2014 CEF Transport Calls National Info Day – Czech Republic Michal Ziliak Innovation and Networks Executive Agency Prague, 28 November 2014
Dec 21, 2015
2014 CEF Transport Calls
National Info Day – Czech Republic
Michal ZiliakInnovation and Networks Executive AgencyPrague, 28 November 2014
Overview
• Innovation and Networks Executive Agency
• 2014 CEF Transport Calls
• The Call process
• Preparation of proposals
From TEN-T EA to INEA
• From 1 January 2014 – INEA replaced TEN-T EA
• INEA started with TEN-T EA's 100 staff – and will reach 318 staff managing 2100+ projects by 2020 with a budget of €37 billion
• Currently 145 staff in a multinational team of 25 nationalities
• Specialists in engineering, project management, finance, evaluation, accounting, audit, financial engineering, IT, statistics, communication, and legal affairs
European Commission
defines the policy
Makes all CEF/TEN-T programming decisions
Defines strategy, objectives and priority areas of action
Selects the projects for co-financing
Monitors the Agency
Evaluates the CEF programme and the Agency’s performance
INEA
turns policy into action and makes
implementation happen
Follows up the technical and financial implementation of the projects
Manages the entire project lifecycle
Executes the CEF budget
Gives feedback, assistance and reports to the Commission
Provides administrative support to the beneficiaries of CEF financing
Coordinates with other Commission services, programmes, Institutions and financial instruments
INEA's main tasks • Managing Calls for Proposals and external evaluations• Managing the ensuing grant agreements• Providing support in programme implementation• Monitoring the projects• Bringing innovative ideas, concepts and products to
implementation• Support to the Commission for programme and project-
related tasks• Controlling the use of allocated funds• Promoting achievements, results and successes• Supporting the Commission - giving feedback as input to
policy-making• Raising visibility of CEF Transport programme• Promoting funding opportunities
INEA's programmes
• From 2007 to 2013: The mandate covered only transport and implementation of the TEN-T Programme
• From 2014 to 2020: The mandate is extended to: Parts of the CEF programme (transport , energy and ⃰�
telecommunications) Parts of transport and energy research under the
Horizon 2020 programme The legacy of the TEN-T programme The legacy of the Marco Polo programme (managed
under last MFF by EACI – now EASME)
* Including Cohesion Fund allocation
INEA - organisational structure
Director Dirk Beckers
1
CEF Department (C) Andreas Boschen
Horizon 2020 Department (H) Alan Haigh
Programme Support & Resources Department (R)
Anna Panagopoulou C01 - Transport
Morten Jensen (Acting) Baltic Sea (DE, DK, SE, FI, EE, LV, LT, PL) +
MoS, ERTMS
C02 - Transport Cristobal Millan de la Lastra
East Mediterranean, Black Sea, Southeast Europe (AT, CZ, SK, SI, HU, HR, RO,BG,
EL,IT,MT,CY) + Marco Polo
C03 - Transport
Yiannis Giogkarakis West Mediterranean, Atlantic Sea
(PT,ES,FR,BE,NL,LU,UK,IE) + ITS, RIS, ATM
C04 – Energy & ICT Olivier Silla
H01 - Energy Robert Goodchild
H02 - Transport Marcel Rommerts
R02 - Administrative Finance, Legal and Financial Management
Philippe Stalins
R03 - Operational Finance Joachim Ball
R01 -Programme Support, Coordination, & Communication
Bernadette Frederick
Accounting Milena Chakarova
R04 - HR, IT & Logistics Anna Panagopoulou (Acting)
Internal Audit Vacant
Assistant Thomas Kellermann
Implementing CEF in 2014
• Max budget available: 11bln• Objective: stimulate efficiency; strengthen visibility
of the 9 corridors• Coverage: pre-identified projects along the 9 core
network corridors, other core network projects and horizontal priorities (Annex 1 of the CEF regulation)
• Max budget available : 1bln• Objective: implementation of the core network by
2030 and comprehensive network• Coverage: transport infrastructure development /
transport services and facilities; projects on the core and comprehensive network
MAPWork programme
APWork programme
CEF Transport Funding Objectives
FO1
FO2
FO3
FO1
FO2
FO3
MAP calls
Call 2
Call 3
Call 4
Call 5: Cohesion countries
APCall 1
€4 billion
€6 billion
€250 million
€750 million
€11 billion
€1 billion
Delivering CEF-Transport grants
External evaluation
• Individual assessment
• Each proposal is assessed independently by at least three independent experts which give scores from 0 to 5
• Each expert completes an evaluation form, commenting and scoring each criterion
• Scores must be in line with comments; minimum threshold per criterion is 60%
• No contact between experts
External evaluation
• Consensus
• Experts agree during the consensus meeting on:
Comments and give a score for each of the four award criteria mentioned before
A general recommendation
• Experts will not recommend for funding proposals that score <3 points for one or more of the four award criteria!
External evaluation: Criteria
External evaluation: Key principles
Selection Committee
Composition: DG MOVE, INEA & DG ENV
Role: Assess and validate the list of proposals recommended for funding and those not to be funded paying particular attention to:
Two additional aspects for projects funded under the CEF Transport call for Cohesion countries
Provisional timeline
Deadline for submission of proposals 26 February 2015
Deadline for submission of translations in English (if applicable)
5 March 2015
Evaluation of proposalsMarch - April 2015 (indicative)
Consultation of Financial Assistance Committee; scrutiny right of European Parliament
June 2015 (indicative)
Signing of individual grant agreementsAs from September 2015 (indicative)
Grant Agreement
• Replaces the funding Decision used under the predecessor programme
• Will be used across the three CEF sectors and are harmonised as much as possible
• Will be signed bilaterally by INEA and beneficiary• Implies a lighter administrative procedure and
therefore less time to grant• Detailed discussions – Grant Agreement Preparation
Meeting
Proposal - Application form A
• Essential information on the applicants (general) and the proposal (content and finance) to be encoded online in the TENtec electronic tool
• Includes Form A2.2 that requires signature of the applicants and Form A2.3 for Member State validation
• Start early, save frequently• Allows for access and editing by more than one
person
Proposal - Application form B
• Administrative information on applicants and information on the operational and financial capacity
• Some categories of applicants do not need to demonstrate their operational and financial capacity (Member States, third countries, public bodies established in the EU)
Proposal - Application form C
•Collects information to allow the assessment of compliance with EU law
Environmental protection (e.g. EIA, Natura 2000, Water Framework Directive, consultation with environmental authorities) and requires declaration by relevant environmental authorities
State aid Public procurement Other sources of EU financing Transport mode specific law (i.e. on interoperability)
Proposal - Application form D
• Technical information describing the proposed Action and its activities in detail
• Structure reflects the four blocks of Award Criteria
• Should provide all information needed by the technical experts and the Commission for a fair and comprehensive evaluation of the proposal
• Cannot exceed 40 pages
Proposal - Submission
•Call deadline: 26 February 2015 at 17.00
•Mandatory electronic submission using the TEN-Tec eSubmission module
Part A automatically generated, other parts need to be downloaded from the call website and duly filled in
•Less paper! Paper version of part A and annexes only
How to improve your proposal
• Anticipate competition and oversubscription• Read the work programme, call text and
Guide for Applicants very carefully• Take available guidelines seriously,
especially on formal, selection and award criteria
• Use the application check list & consult the FAQ regularly for updates
How to improve your proposal
• Start early (especially for MS endorsement, compliance with EU law and multi-applicant proposals)
• Pay attention to each question, they may not seem important to you, but they are for evaluators (project management, risk assessment, communication, etc.)
• Provide enough detail Objectives and the means to achieve these Realistic planning & reliable financial data Elaborate and explain on each question, avoid
mere statements
• Do a consistency check of the financial tables, double check formatting of decimals
How to improve your proposal
• Re-read your proposal and ask yourself Is it clear and does it cover all points the
evaluators need to know? Does it make the case for why it should receive
EU funding above others?
• Do not submit by mistake Part A based on MS Word, only submit the eSubmission print out!
How to improve your proposal
For more information
Internet website: http://inea.ec.europa.eu/Twitter: https://twitter.com/inea_eu