GIS User Manual Version 1.0

While Getting ready for

a new digital eraplease take a seat

AndWelcome our New generation of

Eddie…

experience.aiesec.org

Welcome to a new digital era

Why are we building a new global information system?

Because the new customer flows and the speed of our organization call for a faster and smarter

information systemBUT

THE new system by itself won’t make us grow or become faster

AND enable a transformation if we change our customer flows and open our minds

It can open doors

how are we making this amazing tool come alive?

When can i start exploring the system and giving feedback?

What is there in the system right now?

• All LCPs and LCVPs MarComm should have a login by now• Right now you can see & test the beta version• Some functions & features still missing or not fully

developed• Business rules and permissions are not completed yet• The development continues until the 22nd of October• Myaiesec.net is our official platform for operations until

22nd of October

Creating a person, opportunity or

organization

Personal walls

People, opportunities and

organizations crm

messagingBasics of team, commitees and

roles applications

matching

Integrated Acceptance notesNps & quality standards tracking

What is going to be there in the system when ready?

GIS

Myaiesec.net

Opportunities portal & ors

Market place

NPS from Customer gauge

how is the final system going to be?

GIS

Myaiesec.net

Opportunities portal & ors

Market place

NPS from Customer gauge

Exchange functions

People, Organizations & Opportunities

CRM

Experience timelines

Organization profiles

Redesigned Opportunities

Portal

NPS & standards tracking

integrated

Library Messaging

Committees & team

management tools

Planning & tracking tool (as

successor of Marketplace)

Analitics Automatic messages

How is it going to make our processes more automatic?

RA REMA ATTRACT MATCH EXPERIENCE DELIVERY

Redesigned opportunities

portal

Matchability scores

Improved Matching and shortlisting

function

Better business intelligence

What is going to happen with all the data from our current systems?

What is going to happen between now and 22nd of october?

The whole network testing and giving feedback

The development continues

• Not ready features• Based on your feedbacks• Business rules and permissions implementation

Our operations will be still officially running on myaiesec.net

• To make sure everything is tested before we switch completely to experience.aiesec.org

Data migrated every day

How to get ready for the final switch

Follow the GIS MC checklist!

Simulate in the system, play

around, get to know every

corner of experience.aiesec.or

g

Test, test, test & give feedback

Have an implementation

plan followed by the whole MC

(tracked by the GIS responsible)

Understand the new

customer flows & the

changes they bring

What is going to happen on the 22nd of october

All data from experience.aiesec.org will be deleted

All data from myaiesec.net (apart from wikis) will be migrated finally to experience.aiesec.org

Myaiesec.net will be no longer available

All our operations will run on experience.aiesec.or

If we constantly test, it is not a big deal

The gis challenge is coming

Get tasks from your VPs now!

• Go through the following checklist Our memberships have login to the GIS Each member tested & gave feedback to the GIS All of our members are aware of the timeline of the GIS We have been filling and completing all the tasks of the MC

checklist

What resources can i use

Powered by

www.aies.ec

FAQ’s((https://aiesec.zendesk.com/hc/en-us))

aiesecmalaysia.wix.com/icoutput

MCVP IM & Your LCVPs

27day

s

Are you excited to look into our brand new global information system?

Opportunities portal, crm & experience timeline

Full integration: leads from Opportunities Portal going directly to CRM Open system giving the opportunity for anyone to take a look at the internships provided by AIESEC Experience timeline for every EP

Team & committee management Team minimums imbedded into the team management tool Roles function for easier communication and knowledge sharing Easy management of structures (teams & projects)

Sign up & login Connect with all our GIS partners while login with your AIESEC account Education First (EF) for integrated language tests LinkedIn for TN Promotions AIESEC Alumni International boom GIP together

Set Up Local Committee1. Go to “My Committee”

Set Up Local Committee2. Click to your local committee

Set Up Local Committee3. From here, you can choose to create teams/ projects

4. You can edit your LC’s information by clicking the “EDIT” button

Set Up Local Committee5. Click “Invite New Member”

6. You can edit your team details here

Set Up Local Committee

7. If your member already in GIS, search their name here.

Set Up Local Committee

8. If your member not in GIS yet,

Click “invite by email instead”

9. Fill in their front/back name, Home LC (follow the name in GIS),

Type the valid aiesec email.

Click “Send”

Set Up Local Committee

10. Now, you have your 1st unplaced member.

11. Click to your “EB” team

12. Click “New Leader”

13. Assign someone into this position and start/end date & Edit the position details

Set Up Local Committee

14. Click the “+” button to continue assign people into your team

Set Up Local Committee

15. Repeat the Step “10 – 14” until your whole team is assigned.

Note: LCVPs are using the same process to assign your department teams.

Have Fun! And Enjoy while creating your local committee structure in

GIS

Set Up Local Committee [ Inviting Members to GIS ]

8. If your member not in GIS yet,

Click “invite by email instead”

9. Fill in their front/back name, Home LC (follow the name in GIS),

Type the valid aiesec email.

Click “Send”

After you invited your members into GIS, they will receive an email like this.

Click “Setup Password” and system will redirect them to GIS. After they set their password, they can start to explore GIS

Sign Up using myaiesec.net & Introduce GIS to new members

1

• Have Physical Meeting with all the new members ( VPTM)• Go to myaiesec.net & click “Register Here” to let member to

sign up to myaiesec.net to get their “AIESEC EMAIL”

2

• After getting their AIESEC email, please jot down all the email address (respective LCVPs)

• Invite member into GIS via email ( Refer to “Set Up LC” steps 8 – 9 )

3

• Introduce them the new GIS and start to explore by themselves.

• Follow the GIS Campaign timeline, functions and features will be exposed in weekly basis until 22nd Oct 2014.

Note: myaiesec.net is just for the new members to get their AIESEC email, do not let them know the functions in myaiesec.net

In Week 1 challenge, new members just need to sign up in myaiesec.net, and they can start to

explore GIS themselves.

In Week 2 challenge, there will have more features and GIS challenges that involves new

member