FINAL APRN INSTRUCTIONS for New Online Process for ...€¦ · New APRNs applying for a TN license with certificate of fitness to prescribe, and APRNs updating their formulary or

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NewOnlineProcessforUpdatingTNBONAPRNNotice&Formulary&Collaborating/SupervisingPhysicians

AsofMay2017,the“NoticeandFormulary”fordocumentingprescribingformularyandphysician

supervisionisnownamedthe“CollaborativeRequest”.

TableofContents

Accessingtheonlinesystem............................2LicenseandRegulatorySystemSign‐in.................3Creatinganonlineaccount.............................4Linkingprofiletolicenses..............................7Matchinglicenseresults...........................7APRNSupervisoryRequest.......................8Verifyacurrentphysician........................11Addasupervisingphysician......................11Obtainphysician’slicensenumber................ 12Verifynon‐controlledlegenddrugselection...........13Verifycontrolledlegenddrugselection................. 14ProvideDEAcertificate................................ 15Review&editApplicationSummary...................15Attestation............................................15Applicationsummarypdf.............................. 16

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1. NewAPRNsapplyingforaTNlicensewithcertificateoffitnesstoprescribe,andAPRNsupdatingtheirformularyorsupervisingphysicianinformationwillnowberequiredtousetheonlinesystem.Inpreparationtoupdateyourinformation,haveaccessto:

o adesktopcomputerorlaptop(donotusephonesortablets)o theemailtowhichyouhaverequestedallcorrespondencebesento yourDEAnumbero physician’slicensenumber,ifaddingacollaborating/supervisingphysician

Tobegin,gototheBONwebsite:https://tn.gov/health/topic/nursing‐board

2. Clickon“Applications”(redarrow).

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3. Afterclickingon“Applications”,thepagecontainingallBONapplicationswillappear.Scrolldowntothesectiontitled“AdvancedPracticeRegisteredNurse(APRN)”(greenarrow)

Thenclickon“CollaborativeRequest”(redarrow).

4.ThiswillopentheLicensureandRegulatorySystemsign‐inpage.

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5.Gotothe“NewUser”boxandclick“BeginHereforSign‐up”(redarrow)tocreateanonlineaccountwithaUserIDandpasswordForALLUSERS:EvenifyouhavepreviouslyusedtheBoard’sonlineservicesbefore,youmustcreateanewaccountinthisnewsystem.

6.Provideallrequestedinformationtobeginnewaccountregistration.Indicatetheemailtowhichyouwantallboardcommunicationssend.Under“Communication”(yellowarrow),wesuggestselecting“Yes”toE‐mailCommunicationtoassuretimelyreceiptofnotices/informationfromTNDepartmentofHealth.

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Press“Next”topreviewandsaveyourregistrationinformation

7.Afteryou’veregisteredandcreatedanewaccount,atemporarypasswordwillbeemailedtoyoufromLARS@tn.gov.**Onlyadesktopcomputerorlaptop(notphonesortablets)shouldbeusedtoaccessthisemailaddressandactivatelinkscontainedwithinitscontents.

*Pleasecheckspamorjunkfoldersifyoudonotreceivetheemailwithinafewminutes.

8.TheLARSemailwillcontainatemporarypasswordwithalink. a.Copyornotethetemporarypasswordsoyoumaypasteorprovidewhenrequested.b.ClickonthelinkthatwillredirectyoubacktotheLicensureandRegulatorySystem. c.AsaReturningUser(redarrow),provideyouruserID(emailpreviouslyidentified),thetemporarypassword.Click“SignIn”.

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9.TheDefaultRegistrationpageshownbelow(redarrow)willnowappear.

Thetemporarypasswordyouwereprovidedwillbethe“OldPassword”.

Createanewpasswordforyouraccount.

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10.Afteryouregisteredandcreatedyournewsystemaccount,youwillbeaskedtolinkyourprofilewithexistinglicenses.

Followtheinstructionsonthescreentomatch/linkyourlicense(s).

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11.Onceyou’vematchedyourlicense(s),the“QuickStartMenu”willappear(greenarrow).

12.The“QuickStartMenu”willallowyoutoreviewandupdateyourinformation.

Toreviewyourinformationand/orupdateyourcollaborating/supervisingphysicians,goto: a.“Manageyourlicenseinformation”(redarrow). b.Clickon“SelectApplication”topromptadropdownmenu. c.Select“APRNSupervisoryRequest”(greenarrow)

d.Clicktheblue“Select”button(greenarrow)

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Ifthereisanexistingrequestalreadyopen,whichhasnotbeencompleted(redarrow),youwillhavetheoption(yellowarrow)toproceedwiththeincompleterequestortostartanewapplication.Ifyouchoosetostartanewapplication,yourexistingincompleterequestwillbecancelled.

13.Subsequentscreensinthe“APRNSupervisoryRequest”section,willenableyoutoreviewandupdateinformation.

Beginningwiththefirstpage,“Introduction”(greenarrow),click“Next”inthelowerrightcorner(redarrow)tosequentiallyreviewandeditinformation,asneeded.

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Althoughthetabslocatedintheleftmargin(bluearrow)mayalsobeusedtonavigatepagecontent,itissuggested,foraninitialinformationreview,pagesbereviewedintheorderlisted. Subsequentreturnstothesystemtoupdateinformationmaybefacilitatedbyuseofleftmarginnavigationtabs.

SPECIALNOTE:Toaddanadditionalpracticeaddress,gotothebottomofthe“ContactInformation”pageasshownbelow.

14.UpdatingSupervisingPhysicianinformation.

NOTE:The“SupervisorSelection”tab(redarrow)willallowthefollowingfunctions: VERIFYaphysician DELETEaphysician ADDaphysician.

*YoumayonlyaddONEphysicianintheexistingform.Ifyouneedtoaddmorethanonephysician,youwillneedtocompleteandexittheexistingform,andstartanew“APRNSupervisoryRequest”.

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a.VERIFYacurrentsupervisingphysician.Fromthe“APRNSupervisoryRequest–RelatedLicenses

Listing”existingphysiciansupervisorsonfileforyouwillbelisted.Clicktheradiobuttontoconfirmanexistingsupervisoryrelationship.

b. ADDasupervisingphysician

Fromthe“APRNSupervisoryRequest–RelatedLicensesListing”screen,scrolltothebottomandselect“Add”(yellowarrow).

Youwillalsoneedyoursupervisingphysician’slicensenumberinordertoaddthem(bluearrow).Onlyenterthenumbers(NOLETTERS).Seebelowinstructionstoobtainaphysician’slicensurenumberonline.

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Toobtainaphysician’sTennesseemedicallicensurenumberonlineGotoTNDepartmentofHealth’sLicenseVerification:https://apps.health.tn.gov/Licensure/

Ataminimum,providefirst/lastnameandprovidednumeric/lettercode.Click“Submit”.

Onceallrequiredinformationhasbeensubmittedandyouhaveselected“Next”,yoursupervisorwillbeaddedtoyoursupervisorylist.Select“Next”againtoproceedtothe“APRNSupervisoryRequest–SupervisorSelection”screenshownbelow.Selectthemostrecentlyaddedsupervisorandclick“Next”.

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Thenextpagewillincludealistofallpracticeaddressesonfileforyou.Selecttheaddresswherethenewlyaddedphysicianwillbeprovidingsupervisoryservices.Click“Next”.

15.VerifyyourNon‐ControlledLegendDrugSelectiona.Usingthedropdownmenu(yellowarrow),diligentlyreviewandselecteachclassofdrug

yoursupervisingphysicianhasagreedyoumayprescribeunderhis/herdelegation.Atthistime,youarerequiredtomakeaselectionandclick“Add”foreachclassofdrug.Enhancementsarependingsoyoumaymakemultipleselectionsfromadropdownmenu.Whenallclassesofdrugshavebeenadded,select“Next”tocontinue.

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b.Alistingofyourselections(purplearrow)willbeimmediatelyavailableforyourreview.

16.UpdateyourControlledDrugSelection(yellowarrow).

a.Usingthedropdownmenu(bluearrow),diligentlyreviewandselecteachtypeandscheduleofcontrolleddrugsyoursupervisingphysicianhasagreedyoumayprescribeunderhis/herdelegation.Click“Add”aftereachtypeandscheduleiscompleted

b.Acomprehensivelistingofselectedtypeandscheduleofcontrolleddrugs(redarrow)willbeavailableforyourreviewand/orediting.

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c.ProvideyourDEAcertificatenumber

17.Finally,asummaryofyourapplicationwillbeprovidedforyourreviewandedits.Whenreviewiscomplete,click“Submit”.

18.Whenyouhavecompletedandsubmittedallupdates,youwillbeaskedtocompleteanelectronicattestationstatement.Click“Submit”.

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19.Followingattestation,youwillbeprovidedwithanoptiontoviewandprintyourApplicationSummaryinpdfformat.

ExampleofpdfApplicationSummary

20.Additionally,youwillalsoimmediatelyreceiveanemail,totheemailaddressonfile,fromLARS@tn.govcontainingthesameApplicationSummaryinpdfformat.

**Ifyoudonotreceiveacopywithinafewminutes,pleasecheckyourspamorjunkfolders.Alsoconsiderconfirmingthatthecorrectemailaddresswasprovidedwithouttypographicalerrors.

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Yoursupervisingphysicianwillalsoreceiveanemailtoconfirmthecollaborativeagreement.

PLEASENOTE:Yoursupervisoryrelationshipwillnotbevalidatedunlessanduntilyoursupervisingphysicianvalidatestherelationship.Anoticeofyourpendingrequestwillbesenttoyourandyoursupervisorat15,30,and45daysaftertheinitialrequest.Requestsnotvalidatedwithin60dayswillexpire.

21.SubmitacopyofyourcompletedAPRN“CollaborativeRequest”document(pdf)withyourinitialcredentialingpacketor“OnePacket”toProviderSupportServices(providersupportservices@vanderbilt.edu).

Ifyouevermakechangestoyourformularyorsupervisingphysician(s),pleasesubmitanupdatedcopyofyourcompleteddocumenttoProviderSupportServices.

Ifyouhaveanyquestionsorconcerns,pleasereachouttoyourAPRNleaderoremailtheOfficeofAdvancedPracticeatwww.vanderbiltoap.comforassistance.