eResearch Australia 2012 "Build it and they will come?"
Post on 28-Nov-2014
592 Views
Preview:
DESCRIPTION
Transcript
Build it and they will come? Strategies for populating a self serve data repository
GERRY RYDER AND SUE COOK
*Misquote from “Field of Dreams” 1989.
Build it and they will come?*
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Who are “they”? Introduction to CSIRO researchers
What are we building? About the CSIRO Data Access Portal (DAP)
What might get them to come?Strategies employed so far to populate the
DAP What worked? Outcomes of the strategiesWhat are we going to do next?
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
62% of our people hold
university degrees 2000 doctorates 500 masters
With our university partners, we develop
650 postgraduate research students
Top 1% of global research institutions in 14 of 22 research fields
Top 0.1% in 4 research fields
Darwin
Alice Springs
Geraldton 2 sites
Atherton
Townsville2 sites
Rockhampton
Toowoomba
GattonMyall Vale
Narrabri
Mopra
Parkes
Griffith
BelmontGeelong
HobartSandy Bay
Wodonga
Newcastle
Armidale 2 sites
Perth3 sites
Adelaide2 sites Sydney 5 sites
Canberra 7 sites
Murchison
Cairns
Irymple
Melbourne 5 sites
About CSIRO
Werribee 2 sites
Brisbane6 sites
Bribie Island
People
Divisions
Locations
Flagships
Budget
6500
12
58
11
$1B+
What we built: Data Access Portal (DAP)
• Developed by CSIRO Information Management & Technology (IM&T) and research partners
• Secure repository• Enables external publication but options for other access
levels• Self serve and enterprise wide• Options for searching, retrieving and downloading
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
How we built it:DAP development and implementation
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: Develop a user friendly system• Respond to feedback from early adopters & reference
group (Agile methodology)• UI consultant – four easy steps to deposit
• Context sensitive help• Support for domain specific metadata schema• Scheduled data deposits• XML metadata import
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: Incentives in the infrastructure
•Persistent identifiers for every collection•DOIs for public collections•Enable linking to “related materials”, including records
in our publications repository•Flexible access and permissions framework•Approval system to mitigate risk•Image gallery view and image metadata•Discovery- public records also findable in Research
Data Australia and Google
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: add personal support
• Research Data Service (RDS) Support team practical, hands-on support for data deposits
• Advanced Scientific Computing (ASC) technical advice and assistance with preparing data for publication
• DAP Development team trouble-shooting system issues
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: Train and promoteOnline• Help pages and trouble shooting guide• Sandbox environment• Intranet pages
Quick Reference CardsShort video tutorials
• Newsletter articles • Internal social media
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: Train and promotePersonal
We talk and demo to anyone anytime! Face to face or video-conference – individuals, project
and business groups, internal conferences, tea room chats …
Training sessions through Library Services- reached 181+ (as of end Sept 2012)
Approver training – reached 80Face to face demo sessions on sites- group (reached 57+)
All delivering consistent key messages
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: Marketing 101
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Strategies: Targeting our approachesTargeting researchers:• Already sharing
just get data redirected to DAPaudit of what was already on our web sites
• At appropriate point in time in research process• With journal or funder mandates
getting together lists of journals and fundersgetting reports from project system on who funders are
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
• Started 15 September 2012
• Phone calls to authors who had submitted articles to peer reviewed journals in previous 2 weeks- report from publications approval system
• Little awareness of DAP and Research Data Service but most were interested in DAP and wanted extra information. Good awareness raising exercise
Targeting researchers at appropriate point in research process
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
At general release date end April 2012
• 356 (all stages and levels)
• Published 310
• Public 304
At end September 2012
• 564 (all stages and levels) increase of 208
• Published 419 increase of 109
• Public 364 increase of 60
The numbers: Collections
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
At general release date end April 2012
21 across 6 Divisions
At end September 2012
45 across 12 Divisions
The numbers: Depositors
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Division Draft Submitted Published Total CSIRO Astronomy and Space Science (ATNF) 326 326 Animal, Food and Health Sciences (AAHL) 48 52 100 CSIRO Information Management and Technology (IM&T) 64 3 12 79 Land and Water 11 7 18 ICT Centre 5 1 11 17 Ecosystem Sciences 3 5 8 Marine and Atmospheric Research 1 3 4 Mathematics Informatics and Statistics 2 1 3 CSIRO Materials Science and Engineering 2 1 3 Plant Industry 2 2 (blank) 2 2
CSIRO Earth Science and Resource Engineering 1 1 Food and Nutritional Sciences 1 1Total 139 6 419 564
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Collections by Status (end Sept 2012)
Division CSIRO_ONLY SPECIFIC_USERS PUBLIC Total
CSIRO Astronomy and Space Science 326 326
Animal, Food and Health Sciences 45 7 52 CSIRO Information Management and Technology 2 1 9 12
ICT Centre 11 11
Land and Water 1 2 4 7
Ecosystem Sciences 1 1 3 5
Marine and Atmospheric Research 2 1 3
(NA) 2 2 CSIRO Materials Science and Engineering 1 1
Total 6 49 364 419
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Published Collections by Access (end Sept 2012)
Collections added by Date
06-Dec-
10
22-Dec-
10
07-Jan-11
23-Jan-11
08-Feb-11
24-Feb-11
12-Mar-
11
28-Mar-
11
13-Apr-1
1
29-Apr-1
1
15-May
-11
31-May
-11
16-Jun-11
02-Jul-1
1
18-Jul-1
1
03-Aug-1
1
19-Aug-1
1
04-Sep-11
20-Sep-11
06-Oct-
11
22-Oct-
11
07-Nov-1
1
23-Nov-1
1
09-Dec-
11
25-Dec-
11
10-Jan-12
26-Jan-12
11-Feb-12
27-Feb-12
14-Mar-
12
30-Mar-
12
15-Apr-1
2
01-May
-12
17-May
-12
02-Jun-12
18-Jun-12
04-Jul-1
2
20-Jul-1
2
05-Aug-1
2
21-Aug-1
2
06-Sep-12
22-Sep-12
0
20
40
60
80
100
120
140
160
180
Development phase
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
General release date
1/12/2
010
17/12/2
010
2/01/2
011
18/01/2
011
3/02/2
011
19/02/2
011
7/03/2
011
23/03/2
011
8/04/2
011
24/04/2
011
10/05/2
011
26/05/2
011
11/06/2
011
27/06/2
011
13/07/2
011
29/07/2
011
14/08/2
011
30/08/2
011
15/09/2
011
1/10/2
011
17/10/2
011
2/11/2
011
18/11/2
011
4/12/2
011
20/12/2
011
5/01/2
012
21/01/2
012
6/02/2
012
22/02/2
012
9/03/2
012
25/03/2
012
10/04/2
012
26/04/2
012
12/05/2
012
28/05/2
012
13/06/2
012
29/06/2
012
15/07/2
012
31/07/2
012
16/08/2
012
1/09/2
012
17/09/2
0120
100
200
300
400
500
600
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
General release date
Cumulative Collections added by Date
What worked?: Assessing the strategies
• DOIs opened ears and eyes. They resonate!• DAP was built for self service but we needed to incorporate
help with metadata creation and data preparation into our support services
• Catching people at the right point in the data/research lifecycle matters
• Talking to top levels doesn’t necessarily reach those with the datasets to share
• Responding to feedback and implementing wanted features in the DAP. Having a (flexible) roadmap for future development
• Automated deposit and batch uploads work best if numbers are the success criteria
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Best uptake is where: There is recognition of a data management issue the
DAP could solve. There are motivating factors eg. funder requirements,
journal policies. There is a pre-existing data sharing culture or high
demand for the data The project is current or very nearly
people quickly move on to the next projectno time or resources to revisit
IP/ownership issues become more difficult to unravel
data format/structure issues harder to resolveCSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
What worked?: Assessing the strategies
What’s next?: Further development work
Ongoing system development taking on board user feedback• Google analytics – carrot for seeing reuse• Sensor network auto uploads• Interoperability. Eg. TERN• Combine/integrate e-Publish (publications approval) and
DAP • Search by location – collections within a geographic area• Linking to other data repositories within CSIRO, using the
Cloud infrastructure currently being developed by IM&T• Machine to machine functionality: web services, APIs
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
What’s next?: Strategies?Incentives: Tracking citation of data.
Promotion: Increase visibility on Intranet Increase awareness through CSIRO Learning and
Development coursesBarriers: Address “do not have time and resources” issues Develop organisational guidelines/procedures incorporating
the Data management plan template Continue to address the required cultural change
CSIRO IM&T - Research Data Service | Anna BorgCSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Acknowledgements
The rest of CSIRO Research Data Support Team past and present:
Janet Applegate
Anna Borg
Anne Stevenson
Dominic Hogan
Kathryn Holt
Tricia KellyMeredith Hepburn
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
This project is supported by the Australian National Data Service (ANDS)
ANDS is supported by the Australian Government through the National Collaborative Research Infrastructure Strategy Program and the Education Investment Fund (EIF) Super
Science Initiative
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Image credits:
Bloomfield, Ian. We Want You, March 5, 2007. http://www.flickr.com/photos/bloomfieldpics/412234672/.
Malone, Andrew. Corn Field, August 28, 2010. http://www.flickr.com/photos/andrewmalone/5274593700/.
CSIRO IM&T - Research Data Service | Gerry Ryder and Sue Cook
Thank you
CSIRO IM&T - Gerry Ryder and Sue Cook
top related