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2018 Youth Horse Challenge Record Book, Page 1 of 15

Youth Horse Challenge Record Book Information

ACCURATE RECORDS SHOULD BE KEPT THROUGHOUT THE DURATION OF THE PROJECT, BUT NOT PRIOR TO MAY 1, 2017.

Guidelines 1. FULFILLING YOUR RECORD BOOK AND SHOW REQUIREMENTS In order to fulfill your Youth Horse Challenge contest requirements, you must complete the

following:

A. Enter the 2018 San Antonio Stock Show & Rodeo Youth Horse Challenge by January 25, 2018. Individual Club and Chapter deadlines may be earlier. To enter, please visit www.sarodeo.com/horse-show/entry-forms.

B. Complete the enclosed Record Book pages and submit the requested Record Book items to the Horse Show Office at [email protected]. If you need additional pages, please feel free to

make additional copies. DO NOT USE YOUR OWN FORMAT. The information requested in this packet is the minimum requirements of the Youth Horse Challenge Record Book.

C. Compete with your entered horse in the Youth Horse Challenge at the 2018 San Antonio Stock Show & Rodeo.

2. RECORD BOOK DEADLINE Record Books must be submitted and received in the Horse Show Office no later than February 1, 2018.

3. RECORD BOOK ROUND Record Books must meet the minimum requirements are eligible for the Record Book Round. Judging of the Youth Horse Challenge Record Books will be based on the following:

6 points Completeness 6 points Accuracy 5 points Content 5 points Media: Photos & Videos 3 points Essay Questions Total points possible: 25

4. JUDGING AND RELEASE OF RECORD BOOKS

Record Books received after February 1, 2018 will be assessed a 10 point penalty and may not be judged or considered for competition. Any Record Book received after judging has begun will receive a score of 0.

Results will be announced after the final round of the Youth Horse Challenge. Record Books and their contents become the property of the San Antonio Stock Show &

Rodeo.

2018 Youth Horse Challenge Record Book, Page 2 of 15

RECORD BOOK TABLE OF CONTENTS CHECKLIST

All Youth Horse Challenge Record Books submitted must contain the following in the order

listed below. Please use the forms provided.

Official Record Book Cover page: Name and Club/Chapter typed or legibly printed.

Record Book Table of Contents (check off contents)

I. Expenses: Project Investment

II. Expenses: Equipment Investment- Previously Owned

III. Expenses: Equipment Investment- Purchased New

IV. Expenses: Feed & Supplements

V. Expenses: Animal Health

VI. Expenses: Additional Costs

VII. Income: Revenue Generated from Project

VIII. Project Goal & Time Sheet

IX. Project Activities

X. Media: Submit photos and video(s) by email

XI. Project Summary Information

XII. Project Essay Questions

XIII. Required Signatures

2018 Youth Horse Challenge Record Book, Page 3 of 15

I. EXPENSES – PROJECT INVESTMENT

In addition to the Youth Horse Challenge rules and regulations, contestants are required to follow the guidelines as listed in the 2018 San Antonio Stock Show & Rodeo Horse Show Premium List.

Complete the following summary for the entered horse. The horse should be designated in this report by the registered name, or if unregistered, use the same nickname consistently.

HORSE INFORMATION Registered Name or Nickname ___________________________________________ Age _________________________________ Breed _____________________________ Color _______________________________ Select: Mare___ Gelding__ Stallion __ Markings _______________________________________________________________ Brands or Tattoos _______________________________________________________

( A. ) TOTAL PROJECT INVESTMENT (PURCHASE PRICE OR LEASE COST): $

2018 Youth Horse Challenge Record Book, Page 4 of 15

II. EXPENSES - EQUIPMENT INVESTMENT

PREVIOUSLY OWNED

Items the contestant already owns prior to May 1, 2017 should be listed with an

approximate cost and description of how obtained. If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next

page. The final page should reflect cumulative totals.

DATE PURCHASED ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL COST

(C.) PREVIOUSLY OWNED EQUIPMENT INVESTMENT TOTAL: $

2018 Youth Horse Challenge Record Book, Page 5 of 15

III. EXPENSES - EQUIPMENT INVESTMENT PURCHASED NEW

All equipment used for your Youth Horse Challenge project from May 1, 2017 until the

completion of the project in February 2018 must be inventoried and accounted for. Any new items purchased should be listed with the purchase price. Copy all receipts for items purchased and include them in the Record Book following this page. If more than one page

is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals.

DATE PURCHASED ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL COST

(B.) NEW EQUIPMENT INVESTMENT TOTAL: $

2018 Youth Horse Challenge Record Book, Page 6 of 15

IV. EXPENSES - FEED & SUPPLEMENTS

Adequate records must be maintained for all feed, hay, supplements, etc. purchased after

May 1, 2017. A copy of each payment receipt may follow this page in the Record Book and include the following:

Purchaser’s name

Feed dealer

Purchase date

Description of feed or supplements purchased

Amount purchased

Price per pound or unit

Total cost

If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals.

DATE FEED TYPE AMOUNT

PURCHASED PRICE PER LB./UNIT TOTAL COST

(D.) FEED PURCHASED TOTAL: $

2018 Youth Horse Challenge Record Book, Page 7 of 15

V. EXPENSES - ANIMAL HEALTH Proper medical attention should be provided to maintain the health of the horse. Complete

the following chart of animal health services after May 1, 2017. This may include, but is not limited to, vaccinations, de-worming, medications, dental work, hoof care and shoeing, and health papers. A copy of payment receipts may be included in the record book and may

include the following:

Name and address of service provider (farrier, veterinarian, etc.)

Date of purchase and/or service

Description of supplies and/or services

Quantity purchased

Price per unit

Total cost

DATE DESCRIPTION QUANTITY COST

(E.) ANIMAL HEALTH TOTAL: $

2018 Youth Horse Challenge Record Book, Page 8 of 15

VI. EXPENSES - ADDITIONAL COSTS

Complete the following chart of miscellaneous expenses incurred after May 1, 2017.

Additional expenses might include show entry fees, grooming materials, hauling costs, etc. A copy of payment receipts may follow this page in the record book and may include the following:

Name and address of organization or business payment was issued

Date of purchase and/or service

Description of supplies and/or services

Quantity purchased

Total cost

DATE DESCRIPTION QUANTITY COST

(F.) ADDITIONAL COSTS TOTAL: $

2018 Youth Horse Challenge Record Book, Page 9 of 15

VII. INCOME - REVENUE GENERATED FROM PROJECT

It is important to understand the value of your project by maintaining accurate records of how much money your project may generate. Complete the following chart listing any instances where you received a return on your Youth Horse Challenge project. Only income

after May 1, 2017 should be included. Examples of income from your project are prize money, sale of offspring, etc.:

DATE DESCRIPTION INCOME

(G.) REVENUE TOTAL: $

2018 Youth Horse Challenge Record Book, Page 10 of 15

VIII. PROJECT GOAL & TIME SHEET

List the goals you plan to achieve with this horse during the course of your Youth Horse

Challenge project:

Goal 1) ___________________________________________________________________________ __________________________________________________________________________________ Goal 2) ___________________________________________________________________________

__________________________________________________________________________________ Goal 3) ___________________________________________________________________________

__________________________________________________________________________________ Goal 4) ___________________________________________________________________________ __________________________________________________________________________________

Log any work sessions with your horse below. Work sessions might include lessons, clinics,

or any time spent with your horse where significant goals were accomplished or worked towards. Only sessions after May 1, 2017 will be considered. Please use and attach

additional pages as needed.

DATE DESCRIPTION OF WORK HOURS

(H.) TOTAL HOURS WORKED:

2018 Youth Horse Challenge Record Book, Page 11 of 15

IX. PROJECT ACTIVITIES

In the table below, list all activities you attended or entered with your project after May 1,

2017. These may include, but are not limited to, horse shows, rodeos, clinics, trail rides, parades, etc.

EVENT NAME LOCATION RESULTS/NOTES

2018 Youth Horse Challenge Record Book, Page 12 of 15

X. MEDIA PHOTOS

You must submit 10-15 photos of your horse taken after May 1, 2017. Photos should

include: 1. A minimum of one photo of your horse at the beginning of this project 2. A minimum of one photo of you performing groundwork with your horse

3. A minimum of one photo of you riding your horse 4. A minimum of one photo of handling your horse around or over an obstacle 5. A minimum of one grooming and/or feeding photo with your horse

6. A minimum of one fun photo of your choice that best illustrates time spent with your horse

7. A minimum of one self portrait of you and your horse 8. A minimum of one photo of your horse towards the completion of this project

Photos should be digitally pasted into a Word document, then saved as a pdf file. Include a caption for each photo with the date the photo was taken and a description of the photo.

The photos must be emailed to [email protected]. Subject line should read “YHC Photos – [Contestant Name].”

Dates emails were sent:_____________________________________________________________

VIDEOS

You must submit at least two video clips representing work done with your horse. At least

one video should be from the start of your project, and at least one video should be towards the completion of your project. The videos can be from a smartphone or other video recorder, and should be two to three minutes in length. The video can be emailed or

uploaded to YouTube. Briefly describe the videos and the dates they were recorded here: _________________________

__________________________________________________________________________________________ __________________________________________________________________________________________

If on YouTube, list the links here: _______________________________________________________ _______________________________________________________

_______________________________________________________ _______________________________________________________

If emailed, send to [email protected]. Subject line should read “YHC Video – [Contestant Name].”

Dates emails were sent: _____________________________________________________________

2018 Youth Horse Challenge Record Book, Page 13 of 15

XI. PROJECT SUMMARY INFORMATION

EXPENSES

Total Project Investment Page 4 (A) $

Equipment Investment - Previously Owned Page 5 (B) $

Equipment Investment - Purchased New Page 6 (C) $

Feed Investment Page 7 (D) $

Animal Health Page 8 (E) $

Additional Costs Page 9 (F) $

Project Duration

Project start date to due date of Record Book Days

Time Sheet (TH) Page 11 (H) Hours

Labor Value (TH x $7.25) $

INCOME

Revenue Generated Page 10 (G) $

2018 Youth Horse Challenge Record Book, Page 14 of 15

XII. PROJECT ESSAY QUESTIONS

The following are comprehensive questions requesting specific information regarding your

project. Please answer these questions in COMPLETE sentences. Attach

additional pages to complete these questions.

ANSWER THE FOLLOWING QUESTIONS ON AN ADDITIONAL PAGE:

1) Write a brief summary of why you chose to enter this horse. Would you choose to

work with this horse again?

2) What were your goals at the start of this project? Did you accomplish these goals?

What are your future plans with this horse?

3) What have been the most valuable lessons or skills that you gained from this project?

4) How has this project helped you in the understanding and promotion of agriculture?

5) What would you like other people to know about your project?

2018 Youth Horse Challenge Record Book, Page 15 of 15

XIII. REQUIRED SIGNATURES

Date of Record Book Completion:

Contestant's Name (Print):

Contestant's Signature:*

Parent or Guardian's Name (Print):

Parent or Guardian's Signature:*

FFA Chapter/4-H Club:

Supervisor's Name (AST/CEA):

Supervisor’s Signature:*

*Record Books submitted without all three (3) signatures will be assessed a five (5) point penalty in Record Book

Evaluation.

All correspondence should be directed to: San Antonio Stock Show & Rodeo

Horse Show Office [email protected]

(210) 225-1309