© TIAC group, 2008. 1 IPA Information System [case study] Vojvodina Investment Promotion Fund.
Post on 02-Jan-2016
216 Views
Preview:
Transcript
© TIAC group, 2008. 1
IPA Information SystemIPA Information System
[case study][case study]
Vojvodina Investment Promotion Vojvodina Investment Promotion FundFund
© TIAC group, 2008. slide 2 of 12
IntroductionIntroduction WhatWhat
A complete software solution for automation of all aspects of IPA’s activities
One tool - two segments: Easily manageable web portal – www.vip.org.yu Software for purpose of internal work process’ automation
WhoWho Vojvodina Investment Promotion Fund TIAC
GoalsGoals The main goal was to address the needs of an IPA and promote its work
through automation of its business process To provide an efficient tool for promotion of the region To enhance agency’s presence on the internet To improve availability of relevant information and simplify reporting To accelerate work and promote efficiency within agency
© TIAC group, 2008. slide 3 of 12
Definition of IPA’s needs (1)Definition of IPA’s needs (1) Site/Location databaseSite/Location database
Creation of a site/location catalogue Available investments sites/locations - data gathering Communication with municipalities – data update
Site/Location search for external users and interested parties Online site/location catalogue Map
InvestorsInvestors Potential investors
Investment inquiries – provide information about investment possibilities Organization of visits Communication tracking
Investors who have already invested in the region Maintaining close relationship – aftercare Investments - data gathering (number of new work places generated, invested
amounts, investment’s effect) Contact databaseContact database
Maintenance of contacts database
© TIAC group, 2008. slide 4 of 12
Definition of IPA’s needs (2)Definition of IPA’s needs (2) Events – fairs, seminariesEvents – fairs, seminaries
Organization of events Marketing Invitations Provision of resources Post-event activities -
surveys Participation on events
Public relationsPublic relations News – creating and
publishing News and press release
dissemination
Tracking of internal workTracking of internal work Workload tracking Effort and cost tracking Teams
Creation of teams Definition of roles
Tasks Assigning tasks Defining deadlines Reminders
Tracking of all activitiesTracking of all activities ReportingReporting Remote access to dataRemote access to data
© TIAC group, 2008. slide 5 of 12
The Solution (1)The Solution (1) Web portalWeb portal
Easy access to relevant information
Contemporary design and functionalities
Online site/location catalogue with interactive map and location search
Content management system
Database of sites/locations Database of sites/locations and municipality dataand municipality data Statistical data for
municipalities / towns / settlements
Population, employment and education, agriculture, infrastructure, industries
Detailed data about locations that are available for investment
Infrastructure, possible land purposes, existing objects, distance from referent points, ownership and legal issues
Back office for municipalities Data update
© TIAC group, 2008. slide 6 of 12
The Solution (2)The Solution (2) Project ManagementProject Management
Project = inquiry, organization of an event, aftercare, etc. Definition of project structure – activities and tasks Creation of teams and assignment of tasks Task and project based effort and cost tracking Defining and tracking project milestones Automated notifications about deadlines Project templates for a quicker project start-up
Contact ManagementContact Management Efficiently organized contact information Communication tracking – history of all contact-related activities Contact classification Tracking of relations between contacts: organizations, offices, persons Association of a contact with its origin, events, projects, documents, etc.
Document managementDocument management Security protection against tampering or destruction of documents Document archive
Public relationsPublic relations Press clippings – import and storage through document management system News history – database Mass mailing
© TIAC group, 2008. slide 7 of 12
The Solution (3)The Solution (3) ReportingReporting
Powerful report builder for customized reports
Simple generation of reports Export into various formats (PDF,
XML, Word DOC, CSV, etc.) Example reports:
Investments and investors by type of investment and sector realized investments
Site selection matrix Projects
Number of projects by municipality
Projects by type, country and sector, by period
Events Employee activities
Multilanguage supportMultilanguage support Multilingual web portal Unilingual back office – with
exception of public data (published on the web site)
Easy transfer into any language SecuritySecurity
Restricted access to data Definition of access rights for
every part of the system High configurability - codesHigh configurability - codes Every action that takes place in Every action that takes place in
day-to-day work can be monitored day-to-day work can be monitored through the systemthrough the system
© TIAC group, 2008. slide 10 of 12
Screenshots (3)Screenshots (3)
Home page of user’s back officeHome page of user’s back office
top related