Get the info you want – from anywhere at anytime – in 2 minutes Presenters: Sundar Kumarasamy Anne Marie Cilli PABUG Conference November 21, 2005.

Get the info you want

– from anywhere at anytime –

in 2 minutes

Presenters:

Sundar Kumarasamy

Anne Marie Cilli

PABUG ConferenceNovember 21, 2005

Introduction

At times, getting information out of Banner could be time consuming and complicated for the non-technical end-user.

Today, we will see how to creatively use Banner Object:Access to make end-user report writing simple.

Topics of discussion

Examine the challenges of report writing in Banner

Overview of Banner Object:Access / ODS

Get all the info you want in less than 2 minutes – from anywhere at anytime – no kidding!

Report Writing in Banner

Banner gives you the option of using the report writing tool of your choice

Banner provides few standard reports

Banner has no instant ad-hoc query tool

Typical Report Philosophy

Usually if you need some information - you go to someone else

End-user is dependent on technically trained staff for information (in any form -- labels, reports, mail-merge data)

SJU Reporting Philosophy

Every single end-user should be able to get information independently

in whatever form they want when they want it

Information delayed is information denied!

- Unknown SJU user

Why is report writing difficult?

Due to the way Banner stores the data the main applicant data elements for

each person are stored in 20+ different tables

To write reports you need to know 100’s of data elements, rules and characteristics from those 20+ tables

What is Object:Access / ODS?

Banner Object:Access / ODS is a complex technical database architecture which provides direct and simplified access to thousands of data elements to make report writing easier.

How to get information from Core Banner Data?

ReportingTool

Information

How to get information using Object:Access / ODS Data?

CliffsNotes Copyright © 2000-2005 by Wiley Publishing, Inc.

ReportingTool

Information

Is Banner Object:Access / ODS suitable for every end-user?

To write reports you still need to know 100’s of data elements and value rules but from only one applicant O:A / ODS views - instead of “those 20+ tables”

End-users need to have fair knowledge of one of the desktop report writing tools (such as Microsoft Access, Crystal Reports, etc. )

How to make Object:Access / ODS suitable for every end-user?

Make 100’s of Object:Access data elements transparent to the end-user

Eliminate the need for having expertise in a report writing tool

ReportingTool

How to make Object:Access / ODS transparent for every end-user?

Object:Access

Information

CliffsNotes Copyright © 2000-2005 by Wiley Publishing, Inc.

Simple to use reporting tool at Saint Joseph’s University!

What you don’t need for IQ

To get information out of Banner, you DON’T have to . . .

be a programmer have extensive knowledge of O:A / ODS attend multi-day training sessions

All you need is IQ

Sneak peak at IQ

Here is a scenario . . .

You are preparing to recruit in the New York area. You want to do the following

find the number of Biology applicants print labels for them create an Excel file for mail-merge print a report for your records initiate telemarketing for this group

Demo time !

You can do all this in two minutes….

Live Demo

Summary

Banner Object:Access / ODS

+

Creative use of reporting tool

=

Information!

No Limits!

Your Move!

Questions and answers

sundar.kumarasamy@sju.edu

acilli@sju.edu

Get the info you want

– from anywhere at anytime –

in 2 minutes

Presenters:

Sundar Kumarasamy

Anne Marie Cilli

PABUG ConferenceNovember 21, 2005