Zack Lane ReCAP Coordinator August 5, 2011 ReCAP Columbia University
Jan 13, 2016
Zack LaneReCAP Coordinator
August 5, 2011
ReCAPColumbia University
Review of ReCAP operations◦ Physical plant and new modules◦ Recent projects
Data◦ Basic analysis: accession, requests and
circulation◦ Language◦ EDD◦ High-use titles◦ System-wide trends
ReCAPColumbia University
8.6 million books CUL 3.8, NYPL 2.9,
PUL 1.9 5 Modules complete 2 planned for
construction: Module 8 & 9 expected to break ground FY14, completed FY15
CUL manages transfers with quotas
ReCAPColumbia University
Tours conducted once or twice each year
Orphan barcodes◦ Barcodes accessioned at ReCAP and no record in
Voyager 3,695 barcodes were identified with
customer code EV Obsolete customer code used for vernacular
languages Sarah Elman and Zack Lane created
documentation and workflow in Fall 2010 Approx. 3,000 now resolved thanks to GA
staff at Butler and contributions of EA staff
ReCAPColumbia University
De-accession of DVDs◦ Return high-use and at-risk titles to campus◦ Videos will be shelved in Butler Media Center and
be non-circulating◦ CLIO location off,bmc will be used to limit delivery
only to Milstein Reserves (BMC) Action plan created and discussed in May
2011 Minimal staff training expected for BMC Ensures access to viewing equipment
ReCAPColumbia University
East Asian Library has both general and special collections at ReCAP
Circulating and non-circulating collections
Items in poor physical condition do not circulate
Mainly print collection; some archives Lots of information and instructions
can be found on the ReCAP and East Asian Library website
ReCAPColumbia University
Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation
Detailed information can be found at the ReCAP Data Center website
Website now includes introductory presentations for all basic categories AND analysis
ReCAPColumbia University
TOTAL : 465,145 / 56,125 (Request Rate 1.90%)
off,eal : 25,891 / 9,248 (5.68%) off,ean : 49 / 12 (25.95%) off,ear : 122 / 7 (2.73%) off,eax : 439,083 / 48,858 (1.67%)
ReCAPColumbia University
Chart of East Asian accessions by fiscal year Transfer began when ReCAP opened in
2002 Large load-in FY03 Steady transfers for collection growth offset
and space need Typically allotted 20-25,000 items in yearly
quota Detailed information on project may be
found on East Asian/ReCAP website
ReCAPColumbia University
ReCAPColumbia University
0
20000
40000
60000
80000
100000
120000
140000
160000
180000
200000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Accession of East Asian Collections
ReCAPColumbia University
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
System-wide Accessions by Fiscal Year
LOAD IN MIDDLE PHASE 3rd
ReCAPColumbia University
Avery6.4% Burke
4.7%Business
6.1%
Butler36.1%
East Asian13.1%
Engineering4.8%
Geology/Geoscience1.4%
Health Science
4.5%
Journalism0.0%
Lehman7.2%
Mathematics0.0%
Music2.6%
RBML4.3% Sciences
6.6%
Social Work1.1%
ORPHANS1.0%
System-wide Accession by Department
ReCAPColumbia University
Requests begin immediately after transfer Volume has leveled off in past three years May be explained by charge/renewal trend Monthly request volumes in phase with
academic calendar 50% more requests in Fall and Spring than
Summer system-wide Data for lower-use collections is noisy Western Language more requested than
Vernacualr per capita
ReCAPColumbia University
441
2,474
4,715
6,042 6,006 6,045
7,585
7,977
6,846
7,994
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Requests for East Asian Collections
ReCAPColumbia University
2,147
14,520
26,564
35,757
42,866
50,009
59,755
69,06071,119 71,513
0
10000
20000
30000
40000
50000
60000
70000
80000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
System-wide Requests by Fiscal Year
Continuous Increase Level
ReCAPColumbia University
0
1000
2000
3000
4000
5000
6000
7000
8000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
East Asian Request Totals by Collection
Western Language Non-Circulating Rare Vernacular
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
50000
January February March April May June July August September October November December
System-wide Requests by Month
ReCAPColumbia University
ReCAPColumbia University
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
50000
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
System-wide Requests by Hour
ReCAPColumbia University
Request rate is higher for Western languages and Tibetan than CJK
Accession/Request (Request rate)◦ Chinese : 190,936 / 20,022 (1.65%)◦ Japanese : 188,916 / 21,312 (1.71%)◦ Korean : 53,830 / 4,536 (1.46%)◦ Tibetan : 3,879 / 811 (4.37%)◦ English : 22,447 / 8,267 (5.93%)◦ Everything Else : 5,137 / 1,177 (3.61%)
ReCAPColumbia University
Chinese41.0%
Japanese40.6%
Korean11.6%
Tibetan0.8%
English4.8%
Everything Else1.1%
Breakdown of East Asian Accessions by Language
Chinese35.7%
Japanese38.0%
Korean8.1%
Tibetan1.4%
English14.7%
Everything Else2.1%
Breakdown of East Asian Requests by Language
ReCAPColumbia University
ReCAPColumbia University
Monographs Serials
ReCAPColumbia University
In 2002 when ReCAP opened, EDD only allowed for Western Language collections because expectation of language barrier
Vernacular collections approved for EDD in May 2005
Individual patrons can have impact on data General trend has been downward due to
purchase of e-resources
ReCAPColumbia University
0
10
20
30
40
50
60
70
3/1/
2002
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
EDD Requests for East Asian Collections by Month
ReCAPColumbia University
0
100
200
300
400
500
600
700
800
3/1/
2002
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
Monthly EDD Requests:Health Sciences vs All Other Departments
All Other Departments Health Sciences
Analysis of East Asian Circ Desk happening location
Used for charging EA Offsite collections; other Offsite collections are charged in Butler Circ Desk happening location
Indicates trends for overall collection use, sub-collection, patron groups and activity types
Does not include data for non-circ collections System-wide trend for on campus
collections is declining
ReCAPColumbia University
ReCAPColumbia University
Western Language Stacks33.9%
Vernacular Stacks32.9%
Reserves16.0%
East Asian Offsite14.2%
Everything Else2.9%
FY11 Circulation Activity by CLIO Location at East Asian Library
ReCAPColumbia University
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
CHARGE Activity to Western Language Stacks (eal)by Fiscal Year and Patron Group
GRD OFF REG VIS
ReCAPColumbia University
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
CHARGE Activity to East Asian Offsite (off,eal and off,eax) by Fiscal Year and Patron Group
GRD OFF REG VIS
ReCAPColumbia University
13,326 14,951 17,615 21,383 25,083 28,029 27,524 28,735
557,501 552,788
509,556
483,905
449,135 441,188 437,064415,987
0
100000
200000
300000
400000
500000
600000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
CHARGES: Offsite vs. On Campus by Fiscal Year
Offsite On Campus
More information about data sets can be found on the ReCAP Data Center website
Primary data categories include: accession, retrieval, delivery and circulation
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for general information about CUL procedures and systems
ReCAPColumbia Univeristy