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1. State Bank of PakistanState Bank of Pakistan Oracle ERP
SoftwareOracle ERP Software
2. Oracle ERP ApplicationOracle ERP Application Oracle
E-Business Suite is the most comprehensive suite of integrated,
global business applications that enable organizations to make
better decisions, reduce costs, and increase performance. Oracle
ERP is a completely integrated software suite designed for medium
to large enterprises.
3. Oracle ERP ApplicationsOracle ERP Applications Customer
State Bank of Pakistan Implemented BY Hyundai Information
Technology Deployed Version 11.5.3 Current Version 11.5.10.2
Released 2001 Operational Since 2005
4. State Bank of Pakistan 4 Oracle ERP Modules in SBPOracle ERP
Modules in SBP Standard ModulesStandard Modules Oracle General
LedgerOracle General Ledger Oracle PayablesOracle Payables Oracle
AssetsOracle Assets Oracle Cash ManagementOracle Cash Management
Oracle InventoryOracle Inventory Oracle PurchasingOracle Purchasing
Oracle Human ResourcesOracle Human Resources Oracle Training
AdministrationOracle Training Administration Customized
ModulesCustomized Modules Medical Services SystemMedical Services
System Performance Management SystemPerformance Management
System
6. State Bank of Pakistan 6 Operations DepartmentsOperations
Departments SBPSBP Finance DepartmentFinance Department Human
Resources DepartmentHuman Resources Department Information Systems
& Technology DepartmentInformation Systems & Technology
Department Treasury Operations DepartmentTreasury Operations
Department All departments are using Online Requisition, Budgeting
and PMSAll departments are using Online Requisition, Budgeting and
PMS SBP-BSCSBP-BSC Accounts DepartmentAccounts Department
Engineering DepartmentEngineering Department General Services
DepartmentGeneral Services Department Personnel Management
DepartmentPersonnel Management Department Training &
Development DepartmentTraining & Development Department Medical
Services DivisionMedical Services Division SBP BSC Field Offices
(16)SBP BSC Field Offices (16) All departments/Offices are using
Online Requisition and BudgetingAll departments/Offices are using
Online Requisition and Budgeting
7. ORACLE GENERAL LEDGER
8. Oracle General Ledger (GL) Central repository for accounting
information, receiving transactions from Oracle and non Oracle sub
ledgers. Oracle General Ledger Non Oracle Sub ledgerOracle Sub
ledger
9. General Ledger Specifications Set of Books A fundamental
concept in Oracle Applications is the Ledger The Ledger represents
the core of a companys financial records where every transaction
flows through. In Sate Bank of Pakistan, only one Ledger is
defined. This Ledger is shared by SBP, BSC HOK and all the BSC
field offices.
10. Main Elements Required for LedgerMain Elements Required for
Ledger Accounting calendar Chart of accounts Currency
11. General Ledger Specifications Chart of Account Chart of
accounts is an Accounting structure we create to identify General
Ledger accounts. This flexible structure is made up of subfields or
segments. Each segment has a name and a set of values The Chart of
account structure of SBP comprises of sixteen digits across the
following four segments Office Cost Center Account TBD XX XXXX
XXXXXX XXXX
12. General Ledger Specifications Office Segment This segment
contains balancing entities. SBP, BSC HOK and all the BSC offices
are defined as a separate balancing entity in the SBP Set of Book.
Office Description Office Description 11 State Bank of Pakistan 43
Gujranwala Office 12 SBP- BSC (Bank) Head Office 44 Lahore Office
13 For Future Use 45 Multan Office 21 Hyderabad Office 46 Sialkot
Office 22 Karachi Office 61 Dera Ismail Khan Office 23 North
Nazimabad Office 62 Islamabad Office 24 Quetta Office 63
Muzaffarabad Office 25 Sukkur Office 64 Peshawar Office 41
Bahawalpur Office 65 Rawalpindi Office 42 Faisalabad Office
13. General Ledger Specifications Cost Center Segment This
segment contains Departments, Divisions and Units of SBP, BSC HOK
and all the BSC offices. It is used to record income, expense kind
of transactions at division/Unit level. Value Usage 0000 All
1000-5999 SBP 6000 7999 BSC HOK 8000 9999 BSC Offices
14. General Ledger Specifications Account Segment This segment
is the natural accounting segment of SBP chart of account. It is
used to maintain all accounting heads for assets, liabilities,
income, expense and equity accounts. Account Range Type 100000
299999 Assets 300000 499999 Liability 500000 699999 Income 700000
899999 Expense 900000 999999 Equity
15. General Ledger Specifications TBD Segment This segment is
not applicable presently in BSC but will be used to meet any future
requirement of SBP. The default value that is used is 0000. This
segment has a size of four digits with alphanumeric character
format for catering the requirement.
16. General Ledger Specifications Calendar Calendar is created
to define an accounting year and the periods it contains. SBP
Accounting Calendar contains twelve monthly normal periods and one
adjustment period. Normal Periods Jul Aug Sep Oct Nov Dec Jan Feb
Mar Apr May Jun Jun-Adj Adjustment Period
17. General Ledger Specifications Period Status Each accounting
period has one of the following two statuses: Open Period: Journals
can be entered, imported and posted only in open period. An
unlimited number of periods can be open, but doing so may slow the
posting process and can confuse users entering journals. Closed
Period: After finishing the month-end processing, it is highly
recommended to close the period. Journals can not be entered,
imported and posted in closed period. Closed periods can be
reopened. In State Bank of Pakistan, Finance department is
responsible to maintain the opening and closing of GL Accounting
periods.
18. General Ledger Specifications Currency In SBP, all the
transactions in Oracle General Ledger are recorded in PKR. All the
foreign currency transactions recorded in Globus are first
converted in PKR and then transferred to Oracle General
Ledger.
19. 19 Defining Flexfield Security RulesDefining Flexfield
Security Rules Security Rules are used to restrict data entry,
onlineSecurity Rules are used to restrict data entry, online
inquiry, and reporting to specific values .inquiry, and reporting
to specific values . 00 to 99 00 to 11 OFFICE SEGMENTOFFICE SEGMENT
Include:Include: Exclude:Exclude: 12 13 to 99Exclude:Exclude:
Available:Available:
20. 20 Defining Cross-Validation RulesDefining Cross-Validation
Rules Cross Validation Rules are used to prevent the creationCross
Validation Rules are used to prevent the creation of invalid
account combinationsof invalid account combinations
Include:Include: 12-0000-000000-0000 12-8000-000000-0000
01-0000-000000-0000 12-0001-000000-0000Exclude:Exclude:
Exclude:Exclude: AvailableAvailable 12-9999-999999-9999
99-9999-999999-9999 12-5999-999999-9999 LowLow HighHigh
12-0000-999999-9999 12-6000-000000-0000 12-7999-999999-9999
21. Define Responsibilities A Responsibility is a level of
authority in Oracle Applications that lets users access only those
Oracle Applications functions and data appropriate to their roles
in an organization. Each responsibility allows access to: A
Specific Ledger A specific application , such as General Ledger. A
restricted list of windows that a user can navigate to A restricted
list of functions a user can perform. Reports in a specific
application Each user has at least one or more responsibilities and
several users can share the same responsibility.
22. Define User It is mandatory to have Application User to
signon to Oracle Applications Assign Responsibilities When an
Application User is defined, it is mandatory to assign one or more
responsibilities. .
23. General Ledger Specifications Income Statement Closing
Process Oracle General ledger provided a standard Closing Program
that is run in the last adjusting period of the fiscal year to
transfer income statement yearend account balances of revenue and
expense accounts to the retained earnings account. This program
creates journal entries to reverse debits and credits of ending
yeartodate actual balances for the year. The balance, which is the
net of the reversed revenue and expense accounts, is transferred to
the specified closing account.
24. General Ledger Specifications Income Statement Closing
Process in BSC In SBP BSC, this process is run by ISTD ERP team
after the completion of recording all the adjustment entries
recommended by Auditors. This process is run office wise to
calculate the profit or loss for each office separately. Each
office records a manual voucher to transfer its profit or loss to
BSC HOK. Account Debit Credit 22-0000-945501-0000 10,758,310,209.41
22-0000-496102-0000 10,758,310,209.41 Finally the total profit or
loss of BSC is transferred to SBP by BSC HOK.
25. Oracle General Ledger Purchasing Integration of General
Ledger in BSC Inventory Fixed AssetsPension Funds Advances Globus
Salary Payables
26. Integration of General Ledger in BSC Module Frequency
Payables Daily Purchasing Weekly Inventory Weekly Assets Monthly
Globus Daily Salary Monthly Advances When Required Pension Monthly
Funds When Required
27. Overview of Importing Journal EntriesOverview of Importing
Journal Entries Subledgers Post Unposted Journal GL_Interface
Transfer in Summary or Detail Update GL Balances Import
Journal
28. General Ledger Functionalities in SBP Following
functionalities of Oracle General Ledger are being used in BSC.
Import Accounting Entries from Sub ledgers Manual Recording of
Journal Entries Posting of Journal Entries Reversing of Journal
Entries Define Budget Enter and Update Budget Year End Closing
Process Define Reports through FSG Tool
29. General Ledger Reports in BSC Following reports of General
Ledger are being used in BSC. Daily Trial Balance Report Daily
Account Analysis Account Code Wise Month End Zero Balance Report
Government Account Deposit Report Clean Cash Report Balance Sheet
(BSC) Income Statement (BSC) BSC Statement of Affairs Report
Inter-company Payables Receivables Office Wise
30. ORACLE ASSETS
31. Oracle Assets (FA) A Complete Asset Management Solution
that helps to maintain an accurate asset inventory and can assist
in selecting the best accounting and tax strategies in the
organization. F ix e d A s s e ts M a n u a l A d d it io n $ $ A u
t o m a te d A d d itio n $ V I S I O C O R P O R A T I O N A d ju
s tm e n t s R e tir e m e n t T r a n s fe r D e p r e c ia tio n
C r e a t e J o u r n a l E n t r ie s
32. Oracle Assets Specifications Asset Book Asset Book is used
to partition your organizations fixed assets data. It is mandatory
to set up Asset books before you can add assets to them. You can
set up multiple asset books that create journal entries for
different general ledger sets of books, or to the same set of
books. In SBP, Two asset books are defined, one for the maintenance
of SBP fixed assets and one for the maintenance of BSC HOK and BSC
offices fixed assets.
33. Oracle Assets Specifications Category Combination Oracle
Assets use the category structure to group assets by financial
information. Category structure is designed to record the
information according to the requirement of the organization. In
order to meet the requirements of SBP, asset category structure
classify the fixed assets into minor and sub-minor categories for
improving internal controls, facilitating tracking asset
information and better fixed asset management. Major Category Minor
Category Sub-Minor Category XXXXXXXXXX XXXXXXXXXX XXXXXXXXXX Alpha
Numeric 25 digits Alpha Numeric - 25 digits Alpha Numeric - 25
digits
34. Oracle Assets Specifications Major Category Major Category
depicts the grouping of assets according to the macro level
classification required by SBP (as per IAS). Each major category
defined for capitalized assets has a corresponding General Ledger
account for cost and accumulated depreciation in the Chart of
Accounts. Minor Category Minor category categorizes the major asset
categories into a second level of detail, thus grouping the assets
more precisely. The minor asset category information is not
depicted in the Chart of Accounts and consequently in the financial
statements. It is used for internal management reporting,
segregation of asset data and internal control. Sub-Minor Category
This segment is not applicable presently in BSC but can be used to
meet any future requirement. The default value that is used is
None. FURNITURE & FIXTURE-TABLE-NONE
35. Oracle Assets Specifications Location Combination Oracle
Assets use the location combination to group assets by physical
location and in order to track the physical location of each asset.
In order to meet the requirements of SBP, physical location of
asset is captured and tracked at Branch, Building and Floor level.
The length and format of each segment is shown in a table below
Branch Building Floor XXXXXXXXXXXX XXXXXXXXXXXX XXXXXXXXXXXX Alpha
Numeric 25 digits Alpha Numeric 25 digits Alpha Numeric 25
digits
36. Oracle Assets Specifications Branch Segment This segment
shows the office to which an asset belongs. Building Segment
Building Segment appears next to the Branch segment. It shows
building names coming under various Offices, where asset is
physically present. Floor Segment Floor segment as the name implies
represent a specific floor of the buildings. The combination of
building and floor give a complete picture which floor of a
particular building. 12- SBP BSC HEAD OFFICE-CANTEEN BLDG KH-4
37. Oracle Assets Specifications Depreciation of Assets
Depreciation is a non cash expense that reduces the value of an
asset as a result of wear and tear or age. Most assets lose their
value over time (in other words, they depreciate), and must be
replaced once the end of their useful life is reached. There are
several accounting methods that are used in order to write off an
asset's depreciation cost over the period of its useful life. In
BSC, for all the asset categories, Straight Line depreciation
method is used to depreciate the assets. Depreciation is charged on
monthly basis Depreciation for the BSC asset book is run by BSC HOK
Accounts department. System generates single voucher for BSC HOK
and all offices. This data is transferred and then posted by BSC
HOK.
38. Oracle Assets Specifications Depreciation of Assets
According to the Fixed Assets policy of BSC o Assets have value
less than 2000 are not recorded in Oracle Assets o Assets have
value between 2000 and 4999 are added in the Oracle Assets module
but these assets are expensed out at the time of procurement. These
assets are called imprest assets and depreciation is not charged on
these assets o Assets have value between 5,000 and 24,999 are added
in the Oracle Assets module but these assets are expensed out at
the time of procurement. These assets are called expensed assets
and depreciation is not charged on these assets. o Assets have
value more than 24,999 are added in the Oracle Assets module. These
assets are depreciated on monthly basis. These assets are called
capitalized assets.
39. Oracle Assets Specifications BSC Assets Depreciation Chart
Major Category Unit Cost Dep. Method Life EDP EQUIPMENT Greater
than 24,999 Yes Straight Line 3 FURNITURE & FIXTURE Greater
than 24,999 Yes Straight Line 10 OFFICE EQUIPMENT Greater than
24,999 Yes Straight Line 5 VEHICLE Greater than 24,999 Yes Straight
Line 5 EXPENSED ASSETS 5000 to 24,999 No N/A N/A EXPENSED ASSETS -
IMPREST 2,000 to 4,999 No N/A N/A
40. Oracle Assets Specifications Tagging of Assets A Tag
verifies the existence of assets and their location, aids in
maintenance, provides a common ground for communication between the
Accounts Department and the end-users and discourages fraud within
an organization. In BSC, System generated tagging functionality is
properly implemented. Tags for all the capitalized and expensed
assets are generated by the system at the time of addition. These
tags are printed and then pasted on the physical assets. BSC HOK is
responsible to print the Tags for all the BSC offices. Special
printers are procured for the printing of these tags. Printed tags
are sent to respective offices through courier.
41. Oracle Assets Specifications Tagging of Assets Tag number
is generated only for following four categories o Furniture/Fixture
o Office equipment o EDP equipment o Motor vehicle The abbreviation
for categories is o FF for Furniture and Fixture o OE for Office
Equipment o IT for EDP Equipment o MV for Motor Vehicle The total
length of the Tag is 15 characters o First 3 characters for Office:
KHI, LHR, HOK, then a separator o Next 2 characters for category
code, then a separator o Next two characters for purchased fiscal
year, then a separator o Last five characters for number eg: Tag
Number for Furniture and Fixture purchased in December 12, for
Karachi Office will be KHI-FF-13-XXXXX
42. Oracle Assets Specifications Tagging of Assets Separate
sequence is used for each office and asset category All the
sequence are reset to zero at the start of each fiscal year Each
unit of the asset is defined as a separate asset. User splits those
invoice distribution lines at prepare mass addition window where no
of units are more than one
43. Integration of Oracle Assets in BSC Oracle Assets Inventory
HR Payables General Ledger
44. Oracle Assets Functionalities in BSC Following
functionalities of Oracle Assets are being used in BSC. Quick
Addition Detail Addition Mass Addition Adjusting Financial
Information Adjusting Non Financial Information Reclassification
Retirement Reinstatement Asset Transfer Depreciation Process Period
End Process
45. Oracle Assets Reports in BSC Following reports of Oracle
Assets are being used in BSC Asset Additions By Cost Center Report
Annual Additions Report Asset Additions Report Asset Category
Listing Asset Retirements Report Journal Entry Reserve Ledger
Report Asset Register Report
46. Oracle Cash Management
47. Oracle Cash Management BSC HOK and all the offices work as
separate entity. These entities of State Bank of Pakistan interact
with each other to record various transactions; these are treated
as intercompany transactions. Oracle Cash Management module is
implemented in State Bank of Pakistan to reconcile intercompany
transactions. Intercompany transactions recorded in any module of
Globus and Oracle are transferred to Cash management module at day
end. Cash management runs a program to automatically reconcile
these transactions.
48. Module ArchitectureModule Architecture Originating Side
Responding Side Accounts Payables Cash Management Native Interface
Custom Interface Globus Payroll GL AP Custom Interface Globus
Payroll GL AP
49. Cash Management Specifications Sets of Intercompany
Transactions There are two sets of Intercompany accounts are
defined in the Oracle General Ledger First set (496101-496118) is
used for those transactions which are not reconciled automatically
The second set (496201-496218) is used for those transactions which
are reconciled automatically.
53. Cash Management Functionalities in BSC Following
functionalities of Oracle Cash Management are being used in BSC
Import Originating Transactions Import Responding Transactions Auto
Reconciliation Manual Reconciliation
54. Cash Management Reports in BSC Following reports of Oracle
Cash Management are being used in BSC Account Analysis Detail
Report( CM) Un Reconciled Transactions History Report (Responding)
Un reconciled Transactions History Report (Originating) Originating
& Responding Matching Report GL & CM Detail Comparison
Report Staging Table Hold Data
59. 59 Oracle Human Resources Management Family of applications
that automates the entire recruit-to-retire process to align the
workforce with strategic objectives.
60. Oracle Human Resources Management
61. Functions Benefits Recruitment On Line Requisition for
vacancy Web based application download into Oracle HRMS System
automatically scrutinizes and Short-lists the applicants as per
defined criteria Automatic generation of Letters & Lists Track
of the progress of applicants Store applicant resumes on-line
Create any type of event for applicants I.e Test, Interview etc.
Employee Information Management Centralized HR information
repository that is fully integrated with other applications,
greatly facilitating reporting and analysis. Facilitate to store
employees Contacts details Employees assignment records are
date-tracked Keep turnover statistics via termination processing
Store special information details All personal and historical
information available on line Compensation & Benefits Automatic
generation of worksheet and advices. manage salary proposals and
approvals by competent Automatic Grant of annual salary increment
and add-hoc salary increment. Maintain all compensation and
Benefits through eligible criteria Integration with Payroll Oracle
Human Resources Management
62. Functions Benefits Work Structure Maintain and set up HR
policies and HR Structure Leaves Management Automatically calculate
Leave balance according to leave policies and generate of Letters,
Advices & Lists. Performance Evaluation Reports (PER)
Competences base performance rating Promotion Committee rating
Seniority and PER wise merit list for promotion Staff orders Oracle
Learning Management Automatic Training need analysis On-line
availability of employee training record Availability of
information regarding training programs MIS reports needed by
management in order to train employees on the basis of the
competencies required Oracle Human Resources Management
63. Oracle HRMS Specifications Business Groups A Business Group
is a special class of organization. Every Business Group can have
its own set of default values, with its own internal organizations,
grades, jobs, positions, payrolls, employees, applicants,
compensations and benefits. Oracle Applications secures human
resources information by business group. In short Business Group
partitions Human Resources information in a multi-organization
structure. Organization Structures and Organization Hierarchy is
defined within the Business Group. In SBP, Two Business Groups are
defined, one for SBP employees and one for BSC employees.
64. Oracle HRMS Specifications Locations Locations are defined
in the system to record addresses of all the organizations.
Locations are shared across Business Groups in HRMS and with two
other Oracle applications: Inventory and Purchasing.
65. Oracle HRMS Specifications Organizations Organizations are
the basic work structure of any enterprise. They usually represent
the functional, management, or reporting groups which exist within
a Business Group. In BSC, all the departments and divisions of BSC
Head Office and divisions and units of all the offices are defined
as organization in the system.
66. Oracle HRMS Specifications Jobs A job is a generic role
within a business group, which is independent of any single
organization. The Job is used to define the working roles, which
are performed by employees. In BSC, all the available working roles
are defined in the system as job. Below is the list of few jobs
defined in the BSC HRMS. Managing Director Director Chief Manager
Deputy Chief Manager Joint Director Lift Operator Security
Guard
67. Oracle HRMS Specifications Grades Grades show the relative
status of employees within an enterprise and are often used as the
basis for eligibility to Compensation and Benefits. In BSC, all the
valid grades are defined in the system. . Below is the list of few
grades defined in the BSC HRMS. CE - 1 CE - 2 CE 3 S-1 S -2 OG-1
OG-2 OG-5
68. Oracle HRMS Specifications Positions Positions like jobs
are used to define employee roles within Oracle HRMS. Like jobs,
position is an optional component of Employee Assignment. A
position is a further definition of the job a person does within an
organization. For example, a position Finance Manager would be an
instance of the job of Manager in the Finance organization. The
position belongs to the organization.
70. Oracle HRMS Functionalities in BSC Following
functionalities of Oracle HRMS are being used in BSC. Recruitment
Employee information management Compensation & Benefits Leave
management Work Structures Performance Management Oracle Learning
Management
71. Oracle HRMS Reports in BSC Following reports of Oracle HRMS
are being used in BSC. Employee Personal Information Employee
Dependant Report Employee Experience List (Assignment History)
Employee Element Detail Report Employee Salary Comparison Report
Employee General Information Leave Application list Leave Account
Register List of Locations List of Jobs with Valid Grade List of
Organization List of Positions
72. ORACLE PURCHASING
73. 73 Oracle Purchasing (PO) Complete procurement solution
that helps processComplete procurement solution that helps process
requisitions, Request for Quotations (RFQs), and
Purchaserequisitions, Request for Quotations (RFQs), and Purchase
Orders (POs) quickly and efficientlyOrders (POs) quickly and
efficiently R e q u e s to rs O ra c le In v e n tr o y R e q u is
itio n s R e q u is itio n s A p p r o v e d R e q u e s t fo r Q u
o ta tio n (R F Q ) S u p p lie r Q u o ta tio n s 1 2 3 4 5 Q u o
ta tio n A n a ly s is Q u o ta tio n A n a ly s is A p p r o v e d
P u r c h a s e O rd e r ( P O ) P a y m e n ts ( O r a c le P a y
a b le s ) R e c e iv e Ite m s ( O r a c le In v e n tr o y ) S u
p p lie r
75. Security FeaturesSecurity Features Multi Org structureMulti
Org structure Access through Secured Oracle IDAccess through
Secured Oracle ID Responsibilities StructureResponsibilities
Structure Cross-Validation RulesCross-Validation Rules Security
RulesSecurity Rules Request GroupsRequest Groups Approval
HierarchiesApproval Hierarchies
76. 76 Multi Org StructureMulti Org Structure
77. 77 Oracle Purchasing SpecificationsOracle Purchasing
Specifications Operating units Operating units are used to
partition data for Payables Purchasing Order Management Cash
Management Receivables In State Bank of Pakistan, Total 19
operating units are defined 2 OUs are defined for SBP 1 OU is
defined for BSC HOK 16 OUs are defined for BSC offices State Bank
of Pakistan
78. 78 Purchase OrdersPurchase Orders PO Types Standard
Purchase Order Blanket Purchase Agreement Blanket Release PO
Structure PO Header PO Lines PO Shipments PO Distribution PO
Approval Process Approved by the: Chief Mangers Director
GSD/Accounts/Engineering Managing DircectorState Bank of
Pakistan
79. 79 Oracle Purchasing SpecificationsOracle Purchasing
Specifications Matching Options 2-Way 3-Way 4-Way Accounting
Calendar Same accounting calendar as Oracle GL Centrally Maintained
by SBP State Bank of Pakistan
80. Oracle Purchasing Specifications Purchase Requisition
Approval Purchase Requisition or Purchase Request is a precise
document generated by an internal organization or external to
notify the purchasing department of items it needs to order, their
quantity, and the time frame that will be given in the future. It
may also contain the authorization to proceed with the purchase. It
is also called Purchase Order Request. In SBP BSC, most of the
Purchase Requisitions are prepared manually and only a few are
recorded in the system. Both the manual and system generated
purchase requisitions are approved by the chief mangers.
81. Oracle Purchasing Specifications Internal Requisition
Approval Internal requisitions provide the mechanism for requesting
and transferring material from one inventory organization to other
inventory organization or expense locations. When Purchasing, Order
Management and Inventory are installed, they combine to give you a
flexible solution for your inter-organization and intra-
organization requests. In SBP BSC, due to the unavailability of
Oracle Order Management module, all the functionality required to
process internal requisition is customized. ACM is responsible to
approve these requisitions.
82. Oracle Purchasing Specifications Purchase Order Approval A
purchase order (PO) is a commercial document issued by a buyer to a
seller, indicating types, quantities, and agreed prices for
products or services the seller will provide to the buyer. In SBP
BSC, proper purchase orders are recorded in the Oracle Purchasing
module to procure most of the items. Chief Managers, Director
Accounts, Director Engineering and Managing Director BSC are
authorized to approve these purchase orders.
83. Oracle Purchasing Specifications Blanket Purchase Agreement
Approval Blanket Purchase Agreement is a long-term agreement
between a company and its supplier. Although a single blanket
purchase order number is only set up one time, it can allow
multiple releases against it at different times throughout a set
time period. An automatic reorder may take place at periodic
intervals or when supplies have reached a specific predetermined
minimum quantity. Automatic reorders may be handled through the
computer by preset data entries or manually by reorder clerks. In
SBP BSC, Blanket Purchase Agreements are used for the procurement
of medicines from the approved manufacturers and distributors.
These agreements are approved by chief managers.
84. Oracle Purchasing Specifications Blanket Release Approval A
"release" occurs each time a blanket purchase order quantity is
fulfilled and invoiced against. In SBP BSC, Blanket Purchase
Releases are approved by Chief Managers.
85. Oracle Purchasing Specifications Position Hierarchy
Purchasing lets you route documents for approval based on position
hierarchies. To use the position approval hierarchies, it is
mandatory to define all the positions and then assigned employees
to these positions in the system you want to include in your
hierarchies. In BSC Offices, following Approval Hierarchy is
followed to approve most of the purchasing documents.
87. 87 Oracle Purchasing Inventory Oracle PO IntegrationOracle
PO Integration Payables HRMS General Ledger
88. 88 Oracle Purchasing SpecificationsOracle Purchasing
Specifications Reports Open Purchase Orders (by Buyer) Purchase
Order Report for BSC Offices Printed Requisitions Report
Requisition Distribution Detail Report State Bank of Pakistan
89. ORACLE INVENTORY
90. Oracle Inventory (INV) Oracle Inventory is a complete
inventory management solution that helps in controlling inventory,
ensures adequate supply, and improves store management Accept
Receive Goods against PO Verify Items Against PO & Delivery
Challan Carry out Inspection Reject Return to Supplier Update
Inventory Count Items Physically Adjust Quantity after Approval
Transfer Inventory Balances to GL
91. 91 Oracle INV SpecificationsOracle INV Specifications
Receipt Types Direct Delivery Receipt then Delivery Inspection
Required Inter Org Shipping Network Shipping Org & Destination
Org Transfer Type (Direct or In-transit) Accounting Information
Interface Mangers Transaction Manager Cost Manager Account Aliases
State Bank of Pakistan
92. 92 Oracle INV SpecificationsOracle INV Specifications
Inventory Organization Medicines Stationery items Engineering items
General Services Subinventory Organization 2 Sub inventories for
Medicine 1 Sub inventory for all other Costing Method Average
Costing Method Accounting Calendar Same accounting calendar as
Oracle GL Maintained BSC HOK and BSC offices State Bank of
Pakistan
93. 93 Overview of ItemsOverview of Items Item Structure
(Identifier & Code) Item Master Organization-SIM (Item
Definition Org) Organization Assignment Item Attributes Stockable
Transactable Purcasheable Reports: Item-Subinventory Report Item
Status Report Item quantities summary State Bank of Pakistan
94. 94 Overview of INV AccountingOverview of INV Accounting
Receive Delivery Issue Receiving A/C Dr Inventory AP Accrual Cr
Material A/C Dr Receiving A/C Cr Charge A/C Dr Material A/C Cr
State Bank of Pakistan
95. Oracle Inventory Purchasing Oracle Inventory Integration
Payables General Ledger Assets Medical System
96. Oracle Inventory Functionalities in BSC Following
functionalities of Oracle Inventory are being used in BSC HOK and
offices Define and Maintain Items Data Receiving Inventory
Inspection Deliver Miscellaneous Issuance Issue against Internal
Requisition
97. Oracle Inventory Reports in BSC Following reports of Oracle
Inventory are being used in BSC HOK and offices Inventory Value
Report Receiving Transactions Register Expired Lots Material
Account Distribution Summary Material Account Distribution Detail
On hand Item Quantity Report Unsupplied Items Report
98. ORACLE PAYABLES
99. Oracle Payables (AP) Module of Oracle applications that
facilitates the completion of procurement cycle and maintenance of
supplier related transactions for SBP and BSC.
100. Oracle Payables Specifications Operating Units Operating
units are used to partition data for Payables, Purchasing, Order
Management, Cash Management and Receivables modules. Information is
secured by operating unit for these applications using
responsibilities In State Bank of Pakistan, Total 19 operating
units are defined 2 OUs are defined for SBP 1 OU is defined for BSC
HOK 16 OUs are defined for BSC offices
101. Oracle Payables Specifications Types of Invoices Standard:
An invoice from a supplier representing an amount due for goods or
services purchased. Standard invoices can be either matched to a
purchase order or not matched. PO Default: This type is used to
match the invoice to purchase order. When PO Default invoice is
entered, Payables prompts to enter the purchase order number and
automatically enters the supplier name, supplier number, supplier
site, and the purchase order currency for the invoice currency
Prepayment: A type of invoice you enter to pay an advance payment
for expenses to a supplier or employee. Credit Memo: A memo from a
supplier representing a credit amount toward goods or services.
Withholding Tax: An invoice you enter to remit taxes withheld to
the appropriate tax authority.
102. 102 Direct Payment System Oracle Payables GLOBUS Valid
Payments Valid PaymentsBank Branches Bank Branches OBMS
103. 103 Process Steps 1. Approved cases are sent to Payment
Focal Point. 2. Run the payment batch in Oracle AP 3. AP user will
run the Payment Data Transfer & Credit of Payment Request Set
4. Credit of Payments Report will be sent to respective branches
and Treasury branch of relevant Banks. 5. Payment Data Transfer to
Globus report will be signed by two authorized persons and is sent
to DAU.
104. 104 Process Steps (Cont.) 6. In GLOBUS, at the Start of
Day all READY payments will be loaded in GLOBUS as
HOLD/Unauthorized status 7. GLOBUS user will run the report and
match it with the AP report 8. GLOBUS user will authorize the
matched transactions 9. Payments will be transferred by GLOBUS to
the respective banks current account 10. GLOBUS user will send the
final report of Authorized Transactions to AP Users 11. AP user
will update its own records manually (Optional step that can be
abandoned later)
105. Oracle Payables Specifications Calendar Oracle Payables
uses the same accounting calendar defined in Oracle General Ledger.
Opening and Closing of periods is centralized and it is maintained
by SBP Finance department.
106. Oracle Payables Specifications Withholding Tax Withholding
tax, also called retention tax, is a government requirement for the
payer of an item of income to withhold or deduct tax from the
payment, and pay that tax to the government. In BSC, following
Withholding Tax groups are defined to deduct tax. WHT 1.00% (MSD)
WHT 6.00% (HO) WHT 3.50% (HO) WHT 5.00% (HO)
107. Oracle Payables Specifications WHT 20% only of 16%GST WHT
20% Only on the sales tax amount without any other normal
Withholding WHT 6% +100% of 16% ST Normal 6% WHT + 100% WHT of 16%
Sales Tax amount WHT 6% + 20% WHT of 16%ST Normal 6% WHT + 20% WHT
of 16% Sales Tax amount 17%GST WHT 6%+100% WHT Normal 6% WHT + 100%
WHT of 17% Sales Tax amount 17%GST WHT 6%+20% WHT Normal 6% WHT +
20% WHT of 17% Sales Tax amount 17%GST of only WHT 20% WHT 20% Only
on the sales tax amount without any other normal Withholding 17%GST
WHT 3.5%+100%WHT Normal 3.5% WHT + 100% WHT of 17% Sales Tax amount
17%GST WHT 3.5% + 20% WHT Normal 3.5% WHT + 20% WHT of 17% Sales
Tax amount
108. Oracle Payables Purchasing Oracle Payables Integration
Fixed Assets Funds Advances General Ledger Medical System HR
109. Oracle Payables Functionalities in BSC Following
functionalities of Oracle Payables are being used in BSC
Maintenance of Suppliers PO Matched Invoice Entry Non PO Matched
Invoice Entry Prepayment Invoices Credit Memos Withholding Tax
Invoices Adjustments in Invoices Batch Payments Direct
Payments
110. Oracle Payables Reports in BSC Following reports of Oracle
Payables are being used in BSC. Invoice Voucher Detail Report-BSC
Supplier Payment Advice Report Tax Challan Memorandum Report (BSC)
Supplier paid invoice history /payment history Withholding tax by
tax authority Invoice on hold Prepayments Status Payment Register
Accounts Payable Trial Balance Payables Account Analysis Payables
transfer to General ledger Mass addition create
111. MEDICAL SERVICES SYSTEM
112. Medical Services System (MSS) Custom developed Application
that covers mainly the Patient Management function of the Medical
Services Department (MSD) at the SBPBSC
113. MSS Specifications Medicines Inventory Organizations
Inventory organizations tracks inventory transactions and balances.
It segregates the data and functions of Oracle Inventory. In SBP
BSC, Office wise inventory organizations are defined to maintain
inventory of medicines. Opening & Closing of inventory period
is maintained organization wise by each entity
114. MSS Specifications Subinventory Organization
Subinventories are unique physical or logical separations of
material inventory, such as raw inventory, finished goods, or
defective material. All material within an organization is held in
a subinventory. In BSC, two Subinventories for each inventory
organization are defined in the system to maintain medical
inventory
115. Following Inventory Organizations and Subinventories are
defined in the system for medical inventory S.No Office
Organizations Suninventories 1 BSC Head Office MS0 MS-IICR,
DISP-IICR 2 BSC Head Office MS1 MS-NNO, DISP-NNO 3 BSC Hyderabad
MSY MS-HYD, DISP-HYD 4 BSC Sukkur MSS MS-SUK, DISP-SUK 5 BSC Quetta
MSQ MS-QTA, DISP-QTA 6 BSC Bahawalpur MSB MS-BWP, DISP-BWP 7 BSC
Faisalabad MSF MS-FSD, DISP-FSD 8 BSC Gujranwala MSG MS-GUJ,
DISP-GUJ 9 BSC Lahore MSL MS-LHR, DISP-LHR 10 BSC Multan MSM
MS-MUL, DISP-MUL 11 BSC Sialkot MSK MS-SKT, DISP-SKT 12 BSC Dera
Ismail Khan MSD MS-DIK, DISP-DIK 13 BSC Islamabad MSI MS-IO,
DISP-IO 14 BSC Muzaffarabad MSZ DISP-MUZ 15 BSC Peshawar MSP
MS-PEW, DISP-PEW 16 BSC Rawalpindi MSR MS-RWP, DISP-RWP
116. MSS Integration Medical Services System Inventory HRMS
Oracle Payables Payroll
117. MSS Functionalities in BSC Following functionalities of
MSS are being used in BSC Medical services to all the active
employees and their dependants Medical services to all the retired
employees and their dependants Process Employee medical claims
Process Medical Stores & Hospital Bills Process Labs &
Consultants Bills Maintenance of Medical Cards Maintenance of Labs
and Consultants Rates
118. MSS Reports in BSC Following reports of Oracle Payables
are being used in BSC. Invoice Voucher Detail Report-BSC Doctor
Performance Report (Detail) Doctor Performance Report (Summary)
Medicine Consumption Report (Summary) Medicine Issued Report from
Dispensary Daily Dispensary Report Detail of Direct Payment through
AP MSS Invoice Register Report List of Employee's Referred to
Hospitals/Consultants/Lab