, staff and technology. It is a space shared in common. ”

(Tise, 2011)

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Introduction – Theoretical Frame

“How do we change the mindset to use non-traditional learning spaces to keep students interested? If we have the vision of what we want to create, this is how we can change.” “The experience of a community of practice, as Wenger said, allows us to create knowledge. That is what is done in a commons.”

(Hanson, 2011)

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•  A collaborative Web site comprises the perpetual collective work of

many authors. Similar to a blog in structure and logic, a wiki allows anyone to edit, delete or modify content that has been placed on the Web site using a browser interface, including the work of previous authors. In contrast, a blog, typically authored by an individual, does not allow visitors to change the original posted material, only add comments to the original content.

•  The term wiki refers to either the Web site or the software used to create the site.

•  Wiki wiki means "quick" in Hawaiian. The first wiki was created by Ward Cunnigham in 1995.

(Webopedia, 2011)

Introduction – Wiki

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Introduction – Google Sites •  An open source tool that allows to create safe web pages in

a simple way, for intranets and team projects without the use of HTML code.

•  Store documents, presentations, videos, and other elements. Teams stay organized.

•  Google Sites works with PC, Mac and Linux. •  Administrators may grant permissions to the shared use of

documents within the team, authors may share or may not share any time.

(Google Sites, 2011)

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Examples of the use of Google Sites as a Wiki in Libraries

Lafayatte Elementary School Commons Wiki Creating process

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Lafayatte Elementary School Commons Wiki

Examples of the use of Google Sites as a Wiki in Libraries

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National Libraries

Public Libraries

Academic Libraries

School Libraries

Special Libraries Archives

A Commons Wiki for Disaster Preparedness, Mitigation and Research

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Getting Started

Part I – Creating a Wiki Using Google Sites – The Basics

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Create an Account in Google Sites

Go to http://www.sites.google.com

If you own a

G-mail account

Creating a Google

account.

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Assign a Google Username and Password

Select a password

Select a

username

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Create a New Site to Build a Wiki

Click here

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Naming the Wiki

Select this template to begin

Choose the name of your wiki, no longer

than 30 characters long.

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The Site/Wiki is Created

Notice your name on top, as site creator/author, and three important

buttons.

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Creating a New Page

Select this option.

Click here for individual page

Name the new page

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The New Page is Created

To manage the new page, please click edit page.

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Editing a Page

Add content

Save your changes

Give a title to the page created

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Creating a Page within a Page

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Creating a Sub-page

Click here

Name the sub-page and select

the second option this time.

Click here

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The Sub-page is Created

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More actions – Editing the Structure of the Site

Click on More actions and select page templates.

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Changing the Page Template – More actions

Preferred for the structure of the wiki

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Moving a page – More actions

It allows changing the order of the pages.

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Page settings – More actions

Check or uncheck as the site is built. It depends on the material that wants to be shared on each

page. Save your changes.

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Manage the site appearance – More actions

Edit content of the header or

sidebar, change the logo/banner of the site, save

the changes.

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Colors and Fonts – More actions

Select the parts of the page that need to change

its color, customize, and save changes

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Themes – More actions

Choose a theme and save the changes.

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Privacy and site permissions – More actions

2. Choose collaboration level.

1. Write the e-mail address

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Contents of the workshop – Part II – The Advanced

Introduction/ Recapitulation

Components of a Wiki

Different uses for page templates

Creating Tabs Make a Table of Contents Inserting images

Collaboration Policies

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– Theoretical Frame •  Documents •  Preservation •  Commons •  Wiki

– Google Sites – Getting Started, The Basics

Introduction/Recapitulation: Google Sites as a Wiki --Part I

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Getting Started

Part II – Creating a Wiki Using Google Sites The Advanced

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Elements of a Wiki

About the Wiki

Team Members Mission Objectives Contact

Information

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About the Wiki / Objectives

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©2011. ACURIL/GSIST-UPR/UNESCO

Team Members / Contact Information

It is important to let users know who are the contributors and

collaborators and how to contact them.

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Different uses for page templates

Web Page Template

Announcement Templates

File Cabinet Template

List Template

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1. Press the Create page

button

Remember… How to create a page using Web Page Template

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©2011. ACURIL/GSIST-UPR/UNESCO

2. Choose

Web page

template

3. Name the new page 4. Select where you want to put the new page. 5. Press the Create Page button

Remember… How to create a page using Web Page Template?

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Examples of each Page Template

Web Page

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©2011. ACURIL/GSIST-UPR/UNESCO

Now… How create a page using Announcements Page Template.

2. Choose

Announcements

template

1. Press + Create page button

3. Name the new page 4. Select where you want to put

the new page. 5. Press the Create Page button

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Examples of each Page Template.

Announcements

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©2011. ACURIL/GSIST-UPR/UNESCO

Now… How create a page using File Cabinet Page Template.

1. Press + Create page button

3. Name the new page 4. Select where you want to put

the new page. 5. Press the Create Page button

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Examples of each Page Template.

File Cabinet

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©2011. ACURIL/GSIST-UPR/UNESCO

Now… How create a page using List Page Template.

1. Press + Create page button

3. Name the new page 4. Select where you want to put

the new page. 5. Press Create Page button

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Examples of each Page Template.

List

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Changing Layout

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Changing Layout – Example – Three Columns

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Creating Tabs

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©2011. ACURIL/GSIST-UPR/UNESCO

Creating Tabs

1. Go to Manage Site click the More Actions button.

2. Select Site layout

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©2011. ACURIL/GSIST-UPR/UNESCO

Creating Tags 3. Click above Change site

layout

4. Mark on Horizontal

navigation bar

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©2011. ACURIL/GSIST-UPR/UNESCO

Creating Tabs

5. Press on edit content

7. Press OK

6. Click on Add page Well done!

You did it!

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents

1. Add a Table of contents

gadget.

2. Edit your Sidebar.

3. Add a Subpage listing

gadget. (Only in the inside

of a page.)

There are three options.

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents – using a Table of contents gadget

Press on edit content

This option is only functional when you add

the gadget for the first time. If you deleted a

Table of Contents gadget, you can not add

the contents in a new table.

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents – using a Edit Sidebar

1. Select Edit sidebar.

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents – using a Edit Sidebar

In the sidebar column the following things can be done: 1.  Edit content in the

Navigation space that is provided (table of contents).

2.  Add new items, such as: other Navigation space, or any elements, like text box or a countdown box.

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents – using a Edit Sidebar

1.  To edit a Navigation

space: a.  Rename de title

and mark or unmark to display it.

b.  Add page or URL to your Navigation space.

c.  Click on OK

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents – using a Edit Sidebar

2.To add a sidebar item: a. Click above Add a sidebar item

2. To add a sidebar item: b. Select the item you preffered. c. Edit the item was created.

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©2011. ACURIL/GSIST-UPR/UNESCO

Make a Table of Contents – using a Subpage listing

(Only at the interior of a page.)

Press on edit content

The Subpage listing will appear in the page.

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©2011. ACURIL/GSIST-UPR/UNESCO

Inserting Images

Press on edit content

Click on Insert and then select Image

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©2011. ACURIL/GSIST-UPR/UNESCO

1.  Click on Choose File to select an image from your

computer.

2.  Then, select OK.

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Inserting Images – Example

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©2011. ACURIL/GSIST-UPR/UNESCO

•  By its collaborative nature, it invites information professionals and experts in the field to contribute valuable resources and information in all the main languages used in the Caribbean, oriented to Libraries, Archives and Information Centers.

•  Please, contact us at: [email protected]

Collaboration Policies

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©2011. ACURIL/GSIST-UPR/UNESCO

Create a Collaboration Policy to manage Information in the Wiki.

CARIBDISCOM Collaboration Guidelines

Policy and Procedures The purpose of this project is to gather all the information found online and shared

documents by experts in the field, by content areas in the wiki. Only those entries that are relevant to any of the main subject categories, evaluated

by the project directors along with other experts in the field, will be considered for publication in the wiki.

Entries in the main languages spoken in all Caribbean countries will be accepted. All articles involved with this project must be linked to either an academic entity,

such as a University, Research Institution, Library, Archive, School, or a Disaster Management Organization (ex. UNESCO’s Disaster Prevention) or Professional Association (ACURIL) or a Project (ex. CARDIN), relevant to the main subject categories.

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A Closer Look at the Caribbean Disaster Commons Wiki

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©2011. ACURIL/GSIST-UPR/UNESCO

Recap Creation of a

Google Sites Account

Creation of a separate page

Editing the page

Creation of a sub-page

Editing the Structure of

the site

Privacy and sharing

management

Components of a Wiki

Creation of Tags

Adding content columns on a

page

Inserting images

Collaboration Policies

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©2011. ACURIL/GSIST-UPR/UNESCO

References Amoroso, Y. (2009). Gobierno electrónico: el reto de la gestión y conservación

permanente de la información digital. XIII Congreso Iberoamericano de derecho e informática, Universidad de Lima, Perú (10-14 noviembre)

Archivo General de la Región de Murcia. (2009). Manual de organización de documentos en archivos de oficina. Murcia, España: Imprenta Regional

Beagle, D.R. (2006). The Information Commons Handbook. New York, NY: Neal-Schuman Publishers.

Biblioteca Nacional de Australia. (2003). Directrices para la preservación digital del patrimonio digital. Recuperado de http://unesdoc.unesco.org/images/0013/001300/130071s.pdf

Borrell, A.; Cueto, A.; Castillo, D. & Mazorra, Y. (2004). Lineamientos para la conservación de documentos en la Biblioteca Médica Nacional de Cuba. Recuperado de: http://bvs.sld.cu/ revistas/aci/ vol12_5_04/aci12504.htm

Page 115: Google Sites Caribbean Disaster Commons

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©2011. ACURIL/GSIST-UPR/UNESCO

References Boya, R. (2008). Conservación de documentos a largo plazo. Sociedad de la

Información; Febrero: 8 Brandt A. (1994). Conservación preventiva: principales orientaciones, estrategias

y métodos. IFLA Journal; 20(3): 276-83 Carpallo, A. (s.f.). El papel de la “conservación documental” como disciplina al

servicio de los profesionales de la documentación. Recuperado de http://www.ucm.es/info/multidoc/ multidoc/revista/num10/paginas/pdfs/acarpallo.pdf

Casellas, L. E. (2009). La norma ISO 15489: Información y documentación: gestión documental. Caracas, Venezuela: Universidad Simón Bolívar.

Cruz, J. R. (1987). La catalogación de documentos. Bilduma, 1, pp. 129-143 Cruz, J. R. (2005). Manual de archivística. Madrid: Fundación Germán Sánchez

Ruipérez

Page 116: Google Sites Caribbean Disaster Commons

ACURIL XLI Preserving Patrimonial Documents… Google Sites as a Wiki

©2011. ACURIL/GSIST-UPR/UNESCO

References Dereau, J. M. & Clements, D. W. (1988). Principios para la preservación y

conservación de los materiales bibliográficos. Madrid: Dirección General del Libro y Bibliotecas

Diccionario de términos técnicos en línea. Recuperado de http://tecnologia.glosario.net/terminos-tecnicos-internet/digitalizar-500.html

Dictionary or Archival Terminology = Dictionnaire de Terminologie Archivistique. (1988). Munich: K. G. Saur

Digital preservation management: Implementing short- term strategies for long-term problems. Recuperado de: http://www.icpsr.umich.edu/dpm/

Duranti, Luciana. (2007). El concepto de documento archivístico en entornos experienciales, interactivos y dinámicos: Ensayo de discusión. Vancouver, Canadá: InterPARES

Page 117: Google Sites Caribbean Disaster Commons

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©2011. ACURIL/GSIST-UPR/UNESCO

References Google Sites for Business(2011). Google Sites. Recuperated on 5/14/2011 at

http://www.google.com/apps/intl/es/business/sites.html#utm_medium=e t&utm_source=sites-en&utm_campaign=crossnav

Gonzáles-Cam, C. (2007). La Importancia de la Digitalización de Archivos para la Biblioteca. Convención Nacional de Centros Binacionales. Trujillo, Perú, 11-12 Octubre 2007. Recuperado de http:// eprints.rclis.org/bitstream/10760/10647/1/La_importancia_de_la_digitalizaci%C3%B3n_de_archivos_para_la_bi%E2%80%A6.pdf

Heredia, A. (1991). Archivística General: teoría y práctica. Sevilla: Diputación Provincial

Información y documentación. Gestión de documentos. Proyecto UNE-ISO 15489-1. (2005). Revista Española de Documentación Científica; 28 (1) : 87-116

Page 118: Google Sites Caribbean Disaster Commons

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©2011. ACURIL/GSIST-UPR/UNESCO

References International Federation of Library Associations and Institutions(IFLA).

(Producer). [Tise, E. and Hanson, A. ](2011,March 30). The Challenge of and Strategies for Equal Access to Information with Learning and Research Commons in Libraries in the Caribbean: Moving Towards the Future and the Future is Here!. [Audio podcast]. Retrieved from http://conference.ifla.org/ifla77/news/podcasts-and-video-from-the-learning-research-commons-conference-now-available

Pontificia Universidad Católica de Valparaíso. (2010). Manual de procedimientos para la catalogación de documentos patrimoniales, históricos y etnográficos. Valparaíso, Chile: Libra.

Real Academia Española. (2001). Diccionario de la Real Academia Española. (22. ed.). Madrid, España: Autor.

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References Rothenberg, Jeff (1995) Ensuring the Longevity of Digital Documents. Scientifi c

American; 272(1): 42–7 Rothenberg, Jeff (2008). Digital preservation: The uncertain future of saving the

past. Rand Europe. Recuperado de: http://www.rand.org/content/dam/rand/pubs/research_briefs/2008/ RAND_ RB9331.pdf

Tanodi, A. (1975). Manual de archivología. Córdoba : Centro Interamericano de Formación de Archiveros.

United Nations Educational, Scientific and Cultural Organization (2003). Actas de la conferencia general: Volumen 1, Resoluciones. Recuperado de http://unesdoc.unesco.org/images/0013/001331/ 133171s.pdf#page=85

Universidad de Alicante. (2003). Manual de organización de archivos de oficina. Recuperado de http://www.ua.es/es/bibliotecas/archivo_generaln/index.htm

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References Universidad ICESI. (2009). Documentos patrimoniales o culturales. Recuperado

de http://www. icesi.edu.co/servicios_apoyo/documentos_patrimoniales_culturales.php

Vázquez Murillo, M. (2008). Administración de documentos y archivos: planteos para el Siglo XXI. Buenos Aires: Alfagrama

Vázquez Murillo, M. (2006). Cómo seleccionar documentos de archivo. Buenos Aires: Alfagrama

Wiki . Webopedia, (2011). Recuperated on 5/14/2011 at http://www.webopedia.com/TERM/W/wiki.html

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CREDITS Project of the Program of Continuing Education and Professional Development of the Asociation of Caribbean University, Research and Institutional Libraries (ACURIL) and the Graduate School of Sciences and Technologies of Information, University of Puerto Rico, co-sponsored by UNESCO, Caribbean and Latin America Region.

http://executivesecretariat.acuril.org ; [email protected]

Tutors: Cindy Jiménez-Vera([email protected]) Yariliz Quiles-Martínez ([email protected])

With the Collaboration of the ACURIL WebTeam

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Thank you very much for your attention.

We invite you to explore

T

As an alternatuve tool,

To preserve patrimonial documents

in your information unit,

Within the community of practice of ACURIL ©2011. ACURIL/GSIST-UPR/UNESCO