Transcript
7/28/2019 Creation of Vendor Master_User Manual
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Business Process Procedure
<Creation of Vendor Master>
<Finance>
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Table of Contents
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Table of Contents
1.1.1 Overview – Vendor Master Creation................................................................................................. 3 1.1.2 Create Vendor Master – FK01 ............................................................................................................ 3 1.1.3 Display Vendor Master – FK03......................................................................................................... 12 1.1.4 Change Vendor Master – FK02 ........................................................................................................ 16 1.1.5 Block a vendor master – FK05 ......................................................................................................... 19
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Business Process Procedure
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1.1.1 Overview – Vendor Master Creation
Business Process Description Overview
This process is to be used for the creation of vendor master required only by Finance. Thosevendors where invoicing will be directly performed in FI and will not be routed throughpurchase orders.
1.1.2 Create Vendor Master – FK01
This step is used creation of a vendor master only in Finance (not in Material Management –
Purchasing)
1. Access Transaction
Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Create
Via Transaction Code FK01
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Business Process Procedure
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1. Vendor Creation screen
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Enter the following details and press enter
FieldName
Description R/O/C User Action and Values Comments
Vendor It describes the createdvendor. Initially it will beblank, it is a autogenerated field.
R
CompanyCode
A code to identify the unitwithin the Organization.
R Choose GH00 for UK Ltd
Accountgroup
Describes a Accountgroup to which thevendor belongs, it has tobe selected from thedrop down list.
R Select a Account group fromthe list
Exp:Z999 – Vendor-Doemstic
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2. Enter Vendor Address details and click on
FieldName
Description R/O/C User Action and Values Comments
Name Name describes thename of the vendor
R Enter the name of theVendor
Searchterm 1/2
Text to search any keys O Enter the search term Enter searchterms to
easily findvendor numbersusing thisterm
Street/House number
It describes the part of address
O Enter the Street name
Postalcode/City
It describes the part of address
O Enter the postal code
Country It describes the part of address
R Enter the Country from theselection list
Language It describes the languagein which wecommunicate with thevendor
R Enter the appropriatelanguage
Telephone It provides the vendor’stelephone number
O Enter a Telephone number
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Business Process Procedure
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3. Enter Vendor Control details and click on
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FieldName
Description R/O/C User Action and Values Comments
TaxNumber1
It describes the Taxnumber
R Enter the VAT Number of the vendor
Customer Number
It identified the customer number for the vendor
R Enter the customer number if the vendor is also acustomer
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4. Enter Vendor payment details and click on , that is, the bank account numbers to which
payments can be made to the vendor.
FieldName
Description R/O/C User Action and Values Comments
Ctry Describes the ctry R Enter the country code inwhich the vendor holds thebank account
Bank Key Bank key specifies thekey associated with theBank record
R Select the Bank key of thebank name of the vendor from the list – To create anew bank key enter the keyand press enter to providethe details of the bank.
Bank Account
It describes the Accountnumber
R Enter the Bank Accountnumber of the vendor
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FieldName
Description R/O/C User Action and Values Comments
AcctHolder
It describes the accountholder name
R Enter the Account holder name if it differs from thename entered in the vendor master
BnkT Describes the BankPartner type
O Enter a 4 digit alphanumericcode to uniquely identify thisbank account of the vendor.
Referencedetails
Its additional fieldspecifying the details of the vendor
O Enter the bank branch /code in this field
5. Enter vendor accounting information and click on
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FieldName
Description R/O/C User Action and Values Comments
Recon.account
It describes the G/L codewhere posting to thisvendor account isaccounted in
R Enter the G/L code wherepostings to this vendor needto be accounted for.
Sort key For sorting purposebased on line number
O Enter a sort key Z00 bydefault
Enter sortkey Z00
6. Enter Vendor Payment transactions information and click on save .
FieldName
Description R/O/C User Action and Values Comments
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FieldName
Description R/O/C User Action and Values Comments
Payt Terms Describes the payment
terms, it’s a drop downlist from which a termhas to be selected
R Select a Payment Term
from the list
Paymentmethods
Payment methods maybe through Bank or cash,any one or both can beselected.
R Enter the payment modes..Tfor Bank Transfers, C for Cheque Payments
Select ChkDoubleinvoice
Paymentblock
Blocks the vendor for payment
O Enter a payment block if payment should not bemade to a vendor
Message “Vendor 0000000024 was created in Company Code GH00” appears on the screen.
1.1.3 Display Vendor Master – FK03
This step is used to display a vendor created using FK01 as above
Access Transaction
Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Display
Via Transaction Code FK03
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1. Select Vendor Number, Company Code and Click on the check boxes as below. Press enter.
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The vendor is displayed. Click on the button to view the next screen.
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1.1.4 Change Vendor Master – FK02
This procedure is used to change a vendor master created using FK01
Access Transaction
Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Change
Via Transaction Code FK02
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1. Select Vendor Number, Company Code and Click on the check boxes as below. Press enter.
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1. Make the necessary changes to the information.. Click on to go to the next screen.
Click on save to save the information.
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1.1.5 Block a vendor master – FK05
This step is used to block a vendor from postings
Access Transaction
Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Block/Unblock
Via Transaction Code FK05
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Business Process Procedure
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1. Select the Vendor number and company code
2. Select the check box to Block/Unblock Vendor
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