CHAPTER 1 & 2 – MICROSOFT WORD Sravanthi Lakkimsetty salakkimsetty@mix.wvu.edu Nov 7, 2015.

CHAPTER 1 & 2 – MICROSOFT WORD

Sravanthi Lakkimsetty

salakkimsetty@mix.wvu.edu

Nov 7, 2015

REMINDER

• The MyITLab Grader Bonus for Access is due Friday, Nov 13.

• MYITLAB lesson E is due on Monday, Nov 16.

MICROSOFT ACCESS

• Microsoft Word 2013 is a word processing software that is used to create reports, letters, research papers, newsletters, brochures and all sorts of documents.

• With an emphasis on saving documents, word enables you to share these documents with others or access them from any device.

CREATING A FILE & BASIC FEATURES

• To begin a blank document, click blank document• Basic Features:1. Ribbon – enables you to create, modify and enhance documents

2. Title bar – indicates the name of the current document and control buttons

3. Quick Access Toolbar

4. Status bar

5. View Buttons

6. Horizontal and Vertical scroll bars

BASIC FEATURES

TEMPLATES

• Word provides a library of templates to select a predesigned document

• This can be modified to suit your needs.

WORD WRAP

• This features automatically pushes words to the next line when you reach the end of the margin.

• It involves mainly two features:- Hard return – created when you manually hit Enter.- Soft return – created when by Word as it wraps text from

one line to other.

Soft Returns are not considered characters and cannot be deleted. But, hard return is actually a non printing character called a Paragraph Mark that can be deleted. .

DISPLAYING NON PRINTING CHARACTERS

• To display non printing characters in your word such as paragraph marks and tabs:

- Click on ‘Show/Hide’

INSERTING TEXT

• There is always a provision to reuse text from a previously created document.

• Content from a power point, Excel, PDF Word etc. can be inserted/imported into your current document using the steps below:

- Click on Insert tab- From the text group, click on the arrow beside ‘Object’

option. - Click ‘Text from file’ to import text from other sources.

REVIEW WORD USAGE

• To review your document for spelling, grammatical and word usage errors:

- Click the Review Tab- Click ‘Spelling & Grammar’ in the proofing group

REVIEW WORD USAGE

QUICK ACCESS TOOLBAR

• The Quick Access Toolbar enables you to undo a recent command, redo command etc.

• To customize this list of options- Click Customize Quick Access Toolbar- Select from menu of options (or click More Commands for even

more choices)

CUSTOMIZE RIBBON

• Ribbon can also be customized to add and remove Tabs as well as rename them.

- Click File tab- Click options - Select ‘Customize Ribbon’

HEADERS AND FOOTERS

• A HEADER consists of one or more lines at the top of each page. Can be used to display an Organization name, class name etc.

• A FOOTER displays at the bottom of each page. Can be used to display page number etc.

INSERT HEADER & FOOTER

• To insert a header or Footer- Click the Insert Tab - Select ‘Header(or Footer)’ in the ‘ Header & Footer’ group.

• There are many Predefined headers or footer styles available in the gallery to be selected from.

SYMBOLS

• A symbol is a text, graphic or a foreign language character that can be inserted into a document.

• Since most symbols are not located on the Keyboard, Word has a collection of Symbols.

• To view and Select a symbol:- Click ‘Insert’ tab- Click Symbol

ADJUST MARGINS

• A margin is the area of blank space that displays to the left, right, top and bottom of a document between the text and the edge of the page.

• By default – a 1” margin is provided for the document.• To change the margins:- Click ‘Page Layout’ and click Margins option in the Page Setup

group. - OR Click ‘File’ tab and click Print. Click ‘Normal Margins’ to change

one or more margins.

PAGE ORIENTATIONS

• The Orientation of the Document could be changed between ‘Portrait’ and ‘Landscape’.

• Click ‘Page Layout’ tab and Select ‘Orientation’ to change accordingly.

PAGE BREAKS

• Sometimes it so happens that the page ends poorly. • To manage the page flow, a page break could be forced

where it does not normally occur. • To insert a page break:- Click Ctrl + Enter OR- Click Page Layout Tab and click ‘Breaks’ and then select

PAGE.

PAGE BREAKS

• When non printing characters are shown in the document, then Page Breaks are also shown.

FONT SETTINGS

• You can format text in the document by changing different Font settings like the Font Type, Font color, Font size etc. using the Font Options in ‘Home’ tab.

• Some more Font options…

PARAGRAPH FORMATTING

• Formatting selected text is only one way to alter the appearance of a document.

• The text can be altered to change the alignment, indentation, tab stops, including line spaces for any paragraph etc.

PARAGRAPH ALIGNMENT, SPACING & INDENTS

• To change the alignment, select the text and select the alignment from the Paragraph group on the Home Tab.

• Paragraph spacing is the amount of space between paragraphs measured in points.

• This can be changed by either of the following ways:- Click ‘Line and Paragraph’ in the Paragraph group on the HOME

tab.- Click the ‘Paragraph Dialog box’ in the paragraph group on the

home tab.

• An Indent is a setting associated with how much part of a paragraph is distanced from one or more margins.

• Types of Indents:• Left Indent• Right Indent• Special Indents: First Line Indent, Hanging Indent

• These can be set using Paragraph Dialog box in the Page Layout Tab or can be set directly using the Ruler.

RULER SETTINGS

• If the Ruler does not show up at the top of the document, then

• Click the ‘View’ Tab and select ‘Ruler’

Thank You!