Exchange Flows, IXQPS and Tracking Tools. Sales preparation Segmentation Targeting Define positioning strategy Selling Execute Positioning Sales meeting.
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Exchange Flows, IXQPS and Tracking Tools
Sales preparation
Segmentation
Targeting
Define positioning
strategy
Selling
Execute Positioning
Sales meeting and follow up
JQ sign
Enter and Audit JQ Form
Acceptance Procedures
MatchingIntern
Preparation
Intern Reception
Intern Induction into organization
Organization Internship Prepartion
Evaluation of stakeholders’ satisfaction
Delivery Re-Raising
TN Taker Flow
Integration into LC
Relationship Management
Exchange Role
Bring Insight Pool Analyses for the Marketing/Sales Team or ensure that they know it and are taking it into consideration.
Interaction with other areas
MarketingCR (Sales)
Role of VPX
Ensure the quality of the analyses (it Exchange team will present it).Alignment with Sales Team.
Segmentation
Exchange Role
Participate in the decision making process to define targets and goals.
Interaction with other areas
MarketingCR (Sales)Finances (guarantee that the financial sustainability is being considered)
Role of VPX
The VPX, together with the leadership team, has a very important role here. Bringing the knowledge about exchange he/she will participate in the definition of targets (markets), pools (MT, TT, ET, DT), goals for each pool, etc. Exchange Area should also bring with solutions (a market which is strong in the city but poor in the pool should require an international cooperation).
Targeting
Exchange RoleGuarantee that the Sales Team will promise what we can deliver and guarantee that they are positioning the exchange in the right way.Interaction with other areasMarketingCR (Sales)Role of VPXAlignment with sales team.
Define positioning strategy
Exchange Role
Constantly provide information about the pool to sales team.
Interaction with other areas
CR (Sales)
Role of VPX
Usual
Execute Positioning
Exchange Role
Sometimes exchange members can go to sales meeting to bring information about exchange reality or support the sales team with exchange information.
Interaction with other areas
CR (Sales)
Role of VPX
Usual
Sales meeting and follow up
Exchange RoleIt should ensure that the job profile is matchable, has quality and that the company is accorded with the IXQPS. It can be done having exchange members in the meeting that the JQ will be signed.Interaction with other areasCR (Sales)Role of VPXAlignment with sales team.
JQ Sign
Exchange Role
As well as in the last step, Exchange Area should ensure that the TN form will be matchable, and has quality. The exchange responsible shouldn’t put a form available if it is not ok. Also this process needs to be quick.
Interaction with other areas
CR (Sales)
Role of VPX
Alignment with sales team.
Enter and audit JQ Form
Exchange Role
This process has to be done as soon as possible and the content of the acceptance notes has to be checked.Interaction with other areas
CR (Sales)Role of VPX
Usual
Acceptance Procedures
Exchange Role
Guarantee that the TN form will match with a great EP as soon as possible.
Interaction with other areas
CR (Sales)
Role of VPX
Usual
Matching
Exchange RolePrepare the intern in order that he/she can have the best experience as possible.Interaction with other areasCR (Sales)Role of VPXUsual
Intern Preparation
Exchange RoleOrientate and support the intern in terms of culture, AIESEC understanding, work, learning and logistics in order to have the smoothly adaptation to the new reality.Interaction with other areasCR (Sales)Talent ManagementRole of VPXUsual
Intern Reception
Exchange RoleSupport CR team in prepare the organization to provide the best experience to the intern and achieve its objectives with the exchange.Interaction with other areasCR (Sales)Role of VPXAlignment with sales team
Organization Internship Preparation
Exchange Role
Work together with the sales team to adapt the intern to the new work environment.
Interaction with other areas
CR (Sales)
Role of VPX
Alignment with sales team
Intern induction into organization
Exchange Role
Integrate the intern in the LC learning environment.
Interaction with other areas
CR (Sales)
Role of VPX
The VPX has an important role in stimulate the team and the other VPs to integrate the interns in LC activities.
Integration into LC
Exchange Role
Have feedback about the exchange experience to continue improving it. Create good communication canals with the stakeholders. Usually exchange team is responsible for the intern and the sales team for the organization.
Interaction with other areasCR (Sales)Role of VPXThe VPX has to be aware of the satisfaction of stakeholders and plan action that will improve the quality of the exchange experience.
Evaluation of stakeholder satisfaction
Exchange Role
Give support to the sales team (using the intern in the process and giving feedbacks about the company).
Interaction with other areas
CR (Sales)
Role of VPX
Alignment with sales team and doesn’t allow the re-raising with an organization that couldn’t provide a good experience to the trainee.
Re-raising
Pre-recruitment
Segmentation
Talent Planning
Promotion
Pre-exchange
Selection for Exchange stage
Enter and Audit JQ Form
Acceptance Procedures
Virtual Communication and home LC
connection
Evaluation of stakeholders’ satisfaction
Exchange Experience
Re-integration
Exchange Paticipant Flow
Post-recruitment
LCRecruitment
Talent selection
The other talent management
processes
Matching
Advanced cultural,
logistical, AIESEC and professional preparation
Promotion of Exchange within the LC
Exchange Role
Bring Insight Pool Analyses for the Marketing/TM Teams or ensure that they know it and are taking it into consideration.
Interaction with other areas
MarketingTM
Role of VPX
Ensure the quality of the analyses (it Exchange team will present it).Alignment with Sales Team.
Segmentation
Talent PlanningExchange RoleParticipate in the decision making process to define targets and goals.Interaction with other areasMarketingTMFinancesRole of VPXThe VPX has to ensure that in the Talent Planning it is included to select people with profile to go for exchange in short and long term. The EP goals have to be set together with the TM area and the there should be goals for each pool. Current members that want to go for exchange soon also have to be considered here.
Exchange Role
Guarantee that the exchange experience is being well promoted.
Interaction with other areas
MarketingTM
Role of VPX
Alignment with TM and Marketing
Promotion
LC Recruitment
Here we have basically TM process. The VP Exchange should ensure that the exchange opportunity is being promoted to new members and break barriers that
are not enabling members to take this opportunity.
Exchange RoleSupport the organization of Review Board, provide information about exchange processes and profiles and take part in the decision process.Interaction with other areasTMRole of VPXAlignment with TM and participation in the decision of who will be selected. Also he/she can be present in the Review Board.
Selection for Exchange Stage
Exchange Role
It should ensure that the EP form is matchable, has quality and that the EP is accorded with the IXQPS. An exchange member should fill the JQ together with the EP.Interaction with other areas
None
Role of VPX
Usual
Enter and audit JQ Form
Exchange Role
This process has to be done as soon as possible and the content of the acceptance notes has to be checked.
Interaction with other areas
None
Role of VPX
Usual
Acceptance Procedures
Exchange Role
The EP will manage his/her match but the exchange responsible has to coach him/her and track the progress of matching process.
Interaction with other areas
None
Role of VPX
Track more than usual
Matching
Exchange RoleGive the proper preparation in order that the EP can get the most of the exchange experience.Interaction with other areasTMRole of VPXUsual
Advanced cultural, logistical, AIESEC and professional preparation
Exchange RoleTrack the quality of the EP experience abroad and keep the LC connection with him/her.Interaction with other areas
None
Role of VPX
Usual
Virtual communication and home LC connection
Exchange RoleRun this stage in a proper way!Interaction with other areasNoneRole of VPXThe VP can stimulate returnees to engage again in AIESEC activities including taking leadership opportunities.
Re-Integration
TRACKING TOOLS
SOME EXAMPLES
Exchange Documents and Auditing - @USP 2007 Acceptance Notes Trainee Evaluations
Student Contract Company Student Pre Goal
Setting
Pre Expectatio
n
Pre Service
One Year Post
SN-Yo-BR-SP-2006-1244
Archive
Rodrigo (Soneca)
Online CEPRODIH / Uruguai
INFO
SN ID SN-Yo-BR-SP-2006-1244
Student Name Rodrigo "Soneca" Pontes
TN Company CEPRODIH
Country Uruguay
Quality Processes
SN SELECTION
Review Board
The applicant passed by a Review Board interview and was considered able to undertake an AIESEC ExchangeRodrigo passed through a review board evaluation. However, there wasn't any non-AIESEC member on the board
Process Status:
Exchange Documents and Auditing - @USP 2007
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