DISTRICT 3 STAFF AGENDA MARCH 8 TH , 2017 Carroll County Extension Office 9:00 – Refreshments 9:30 – Start
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DISTRICT 3 STAFF AGENDAMARCH 8TH, 2017
Carroll County Extension Office9:00 – Refreshments9:30 – Start
BIRTHDAYSMarch Birthday’s April Birthday’s
7th Bethany Pratt16th Christy Eastwood
18th Don Sorrell18th Christin Herbst25th Allison Lewis
26th David Littlejohn29th Valerie Holland29th Lindie Huffman
9th David Hull12th Kenna Knight
20th Kate Thompson24th Shelley Meyer26th Lamar Fowler
SERVICE AWARDS – 5 YEARSLamar Fowler- Grant
Christin Herbst- Carroll
Rex McBride- Boone
Shelley Meyer- Pendleton
5
SERVICE AWARDS – 10 YEARS
Lorilee George- Bullitt
Allison Lewis- Spencer
10
SERVICE AWARDS – 15 YEARS
Denise Donahue- Kenton
Diane Mason-Boone 15
SERVICE AWARDS – 20 YEARS
Chris Duncan- Oldham 20
SERVICE AWARDS – 25 YEARS
Ruth Chowning- Bullitt
Rosie Allen- Boone25
SERVICE AWARDS – 30 YEARS
Kathy Byrnes- Kenton 30
CURRENT D3 VACANCIES•Boone ANR – Vacant since 3/1/2016 – Position Not Currently Posted
•Jefferson 4-H– Vacant since 3/1/2016 – Position Not Currently Posted
•Jefferson 4-H– Vacant since 5/1/2016 – Position Not Currently Posted
•Welcome back Kate Thompson & Moriah Conrad!
•Boone County Elite 4-H Drill Team- Presidential Inauguration Parade
ANNOUNCEMENTS
PERSONNEL UPDATESWelcome Aboard
Cathy Jensen! Carroll County FCS
Welcome Reception
March 21st, 2017 3:00-5:30
GUEST SPEAKERSSarah Frank BowkerProgram and Staff Development, Kentucky Cooperative Extension Service
University of Kentucky - College of Agriculture, Food & Environment
419 Charles E. Barnhart Bldg. Lexington, KY 40546-0276
O: (859) 257-7272
Charles E. StamperUniversity of Kentucky Cooperative Extension
Service
Extension Special Projects Coordinator
130 Robinson Road, Jackson, KY 41339
O: 859.257.9511 x233
C: 859.351.7510
ASSOCIATION REPORTS
NEP UPDATERosie Allen
University of KentuckyNorthern KY Area Nutrition Education Program Agent
[email protected](shipping ~ 1973 Burlington Pike)
P.O. Box 876, Burlington, KY 41005
859-586-6101 ext. 401
http://fcs-hes.ca.uky.edu/content/nutrition-education-programs
I.T. UPDATEChristopher McKenzie
Computer Support Specialist III for District 3
Agricultural Communications ServicesCollege of Agriculture, Food, and Environment
252 C.E. Barnhart Bldg Lexington, KY 40546-0276Office: (859) 257-7739Cell: (859) 935-1262Fax: (859) 323-1051
Email: [email protected]
LIGHTING TALKSDan Allen, ANR- “From Countryside to Community”
Joan Bowling & Kathy Byrnes, FCS – “Life Learning Center”
David Littlejohn, 4-H – “Drone Etiquette”
GET FIT & HEALTHY CHALLENGE•Kenna Knight - Pendleton Family and Consumer Science Agent
•https://www.ChallengeRunner.com/login/challenge/2225/18068/73ff8110c9
BUDGET•3% increase in county Base Agent Contributes (rounded to nearest $100) - $2,700
•2% increase in benefits Cost for 4th and above agents
•3% increase in Support Staff Salaries in anticipation of merit base salary increased
•Mileage rate changed to 53.5 cents per mile
•Professional Improvement Funds increased to maximum of $3,500. Will be allowed to pay for Association Dues.
•Stop Gap will remain at $42,000 per year
•2017-2018 Budget Forms - Excel 2013 Format -Version 3.8.2017
LIVEWELLCheck-Ins provide the opportunity for individuals to have their cholesterol, glucose, blood pressure, and other biometric taken and then a conversation surrounding this information, next steps, and areas of focus they are interested in pursuing.
For individuals on a UK Health Plan, they are eligible to earn a $100 health plan rebate for participating.
Look for Tammy Akin's email for registration.
Carroll Co. Extension Office:
March 16th (8:00 a.m.- 4:30 p.m.)
March 17th (8:00 a.m.- 12:00 p.m.)
UNCONSCIOUS BIAS•Required training for ALL EMPLOYEES: Agents, Extension Staff and Program Assistants
•Trainings are 2 hours blocks – AM and PM
•If can’t attend one of these dates, you will need to attend a training on UK Campus
•Register at: https://uky.az1.qualtrics.com/jfe/form/SV_7VfMmSufHsforFX
•Please Share with Office Staff
We are trying to add more dates in the District
April 10 8:30-10:30Carroll Co.
Extension Office
April 10 1:30-3:30Carroll Co.
Extension Office
April 17 8:30-10:30Shelby Co.
Extension Office
April 17 1:30-3:30Shelby Co.
Extension Office
April 24 8:30-10:30Boone Co.
Extension Office
April 24 1:30-3:30Boone Co.
Extension Office
May 1 8:30-10:30Carroll Co.
Extension Office
May 1 1:30-3:30Carroll Co.
Extension Office
OFFICE PERSONNEL UPDATES:•Leave Review for Vacation & Holiday: Holiday should say ZERO Hours – Ask how to donating Vacation Hours
•Civil Rights Training Update – June 1st deadline to complete
•Post-Retirement – Extending to a maximum of 5 years
•Professional Improvement Funds- Agent & Staff Support
•Benefits Open Enrollment: April 24th - May 12th
•District 3 Facebook Page- Give us a like: www.facebook.com/kydistrict3
•Career Ladder – Letters should be coming out later this week. Level 5 later this month.
EPSILON SIGMA PHIMarch 21st - Annual Meeting
March 22nd - In-service Training and is open to all agents, specialists, and administration.
Suzanne Smith, CEO of Social Impact Architects, to facilitate a 3-4 hour seminar including topics related to impact measuring and reporting, evaluation planning and storytelling (i.e., sharing success stories).
CHI EPSILON SIGMA◦ April 12th-14th, 2017 at the Radisson Hotel- Cincinnati
Riverfront in Covington, Kentucky
◦ http://chies.ca.uky.edu/
PLAN OF WORK•Time for annual update to keep POW current and relevant
•County rough draft is due May 1st
•For more information - http://psd.ca.uky.edu/programdevelopment
SUCCESS STORIES• 3rd Due April 10th, 2017
• 4th & 5th Due July 10th, 2017
STATE EXTENSION ADVISORY COUNCIL
•WHEN: Thursday- May 25th, 2017
•WHERE: Church Hill Downs in Louisville,
•COST: $60 Per Person, Registration will be available soon.
SECRETARY TRAINING
District 3 had 7 delegates attended. Thanks for helping district delegates to attend. D3 State Extension Advisory Committee will be meet in August to plan this year’s district forum in November. Date TBD.
CREDIT CARD TRAINING
CORE IN-SERVICE FOR NEW AGENTS
•Work Schedule http://ces-personnel.ca.uky.edu/files/agent_work_schedules2015.pdf
•Dress Attire http://ces-manuals.ca.uky.edu/files/professional_attire_1.pdf
•Children in the Workplace - children are not permitted at the work location on a regular basis (however, always exceptions- i.e., short visit, new parent showing off baby, etc.)
AGENTS EXPECTATIONS
• Barren River State Park in May; Date TBA• In-Services are open to all agents to get a
“refresher” on particular trainings• See handout
•Counties to develop a Facility Usage/Rental Agreement for office use by Extension related groups and non-Extension related groups
•Be sure to have groups to complete form and keep in a central office file.
AG. COMMUNICATION/ MARKETING
FACILITY USAGE AGREEMENT & GUIDE
•See Handout
•PNG for Transparent Logo Background
•July 11-19, 2017
•D3 Counties will be selected visit - TBA
CIVIL RIGHTS AUDIT
RISK MANAGEMENT
OUT OF STATE TRAVEL FORM UPDATE
YOUTH TRAVEL
• New Fillable PDF Form
• Posted on District Webpage under “Agent” Tab
• http://districts.ca.uky.edu/files/out_of_state_travel_request_form_feb_2017.pdf
•Youth – Out of County and/or Overnight Travel
•Any Extension event/program involving youth and travel outside the county and/or overnight lodging requires a Risk Management Plan.
UPCOMING DUE DATESCES Budget Plan “Rough
Draft”Submitted to DD Submitted to DD
DATEStatus of County Offices New addresses, new building, additions, etc. Send to DD by April
1stCounty Payment to UK Original letter/check to Jeff Young Copy to DD by
April 10thBi -Weekly Mid -Year Review (if needed)
Copy to DD by April 30th
District Board Budget Print Summary Sheet from Excel Budget template, sign & submit figures to the SPGE Form 101/column 1
Fiscal Court by April 15th
Copy to DD by April 15th
UPCOMING DUE DATESSpace Inventory (any county adding space) Due to DD by May
1stGifts, Grants & Contracts (Financial Report Form)
http://districts.ca.uky.edu/files/financial_report_form_2014_0.pdf Due to DD by May 1st
Plan of Work “Rough Draft”
Complete county RD due to DD for review Due to DD by May 1st
District Staff Meeting 3rd Wednesday of the May May 17th, 2017Memorandum of
Agreement3 signed originals & electronic file to DD TBD
Schedule of Disbursements
3 originals & electronic file to DD TBD
Bi-Weekly Salary Recommendation Forms
Submit online through Fiscal Coordinator portal & One (1) signed original per employee to DD
TBD
Program Support Budgets Signed originals to DD TBD
FUTURE STAFF MEETINGSStaff Meeting Dates: County Refreshments
May 17th , 2017 (NOTICE DATE CHANGE) Spencer & Trimble
• No Staff Meetings April, June, July & August • Start back in September 2017
ROUND OF APPLAUSE!
Today’s meeting is possible thanks to:Carroll County Extension Office
(Host Location)Pendleton County Extension Office &
Shelby County Extension Office(Refreshments)
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