Focus Image Management Services

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Focus Image Management Services

Greg CreameanFocus Digital Library& Research Station

Wednesday, April 21, 2010

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Features and Services Provided by Focus

Registration/Authorization Fast Track v. Full Record Option Batch Upload-User Directed Batch Upload-Assisted Incorporating a NPS Focus I

Image/Document in a webpage Directed URL Search

Petrified Forest

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Registering to Use FocusTwo Step Process:

1. Take DOI Learn Tutorial 2. Create Account in Focus

Buffalo River

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

DOI TutorialGo to DOI Learn (

https://doilearn2.doi.gov/)Choose NPS Focus Digital Library

Tutorial Course# CIO1001Follow Tutorial InstructionsTake Quiz at the end and score 80%

or higher

USS Arizona

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Create a Focus Account Go to Focus Data Entry

Page(http://dataentry.focus.nps.gov/home) and choose Register New User

Fill out form. This is where you create username and password.

Send an email to NPS_Focus@nps.gov

E-mail conformation sent.Sequoia and Kings Canyon

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

•

Luna Moth Catoctin

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Fast Track vs. Full Record

Casa Grande

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Fast Track Be sure to choose correct type of

file (Image or Document).This view brings up only 13 fields. These fields contain the 7.

mandatory elements from the NPS Digital Photo Metadata Standards.

Jefferson National

Expansion

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

7 Mandatory Elements

Yellowstone

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Yellowstone

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Yellowstone

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Full Record

This brings up all 25 fields Use to create a detailed record, or if

you don’t see a needed field in fast track option.

Choose image and/or doc file in file upload section

George Washington

Carver

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Creating Multiple RecordsChoose if you want to create

another record

National Register

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Batch Upload-User Directed

Gettysburg

Use to upload several images to a single record

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Choose Batch Upload in Data Entry

Make sure to specify correct park catalog and folder.

Browse your driveto upload multipleimage

Click upload whenfinished

Booker T. Washington

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Batch Upload Images to Record

Create record in data entry

Manassas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Batch Upload Images to Record

Click the radio button next to the correct file.

Focus will automatically fill in info for new file, and increment the part number.

Click Submit Record button at the bottom of the page.

Muir Woods

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Batch Upload-Assisted Use when there are a large amount of

records to be uploaded into Focus. Fill out a pre-designed Excel spreadsheet

with metadata. Send the spreadsheet to me, along with the

files(image or docs) to be attached to the records.

I review the spreadsheet, convert it to XML files and upload to Focus.

Manassas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Incorporating Images in a Web Page

Navigate to the NPS Focus record with the needed image.

Open image in a new browser.Choose which size you want. Copy the URL Use HTML img src= or a href=

commands.Sequoia and

Kings Canyon

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Frederick Douglass

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Frederick Douglass

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Linking to records Use to add a link in your webpage

to the Focus record. Cannot just copy the URL Must specify a field or combination

of fields in URL to uniquely identify a record.

Be aware of focus.inside.nps.gov vs. npsfocus.nps.gov

Vietnam Veterans

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Create URLhttp://npsfocus.nps.gov/npshome.do?

homesearch=true&term1=Lincoln%20Boyhood%20Home%20National%20Memorial%20Fire%20Management%20Plan&termAttribute1=Use.Title&selectedCollections=NPS%20Digital%20Library&goToFull=true

http://npsfocus.nps.gov/home.do?homesearch=true&term1=Bias&termAttribute1=Use.Author&selectedCollections=NPS%20Digital%20Library&goToFull=FalseVietnam

Veterans

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Combine Fieldshttp://npsfocus.nps.gov/npshome.do?

npshomesearch=true&term1=NPS%20diver%20A.Askins%20measuring%20anchor&term2=Brooks,&termAttribute1=Use.Title&termAttribute2=Use.Author&selectedCollections=NPS%20Digital%20Library&goToFull=true

Fire Management

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Gotofull=True

Wilson’s Creek

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Gotofull=False

Wilson’s Creek

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

All records authored by “Bias”

Wilson’s Creek

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Record searched by title and author

Wilson’s Creek

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

AttributesUse.Title=TitleUse.Identifier=NPS NumberUse.LocalSubjectIndex=Park CodeUse.MusicKey=Digital CollectionUse.Author=Author

Lincoln Memorial

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

<Event Name &/or Date – Edit in Slide Master View>

Thank You!Please contact me with any

questionsGreg Creamean202 354-1964

greg_creamean@contractor.nps.gov

Channel Islands

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Dry Tortugas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Lincoln Memorial

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Manassas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Appomattox Court House

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Manassas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Manassas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Stones River

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Yellowstone

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Dry Tortugas

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

Frederick Douglass

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

•

Luna Moth Catoctin

National Park ServiceU.S. Department of the InteriorResource Information Services Division

National Information Systems CenterOffice of the Chief Information Officer

<Event Name &/or Date – Edit in Slide Master View>