ummetro.ac.idummetro.ac.id/assets/uploads/files/Komunikasi_E-mail.pdf · SOP per kegiatan misal: Guest lecture, students’ exchange, ambil kredit, joint research, staff exchange,

Rincian tugas Kantor Urusan Internasional 1. Menyusun RKAT dan program kerja Kantor Urusan Internasional; 2. Menyusun juklak juknis di bidang urusan internasional; 3. Meningkatkan dan mempercepat hubungan serta menambah jumlah institusi luar negeri

untuk kerjasama tingkat internasional yang dapat digunakan untuk meningkatkan kepentingan dosen, pegawai, dan mahasiswa Universitas;

4. Membuka peluang dan hubungan secara aktif untuk kerjasama luar negeri dalam rangka membangun jaringan internasional;

5. Mengkoordinasikan dan memfasilitasi pertemuan-pertemuan internasional di tingkat Universitas;

6. Mengkoordinasikan kunjungan pimpinan Universitas ke luar negeri; 7. Membuat, menerbitkan, dan menyebarkan informasi tentang beasiswa bagi dosen,

pegawai, maupun mahasiswa; 8. Melakukan administrasi kepentingan jaringan luar negeri (MOU, kontak poin Universitas,

mahasiswa asing, peneliti asing, tamu asing, dan lain-lain) serta mengimplementasikan ke dalam bidang yang sesuai;

9. Melakukan promosi ke pihak luar negeri baik langsung maupun tidak langsung (penerbitan, brosur, pembuatan web, dan lain-lain);

10. Membantu memproses dokumen-dokumen yang dibutuhkan pihak asing untuk menjadi partner Universitas (visa, ijin belajar, dan lain-lain).

Untuk dapat menjaga hubungan baik dengan mitra, KUI

sebaiknya menetapkan beberapa SOP diantaranya:

1. SOP kerjasama internasional

2. SOP per kegiatan misal: Guest lecture, students’ exchange,

ambil kredit, joint research, staff exchange, dsb

3. SOP kerja tiap staff KUI juga harus disiapkan sehingga

masing masing staff punya target atau standar kerja yang

dapat diukur.

Membuka peluang

dan hubungan

secara aktif untuk

kerjasama luar

negeri dalam rangka

membangun

jaringan

internasional;

1. Untuk inisiasi/membuka hubungan.Tuliskan email dengan mencantumkanbeberapa informasi:a. Perkenalan kita sebagai Kepala KUIb. Alasan kita mengirim emailc. Alasan mengapa kita inginbekerjasamad. Bentuk kerjasama yang diusulkan

2. Untuk follow up.Setiap kali ada pertemuan atauaktivitas internasional baik yang dilakukan pimpinan maupun KUI, tuliskan email kepada mitra beberapahal:a. Ucapan terima kasihb. Minat untuk menindaklanjutikerjasama

Untuk dapat menjaga hubungan baik dengan mitra, KUI

sebaiknya menetapkan beberapa SOP diantaranya:

1. SOP kerjasama internasional

2. SOP per kegiatan misal: Guest lecture, students’ exchange,

ambil kredit, joint research, staff exchange, dsb

3. SOP kerja tiap staff KUI juga harus disiapkan sehingga

masing masing staff punya target atau standar kerja yang

dapat diukur.

Jika kita mendapatkan email dari mitra sebaiknya :1. Tetapkan durasi maksimal menjawab email. Jangan biarkan mitra

menunggu terlalu lama. (di UMP maksimal 3 hari kerja)2. Jika belum dapat menjawab pertanyaan mitra maka tetap dibalas

minimal ucapan terima kasih dan sampaikan bahwa akan didiskusikandengan pimpinan.

‘We will discuss your proposal/information with our management/rectors/dean and will be back to you very soon, hopefully within this week/this months” (dan pastikan kita kirim info lagi diwaktuyang telah dijanjikan)

Jika kita mengirimkan email kepada mitra sebaiknya :

1. Kenali calon mitra /latar belakang orang yang kita email2. Perkenalkan diri kita3. Gunakan bahasa yang lugas, sederhana, mudah dipahami dan tidak

bertele-tele (jangan flowery)4. Gunakan pilihan kata yang menunjukkan kesejajaran kita dengan

mereka (jangan terlalu merendah, nanti malah tidakdipercaya/meyakinkan)

5. Jika baru pertama kali email maka gunakan bahasa formal, jika sudahsering boleh pakai bahasa gaul yang hangat (tapi tidak menggoda ☺)

6. Jika email belum direspon, maka kirim lagi tidak apa-apa (2-3 kali diselingi seminggu sekali atau dua minggu sekali)

Dear Dr. Asri,

How are you doing? Hope this email finds you fine and healthy.

I am emailing you to follow up our discussion about the Lecturer Attachment program and

students sit in in Faculty of Management and Economics UPSI. As we have been agreed in our

discussion in our meeting, that your Faculty is about to send students in our Faculty of

Economic and Business and we are also sending our students in your FME.

The sit in program is planned to be conducted for two weeks, and during their stay the students

are going to attend the classes, doing students and students presentations/discussion, visit

some facilities and having opportunities to visit industries (if possible)

The lecturer attachement is also intended to give opportunity for our staff to do some academics

activities such as teaching, initiating joint research programs and designing some relevant

programs for staff and students developments in the future such as earning credits.

We do hope that the MoU between UMP and UPSI could be realized with some activities which

benefit both sides.

Thank you very much for your kind attention and cooperation. Looking forward to hearing from

you soon.

Dear Dr Archie,

How are you?

Hope this email finds you and all colleagues in AUF fine and healthy.

I am emailing you to follow up our activities regarding the students exchange. As we

have discussed that we are going to send our students from Department of Nursing to

your College of Nursing to attend the class in summer term . So we are planning to

send the students in April 2018 as it is stated inyour academic calendar 2017-2018.

For that purpose, could you let us know the subjects offered in this summer term, in

order the department can to adjust the subjects.

Thank you very much for your kind attention and we are looking forward to hearing

from you soon.

Best regards,

Dear James,

It has been a long time no chat with you. Happy new

year 2016. Hope this year is better than last year.

Embracing better future with better spirit and

optimism.

How are you and the James? Hopefully are good :)

I hope I can visit Massey, New Zealand this year

and meet up with you.

Again, Happy New Year and happy Holiday

Hugss

Jika sudah kenal baik dan sering ber-email

Dear Professor,

Having safely returned to Indonesia, on behalf of Universitas MuhammadiyahPurwokerto, we would like to thank you for your warm reception and gracioushospitality extended to us on our Postgraduate students and staffs in your Facultyof Education.

We find out that the program (colloquium) and the discussion presented in themeeting was so fruitful and beneficial for our students, especially in the way itexpands their knowledge and international experience. We also would like to thankto all the academic staffs in Faculty of Education for their effort and kind support tomake this program happens.

Please find the attached file is the official letter from our university.Once again, thanks much.

Best regards,

SALAM SUKSES KUI PTM

Maju dalam

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