Follow the Breadcrumbs V1.0 - Sequencing in Oracle EBS 11I and R12

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REMINDER

Check in on the COLLABORATE mobile app

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Follow the Breadcrumbs!

Prepared by:René Römbell / Christian Aderbauer / Hans KolbePrincipal ConsultantCelantra Systems

An Overview Through Document Sequencing

Session ID#:14560

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Agenda

■ Introduction About the Presenters Company Information

A presentation about sequencing – Who cares? Sequencing Classification & Requirements – Why, When?

■ Sequences R12 – Constraints / Solutions ▪ 11I versus R12

■ Options to simplify Org Structure Implementation Impact – Celantra’s Automatic Sequencing Engine - Examples

■ Questions

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San Francisco, CA 94114 +1 415 824 8344 info@celantrasystems.com http://www.celantrasystems.com

Global Implementations and Process Alignment: Plan, Design, and Execute

Celantra Systems provides innovative solutions to today’s most vexing issues in multi-national ERP configurations. Celantra specializes in helping large organizations tackle the challenges of operational efficiency and process synchronization while improving and automating financial, legal, and trade compliance. Celantra has a proven track record of success in simplifying multi-national implementations, reducing implementation timeframes, and satisfying challenging local in-country requirements.

We address and specialize in Legal and Operational Structure design to support

operational efficiency and reporting compliance Languages and International Document Formats Global Chart of Accounts and Financial Reporting Tax, Statutory, Trade and Customs compliance Intercompany automation and reconciliation Transfer price elimination (Profit in Inventory) Integration with Boundary Systems Instance Strategy and Design IFRS and Multi-GAAP Accounting Project planning, system design, program management, and

supplementary staffing assistance.

Celantra Systems Customers

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LVAbout the Presenter: Hans Kolbe

■ Hans Kolbe has managed and advised global software implementation projects for over 15 years. His extensive knowledge on Oracle applications is combined with a formal background as a German attorney, trained in international and comparative law.

■ Chair of Multi-National SIG Group

■ Specialist in Intercompany and multi-org configurations, international compliance and transaction tax

■ hanskolbe@celantrasystems.com

■ www.celantrasystems.com

■ 415-730-1131

Visit the Celantra Booth 1055 at Collaborate 2014

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LVChristian Aderbauer

■ Christian Aderbauer, a native of Germany, is based in Boston, MA. He has been working with Oracle EBS since 1996. He was Oracle Principal consultant until 2002.

■ His extensive knowledge on Oracle applications and tools is combined with a deep understanding of functional, technical and project management challenges.

■ Over the last few years he has specialized on rapid pan-European and Asia-Pac implementations for US companies.

■ Christian has become one of the key contacts for Celantra Systems projects with international manufacturing and intercompany components.

■ Email: caderbauer@celantrasystems.com

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Sequencing – Who cares? Why a presentation?

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Because we need a solution for international implementations

And Oracle’s EBS functionality was missing critical functionality in 11I

and in R 12

There are improvements …..

But…….for an efficient org model

We need a little more

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Traditional Silo Model1 Ledger-1 Legal Entity-1 Operating

Unit

SecondaryLedger Primary

Ledger

Secondary Ledger Primary

Ledger

Secondary Ledger Primary

Ledger

Secondary Ledger Primary

Ledger

SecondaryLedger Primary

Ledger

LE

OU

LE

OU

LE

OU

LE

OU

LE

OU

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New Cross Legal Entity Operating Unit (CLEO)

1 Ledger-n Legal Entities-1 Operating Unit

SecondaryLedgerSecondary

LedgerSecondaryLedgerPrimary

Ledger

LE LE LE

OU

LE LE

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Requirement: Sequencing Why?

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Reasons for Sequencing

■ Audit Trail▪ Identify a document to be able to uniquely

reference and retrieve it

▪ Examples: Order numbers, file references, Serial numbers

■ Ordering▪ Ability to retrieve the initial sort order of a batch of documents

▪ Examples: Chapters in a book, line numbers

■ Completeness / Proof of Change▪ Ability to verify if a document is missing or added

▪ Examples: Book pages

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Requirement: Sequencing When?

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Events for Sequencing■ Receiving a document

▪ To simplify the reference to a document they might be sequenced in the receiving process

■ Enter or generate a document▪ If documents are entered or generated in an IT Systems a

document sequence is useful for audit trail. If gapless sequencing is used delayed document entries can be identified.

■ Account a document▪ If the accounting is not done during the document capture, the

accounting process can result in a new document sequence requirements especially if changes to the original document can generate additional accounting entries

■ Report a Document▪ If a batch documents needs to be filed in a way that it can be

proofed regarding additions or deletions, additional sequencing might be required

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Document , Accounting and Reporting sequences in R12

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R12 Types of Sequencing

■ Document Sequencing▪ Sequences assigned during capturing of transactions

■ Accounting Sequencing▪ Sequences assigned during SLA accounting process or during

GL posting

■ Reporting Sequencing▪ Sequences assigned after period closure of ledger period

▪ Reopening of ledger period will delete sequence

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Sequencing Overview

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Constraints - Solutions

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R12 Sequencing

■ All sequences are defined on Ledger Level▪ If sequencing is planned for a Primary Ledger which is shared

cross multiple Operating Units and/or multiple Legal entities the following workarounds might be considered.— Document sequences:

Define different document categories by Operating Unit/Legal entity and assign the sequences to the categories.Use Forms personalization to assign the corresponding document categories.

— Accounting and Reporting sequences:Consider to create a Secondary Ledger for each Legal entity and mark only the corresponding Balancing segment values as fiscal which belong to the Legal entity which should be sequenced

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We suggest a more efficient org and legal entity structure

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Traditional Silo Model1 Ledger-1 Legal Entity-1 Operating

Unit

SecondaryLedger Primary

Ledger

Secondary Ledger Primary

Ledger

Secondary Ledger Primary

Ledger

Secondary Ledger Primary

Ledger

SecondaryLedger Primary

Ledger

LE

OU

LE

OU

LE

OU

LE

OU

LE

OU

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New Cross Legal Entity Operating Unit (CLEO)

1 Ledger-n Legal Entities-1 Operating Unit

SecondaryLedgerSecondary

LedgerSecondaryLedgerPrimary

Ledger

LE LE LE

OU

LE LE

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Challenges for CLEO Model in international implementations

■ Sequencing: Document, Accounting and Reporting Sequences

▪ Celantra’s Automatic Sequencing Engine available

▪ Optional – on-line sequencing / month-end sequencing

▪ Optional – update sequence number column / or custom table linked to transaction

▪ Dynamic user defined country rules

▪ Sequencing by LE or Tax Registration available

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Automatic Sequencing Engine - GL

GL Journal Sequencing - Standard Configuration

Country Gapless by Legal Entity

Secondary Ledger

Sorted by which date

Reset sequence at Financial Year end

Belgium Yes YES GL Date No

France Yes YES GL Date No

Germany Yes YES GL Date No

Ireland No No None No

Italy Yes YES GL Date Yes

Netherlands Recommended YES GL Date No

Spain Yes YES GL Date No

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Automatic Sequencing Engine – AP

AP VAT Sequencing - Standard Configuration

Country Sequence Required Method Sort by which

DateReset sequence at Financial Year end

Belgium Yes Direct – By Transaction Type GL Date No

France Yes Direct – By Transaction Type GL Date No

Germany Yes Direct GL Date No

Ireland No Direct GL Date No

Italy Yes Direct – By Transaction Type and EU zone Transaction Date Yes

Netherlands Recommended Direct None No

Spain Yes Direct – By Transaction Type GL Date No

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Example Rule: multiple VAT / Tax Registration Sequencing - AR

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Example Rule: multiple VAT / Tax Registration Sequencing - AP

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