ELECTRONIC THESIS AND DISSERTATION (ETD)gradschool.siu.edu/_common/documents/thesis-dissertation-research... · ELECTRONIC THESIS AND DISSERTATION (ETD) ... WHY ETD? Improves graduate

ELECTRONIC THESIS AND DISSERTATION (ETD)

Graduate School

Southern Illinois University Carbondale

Presenter:

Dr. Ratna Sinha

Assistant Dean

What is an ETD?

In the Spring of 2005, the Graduate Council at SIUC approved mandatory electronic submissions of theses and dissertations.

You are required to submit ETD at the ProQuest submission site.

Theses and Dissertations must be submitted as a PDF file and be ONE document.

Why ETD ?

WHY ETD?

Improves graduate education through more effective sharing

Opportunity to better express ideas with color images, audio, video, animation, hypertext links, etc.

World-wide access to scholars

Timely sharing of technology, knowledge, and peer review

Economical

Benefits of ETD

Economical

Multimedia

Immediate access

No appointments

No boundaries

Templates

Templates

UMI ETD ADMINISTRATOR

Common Problems Organization of materials (see templates)

Page numbers: - Roman numeral vs Arabic

- page numbers on landscape pages

Click SUBMIT REVISIONS button

Pagination error in pdf

Copyright permission missing

Email pdf

ProQuest vs OpenSIUC

Organization of materials

Organization of materials: (See Templates) Title

Copyright page (optional)

Approval Page

Abstract

Dedication (optional)

Acknowledgement (optional)

Preface (required for published journal articles)

Table of Contents

List of Tables

List of Figures

Nomenclature

Format for Articles

Need to be in Chapter format

ONE comprehensive list of References at the end, not at the end of each chapters

A Preface is needed for multi-authored articles

You can upload data files, spreadsheets, maps, video clips, etc. in the supplemental file area.

Supplemental files

Tips for formatting Be consistent!

Use same style font, same size font

Full justification not allowed. Left justify text.

Double space

Running heads are not allowed

1” margin all around

Chapter headings in ALL CAPS

Place Table headings on top and Figure captions below

There should be ONE comprehensive list of References at the end. References at the end of each chapter is not allowed.

Embargo

6 months

1 year

2 year

Indefinite (for patent)

Embargo Options

Publishing Options

Cost

Traditional Publishing = No fee

SIU Library copy $28.00 fee

Copyright (optional) fee $55

SIUOpen Access = Free

Deadline dates

FALL/SPRING = Week 12, Friday

SUMMER = Week 4, Friday

No exceptions!

ALL REVISIONS ARE DUE BY THE DEADLINE DATE

A week before the final submission deadline

Format Check Deadline

Workflow

Student apply for graduation

Student pass defense

Student submits forms to the Graduate School: Approval, Oral Defense, Human Subject Approval, Survey of Earned Doctorates

Student submits pdf to UMI Administrator

Multiple revisions and reviews

Approval email sent to students

Congratulations!

Orderering copies

You may order copies of your ETD from the University Bookstore. Call 618-536-3321 for information.

You may order through ProQuest, but it will take longer to receive your copies. It can take as long as 6 months to receive copies.

What is my status?

Emails for revisions are sent out to the one that you enter into the ETD Administrator site. Be sure to check that account.

Major revisions required

Minor revisions required

Accepted

Copyright Permission

Permission - Must obtain permission from author or publisher for copyrighted materials. Example: photos, tables, figures, etc.

Insert permission letter in the Appendices

Why Copyright?

Protect your work

Establishes a copyright claim

Protection against infringement

Registration is necessary to file an infringement suit

Statutory damages and attorney’s fees will be available to the copyright owner in courts

Source: http://www.copyright.gov/help/faq/mandatory_deposit.html

Public Domain

Works that never had copyright protection and works that no longer have copyright protection.

The public domain also includes most works created by the United States government. All works in the public domain are free for the public to use. Works published in the United States prior to 1923 are in the public domain.

1978 – copyright law

Source: http://www.lib.purdue.edu/uco/CopyrightBasics/basics.html

FAIR USE

Section 107 contains a list of the various purposes for which the reproduction of a particular work may be considered fair, such as criticism, comment, news reporting, teaching, scholarship, and research. Section 107 also sets out four factors to be considered in determining whether or not a particular use is fair.

The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes

The nature of the copyrighted work

The amount and substantiality of the portion used in relation to the copyrighted work as a whole

The effect of the use upon the potential market for, or value of, the copyrighted work

ETD Support

ETD Assistance at 618.453.4014 or etdsupport@siu.edu

Technical support etdsupport@ proquest.com 1-877-408-5027

FAQ http://www.etdadmin.com/GlobalTemplates/ETDAdmin/AdminHelp/faq.html#pdf

Digitization

Morris Library to digitize old theses and dissertations. Campus access only.

OpenSIUC – Institutional repository. Research papers are submitted to OpenSIUC since Fall 2010

Summary ETD Guidelines

Templates

Assistance for pdf conversion

ProQuest Technical Support

Submit ETD to ProQuest

Review and Revise

Submit all forms to the Graduate School

Approved by the Graduate School

Apply for graduation by the deadline

CONGRATULATIONS!

Once a Saluki, Always a Saluki!

Dr. Ratna Sinha

rsinha@siu.edu

618-453-4570

Contact Information: