Extension Office MARCH 8TH, 2017 - University of Kentuckydistricts.ca.uky.edu/files/d3_march_17_agenda_pp.pdfMARCH 8TH, 2017 Carroll County Extension Office 9:00 – Refreshments 9:30

DISTRICT 3 STAFF AGENDAMARCH 8TH, 2017

Carroll County Extension Office9:00 – Refreshments9:30 – Start

BIRTHDAYSMarch Birthday’s April Birthday’s

7th Bethany Pratt16th Christy Eastwood

18th Don Sorrell18th Christin Herbst25th Allison Lewis

26th David Littlejohn29th Valerie Holland29th Lindie Huffman

9th David Hull12th Kenna Knight

20th Kate Thompson24th Shelley Meyer26th Lamar Fowler

SERVICE AWARDS – 5 YEARSLamar Fowler- Grant

Christin Herbst- Carroll

Rex McBride- Boone

Shelley Meyer- Pendleton

5

SERVICE AWARDS – 10 YEARS

Lorilee George- Bullitt

Allison Lewis- Spencer

10

SERVICE AWARDS – 15 YEARS

Denise Donahue- Kenton

Diane Mason-Boone 15

SERVICE AWARDS – 20 YEARS

Chris Duncan- Oldham 20

SERVICE AWARDS – 25 YEARS

Ruth Chowning- Bullitt

Rosie Allen- Boone25

SERVICE AWARDS – 30 YEARS

Kathy Byrnes- Kenton 30

CURRENT D3 VACANCIES•Boone ANR – Vacant since 3/1/2016 – Position Not Currently Posted

•Jefferson 4-H– Vacant since 3/1/2016 – Position Not Currently Posted

•Jefferson 4-H– Vacant since 5/1/2016 – Position Not Currently Posted

•Welcome back Kate Thompson & Moriah Conrad!

•Boone County Elite 4-H Drill Team- Presidential Inauguration Parade

ANNOUNCEMENTS

PERSONNEL UPDATESWelcome Aboard

Cathy Jensen! Carroll County FCS

Welcome Reception

March 21st, 2017 3:00-5:30

GUEST SPEAKERSSarah Frank BowkerProgram and Staff Development, Kentucky Cooperative Extension Service

University of Kentucky - College of Agriculture, Food & Environment

419 Charles E. Barnhart Bldg. Lexington, KY 40546-0276

O: (859) 257-7272

sarah.frank@uky.edu

Charles E. StamperUniversity of Kentucky Cooperative Extension

Service

Extension Special Projects Coordinator

130 Robinson Road, Jackson, KY 41339

O: 859.257.9511 x233

C: 859.351.7510

cstamper@uky.edu

ASSOCIATION REPORTS

NEP UPDATERosie Allen

University of KentuckyNorthern KY Area Nutrition Education Program Agent

rallen@uky.edu(shipping ~ 1973 Burlington Pike)

P.O. Box 876, Burlington, KY 41005

859-586-6101 ext. 401

http://fcs-hes.ca.uky.edu/content/nutrition-education-programs

I.T. UPDATEChristopher McKenzie

Computer Support Specialist III for District 3

Agricultural Communications ServicesCollege of Agriculture, Food, and Environment

252 C.E. Barnhart Bldg Lexington, KY 40546-0276Office: (859) 257-7739Cell: (859) 935-1262Fax: (859) 323-1051

Email: Christopher.McKenzie@uky.edu

LIGHTING TALKSDan Allen, ANR- “From Countryside to Community”

Joan Bowling & Kathy Byrnes, FCS – “Life Learning Center”

David Littlejohn, 4-H – “Drone Etiquette”

GET FIT & HEALTHY CHALLENGE•Kenna Knight - Pendleton Family and Consumer Science Agent

•https://www.ChallengeRunner.com/login/challenge/2225/18068/73ff8110c9

BUDGET•3% increase in county Base Agent Contributes (rounded to nearest $100) - $2,700

•2% increase in benefits Cost for 4th and above agents

•3% increase in Support Staff Salaries in anticipation of merit base salary increased

•Mileage rate changed to 53.5 cents per mile

•Professional Improvement Funds increased to maximum of $3,500. Will be allowed to pay for Association Dues.

•Stop Gap will remain at $42,000 per year

•2017-2018 Budget Forms - Excel 2013 Format -Version 3.8.2017

LIVEWELLCheck-Ins provide the opportunity for individuals to have their cholesterol, glucose, blood pressure, and other biometric taken and then a conversation surrounding this information, next steps, and areas of focus they are interested in pursuing.

For individuals on a UK Health Plan, they are eligible to earn a $100 health plan rebate for participating.

Look for Tammy Akin's email for registration.

Carroll Co. Extension Office:

March 16th (8:00 a.m.- 4:30 p.m.)

March 17th (8:00 a.m.- 12:00 p.m.)

UNCONSCIOUS BIAS•Required training for ALL EMPLOYEES: Agents, Extension Staff and Program Assistants

•Trainings are 2 hours blocks – AM and PM

•If can’t attend one of these dates, you will need to attend a training on UK Campus

•Register at: https://uky.az1.qualtrics.com/jfe/form/SV_7VfMmSufHsforFX

•Please Share with Office Staff

We are trying to add more dates in the District

April 10 8:30-10:30Carroll Co.

Extension Office

April 10 1:30-3:30Carroll Co.

Extension Office

April 17 8:30-10:30Shelby Co.

Extension Office

April 17 1:30-3:30Shelby Co.

Extension Office

April 24 8:30-10:30Boone Co.

Extension Office

April 24 1:30-3:30Boone Co.

Extension Office

May 1 8:30-10:30Carroll Co.

Extension Office

May 1 1:30-3:30Carroll Co.

Extension Office

OFFICE PERSONNEL UPDATES:•Leave Review for Vacation & Holiday: Holiday should say ZERO Hours – Ask how to donating Vacation Hours

•Civil Rights Training Update – June 1st deadline to complete

•Post-Retirement – Extending to a maximum of 5 years

•Professional Improvement Funds- Agent & Staff Support

•Benefits Open Enrollment: April 24th - May 12th

•District 3 Facebook Page- Give us a like: www.facebook.com/kydistrict3

•Career Ladder – Letters should be coming out later this week. Level 5 later this month.

EPSILON SIGMA PHIMarch 21st - Annual Meeting

March 22nd - In-service Training and is open to all agents, specialists, and administration.

Suzanne Smith, CEO of Social Impact Architects, to facilitate a 3-4 hour seminar including topics related to impact measuring and reporting, evaluation planning and storytelling (i.e., sharing success stories).

CHI EPSILON SIGMA◦ April 12th-14th, 2017 at the Radisson Hotel- Cincinnati

Riverfront in Covington, Kentucky

◦ http://chies.ca.uky.edu/

PLAN OF WORK•Time for annual update to keep POW current and relevant

•County rough draft is due May 1st

•For more information - http://psd.ca.uky.edu/programdevelopment

SUCCESS STORIES• 3rd Due April 10th, 2017

• 4th & 5th Due July 10th, 2017

STATE EXTENSION ADVISORY COUNCIL

•WHEN: Thursday- May 25th, 2017

•WHERE: Church Hill Downs in Louisville,

•COST: $60 Per Person, Registration will be available soon.

SECRETARY TRAINING

District 3 had 7 delegates attended. Thanks for helping district delegates to attend. D3 State Extension Advisory Committee will be meet in August to plan this year’s district forum in November. Date TBD.

CREDIT CARD TRAINING

CORE IN-SERVICE FOR NEW AGENTS

•Work Schedule http://ces-personnel.ca.uky.edu/files/agent_work_schedules2015.pdf

•Dress Attire http://ces-manuals.ca.uky.edu/files/professional_attire_1.pdf

•Children in the Workplace - children are not permitted at the work location on a regular basis (however, always exceptions- i.e., short visit, new parent showing off baby, etc.)

AGENTS EXPECTATIONS

• Barren River State Park in May; Date TBA• In-Services are open to all agents to get a

“refresher” on particular trainings• See handout

•Counties to develop a Facility Usage/Rental Agreement for office use by Extension related groups and non-Extension related groups

•Be sure to have groups to complete form and keep in a central office file.

AG. COMMUNICATION/ MARKETING

FACILITY USAGE AGREEMENT & GUIDE

•See Handout

•PNG for Transparent Logo Background

•July 11-19, 2017

•D3 Counties will be selected visit - TBA

CIVIL RIGHTS AUDIT

RISK MANAGEMENT

OUT OF STATE TRAVEL FORM UPDATE

YOUTH TRAVEL

• New Fillable PDF Form

• Posted on District Webpage under “Agent” Tab

• http://districts.ca.uky.edu/files/out_of_state_travel_request_form_feb_2017.pdf

•Youth – Out of County and/or Overnight Travel

•Any Extension event/program involving youth and travel outside the county and/or overnight lodging requires a Risk Management Plan.

UPCOMING DUE DATESCES Budget Plan “Rough

Draft”Submitted to DD Submitted to DD

DATEStatus of County Offices New addresses, new building, additions, etc. Send to DD by April

1stCounty Payment to UK Original letter/check to Jeff Young Copy to DD by

April 10thBi -Weekly Mid -Year Review (if needed)

Copy to DD by April 30th

District Board Budget Print Summary Sheet from Excel Budget template, sign & submit figures to the SPGE Form 101/column 1

Fiscal Court by April 15th

Copy to DD by April 15th

UPCOMING DUE DATESSpace Inventory (any county adding space) Due to DD by May

1stGifts, Grants & Contracts (Financial Report Form)

http://districts.ca.uky.edu/files/financial_report_form_2014_0.pdf Due to DD by May 1st

Plan of Work “Rough Draft”

Complete county RD due to DD for review Due to DD by May 1st

District Staff Meeting 3rd Wednesday of the May May 17th, 2017Memorandum of

Agreement3 signed originals & electronic file to DD TBD

Schedule of Disbursements

3 originals & electronic file to DD TBD

Bi-Weekly Salary Recommendation Forms

Submit online through Fiscal Coordinator portal & One (1) signed original per employee to DD

TBD

Program Support Budgets Signed originals to DD TBD

FUTURE STAFF MEETINGSStaff Meeting Dates: County Refreshments

May 17th , 2017 (NOTICE DATE CHANGE) Spencer & Trimble

• No Staff Meetings April, June, July & August • Start back in September 2017

ROUND OF APPLAUSE!

Today’s meeting is possible thanks to:Carroll County Extension Office

(Host Location)Pendleton County Extension Office &

Shelby County Extension Office(Refreshments)