2014 CEF Transport Calls National Info Day – Czech Republic Michal Ziliak Innovation and Networks Executive Agency Prague, 28 November 2014.

2014 CEF Transport Calls

National Info Day – Czech Republic

Michal ZiliakInnovation and Networks Executive AgencyPrague, 28 November 2014

Overview

• Innovation and Networks Executive Agency

• 2014 CEF Transport Calls

• The Call process

• Preparation of proposals

From TEN-T EA to INEA

• From 1 January 2014 – INEA replaced TEN-T EA

• INEA started with TEN-T EA's 100 staff – and will reach 318 staff managing 2100+ projects by 2020 with a budget of €37 billion

• Currently 145 staff in a multinational team of 25 nationalities

• Specialists in engineering, project management, finance, evaluation, accounting, audit, financial engineering, IT, statistics, communication, and legal affairs

European Commission

defines the policy

Makes all CEF/TEN-T programming decisions

Defines strategy, objectives and priority areas of action

Selects the projects for co-financing

Monitors the Agency

Evaluates the CEF programme and the Agency’s performance

INEA

turns policy into action and makes

implementation happen

Follows up the technical and financial implementation of the projects

Manages the entire project lifecycle

Executes the CEF budget

Gives feedback, assistance and reports to the Commission

Provides administrative support to the beneficiaries of CEF financing

Coordinates with other Commission services, programmes, Institutions and financial instruments

INEA's main tasks • Managing Calls for Proposals and external evaluations• Managing the ensuing grant agreements• Providing support in programme implementation• Monitoring the projects• Bringing innovative ideas, concepts and products to

implementation• Support to the Commission for programme and project-

related tasks• Controlling the use of allocated funds• Promoting achievements, results and successes• Supporting the Commission - giving feedback as input to

policy-making• Raising visibility of CEF Transport programme• Promoting funding opportunities

INEA's programmes

• From 2007 to 2013: The mandate covered only transport and implementation of the TEN-T Programme

• From 2014 to 2020: The mandate is extended to: Parts of the CEF programme (transport , energy and ⃰�

telecommunications) Parts of transport and energy research under the

Horizon 2020 programme The legacy of the TEN-T programme The legacy of the Marco Polo programme (managed

under last MFF by EACI – now EASME)

* Including Cohesion Fund allocation

INEA - organisational structure

Director Dirk Beckers

1

CEF Department (C) Andreas Boschen

Horizon 2020 Department (H) Alan Haigh

Programme Support & Resources Department (R)

Anna Panagopoulou C01 - Transport

Morten Jensen (Acting) Baltic Sea (DE, DK, SE, FI, EE, LV, LT, PL) +

MoS, ERTMS

C02 - Transport Cristobal Millan de la Lastra

East Mediterranean, Black Sea, Southeast Europe (AT, CZ, SK, SI, HU, HR, RO,BG,

EL,IT,MT,CY) + Marco Polo

C03 - Transport

Yiannis Giogkarakis West Mediterranean, Atlantic Sea

(PT,ES,FR,BE,NL,LU,UK,IE) + ITS, RIS, ATM

C04 – Energy & ICT Olivier Silla

H01 - Energy Robert Goodchild

H02 - Transport Marcel Rommerts

R02 - Administrative Finance, Legal and Financial Management

Philippe Stalins

R03 - Operational Finance Joachim Ball

R01 -Programme Support, Coordination, & Communication

Bernadette Frederick

Accounting Milena Chakarova

R04 - HR, IT & Logistics Anna Panagopoulou (Acting)

Internal Audit Vacant

Assistant Thomas Kellermann

Implementing CEF in 2014

• Max budget available: 11bln• Objective: stimulate efficiency; strengthen visibility

of the 9 corridors• Coverage: pre-identified projects along the 9 core

network corridors, other core network projects and horizontal priorities (Annex 1 of the CEF regulation)

• Max budget available : 1bln• Objective: implementation of the core network by

2030 and comprehensive network• Coverage: transport infrastructure development /

transport services and facilities; projects on the core and comprehensive network

MAPWork programme

APWork programme

CEF Transport Funding Objectives

FO1

FO2

FO3

FO1

FO2

FO3

MAP calls

Call 2

Call 3

Call 4

Call 5: Cohesion countries

APCall 1

€4 billion

€6 billion

€250 million

€750 million

€11 billion

€1 billion

Delivering CEF-Transport grants

External evaluation

• Individual assessment

• Each proposal is assessed independently by at least three independent experts which give scores from 0 to 5

• Each expert completes an evaluation form, commenting and scoring each criterion

• Scores must be in line with comments; minimum threshold per criterion is 60%

• No contact between experts

External evaluation

• Consensus

• Experts agree during the consensus meeting on:

Comments and give a score for each of the four award criteria mentioned before

A general recommendation

• Experts will not recommend for funding proposals that score <3 points for one or more of the four award criteria!

External evaluation: Criteria

External evaluation: Key principles

Selection Committee

Composition: DG MOVE, INEA & DG ENV

Role: Assess and validate the list of proposals recommended for funding and those not to be funded paying particular attention to:

Two additional aspects for projects funded under the CEF Transport call for Cohesion countries

Provisional timeline

Deadline for submission of proposals 26 February 2015

Deadline for submission of translations in English (if applicable)

5 March 2015

Evaluation of proposalsMarch - April 2015 (indicative)

Consultation of Financial Assistance Committee; scrutiny right of European Parliament

June 2015 (indicative)

Signing of individual grant agreementsAs from September 2015 (indicative)

Grant Agreement

• Replaces the funding Decision used under the predecessor programme

• Will be used across the three CEF sectors and are harmonised as much as possible

• Will be signed bilaterally by INEA and beneficiary• Implies a lighter administrative procedure and

therefore less time to grant• Detailed discussions – Grant Agreement Preparation

Meeting

Proposal - Application form A

• Essential information on the applicants (general) and the proposal (content and finance) to be encoded online in the TENtec electronic tool

• Includes Form A2.2 that requires signature of the applicants and Form A2.3 for Member State validation

• Start early, save frequently• Allows for access and editing by more than one

person

Proposal - Application form B

• Administrative information on applicants and information on the operational and financial capacity

• Some categories of applicants do not need to demonstrate their operational and financial capacity (Member States, third countries, public bodies established in the EU)

Proposal - Application form C

•Collects information to allow the assessment of compliance with EU law

Environmental protection (e.g. EIA, Natura 2000, Water Framework Directive, consultation with environmental authorities) and requires declaration by relevant environmental authorities

State aid Public procurement Other sources of EU financing Transport mode specific law (i.e. on interoperability)

Proposal - Application form D

• Technical information describing the proposed Action and its activities in detail

• Structure reflects the four blocks of Award Criteria

• Should provide all information needed by the technical experts and the Commission for a fair and comprehensive evaluation of the proposal

• Cannot exceed 40 pages

Proposal - Submission

•Call deadline: 26 February 2015 at 17.00

•Mandatory electronic submission using the TEN-Tec eSubmission module

Part A automatically generated, other parts need to be downloaded from the call website and duly filled in

•Less paper! Paper version of part A and annexes only

How to improve your proposal

• Anticipate competition and oversubscription• Read the work programme, call text and

Guide for Applicants very carefully• Take available guidelines seriously,

especially on formal, selection and award criteria

• Use the application check list & consult the FAQ regularly for updates

How to improve your proposal

• Start early (especially for MS endorsement, compliance with EU law and multi-applicant proposals)

• Pay attention to each question, they may not seem important to you, but they are for evaluators (project management, risk assessment, communication, etc.)

• Provide enough detail Objectives and the means to achieve these Realistic planning & reliable financial data Elaborate and explain on each question, avoid

mere statements

• Do a consistency check of the financial tables, double check formatting of decimals

How to improve your proposal

• Re-read your proposal and ask yourself Is it clear and does it cover all points the

evaluators need to know? Does it make the case for why it should receive

EU funding above others?

• Do not submit by mistake Part A based on MS Word, only submit the eSubmission print out!

How to improve your proposal

For more information

Internet website: http://inea.ec.europa.eu/Twitter: https://twitter.com/inea_eu