Creation of Vendor Master_User Manual

7/28/2019 Creation of Vendor Master_User Manual

http://slidepdf.com/reader/full/creation-of-vendor-masteruser-manual 1/20

Business Process Procedure

<Creation of Vendor Master>

<Finance>



Table of Contents

Olam Confidential Page ii

Table of Contents

1.1.1 Overview – Vendor Master Creation................................................................................................. 3 1.1.2 Create Vendor Master – FK01 ............................................................................................................ 3 1.1.3 Display Vendor Master – FK03......................................................................................................... 12 1.1.4 Change Vendor Master – FK02 ........................................................................................................ 16 1.1.5 Block a vendor master – FK05 ......................................................................................................... 19




Olam Confidential Page 3

1.1.1 Overview – Vendor Master Creation

Business Process Description Overview

This process is to be used for the creation of vendor master required only by Finance. Thosevendors where invoicing will be directly performed in FI and will not be routed throughpurchase orders.

1.1.2 Create Vendor Master – FK01

This step is used creation of a vendor master only in Finance (not in Material Management –

Purchasing)

1. Access Transaction

Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Create

Via Transaction Code FK01





1. Vendor Creation screen





Enter the following details and press enter

FieldName

Description R/O/C User Action and Values Comments

Vendor It describes the createdvendor. Initially it will beblank, it is a autogenerated field.

R

CompanyCode

A code to identify the unitwithin the Organization.

R Choose GH00 for UK Ltd

Accountgroup

Describes a Accountgroup to which thevendor belongs, it has tobe selected from thedrop down list.

R Select a Account group fromthe list

Exp:Z999 – Vendor-Doemstic





2. Enter Vendor Address details and click on

FieldName


Name Name describes thename of the vendor

R Enter the name of theVendor

Searchterm 1/2

Text to search any keys O Enter the search term Enter searchterms to

easily findvendor numbersusing thisterm

Street/House number

It describes the part of address

O Enter the Street name

Postalcode/City

It describes the part of address

O Enter the postal code

Country It describes the part of address

R Enter the Country from theselection list

Language It describes the languagein which wecommunicate with thevendor

R Enter the appropriatelanguage

Telephone It provides the vendor’stelephone number

O Enter a Telephone number





3. Enter Vendor Control details and click on





FieldName


TaxNumber1

It describes the Taxnumber

R Enter the VAT Number of the vendor

Customer Number

It identified the customer number for the vendor

R Enter the customer number if the vendor is also acustomer





4. Enter Vendor payment details and click on , that is, the bank account numbers to which

payments can be made to the vendor.

FieldName


Ctry Describes the ctry R Enter the country code inwhich the vendor holds thebank account

Bank Key Bank key specifies thekey associated with theBank record

R Select the Bank key of thebank name of the vendor from the list – To create anew bank key enter the keyand press enter to providethe details of the bank.

Bank Account

It describes the Accountnumber

R Enter the Bank Accountnumber of the vendor





FieldName


AcctHolder

It describes the accountholder name

R Enter the Account holder name if it differs from thename entered in the vendor master

BnkT Describes the BankPartner type

O Enter a 4 digit alphanumericcode to uniquely identify thisbank account of the vendor.

Referencedetails

Its additional fieldspecifying the details of the vendor

O Enter the bank branch /code in this field

5. Enter vendor accounting information and click on





FieldName


Recon.account

It describes the G/L codewhere posting to thisvendor account isaccounted in

R Enter the G/L code wherepostings to this vendor needto be accounted for.

Sort key For sorting purposebased on line number

O Enter a sort key Z00 bydefault

Enter sortkey Z00

6. Enter Vendor Payment transactions information and click on save .

FieldName






FieldName


Payt Terms Describes the payment

terms, it’s a drop downlist from which a termhas to be selected

R Select a Payment Term

from the list

Paymentmethods

Payment methods maybe through Bank or cash,any one or both can beselected.

R Enter the payment modes..Tfor Bank Transfers, C for Cheque Payments

Select ChkDoubleinvoice

Paymentblock

Blocks the vendor for payment

O Enter a payment block if payment should not bemade to a vendor

Message “Vendor 0000000024 was created in Company Code GH00” appears on the screen.

1.1.3 Display Vendor Master – FK03

This step is used to display a vendor created using FK01 as above

Access Transaction

Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Display






1. Select Vendor Number, Company Code and Click on the check boxes as below. Press enter.









The vendor is displayed. Click on the button to view the next screen.





1.1.4 Change Vendor Master – FK02

This procedure is used to change a vendor master created using FK01

Access Transaction

Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Change






1. Select Vendor Number, Company Code and Click on the check boxes as below. Press enter.





1. Make the necessary changes to the information.. Click on to go to the next screen.

Click on save to save the information.





1.1.5 Block a vendor master – FK05

This step is used to block a vendor from postings

Access Transaction

Via Menus Accounting>Financial Accounting>>AccountsPayable>Master Records>Block/Unblock





Ol C fid ti l P 20

1. Select the Vendor number and company code

2. Select the check box to Block/Unblock Vendor

Creation of Vendor Master_User Manual

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