DAY 2: INTRODUCTION TO MS OFFICE AND EXCEL Sravanthi Lakkimsetty [email protected] [email protected] August 19, 2015.

DAY 2:INTRODUCTION TO MS OFFICE AND EXCEL

Sravanthi [email protected]

August 19, 2015

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AGENDA

• MS Office 2013• Intro to MS Office EXCEL

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MICROSOFT OFFICE

• Access – use relational database to store data and convert to information.

• Excel – spreadsheets store quantitative data and perform rapid calculations and analysis.

• PowerPoint – creates slide shows for presentation by a speaker.

• Word – process texts and creates documents, letters, resume, reports etc.

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COMMON INTERFACE COMPONENTS

• Quick access toolbar• Title bar• Ribbon• Hiding the Ribbon• Ribbon groups• ? – Help button• Dialog box• Status bar• Copy, Cut, Paste• Backstage View

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MICROSOFT EXCEL

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SPREADSHEETS AND WORKSHEETS

• Spreadsheets – electronic files that contains a grid of columns and rows for organizing related data.

• Worksheets – spreadsheet containing formulas, functions, values etc.

• Workbook – file containing related worksheets.

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EXCEL WINDOW

• Rows, row heading • Columns, column heading• Cell• Name box• Formula bar

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EXCEL WINDOW

• Navigate in and among worksheets• Enter and edit cell data• Clearing cell data• Formulae

CELL NAVIGATION

Keystroke Use

Up Arrow Up one cell in the same column.

Down Arrow / Enter Down one cell in the same column.

Left Arrow Left one cell in the same row.

Right Arrow / Tab Right one cell in the same row.

Page Up Move the active cell up one screen.

Page Down Move the active cell down one screen.

Home Move the active cell to column A of current row.

Ctrl+Home Make cell A1 the active cell.

Ctrl+End Rightmost lowermost cell of active row/columns

F5 / Control+G Display the Go to dialog box

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ENTERING AND EDITING CELL DATA

• Enter text• Enter values • Enter dates• Enter formulas• Edit and clear cell contents

• Text - can’t be used for calculations Ex: Bob, banjo, 555-1234, 154-23-9304, m#5l*fish

Which side does text auto align to? Long text: Alt+Enter to begin a new line

• Values - represent a quantity or a measurable amountEx: 0.5, 123,456

Which side do values auto align to?

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• Dates - can be used in calculationsEx: 9/15/2012; 9/15/12; September 15, 2012

Current Date: Ctrl+;

• Times - can also be used in calculationsEx: 1:30pm, 13:30

Current Time: Ctrl+Shift+;

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FORMULA INTRO

• Begin with =• Can reference other cells• Use Order of Operations

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FORMULA INTRO – CONT’D

Order of Precedence of Operations

• Percentage• Exponents• Multiplication• Division• Addition• Subtraction

Please Excuse My Dear Aunt Sally!!!!!

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QUICK EXAMPLES

Formula Result

=A1+A2*A3 20

=(A1+A2)*A3 30

=A1+A2*A3+A4 24

=(A1+A2)*(A3+A4) 90

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Cell Contents

A1 10

A2 5

A3 2

A4 4

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CLEARING CELL CONTENTS

• Different ways:

1. Choose the cell, double click on that and delete using ‘BACKSPACE’ / ‘ DELETE’ button. (deletes word by word)

2. Select the cell and directly press ‘DELETE’

3. Select the cell and click “CLEAR” button on top right corner of ribbon and choose what to clear (only formats/only contents/only comments/only hyperlinks/ clear all)

SIMPLE SHORTCUTS

Enter data into cell A1• Copy Ctrl+C• Paste Ctrl+V• Cut Ctrl+X• Undo Ctrl+Z• Redo Ctrl+Y

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NEXT CLASS

• In-depth about Excel – Chapter1

Thank you!