Your Orientation - Pennsylvania Service Center. Getting started. The “Before You Begin” folder contains information that you’ll need to review before your first day. The orientation

Your Orientation

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HR Service Center

Table of Contents

Tour 1 - Completing the Hiring Process .......................................Section 1

Before You Begin: required employment forms Workplace Rules: policy acknowledgements

Tour 2 - Your Job with the Commonwealth ..................................Section 2

Job Details: employment information MoreBenefits:basedoneligibility Learn More: additional information

Federal Employment Forms .........................................................Section 3

FormI-9:VerificationofEmploymentEligibility* FormW-4:Employee’sWithholdingAllowanceCertificate*

Commonwealth Employment Forms ............................................Section 4

Your Position Details AuthorizationforDirectDeposit* EmergencyContacts* EmployeeRequestforExemptionfromDisclosureofPublicInformation(ifapplicable) DualEmploymentRequestForm(ifapplicable) LocalTaxExemptionCertificate(ifapplicable) PolicyAcknowledgementSummary* PriorServiceNotice* SelfIdentificationForm* SupplementaryEmploymentRequestForm(ifapplicable) Workers’CompensationRightsandDutiesForm*

*This required form must be returned to your agency HR office to complete the hiring process.

Orientation – Alternate Content Packet Revised 12.01.14

HR Service Center

Table of Contents, continued

Learn More ..................................................................................Section 5

BenefitsofaHealthySickLeave BenefitsQuickLinks BombThreatInstructions EmployeeNotice:DisclosureofPublicInformation FMLANoticetoEmployees HolidayandPayCalendar HRServicesforCommonwealthEmployees MilitaryServiceandSeniority SafetySixWorksheet SEAPBrochure SEAPNoticeofPrivacyPractices Workers’CompensationHealthCareProviders Work-RelatedInjuryLeaveNotice

Policy Documents ........................................................................Section 6

AccesstoStateOfficeBuildings BombThreats Code of Conduct CodeofConduct,RevisionNo.3 Disability-RelatedEmploymentPolicy Disability-Related Policy DomesticViolenceandtheWorkplace EmergencyEvacuation EmployeeGuidetoCDLDrugandAlcoholTesting EmployeeTraining EqualEmploymentOpportunity EthicsAct Financial Disclosure GuidelinesforPoliticalActivity HatchAct(federallyfundedemployees) PoliticalActivityPolicy(civilserviceemployees) ProhibitionofSexualHarassment ProhibitionofSexualHarassment,RevisionNo.1 RighttoKnowLaw SubstanceAbuseintheWorkplace SupplementaryEmployment TravelPolicy TravelProcedures UseofTechnology WhistleblowerLaw WorkplaceViolencePreventionPolicy

HR Service Center

Section1: Tour 1 Before You Begin

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HR Service Center

Congratulations! WelcometotheCommonwealthofPennsylvania.We’reconfidentyouwillfindyournewjobtobebothchallengingandrewarding.Challengingbecauseitisgovernment’sjobtoconstantlyseekinnovativesolutionsforcomplexproblems.Rewardingbecauseyouremploymentcomeswithmanygreatbenefits,includingopportunitiesfordevelopingyourskills.

Ready?Beforeyourfirstdayonthejob,weneedtocollectimportantinformationfromyou–forexample,adirectdepositaccountsoweknowwheretosendyourpay.Asyouprogressthroughthisonlineorientation,we’llalsoprovideyouwithessentialinformationaboutyourjob.Don’trush–leaveyourselfplentyoftimetoreadthiscriticalinformationandcompletetheformsaccurately.

TheCommonwealthofPennsylvaniaparticipatesintheFederalEmploymentVerificationProgram(E-Verify).YouremploymentwillbecontingentuponconfirmationofyouremploymenteligibilitythroughtheE-VerifyProgram.Duringthisonlineorientation,youwillbeaskedtocertifyyourcitizenshiporimmigrationstatus.

First,useyourbrowsermenutoaddthiswebpagetoyourlistoffavorites.Theentireonlineorientationisrequired,andyou’llbevisitingthispageagain.Duringyourfirstweeksonthejob,yourhiringmanagermayremindyouofthedeadlineslistedbelow.

• BeforeDay1:Completetherequiredformsintheonlineorientation Tour1–CompletingtheHiringProcess>BeforeYouBegin

• Day3:Completethepolicyacknowledgementsintheonlineorientation Tour1–CompletingtheHiringProcess>WorkplaceRules

• Day14:Completethesecondhalfoftheorientation Tour2–YourJobwiththeCommonwealth

Set?Youarenowreadytobegin“CompletingtheHiringProcess.”Thereareseveralformsthatmustbecompletedandreturnedtoyourhiringmanagernolaterthanyourfirstdayofonthejob.You’llfindtheseinthe“BeforeYouBegin”section.

Go.OnbehalfofPennsylvania’s12millionresidents–weappreciateyourcommitmenttopublicservice.Seeyousoon!

Important Notice: This orientation summarizes many of the benefits available to Commonwealth of Pennsylvania employees. It is not an agreement between the commonwealth and any employee. Benefits details are contained in state statutes, collective bargaining agreements, management directives, contracts with various benefit providers and plan documents. If information in this orientation differs from those documents, the official documents govern.

Tour 1 > Before You BeginPage 7

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GettingstartedThe“BeforeYouBegin”foldercontainsinformationthatyou’llneedtoreviewbeforeyourfirstday.Theorientationbeginswithanoverviewofyourpositiondetails,followedbyaseriesofformstocollectyourrequiredemploymentinformation.You’llwanttogatheryourdirectdepositaccountinformation,phoneandaddressfortwoemergencycontacts,SocialSecurityCardandDriver’sLicense(orotherproofofemploymenteligibility).

Pleasemovethroughthe“BeforeYouBegin”pagesinorderandcompleteallofthefieldstoensurenothingismissed.

Questions?TheHRServiceCenterisacentralofficethathandlesroutinehumanresource(HR)questionsandservicesforemployees.Yourcustomerservicerepresentativesarefellowcommonwealthemployees–andarehappytoansweryourquestionsandtoprovidesupportasyoucompletethisorientationpacket.

YoucancontacttheHRServiceCenterat866.377.2672from7:00a.m.to5:00p.m.,MondaythroughFriday.Pleasehaveyourname,employeenumberandlastfourdigitsofyoursocialsecuritynumberavailablewhenyoucall.Youcanfindyouremployeenumberonthe“YourPositionDetails”form.

InadditiontotheHRServiceCenter,youragencyHRofficeisalsoavailabletoassistwithdetailedquestionsaboutyouremploymentoffer,newpositionandcertainotherworkplaceissues.Youcanfindtheircontactinformationonthe“Yourpositiondetails”form.The“HRServicesforCommonwealthEmployees”factsheetcanhelpyoudecidewhotocontactwhenyouhavequestions.

For reference• LearnMore>HRServicesforCommonwealthEmployees

Tour 1 > Before You BeginPage 8

Need more info? www.myWorkplace.state.pa.us

No ESS access? www.myHRonline.state.pa.us

Mailto:HRServiceCenter P.O.Box824|HarrisburgPA17108-0824

Questions? HRServiceCenter Phone:866.377.2672 PARelay:711 Fax:717.425.7190

7:00a.m.-5:00p.m.|Monday-Friday Interpreters are available by request.

HR Service Center

Federal formsYoushouldnowrefertotheRequiredFederalFormssectiontocompletethesetwodocuments.Theseformsshouldbecompletedonyourfirstdayofemploymentifyoudidnotsubmitthempriortostartingyourjob.Ifyouhavecomputeraccess,youcanalsofindtheseformsonlineatwww.myHRonline.state.pa.us>Forms>NewEmployeeForms.ReturnformstoyouragencyHRofficeuponcompletion.

• FormI-9:VerificationofEmploymentEligibility*• FormW-4:Employee’sWithholdingAllowanceCertificate*

Note:TheCommonwealthofPennsylvaniaparticipatesintheFederalEmploymentVerificationProgram(E-Verify).YouremploymentwillbecontingentuponconfirmationofyouremploymenteligibilitythroughtheE-VerifyProgram.

CommonwealthformsInadditiontothefederalformslistedabove,you’llalsoneedtocompleteandsubmitthefollowingcommonwealthemploymentforms.Thefollowingpagescontainmoreinformationaboutdirectdeposit,localtaxexemptionandsupplementary/dualemployment.

YoushouldnowrefertotheCommonwealthFormssectiontoreviewandcompletethesedocuments.The“AcknowledgementSummary”formshouldonlybesignedafteryou’vefinishedTour1-CompletingtheHiringProcessinitsentirety.

• Your Position Details• AuthorizationforDirectDeposit*• DualEmploymentRequestForm(ifapplicable)• EmergencyContacts*• EmployeeRequestforExemptionfromDisclosureofPublicInformation(ifapplicable)• LocalTaxExemptionCertificate(ifapplicable)• PolicyAcknowledgementSummary*• PriorServiceNotice*• SelfIdentificationForm*• SupplementaryEmploymentRequestForm(ifapplicable)• Workers’CompensationRightsandDutiesForm*

Therequiredcommonwealthformsshouldbecompletedwithinyourfirstthreedaysofemployment.ReturntheformstoyouragencyHRofficeuponcompletion.

*Indicates a required form.

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YourfirstpayCommonwealthemployeesarepaidbiweeklythroughdirectdepositpaymentsintothemainbankyouprovidedontheAuthorizationforDirectDepositAuthorizationform.Wearepaidtwoweeksafter-the-fact.Attheendofeachpayperiod,thepayrollofficecollectsyourtimeworkedandthenprocessesthefundstobedepositedonyourpaydate.PaydatesaretypicallyonaFriday,orthedaybeforeincaseofholidays.Forexample,ifyourfirstdaywasSeptember3,youwouldbepaidonSeptember28forthepayperiodSeptember1-14.Typically,yourfirstpayoccursapproximatelyfourweeksafteryoubegin.Pleaseplanaccordingly.

Youcanusetheholidayandpaycalendartoreviewyourpaydatesandcommonwealthholidays(applicabletomostemployees).Youcandetermineyourpayareaonthe“Yourpositiondetails”form.

Direct depositDirectdepositisrequiredforallcommonwealthemployees.Youcanauthorizedirectdepositsintomultipleaccountsorfinancialinstitutions.Whenyouauthorizeadditionaldirectdeposits,theamountsyouspecifyaredistributedfromyournetpaytothespecifiedfinancialaccounts/institutions.Manyemployeesusetheseadditionaldirectdepositsforcreditpayments,savingsdeposits,investmentpurchases,etc.Themainbankaccountyouspecifywillreceiveyourtotalnetpayorthenetpayremainingafteranyotherbankdeposits.

• Addinganewaccount(includingtheinitialmainbankdirectdeposit)mayresultinpaperchecksforoneormorepaydates.

• Changingadepositamountmayresultinpaperchecksforoneormorepaydates.• Paperchecks,whennecessary,willbemailedtoyourmailingaddress• Whenmakingbankaccountchanges,pleaseprovide30daysadvancenotice.This

willallowfortherequiredprocessingtimetohelpavoidanypotentialdelaysinreceivingyourpay.

• Toavoidadelaysinyourpaywhenmakingbankaccountchanges,donotcloseyouroldaccountuntilyournewly-designatedaccountreceivesitsfirstdirectdeposit.

• Youareresponsiblefornotifyingfinancialinstitutionsofdirectdepositsandarrangingpaymentofdebtsuntildirectdepositsbegin.

Youcanaddmoreaccountsorchangeyourauthorizeddirectdepositsatanytimethroughemployeeselfserviceorbycompletingandsubmittingthe“AuthorizationforDirectDeposit”form.Ifyouhaveanyquestionsorissuesrelatedtodirectdeposit,taxesorotherpayrolloptions,youcancontacttheHRServiceCenter.YouragencyHRofficecanansweranyquestionsyouhaveaboutyourhoursworked,overtime,timeofforleaveaccrual.

For reference• CommonwealthForms>AuthorizationofDirectDeposit

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LocaltaxexemptionMostcommonwealthemployeespayabiweeklylocalservicetaxbasedonthelocationoftheirworkplace.Youmaybeexemptfrompayinglocalservicetaxforthecurrentyearduetothefollowingreasons:

• Multiple employers• Expectedtotalearningswillbelessthan$12,000• Activedutymilitaryexemption• Militarydisabilityexemption

Ifyouqualifyforanexemption,completeandreturntheexemptionformtotheHRServiceCenter.Theexemptioncertificateisalsoavailableonlinewhenyouvisitemployeeselfservice(ESS)orwww.myHRonline.state.pa.usandselectForms>NewEmployeeForms.

SupplementaryemploymentCommonwealthemployeesmusthaveapprovalforsecondaryemploymentorwhatisoftenreferredtoassupplementaryemployment.Thecommonwealthisconsideredtheprimaryemployeranddutiesofthesecondaryemploymentmaynotconflictwith,orbeperceivedtoconflictwith,anycommonwealthdutiesorresponsibilities.Supplementaryemploymentincludesself-employmentandmayincludecertainunpaidvolunteerwork.Ifyoursecondaryemploymentiswithacommonwealthagency,itisconsidereddualemploymentandrequiresadualemploymentrequestformandseparateapproval.

Ifyoucurrentlyhavesupplementaryemploymentanddidnotsubmitanapprovalrequestformduringtheinterviewprocess,youshouldcompletethesupplementaryemploymentrequestformnow.Aseparateformshouldbecompletedforeachemployer.Print,signandreturntheseformstoyouragencyHRoffice.

Ifyouconsidersupplementaryemploymentinthefuture,youarerequiredbycommonwealthpolicytocompletethesupplementaryemploymentrequestformtoreceiveapprovalpriortobeginningtheactivity.YouwillbeaskedtoacknowledgeyourunderstandingofthispolicyontheAcknowledgementSummarypage.

For reference• CommonwealthForms>LocalServicesTax–ExemptionCertificate• CommonwealthForms>SupplementaryEmploymentRequestForm• CommonwealthForms>DualEmploymentRequestForm• PolicyDocuments>SupplementaryEmployment

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>SupplementaryEmployment]Ihavereadandunderstandthesupplementaryemploymentpolicyandagreetocompletetherequiredapprovalsasneeded.

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Work-related injuriesYouarerequiredtoreportanyinjurythatoccursatworktoyoursupervisororotherpersonincharge.Generally,medicalcareforanyinjuryatworkisobtainedfromdesignatedhealthcareproviders.TheInjuryLeaveNoticedescribesthebasicworkers’compensationandleavebenefitsthatmaybeavailabletoyouifyoushouldbeinjured.YouragencyHRofficewillexplainthesebenefits,andanyadditionalbenefitsyoumaybeeligibletoreceive,ifyoubecomeinjuredatwork.

Onceaninjuryisreported,yoursupervisorfilesaninjuryreportandyouragencyHRofficewillinvestigatetheinjury.Thisresultsinthefilingofaclaim.Theclaimisalsoinvestigatedbythecommonwealth’sthirdpartyclaimsadministratorandeitherapprovedordeniedinaccordancewiththePAWorkers’CompensationAct.Claimsaremanagedjointlybyyouragencyandtheclaimsadministrator.Thisworkposterprovidesinformationabouttheclaimsadministrator,andyourworkers’compensationcoordinatorcanassistyouifyouhavequestions.

For reference• CommonwealthForms>Workers’CompensationRights&DutiesForm• LearnMore>Workers’CompensationHealthCareProviders• LearnMore>Work-RelatedInjuryLeaveNotice

YourcorebenefitsBasedonyourjobclassification,youmaybeeligibleforcertaincommonwealthbenefits.Typically,permanent,full-timeemployeesareeligibleforhealthbenefits,retirementandcommonwealth-providedlifeinsurance.Non-permanentandpart-timeemployeesshouldcontacttheHRServiceCenterformoredetailedbenefitseligibilityinformation.

Laterintheorientation,you’llreceiveadditionalinformationaboutcommonwealthbenefitsthatmaybeavailabletoyou.

Tour 1 > Workplace Rules Page 12

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Medical plan enrollmentEligibility for health benefits vary for non-permanent employees; additional costs apply to permanent part-time employees. Contact the HR Service Center to confirm your eligibility or for more information regarding costs.

Permanent, full-time employees Areyouplanningtotakeadvantageofcommonwealthmedical coverage? If so, you must take action to submit your enrollment! You can enroll yourself and your eligible dependents atanytimetobeginreceivingmedicalcoverage.Beforeyoucalltoenroll,youshouldreadmoreaboutthemedicalplansavailableatwww.myHRonline.state.pa.us>Health.

• Ifyourspousehasmedicalcoverageavailablethroughtheirownemployer,heorshemusttakethatcoverage–regardlessofthecost–inordertoreceivesecondarycoverageunderyourcommonwealthplan.

• Whenyouenrollineithermedicalorsupplementalbenefits,youcontribute5%ofyourbiweeklygrossbasesalarytowardthecostofbenefits.Youcanreducethisemployeecontributionto2%byparticipatinginthe“GetHealthy”program.

• Youareeligibleformedicalcoveragefromdayone.IfyouwanttocoveryourfamilyinthefirstsixmonthsorifyouselectthePreferredProviderOrganization(PPO),youwillincuradditionalbuy-upcosts.Afterthefirstsixmonthsofemployment,thecosttocoveryourfamilyisreduced.

• Aftersixmonths,youandyourdependentsareeligibleforsupplementalbenefits,includingprescriptiondrug,dental,visionandhearingaidplans.

• ThePennsylvaniaEmployeesBenefitTrustFund(PEBTF)administersyourhealthbenefits.You’llgetmoreinformationmaileddirectlytoyourhomeaddressafteryouenroll.It’simportant;payattentiontoit.

Tobeginyourmedicalcoverageonyouremploymentstartdate,pleasecalltheHRServiceCenterat866.377.2672toselectamedicalplan.Enrollingoverthephoneaddsmedicalcoverageforyourselfonly.Onceenrolled,youcanchangeyourmedicalplanonlyduringtheannualopenenrollmentorifyouexperienceaqualifyingevent.You’llreceiveinstructionsforaddingmedicalcoverageforyoureligibledependentsduringthesecondtour.Dependentscanonlybeaddedtothemedicalplanthatyou’reenrolledin.

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Need more info? www.myWorkplace.state.pa.us

No ESS access? www.myHRonline.state.pa.us

Mailto:HRServiceCenter P.O.Box824|HarrisburgPA17108-0824

Questions? HRServiceCenter Phone:866.377.2672 PARelay:711 Fax:717.425.7190

7:00a.m.-5:00p.m.|Monday-Friday Interpreters are available by request.

HR Service Center

YournextstepsExcellentprogress!You’vecompletedthe“BeforeYouBegin”sectionwithyourrequiredemploymentforms.Pleasetakeafewminutestoreviewthepreviouspagestoconfirmthatyouenteredallofyourinformationaccurately.Youshouldnowreturntheseformstoyourhiringmanager.

Asyoumoveon,thenextsection,“WorkplaceRules,”containsasetofstandardcommonwealthpoliciesthatwillneedtobereadandacknowledgedwithinyourfirstthreedaysofemployment.SomeoftheseworkplaceruleswillbeexplainedfurtherbyyouragencyHRoffice.Otherswillbecoveredinmoredetailduringmandatoryemployeetraining.

Afteryourfirstdayonthejob,you’llreceiveinformationabouthowtotaketheserequiredonline courses:

• DiscriminationandSexualHarassmentPrevention• Drug Free Workplace • EmailEncryption• EmployeeEmergencyAwareness• EthicsintheWorkplace• HRServicesOverview• InformationTechnologyAcceptableUse• ManagingElectronicRecordsOverview• NoticeofRightsandDutiesforWork-RelatedInjuries• StateEmployeeAssistanceProgram• StateRecordsManagementOverview• AbsenceManagement(SupervisorsOnly)• EmployeePerformanceReview(SupervisorsOnly)

Aftercompleting“WorkplaceRules,”youarerequiredtocompletetheadditionalorientationsectionswithinyourfirsttwoweeksonthejob.The“YourJobwiththeCommonwealthTour”includesdetailsforyourfirstdaysonthejob–includingyourpaystatement,timeoff,benefitsandalistofcommonlyreferencedlinksyou’llneedthroughoutyouremployment.

Tour 1 > Workplace Rules Page 14

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EqualopportunityAsanemployer,thecommonwealthiscommittedtoprovidingaworkplacefreeofharassmentanddiscriminationwhereallemployeesandapplicantsforemploymentreceiveequalopportunitiesinallaspectsofemployment.Discriminationandharassmentarenottolerated.

Eachagencyhasanequalemploymentopportunityofficeronstaffwhoisresponsibleforinvestigatingdiscriminationcomplaints.Thecommonwealthstrivestomaintainaworkforcethatisdiverseandreflectsthecitizensthatitserves.

Thecommonwealthprohibitsdiscriminationbasedon:

• Race • Color • Age• Gender• Ancestry• Disability • Religious creed • Unionmembership• Sexualorientation• Genderidentityorexpression• Nationalorigin• AIDSorHIVstatus

Therearenumerouspoliciesinplacetohelpushonorthiscommitment.Asanewemployee,youwillreceivetrainingonthepoliciesrelatedtopreventingdiscriminationandharassmentatwork.

For reference• PolicyDocuments>EqualEmploymentOpportunity• PolicyDocuments>ProhibitionofSexualHarassment• PolicyDocuments>ProhibitionofSexualHarassment,RevisionNo.1

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>EqualOpportunity]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesprohibitingdiscriminationandharassment.

Tour 1 > Workplace Rules Page 15

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Disability accommodationsThecommonwealthisrequiredtoensureequalemploymentopportunitiesforapplicantsandemployeeswithdisabilities.Includedinthisresponsibilityistherequirementtoprovideaneffective,reasonableaccommodationforaqualifiedapplicantoremployeewithadisability.Youragency’sdisabilityservicescoordinatorisresponsibleforreviewingandprocessingrequestsfordisabilityaccommodations.

Duringyourinitialdaysofemployment,youragencyHRofficewillexplaintoyouhowtomakeanaccommodationrequestandansweranyquestionsyoumayhaveondisabilityservices.

Protection from retributionTheWhistleblowerLawprotectsyoufromtermination,threats,retaliationanddiscriminationbyyouremployerifyou,ingoodfaith,reporttoyouremployerorotherappropriateauthority,wasteorwrongdoingofyouremployer.Youarealsoprotectedfromtermination,retaliation,threatsanddiscriminationifyouarerequestedbyanappropriateauthoritytoparticipateinaninvestigationortogivetestimonyinahearingorinquiryheldbyanappropriateauthorityorinacourtaction.

For reference• PolicyDocuments>Disability-RelatedEmploymentPolicy• PolicyDocuments>Disability-RelatedPolicy• PolicyDocuments>WhistleblowerLaw

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>DisabilityAccommodations]IacknowledgethatIhavereadandunderstandthisinformationandagreetofollowthecommonwealth’sdisability-relatedemploymentpolicies.

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>ProtectionfromRetribution]IacknowledgethatIhavereadandunderstandmyrightsandresponsibilitiesundertheWhistleblowerLaw.

Tour 1 > Workplace Rules Page 16

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ConductexpectationsAsanemployeeofthecommonwealth,youmaynotengageinactivitiesthatwillaffectorinfluencetheresponsibilitiesofyourposition.TheGovernor’sCodeofConductdescribes:

• Proper professional business• Supplementaryemployment• Receivinggiftsandfavors• Use of information, facilities and resources • Politicalactivity

Financial disclosureTheEthicsActandtheGovernor’sCodeofConducteachrequirecertainemployeestoannuallydisclosepersonalfinancialinformationthroughanonlinefilingwebsite.Youarerequiredtosubmitstatementsoffinancialinteresteachyearifyoucurrentlyholdadesignatedjoborpositionorifyouheldadesignatedjoborpositionduringthepreviousyear.Toseeifyournewpositionrequiresfinancialdisclosure,checkthe“Yourpositiondetails”form.

Ifyouarerequiredtofilestatementsoffinancialinterest,youwillreceiveanemailnotificationinformingyouofyourrequirementtofile.Youmustcompletethisrequirementbythedeadlinestatedinyournotificationoryouwillbeconsiderednon-compliant.

For reference• PolicyDocuments>Executive Order No. 1980-18, Governor’sCodeofConduct

(Revisions No. 1 and 3) • PolicyDocuments>Executive Order No. 2015-01, Employee Gift Ban• PolicyDocuments>EthicsAct• PolicyDocuments>FinancialDisclosure

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>ConductExpectations]IacknowledgethatIhavereadandunderstand,andagreetoactinaccordancewiththeGovernor’sCodeofConduct(Executive Order No. 1980-18, including revisions), Employee Gift Ban (Executive Order No. 2015-01) and theEthicsAct.Further,Iagreeto completeannualstatementsoffinancialinterestifrequired.

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PoliticalactivityCommonwealthemployeesaregenerallyprohibitedfromparticipatinginmostpoliticalactivities.Therulesgoverningpoliticalactivityaredifferentbetweencivilservicecoveredemployees,non-civilserviceemployeesandemployeeswhoworkinpositionsthatreceivefederalfunds.Checkyourpositiondesignationonthe“Yourpositiondetails”formtoconfirmyouremployeetype.

Examplesofpoliticalactivitiesthatarenotallowedforanycommonwealthemployeesinclude:

• Campaigning,fundraising,canvassingorpollwatchingduringworkhours• Coercinganyothercommonwealthemployeetocontributetime,moneyorservices

to a political campaign

TheOfficeofAdministrationmustgrantpriorapprovalofpoliticalactivity,evenactivityconductedduringnon-workhours,inanyofthefollowingcases:

1. Ifyouareinacivilserviceposition2. Ifthepoliticalactivity

a.Involvesrunningforofficeorasadelegate b.Requiresleave c.Involvescompensationorremuneration d.Isofsuchconsistencyanddurationthatisconstitutes supplementalemployment,whetherornotcompensated

AcivilserviceemployeewhoviolatesthepoliticalactivityprovisionsoftheCivilServiceActissubjecttoarangeofdiscipline.Basedonthenatureoftheviolation,theCivilServiceCommissionmayimposeapenaltyofsuspensionwithoutpayofupto120workingdays,orifwarranted,directtheemployee’sremoval.

GuidelinesforPoliticalActivityareavailableforyourreference.Ifyouhaveanyquestionsregardingpoliticalactivity,pleasecontactyouragencyHRofficebeforeparticipating.

For reference• PolicyDocuments>CodeofConduct• PolicyDocuments>GuidelinesforPoliticalActivity• PolicyDocuments>HatchAct(federallyfundedemployees)• PolicyDocuments>PoliticalActivity(civilserviceemployees)

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>PoliticalActivity]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesrelatedtopoliticalactivity.

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Public informationPennsylvania’sRighttoKnowLaw(RTKL),65P.S.§67.101,etseq.considerscertaininformationaboutstateemployeestobepublicrecords.

Information generally considered to be public records include, but are not limited to, your firstandlastname,agencyandpositiontitle,salaryandothercompensation.ItdoesnotincludeinformationsuchasyourSocialSecuritynumber,driver’slicensenumber,orpersonalphonenumbersandemailaddresses.

Undercertaincircumstances,employeeinformationmaybeexemptfromdisclosureifitwouldbereasonablylikelytoresultinphysicalharmorrisktopersonalsecurity.EmployeeswhobelievethattheirinformationshouldbeexemptundertheprovisionsoftheRTKLmustcompletethe“EmployeeRequestforExemptionfromDisclosureofPublicInformation”form(OAHRSC-10)andsubmitittotheiragencyHRoffice.

UseoftechnologyThecommonwealthdeploystensofthousandsofcomputers,telephonesandmobiledevicesandprovidesstateemployeeswithaccesstomillionsofdollarsofsoftwareandservicestohelpservethecitizensofPennsylvania.

Thesetoolsarefundedbytaxpayersandareintendedtohelpconductcommonwealthbusiness.

Commonwealthemployeesareresponsibleforprotectingallcommonwealthcomputers,telephonesandmobiledevicesprovidedtothemaswellasthedatatheycontainandthesystemstowhichtheyconnect.

Asanewemployee,youwillbeprovidedonlinetrainingonthe“InformationTechnologyAcceptableUsePolicy”andaskedtosignanacknowledgementofthatdirective.

For reference• LearnMore>EmployeeNotice:DisclosureofPublicInformation• LearnMore>EmployeeRequestforExemptionfromDisclosureofPublicInformation• PolicyDocuments>RighttoKnowLaw• PolicyDocuments>UseofTechnology

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>PublicInformation]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesrelatedtothereleaseofpublicinformation.

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>UseofTechnology]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesrelatedtocommonwealthtechnologyanddata.

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WorkplaceviolencepreventionThecommonwealthiscommittedtoprovidingaworkplacewhichisfreeofviolence.Inordertoaccomplishthis,thecommonwealthhasazerotolerancepolicyforanyincidentsofworkplaceviolence.Zerotolerancemeansthatallreportedincidentswillbeinvestigatedandappropriateactiontaken.

Intheeventthatyoureceiveabombthreatordiscoverasuspiciouspackageatyourworklocation,itisimperativeforyoursafetyandthesafetyofothersthatyouunderstandwhattodo.TheBombThreatInstructionscontaintheappropriateproceduresthatyoushouldfollow.

Thecommonwealthisalsodedicatedtoraisingawarenessofdomesticviolence,whichcanimpactthehealthandsafetyofouremployeesandtheirfamilies,bothinsideandoutsideoftheworkplace.Domesticviolenceisnotjustapersonalissue;itisanissuethataffectstheworkplacethroughdecreasedattendanceandjobperformanceofvictims,potentialviolentactsthatperpetratorsbringintotheworkplaceandsafetyconcernswhenboththevictimandtheperpetratorareemployees.

AllemployeesundertheGovernor’sjurisdictionshouldbeawareofthecommonwealth’spolicyonworkplaceviolenceandthestepstorecognize,respondtoandreportanyworkplaceviolenceincident.Youcanlearnmorebyreadingthepoliciesandtheproceduresinthemanagementdirectives.YouragencyHRofficehasaworkplaceviolencepreventioncoordinatorthatcanansweranyofyourquestions.

For reference• LearnMore>BombThreatInstructions• PolicyDocuments>BombThreats• PolicyDocuments>WorkplaceViolencePreventionPolicy

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>ViolencePrevention]IacknowledgethatIhavereadandunderstandthesepoliciesandagreetofollowtheworkplacerulesrelatedtoworkplaceviolencepreventionandincidentreporting.

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Workplace safetyThecommonwealthiscommittedtoimprovingthesafetyandhealthofallemployeesandreducinginjuriesandillnesses.Workingsafelyisaresponsibilitysharedbyallemployees.Itisimportantthatyouinformyoursupervisorofanyunsafeconditionsinyourworkareasandobeyallsafetyrules,signs,warningsandalarms.

Eachagencyhasasafetyprogramtailoredtoitsuniqueworkenvironmentandasafetycoordinatortomanageit.Youragencywillprovideyouwithinformation,suchas:

• Generalandagency-specificrulesandprocedures• Methodsforreportingsafetyconcerns,includingthesafetysuggestionprogram• Commonwealthandagencypoliciesonbloodbornepathogens,hazardoussubstancesandtheWorkerandCommunityRighttoKnowLaw

• Emergencyresponseandevacuationplans• Availabilityoffirstaid,CPRoremergencyservices

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>WorkplaceSafety]Iunderstandthatitismyresponsibilitytofollowallcommonwealthandagency-specificrules,policiesandproceduresrelatedtoworkplacesafety.

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EmergencyawarenessToensureyoursafetyduringanemergency,youneedtoknowwhattodo.Duringanyemergencyatwork,youshould:

• Evacuate:Respondtoeveryalarmquicklyandfollowyourevacuationroute.• Assemble:Reporttoyoursafeassemblyareaimmediatelyafterexitingyourbuilding.• BeAccountable:Reporttoyourcheck-inpersonimmediately.• Wait:Youare“ontheclock”–yoursafeassemblyareaisyourdesignatedwork

locationduringanevacuation.

Beforeanemergencystrikesatwork,youshouldknowyourownpersonal“SafetySix:”1. Yourevacuationroute2. Whattotakewithyou3. Wheretogo4. Whotocheckinwith5. Yourabilitytoevacuate6. Yourresponsibilitywhileyouwait

Periodically,commonwealthemployeesarerequiredtoparticipateinemergencyawarenesstraining.AskyoursupervisorifyouneedacopyoftheSafetySixWorksheet.

For reference• LearnMore>SafetySixWorksheet• PolicyDocuments>EmergencyEvacuation

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>EmergencyAwareness]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowcommonwealthandagency-specificrules,policiesandproceduresrelatedtoemergencyawareness.

Questions? 866.377.2672

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HR Service Center

BusinesstravelSomecommonwealthemployeesmaytravelaspartoftheirduties.Therearespecificrequirementsthatmustbefollowedwhentravelingoncommonwealthbusinesssothatexpensesareapprovedandreimbursedtoyouinatimelyfashion.

Afewhighlights:

• Thecommonwealthhasanonlinebookingsystemandatravelagencythatmustbeusedwhenmakingtravelreservations.

• Anout-of-statetravelbanisineffectwhichrequiresGovernor’sOfficeapprovalpriortotravelingtodestinationsoutsideofPennsylvania.

• Corporatetravelcreditcardsareavailableandarerequiredforemployeesexpectedtobeinovernighttravelstatusfourormoretimesinayear.

• YoursupervisorandyouragencyHRofficewillexplainhowtravelmaybeusedinyourposition.

• Trainingisavailableforcommonwealthtravelers.• Additionalinformationisavailableonthecommonwealthtravelwebsite.

YourphotoidentificationThecommonwealthrequiresmostemployeestodisplayphotoidentificationatalltimes.Thesebadgesmayberequiredtogainaccesstocertainstateofficebuildings.

Manyagencieshaveadditionalpoliciesontheuseofphotoidentificationbadges.Yoursupervisorwillprovideyouwithspecificinformationifphotoidentificationandbuildingaccessrequirementsvaryforyourworklocation.

Employeeswhoaredesignatedas“essential”areprovidedwithphotoidentificationbadgesthatincludeared“EmergencyResponse”designationtoobtainaccesstoclosedroadsandcommonwealthbuildingsduringemergencyconditions.Ifconsideredessential,youwillreceiveinstructionsandproceduresfromyoursupervisoronreportingtoworkinextremeorunusualcircumstances.

For reference• PolicyDocuments>AccesstoStateOfficeBuildings• PolicyDocuments>TravelPolicy• PolicyDocuments>TravelProcedures

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>BusinessTravel]IacknowledgethatIhavereadandunderstandthetravelpolicyandproceduresandagreetofollowthecommonwealthrulesrelatedtobusinesstravel.

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HR Service Center

Commercialdriver’slicenseYournewpositionwiththecommonwealthincludestherequirementforacommercialdriver’slicense.

Federalregulationsrequiredrugandalcoholtestingofemployeeswhosepositionsrequirethemtopossessacommercialdriver’slicenseandperformsafetysensitiveduties.Thecommonwealthconductsdrug/alcoholtestsofsuchemployeesinthefollowingsituations:pre-employment, random, reasonable suspicion, post-accident, return-to-duty and follow-up.

Employeeswhotestpositive,includingrefusaltotestorsubmittinganadulteratedsample:

• Arerequired(ifnotterminated)toparticipateintheStateEmployeeAssistanceProgram(SEAP)inordertoretaintheiremployment.AnemployeewhofailstoparticipateandcomplywithallSEAPrecommendationswillbesubjecttodiscipline,uptoandincludingdischargefromemployment.

• MaynotreturntosafetysensitivedutiesuntilclearedbyaSEAPsubstanceabuseprofessionalandhavinganegativereturn-to-dutytest.

Oncereturnedtosafetysensitiveduty,theemployeewillbesubjecttofollow-updrugandalcoholtestsforuptofiveyears.Theemployeeisalsoreturnedtotherandomtestingpoolandwillbesubjecttorandomdrugandalcoholtests,aswell.Anemployeewhotestspositiveforasecondtimewillbesubjecttodiscipline,uptoandincludingdischargefromemployment.

Asanemployeesubjecttothecommercialdriver’slicensetestingprogram,youwillreceiveeducationonprogramrequirementsandyourresponsibilities.

For reference• PolicyDocuments>EmployeeGuidetoCDLDrugandAlcoholTesting

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Section2: Tour 2 Your Job with the Commonwealth

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HR Service Center

HRservicesIngeneral,youhavethreewaystomanageyourhumanresourcesissues:thecommonwealth’sHRServiceCenter,youragency’sHRofficeandonlineemployeeselfservice(ESS).The“HRServicesforCommonwealthEmployees”factsheetcanhelpyoudeterminewhotocontactwhenyouhaveaquestion.

HR Service CenterCommonwealthemployeesworkinmorethan2,800jobcategoriesinmorethan30agencies.Despitethesedifferences,manybenefitsarethesameformostemployees.TheHRServiceCenterhelpsyoumanageyourHRdata,providestechnicalsupportforonlineselfserviceandprovidesinformationonmanycommonwealthbenefitprograms,includingmedical,retirement,savingsandoptionalinsurances.Ifneeded,youcanrequestaninterpretertoassistyouduringanyphonecallswithanHRServiceCenterrepresentative.

Your agency HR officeYou’llworkwithyouragencyHRofficetocompleteyouremploymentandpayrollpaperwork,receiveguidanceonleavebenefits,obtaintrainingandprofessionaldevelopment,helpkeepyourworkplacesafeandmanageotherissues.YoucanfindcontactinformationforyouragencyHRofficeinthe“Yourpositiondetails”form.

Employee self serviceMost employees can get a great amount of information and can complete many tasks online atwww.myWorkplace.state.pa.us.Referbacktothe“Yourpositiondetails”formtoseeifyouwillhaveaccesstoemployeeselfservice(ESS).

Online informationGeneralHRinformationisavailableonlineatwww.myHRonline.state.pa.us.EmployeescanalsocontacttheHRServiceCenterandtheiragencyHRofficeatanytimetorequestadditionalsupport.

For reference• LearnMore>HRServicesforCommonwealthEmployees

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Need more info? www.myWorkplace.state.pa.us

No ESS access? www.myHRonline.state.pa.us

Mailto:HRServiceCenter P.O.Box824|HarrisburgPA17108-0824

Questions? HRServiceCenter Phone:866.377.2672 PARelay:711 Fax:717.425.7190

7:00a.m.-5:00p.m.|Monday-Friday Interpreters are available by request.

HR Service Center

Compensation Thecommonwealthutilizesapositionclassificationsystemtodeterminecompensationformostemployees.Positionclassificationconsistsofthereviewandanalysisofaposition’sdutiesandresponsibilitiesbyahumanresourceprofessionalwhoassignsyourpositiontoaspecificjobwithintheclassificationsystem.

Thereareabout2,800jobclassificationsinthecommonwealth,andeachisassignedajobtitle,payscalegroupandbargainingunit(i.e.clerical,administrativeandfiscal)basedontheworkperformed.TheOfficeofAdministrationisresponsibleformaintainingthecommonwealth’sclassificationandpayplanandensuringthatallpositionsareproperlyclassified.

Inthecommonwealth’sclassificationsystem,yourpayisdeterminedbasedonthelevelandcomplexityoftheworkassignedtoyourposition.Factorssuchasvolumeofworkandemployeeperformancearenotconsideredwhenmakingclassification/paydecisions.

Youcanreviewanycommonwealthjobclassificationonline.ThisisusedasacommonreferenceforHRprofessionalsacrossthecommonwealthwhenconductingreviews.Anevaluationofyourposition’sclassificationcanbeinitiatedbyyou,managersinyouragency,youragencyHRoffice,theOfficeofAdministrationortheunion,ifapplicable.

YoucanrefertoyourpayscheduleintheLearnmoresection.The“Yourpositiondetails”formprovidedyourpayscalegroupandlevelwhichestablishesyourrateofpay.

Formoreinformationonpositionclassification,pleasecontactyouragencyHRofficeorrefertowww.myHRonline.state.pa.us>Job&Career.

For reference• LearnMore>PaySchedule• www.jobclass.state.pa.us

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UnionoverviewAbout80percentofcommonwealthemployeesarerepresentedbyalaborunion.Therearemultiplelaborunionsinthecommonwealth,representingemployeesinavarietyofjobs.Thesevariousunionsbargaincollectivelywiththecommonwealthtodetermineemployeewages,benefitsandothertermsandconditionsofemploymentforthosetheyrepresent.

Employeesinjobscoveredbyaunionhavetheoptiontobecomeamemberoftheunion.Thosethatchoosetobecomemembersarerequiredtopayuniondues,whichareapercentageoftheemployee’ssalary.Employeeswhodeclineunionmembershiparestillrepresentedbytheunion.Theyareassessedafairsharefee,whichisapercentageoffullunionduesthatisappliedtowardsthecostofservicesperformedbytheunionontheirbehalf.Ineithercase,thecommonwealthcollectsunionduesorfairsharefeesfromtheseemployeesthroughbiweeklypayrolldeductions.

Inadditiontodues,employeeswhobecomemembersoftheunioncancontributemoneytotheunion’sPoliticalActionCommittee(PAC),usuallyaspecificdollaramounttakenasabiweeklypayrolldeduction.Ifyouareunsureifyourjobisrepresentedbyaunion,youcanrefertothe“Yourpositiondetails”form.

Ifyouareinaunion-coveredjob,theunionwillprovideadditionalinformationtoyoushortly.Anyquestionsaboutunionmembership,percentagerateofunionduesorfairsharefees,PACcontributionsorunionmembershipcardscanbereferredtoyourlocalunionstewardoryouragencyHRoffice.

CivilserviceNearlytwo-thirdsofcommonwealthpositionsarecoveredbycivilservice.Theseemployeesinthesepositionsfallunderthemeritsystem–whichisthehiring,retainingandpromotingofemployeesbasedontheirqualificationsandabilities.Thecommonwealth’smeritsystemisadministeredandmaintainedbytheStateCivilServiceCommission.

Employeeshiredthroughthecivilserviceexaminationorevaluationprocessareplacedintocivilservicecoveredpositions(alsocalledclassifiedservice).Theseemployeesareentitledtoanumberofimportantbenefitsnotenjoyedbyemployeesinnon-civilservicepositions.Afewofthesebenefitsincludetheopportunityto:

• Takeexaminationsandbeplacedonpromotionandothercivilserviceemploymentliststhatcontainonlycurrentcivilserviceemployees.

• Bidonothercivilservicecoveredpositions,includingpromotionalopportunities,providedyoumeetallrequirements.

• AppealadversepersonnelactionstotheStateCivilServiceCommission.

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Yourabsencebenefits

Eligibility for these benefits vary; contact your agency HR office for more information.

Eligibility for absence benefitsMostpermanent,full-timeemployeesareprovidedpaidandunpaidabsencebenefitsfortimeawayfromwork.Absencebenefitsvarybyunion/bargainingunit.Youwillnotbeeligibletouseannualorsickleaveduringthefirst30daysofemployment.Youmaynotuseleavebeforeitisearneduntilyouhaveoneyearofservice.*

Non-permanentemployeesdonotearnpaidabsencebenefits.However,basedonjobclassification,somenon-permanentemployeesdoaccruepaidabsencebenefitsafterworking750hoursinacalendaryear.

ConsultyourHRofficeforyourleaveearningeligibility.

Requesting leaveAlltimeawayfromworkmustbeapprovedbyyoursupervisor/managerorsomeoneinyourHRoffice.Dependingonyouragencyandworksetting,therequestmaybesubmittedelectronicallythroughemployeeselfservice(ESS)orviaapaperleaverequest.Yoursupervisorwillshowyouhowtocompletealeaverequestandexplainthecalloffpolicytorequestunplannedoremergencyabsences.

Tracking your leaveCertaintypesofleave–annual,personal,sick,andcombined(H-1bargainingunitonly)–areearnedgraduallythroughouttheyearaccordingtoregularhoursworkedwithinapayperiod.Youcanviewyouravailableabsencebalances,aswellashowmuchleavetimeyouhaveused,throughemployeeselfservice(ESS).Manyemployeesliketotracktheirownleaveearningsandusage.

Benefits of a healthy sick leave balanceEarned,unusedsickleaveisnotlosteachyear;itisaccumulatedfromyeartoyearupto300daysformostemployees.Bysavingsickleave,youmakeaninvestmentinyourfuturethatcanreturnfinancialrewardsduringillnessorinjuryandatretirement.Pleaseviewthe“BenefitsofaHealthySickLeave”brochureformoreinformation.

Family and Medical Leave ActTheFamilyandMedicalLeaveActof1993(FMLA)requiresqualifyingemployerstoprovideleave(withorwithoutpay)withbenefitsforspecifiedfamilyandmedicalreasons,aslongastheemployeewasemployedatleastoneyearandworkedatleast1,250hoursduringtheprevious12monthperiod.Sick,ParentalandFamilyCare(SPF),MilitaryExigencyandMilitaryCaregiverAbsencesaredesignatedasFMLAleaveinaccordancewiththeprovisionsoftheFMLA.AlleligibleemployeesarecoveredbyFMLA;onlypermanentemployeesareeligibleforSPFAbsences.

*Doesnotapplytomanagementandnon-representedemployees.

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TheFMLANoticetoEmployeesprovidesmoreinformationaboutthisabsencebenefitandyourrightsandresponsibilitieswhenrequestingorusingit.ItisimportantthatyoucontactyourSPFabsencecoordinatorifyoushouldneedtouseoneoftheseleavetypes;theycanprovideadditionalinformationanddetermineyoureligibilityforFMLA-qualifyingleave.

For reference• LearnMore>BenefitsofaHealthySickLeave• LearnMore>FMLANoticetoEmployees

Pay&timeYoucanfindadditionallinksandreferencematerialsonlineat www.myHRonline.state.pa.us>Pay&Time.

OfficeclosingpolicyTherearetimeswhenstateofficesareclosedduetoweatherorotheremergencycircumstances.

Someemployeesaredesignatedasessentialandmustreporttoworkregardlessofanofficeclosingannouncement.Youwillneedtodiscusswithyoursupervisorwhetheryourpositionisconsideredessentialornon-essential.Dependingonthecircumstanceoftheclosing,employeeswhoareusuallynon-essentialmaybetemporarilydesignatedasessentialforallorpartoftheclosing.

ForemployeeswhoworkintheHarrisburgarea,PhiladelphiaandPittsburghofficebuildings,andtheScrantonandReadingStateOfficeBuildings,closingsanddelayscanbeviewed by going to www.PA.gov. Look or the red Alert banner on the homepage andchoose "More Details" to view the full text of the annuncement. Announcements are usuallymadeviatelevisionandradio.Ifyoudonotworkinoneoftheselocations,yoursupervisorwilltellyouhowyouwillbecomeawareofclosingsanddelaysatyouroffice. YoucanalsosignuptohavedelayandclosingnotificationssentviaemailortextmessagethroughAlertPA.Allyouhavetodoisset-upanaccountandopttoreceive“CommonwealthEmployeeDelays/Closings.”

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EmployeeassistanceTheStateEmployeeAssistanceProgram(SEAP)isafreeassessmentandreferralserviceforcommonwealthemployeesandtheirfamilymembers.FamilymemberswhoareeligibleforSEAPincludeeveryonewholivesinyourhouse,aswellasparents,adultchildrenandsiblingsregardlessofwheretheylive.

SEAPisdesignedtoassistyouinresolvingawidevarietyofpersonalproblemsthatmayleadtodeterioratingjobperformance.SEAPoffersfreeservicesinthefollowingareas:

• substance abuse • mentalhealthissues• family issues • unlimitedphoneconsultationsforfinancialconcerns• unlimitedphoneconsultationsforlegalconcerns

TheSEAPphonelineisanswered24/7bymaster’slevelcounselors.Youandyourfamilymembersareeacheligibleforuptothreefreevisitswithacounselorperissue,percalendaryear.

YourparticipationinSEAPisvoluntaryandnoinformationissharedwithyourworkplacewithoutyourwrittenauthorization.YourconfidentialityrightsareprotectedbythefederalHealthInsurancePortabilityandAccountabilityAct(HIPAA).IfanemployeeusesSEAPservicesvoluntarily(orneverusesSEAPatall),neithertheworkplacenorthecommonwealth’sprogrammanagementofficewillknow,unlesstheemployeesharesthatinformation.

Protectedhealthinformationisonlyprovidedtothecommonwealth’sprogrammanagementofficeinthefollowinglimitedcircumstances:

1. AnemployeeisrequiredtouseSEAPinordertomaintainemployment2. AnemployeefilesacomplaintaboutSEAPservices3. A“duty-to-warn”situation(whereanemployeeisanimminentthreattoselfor

others)

For reference• LearnMore>SEAPBrochure• LearnMore>NoticeofPrivacyPractices

SEAP hotline: 800.692.7459 | SEAP TTY line: 800.824.4306

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Drug free workplaceIllegalorinappropriateuseofalcoholandothercontrolledsubstancesintheworkplaceimpairsefficiencyandeffectivenessandcompromisespublichealthandsafety.Inrecognitionofthis,thecommonwealthhasestablisheda“DrugFreeWorkplace”whichencompassesboththeuseofdrugsandalcohol.

Thecommonwealthprohibits:

• Theunlawfulmanufacture,distribution,dispensing,possessionoruseofalcoholorothercontrolledsubstancesbyastateemployee,eitherwhileondutyorinanycommonwealthworkplace,includingstatevehicles.

• Reportingtoworkorremainingatworkinanunfitconditionasaresultofalcoholorotherdrugs.

Youmayfaceappropriatediscipline,uptoandincludingtermination,forviolatingdrugfreeworkplacepolicies.Ifyouareconvictedofanyviolationrelatedtotheunlawfulmanufacture,distribution,dispensing,possessionoruseofalcoholorcontrolledsubstanceswhichoccurredinanycommonwealthworkplace,youmustnotifyyoursupervisororotherappropriatemanagementofficialinwritingwithinfivedays.Ifyouaretakingacontrolledsubstanceprescribedbyamedicalprovider,youarenotinviolationoftheseprohibitions.Ifyoubelievethatyoumayhaveanissuewithalcoholand/ordrugs,youareencouragedtocontacttheStateEmployeeAssistanceProgram(SEAP)at800.692.7459(TTY800.824.4306).

Self-disclosureIfyouself-disclosetoasupervisorormanagerthatyouhaveaproblemwithalcoholorotherdrugs,youwillbegiveninformationaboutSEAPandwillnotbesubjecttodisciplineorotherjobrelatedrestrictionsolelyonthebasisoftheselfdisclosure,unlessyourjobrequiresthatyoucarryweapons;youhavedirectresponsibilityforcare,controlandcustodyofinmates,patients,residentsorstudents;youareaprofessionallicensedbytheDepartmentofStateoryouperformCDLsafetysensitiveduties.TheseindividualswillbereferredtoSEAPandberequiredtosuccessfullycompletetreatmentasrecommendedbySEAPand,asappropriate,passareturntodutyalcohol/drugtest.

For reference• PolicyDocuments>SubstanceAbuseintheWorkplace

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Medical plansEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility. If you previously worked for the commonwealth, please contact the HR Service Center for specific information about your benefits eligibility.

HealthbenefitsareadministeredbythePennsylvaniaEmployeesBenefitTrustFund(PEBTF).Tobeginyourhealthcoverage,youmusttakeactiontoenroll!Youcanenrollyourselfandyoureligibledependents(seeDependentEligibilitybelow)atanytime.Remember,youwillneedtotakeactiontoenroll;yourcoveragedoesnotbeginautomatically.

Whilesomeunioncontractsdiffer,ingeneral,mostemployeeswhoelectcoveragecontribute3%oftheirbiweeklygrossbasesalarytowardthecostoftheirhealthbenefits.Duringthefirstsixmonths,youmayadddependentcoveragewhenyoupayanadditionalbiweeklydependentbuy-upcost.Aftersixmonthsofemployment,thePEBTFwillprovidedependentcoverageatnochargeintheleastexpensiveplan.IfyouareenrolledinthePPO,youwillcontinuetopaytheplanbuy-up.

Your plan optionsFormedicalcoverage,youmayselectfromahealthmaintenanceorganization,consumer-drivenhealthplanorpreferredproviderorganization.YoucanvisitESSandselectthe“Health”tabtolearnmoreabouttheplansavailableinyourcountyofresidence.

• PreferredProviderOrganization(PPO)providescarethroughanetworkofparticipatingmedicalproviders.Youpayasmallco-payatthetimeofservice($15forofficevisitsand$25forspecialists).Ifyouseekservicesfromnon-participatingproviders,eachyearyouwillpaythefirst$400perpersonand30%ofthecostthereafter.

• HealthMaintenanceOrganization(HMO)providescarethroughanetworkofparticipatingmedicalproviders.Youselectaprimarycarephysiciantocoordinateallyourcare.Thereisnodeductibleandyoupayasmallco-payatthetimeofservice($15forofficevisitsand$25forspecialists).Exceptforemergencies,careisusuallycoveredbytheHMOonlywhenarrangedbytheprimarycarephysician.Ifyouseekservicesoutsidethenetwork,youaretypicallyresponsibleforthefullcost.

• ConsumerDrivenHealthPlan(CDHP)combinesahigh-deductiblemedicalbenefitplanwithaHealthReimbursementAccount.Annualdeductiblesare$1,500forsinglecoverageand$3,000forfamilycoverage.TheHealthReimbursementAccountisfundedbythePEBTFandisreplenishedannually—with$1,000forsinglecoverageand$2,000forfamilycoverage(pro-ratedformid-yearenrollments).Youpayforcostsuptothedeductible.However,youcanuseyouraccounttoreimbursethedeductiblecosts.Afterthedeductibleismet,costsarepaid100%whenusingnetworkproviders.Youcanuseyouraccountforexpensessuchasprescriptionco-pays,lasereyesurgeryorweightlossprograms.Fundsinyouraccountattheendofayeararecarriedoverandcanbeusedinfutureyears.

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ThePPOandHMOplansaresupportedbyDMEnsion,acompanythatprovidesdurablemedicalequipmentsuchasprosthetics,orthotics,crutches,wheelchairs,oxygen,etc.TheCDHPplanincludescoveragefordurablemedicalequipmentaswell.Youdonotneedtoenrollinthiscoverageseparately.

Whenyouenrollinmedicalcoverage,youalsohavebenefitsformentalhealthandsubstanceabusetreatmentservices.ThiscoverageisprovidedbyOptum, formerly knownas UnitedBehavioralHealth.

Dependent EligibilityYourspouse,qualifieddomesticpartneranddependentchildrenuptoage26maybeeligibleforcoverageunderyourPEBTFhealthplans.Youcanreadfulleligibilityinformationatwww.myHRonline.state.pa.us>Health.

• DomesticPartners:Youcanaddcoverageforyouroppositesexorsamesexdomesticpartnerand/oranychildrenofyourdomesticpartner.Inordertoaddcoverage,youmustsignanaffidavitstatingyoumeetthequalifyingcriteriaandprovidesupportingdocumentation.

• IfyouwerehiredonorafterAugust1,2003:Yourspouse/domesticpartneriseligibleforbenefitsthroughthePEBTFonlyifheorsheisnoteligibleformedicalorsupplementalbenefitsthroughhisorherownemployer.Yourspouse/domesticpartnermustaccepthisorheremployer’smedicalorsupplementalbenefitsevenifthereisarequiredemployeecontributionoramonetaryincentivetodecline.PEBTFcoverageforspousesand/ordomesticpartnerswhoareeligiblefortheirowncoverageislimitedtosecondarycoverage.Thisruledoesnotapplytoaself-employedspouse/domesticpartner.

• IfyouwerehiredbeforeAugust1,2003:Ifyourspouse/domesticpartnerhastopayforcoverageorisofferedanincentivenottotakehisorheremployer’scoverage,yourspouse/domesticpartnerdoesnothavetoenrollinhisorheremployer’scoverage.PEBTFcoveragecanbeelectedastheprimarycoverage.

Costs and enrollment informationRemember,whenyouelecttoenrollinmedicalorsupplementalbenefits,youwillincurbiweeklypayrolldeductionstocoverthecostforthishealthcoverage.

Youcanlearnmoreaboutthecostforcoverageonlineatwww.myHRonline.state.pa.us>Health.Onthissite,youcanalsodownloadtherequiredformstoaddcoverageforyoureligibledependents.Remember,coveragedoesnotbeginuntilyousubmityourenrollment!

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SupplementalbenefitsEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Ifyouenrolledinmedicalcoverage,you’llautomaticallyreceiveadditionalbenefitsaftersixmonthsonthejob,includingprescriptiondrug,dental,visionandhearingaidplans.Aletterwillbesenttoyourhometoexplainmoreaboutyoursupplementalbenefitoptionsatthattime.YouwillbeenrolledautomaticallyinthesesupplementalbenefitsunlessyoucalltheHRServiceCentertodeclinecoverage.

Ifyoudidnotenrollinmedicalbenefits,youcanstillelecttoparticipateintheseadditionalbenefits—butit’snotautomatic.Afteryouhavebeenonthejobforsixmonths,youcanenrollbycallingtheHRServiceCentertorequestsupplementalcoverage.Ifyoualsowanttoenrolleligibledependents,you’llneedtocompleteanenrollmentpacket.

• Prescriptiondrug–PrescriptiondrugbenefitsareprovidedthroughCVSCaremark.Inadditiontoitsretaildrugstores,CVSCaremarkoperatesacallcenter,mailorderandspecialtypharmacy.Youcansavebypurchasing90-daysuppliesfromCVSmailorder,CVSretaillocationsorRiteAidretaillocations.

• Dental–DentalbenefitsareprovidedthroughUnitedConcordia,commonlyknownasUCCI.Theplanpaysforupto$1,000ofdentalworkpercalendaryearwithparticipatingproviders.Itcovers100%ofroutineexamsanddiagnosticserviceswithnoco-payment.Basicwork,suchasfillingsandrootcanals,istypicallycoveredat90%aftera$50deductible.Majorwork,suchascrownsanddentures,iscoveredat60%aftera$50deductible.Orthodonticlifetimemaximumis$1,250perperson.

• Vision–VisionbenefitsareprovidedthroughNationalVisionAdministrators,commonlyknownasNVA.Benefitscoveroneroutineeyeexamandglaucomatestevery365dayswithparticipatingproviders.Theplanprovidesyouandyourenrolleddependentswithanallowanceforavisionexam,lensesandframesorcontactlenses.

• HearingAid–HearingaidbenefitsareprovidedbythePEBTF,whichcoversonehearingaidperearevery36months.Monauralhearingaidsarecoveredupto$900.Binauralhearingaidsarecoveredupto$1,800.BiCROSandCROShearingaidsarecoveredupto$2,400.

Prescriptiondrug,dentalandvisionproviderswillsendmembershipcardstoyoudirectly.Nocardisneededforhearingaidcoverage.Ifyoudonotreceivecardswithin30daysofyourenrollmentdate,callthePEBTFat800.522.7279.YoucanalsocontactthePEBTFwithanyquestionsyouhaveaboutsupplementalbenefits.

Readmoreaboutyoursupplementalbenefitsatwww.myHRonline.state.pa.us>Health,orcontacttheHRServiceCentertoday!

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RetirementEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Forthemajorityofcommonwealthemployees,enrollmentintheStateEmployees’RetirementSystem(SERS)definedbenefitplanismandatoryandautomatic.Basedonjobclassification,therearecertainnon-permanentemployeeswhoqualifyforSERSenrollmentonlyiftheyareexpectedtowork750hourswithinthecalendaryear.YoucancontacttheHRServiceCentertoconfirmyoureligibility.

Uponenrollment,mostemployeeshave6.25%oftheirpaywithheldandcontributedtotowardretirement.Thecommonwealthalsocontributestowardemployees’retirementbenefits;the2013rateformostemployeesis16%ofpayrollbutitchangesfromyeartoyear.

Whenyoumeetcertainqualifications,youbecomeeligibletoreceivearetirementpaymenteverymonthforaslongasyoulive.Theamountofthisannuityisdeterminedbyaformulathattakesintoaccountyourretirementage,yournumberofyearsofcreditedserviceandyourfinalaveragesalary.Thepaymentisnotinfluencedbyhowmuchyouremployercontributes,theperformanceofSERS’investmentsoranyotherfactor.Whenyouqualifyforstateretirement,youareeligibleforhealthcarebenefitsforyourretirementyears.

Ifyou’veneverbelongedtoSERSbefore,youhaveaone-timeopportunitytochoosetocontribute9.3%ofyourpay(insteadof6.25%)foraslongasyouworkforthecommonwealth.SERSwillsenda“NewMemberPacket”toyourhomeaddressthatprovidesalotofimportantinformation,includingmoreinfoaboutthisoption.Youhave45daysfromthedayyoureceiveyourpackettomakethefinalandbindingelectiontocontributeatthehigherrate.Onceyou’veselectedthegreatercontribution,youcanneverchangeback.

The“NewMemberPacket”containsvitalinformation,pleasereadtheentirepacketcarefully.Thepacketwillincludea“beneficiarydesignation”formthatyoumustcompleteandmailtoSERSassoonaspossible.ItwillalsoexplainoptionsyoumayhaveifyouhavepreviouslyservedinthemilitaryorworkedinajobcoveredbythePennsylvaniaSchoolEmployees’RetirementSystem.Ifanyofthesituationspresentedinthepacketapplytoyou,pleasecallSERS.

Torecap,youshoulddotheseimportantthings:

• LookinyourhomemailandreadyourSERS“NewMemberPacket”carefully.• Decideifyouwanttocontribute9.3%ofyourcompensationtowardretirementforas

longasyouworkforthecommonwealth.Ifso,contactSERSwithin45days.• Completeandmailyour“beneficiarydesignation”formtoSERSrightaway.

CallSERSifyouhavequestionsaboutothertypesofemploymentthatmaybeabletoapplytothestateretirementsystem.Learnmoreorgetanswerstoyourretirement-relatedquestionsbycallingSERSat800.633.5461orvisitingwww.SERS.state.pa.us.

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Deferred compensationEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Thecommonwealthmakesiteasytosetasideadditionalmoneyforretirementbyallowingyoutoopena457(b)accountonatax-deferredbasis,tohavemoneyautomaticallywithheldfromyourpaycheck,totransmityourmoneytoacontractedinvestmentmanagerandtoinvestyourmoneyinapprovedfundsofyourchoice.TheStateEmployees’RetirementSystem(SERS)currentlycontractswithGreat-WestInvestmentstoofferthisprogram.

457(b)accountsaresimilarto401(k)accounts,whichmanypeoplearefamiliarwith.Youareeligibletoparticipatefromyourfirstdayofemployment–thereisno“vesting”period.

You’llneedtoreadplandocumentscarefully,but–ingeneral–youcanchoosetosaveatlittleas$5.00perpayorasmuchas$18,000peryear,whichistheIRSlimitfor2015.Ifyou’reover50oryou’rewithinthreeyearsofyournormalretirementage,theIRSlimitsaremuchhigher.Theamountyouchooseisdeductedfromyourpaycheckonapretaxbasis,soyousaveonfederalincometaxes.Then,your457(b)contributionsgrowtax-freeuntilyouwithdrawthemuponretirementorterminationofemployment.Shouldyouprefer,youmaydirectyourdeferraltotheRoth457optionandpaytaxesnowratherthanatthetimeofretirement.

Youdecidewhichfundsyouwanttoinvestin–thereareaggressive,moderate,conservativeandmanyotherchoices.Youcanchangetheamountyouchoosetowithhold,thefundsyouselectortheamountofmoneythatgoesintoeachfundatanytime.

It’seasytoenroll.YoushouldreceiveenrollmentinformationfromyouragencyHRoffice,oryoucanvisitwww.SERS457.comtodownloadtheforms.Youcancompleteandreturntheformswheneveryouchoose.

Whycontributetoa457(b)plan?

• Automaticdeductionsfromyourpaycheckarepainless–ifyouneverseethemoney,youwon’tmissit;evenverysmalldeductionsaddupovertime!

• Taxableincomeisreduced• Contributionsandearningsgrowtax-deferred• Youcankeepyourmoneyintheplanevenifyouleavecommonwealthemployment;

and,asanaddedbenefit,youcanrollmoneyfromothereligibleretirementplans(457(b),403(b),401(k),orIRA)intoyourdeferredcompaccounttotakeadvantageofthelowfees

To learn more, get answers to your deferred compensation questions or enroll, call Great-Westat866.737.7457orvisitwww.SERS457.com.

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HR Service Center

InsuranceEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Commonwealth-provided life insuranceThecommonwealthprovideslifeinsurancecoveragetoallpermanentemployeesafter90daysonthejob.Thereisnocosttoyouforthiscoverage.Youwillbeenrolledautomatically;thereisnothingyouneedtodo.

Coverage:

• Equalto100%ofbaseannualpayrate(roundedtonearest$1,000)uptoamaximum*of$40,000

• $25,000coverage*forwork-relatedaccidentaldeathinsurance

MetropolitanLifeInsuranceCompanyistheplanadministrator.Youwillreceiveabookletcertificateexplainingthedetailsofcoverageandinformationonhowtoselectbeneficiariesoncethe90daywaitingperiodiscompleted.Afteryourenrollment,youcanaccessyouraccountatwww.MetLife.com/myBenefits.

*Unlessotherwisespecifiedinyourcollectivebargainingagreement.

Optional life insuranceYoucanbuyadditionallifeinsuranceforyourselforyourdependentswithconvenientpayrolldeductions.AgroupratehasbeennegotiatedwithPrudentialforyoutobuyuptofivetimesyourannualsalarytobepaidtoyourselectedbeneficiary.Prudentialwillsendaninformationalpackettoyourhome,whichincludesdetailsaboutpurchasingcoverageforyourspouse/domesticpartnerandchildren.

Youmustenrollinthiscoveragewithin60daysofstartingworkorwaituntilanannual openenrollmentperiod.YoucanenrollbycallingPrudentialat800.893.7316orbyvisitingwww.Prudential.com/Pennsylvania.

Optional long-term disabilityPrudentialoffersagrouprateforlong-termdisabilityinsurancetocommonwealthemployeeswhoauthorizepayrolldeductions.Ifyoubecomedisabledandcannotwork,purchasingthisinsurancewouldallowyoutoreceive60%ofyourmonthlyearnings(reducedforcertainotherdisabilityincome),typicallyuntilyoureachretirementage.Ratesarebasedonyourageandsalary.Prudentialwillsendaninformationalpackettoyourhome.

Youmustenrollinthiscoveragewithin60daysofstartingworkorwaituntilanannual openenrollmentperiod.YoucanenrollbycallingPrudentialat800.893.7316orbyvisitingwww.Prudential.com/Pennsylvania.

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Questions? 866.377.2672

HR Service Center

Optional home and auto coverageCommonwealthemployeesqualifyforspecialgroupratesonhomeownersandautoinsurancethroughMetropolitanLifeInsuranceCompany.

Youalsohavetheoptionofpayingtheseinsurancepremiumsthroughabiweeklypayrolldeduction.MetLifewillsendyouawelcomeletterprovidinginformationonhowtogetaquoteonlineorbytelephone.Keepyoureyesopenforthemailingtoobtainanoobligationquoteafteryouremploymentstartdate.

Payroll deductionsEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Charitable givingAsacommonwealthemployee,youhaveanopportunitytodonatetocharitiesthroughoutthestate,countryandworld–helpingpeopleandcausesinneed.Donatingiseasyandconvenientthroughthestate’sannualcharitablecampaign,theStateEmployeeCombinedAppeal(SECA).Youcaneithermakeaone-timecheckormoneyorderdonationorauthorizeanautomaticbiweeklypayrolldeduction.Themoneyissenttothecharitiesofyourchoice(asmanyas10).TheSECAapplicationprocess,managedbytheOfficeofAdministration,ensuresadministrationfeesarekepttoaminimumsomoreofyourdollarsupportsthemissionofyourselectedcharity.Youcanlearnmoreatwww.myHRonline.state.pa.us> Pay&Time>OtherDeductions.

SavingsopportunitiesEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Family care savingsDoyouhavechildrenindaycareorafterschoolprograms?Doyouhaveadultdaycareexpenses?Ifyes,learnmoreaboutpre-taxpayrolldeductionstocoverthoseexpensesonlineatwww.myHRonline.state.pa.us>OtherBenefits.

College savingsYoumayalsousepayrolldeductionstofundPennsylvania529collegesavingsaccounts.YoucanvisittheTreasurywebsiteatwww.pa529.comtofinddetailedprograminformation.

Savings bondsU.S.SavingsBondsofferasafe,easywaytosavemoney.Signuporlearnmoreaboutsavingsbondsonlineatwww.TreasuryDirect.gov.

Tour 2 > Learn MorePage 40

Questions? 866.377.2672

HR Service Center

Direct depositsYoucanauthorizedirectdepositpaymentsintomultipleaccountsorfinancialinstitutions.Ifyouauthorizeadditionaldirectdepositamounts,youcanspecifytheamountofyourbiweeklypaythatshouldbesentdirectlytoeachseparateaccountorinstitution,suchassavingsaccounts,investmentaccounts,creditaccounts,etc.

Youcanaddorchangeyourauthorizeddirectdepositsatanytimethroughemployeeselfserviceatwww.myWorkplace.state.pa.usorthroughtheHRServiceCenter.

AdditionalbenefitsChild care programTheGovernor’sModelChildCareProgramestablishesaworkplacechildcareprogramforHarrisburg-areaemployeesthatcanbeusedasamodelbyotherpublicandprivateemployers.Children,agessixweekstofiveyears–includinggrandchildren,nieces/nephewsandchildrenforwhomtheemployeeistheguardian–arealleligible.Youcanfindmoreinformationatwww.myHRonline.state.pa.us>OtherBenefits.

Employment verificationThecommonwealthoffersimmediateaccesstoemploymentandincomeverifications.EmploymentverificationthroughTheWorkNumber,anautomatedonlineorphoneservice,canbeusedformortgage/loanapplications,referencechecks,apartmentleasesoranyotherarrangementthatrequiresproofofemployment.Itisquickandeasytouse.

Youcanfindinstructionsatwww.myHRonline.state.pa.us>OtherBenefits.

Credit union membershipPennsylvaniaStateEmployeesCreditUnion(PSECU)isonethelargestcreditunionsand,unlikebanks,itismember-owned.Tolearnmoreaboutthecreditunion,contactPSECUat800.237.7328orvisitwww.psecu.com.

RecreationTheStateEmployeesRecreationAssociation(SERA)isanonprofitorganizationcomprisedofvolunteerswhosponsortraveltrips,onetothreedayexcursionsandtheatre/athleticeventtripsforallPennsylvaniaemployees(activeandretired)andtheirfamilyandfriends.SERAissolelyresponsibleforitsownaffairsandiscompletelyindependentofPennsylvaniastategovernment.Youcanfindinformationatwww.SERAofPA.com.

For reference

• LearnMore>BenefitsQuickLinks

Questions? 866.377.2672

Tour 2 > More BenefitsPage 41

HR Service Center

ClassificationPositionclassificationistheorderlygroupingofpositionswithsimilardutiesandresponsibilitiesintothesamecategoriesor“jobclassifications.”Thepurposeofthisgroupingistomakesurethesametitles,payranges,qualificationrequirements,examinations,selectionandplacementmethods,trainingprograms,performancestandardsandsoonareapplieduniformlytoallpositionsinthesamejobclass.

Positionclassificationisawayofseparatingjobfunctionsintogroupsaccordingtothetypeofworkperformed.Thisworkisthensub-dividedaccordingtothedifficultyleveloftheworkperformedandthenatureofsupervisionreceived.Positionclassificationconsidersthedutiesandresponsibilitiesrequiredbythejob.The“equalpayforequalwork”conceptisthekeytotheentiresystem.Youcanreadmoreatwww.myHRonline.state.pa.us>Job&Career.

ProfessionaldevelopmentContinuingprofessionaldevelopmenthelpscommonwealthemployeesachievetheirbest.Italsoensuresthattheyaremeetingtheexpectationsoftheirsupervisorsandagencies.Thecommonwealthofferstrainingboththroughcomputer-basedcoursesandtraditionalclassroomexperiences.Afterbeginningemployment,youwillreceiveemailnotificationsregardingseveralmandatorycoursesthatyouwilltakeonline.Youragencytrainingofficerandyoursupervisorwillprovideyouwithmoredetailsonwhattrainingwillbeavailableforyouinyournewposition.

For reference• PolicyDocuments>EmployeeTraining

Career opportunitiesTherearemorethan30agenciesundertheGovernor’sjurisdiction.Assuch,employeescanmovebetweenagenciesandstillmaintaintheirbenefits,retirementandemploymentrelationshipwiththecommonwealth.Thecommonwealthoffersawidevarietyofoccupationalandcareeropportunitiesforitsemployees.Youcanfindlinkstocommonwealthemploymentwebsiteatwww.myHRonline.state.pa.us>Job&Career.

EmployeebulletinboardYoucankeepupwithrecentcommonwealthnewsbyvisitingtheonlineemployeebulletinboard.Simplylogintoemployeeselfserviceorvisitwww.myHRonline.state.pa.us.Onthehomepage,you’llseeHighlights>EmployeeBulletinBoardontheright-handside.

Tour 2 > Learn MorePage 42

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HR Service Center

Section3: Federal Employment Forms

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HR Service Center

AGENCY HR OFFICE:

Use this checklist to print the required federal employment forms; replace when printing completed.

DOCUMENT NAME: LINK TO MOST RECENT VERSION:

� Form I-9: Verification of EmploymentEligibility*

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=47baa&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� FormW-4:Employee’sWithholdingAllowanceCertificate*

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=7d863&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

*Submit to the HR Service Center by re-opening the E-PAR.

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Section4: Commonwealth Employment Forms

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AGENCY HR OFFICE:

Use this checklist to print the required commonwealth forms; replace when printing completed.

DOCUMENT NAME: LINK TO MOST RECENT VERSION:

� Your Position Details Includedinprintpacket.AgencyHRofficeshouldcompletethisformbeforeprovidingittotheemployee.Thisformisfortheemployee’sreferenceonly;noemployeeactionisrequired.

� AuthorizationforDirectDeposit*

Includedinprintpacket.

� EmergencyContacts* Includedinprintpacket.

� EmployeeRequestforExemptionfromDisclosureofPublicInformation(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=64df0&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� DualEmploymentRequestForm(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=5054d&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� LocalTaxExemptionCertificate*(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=50143&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� PolicyAcknowledgementSummary

Includedinprintpacket.

� PriorServiceNotice Includedinprintpacket.

� SelfIdentificationForm* Includedinprintpacket.

� SupplementaryEmploymentRequestForm(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=dd5ce&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� Workers’CompensationRightsandDutiesForm

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1263527/wc_-_inservco_-_rights_duties_form_doc

*Submit to the HR Service Center by re-opening the E-PAR.

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Section5: Learn More

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AGENCY HR OFFICE:

Use this checklist to print the “Learn More” documents; replace when printing completed.

DOCUMENT NAME: LINK TO MOST RECENT VERSION:

� BenefitsofaHealthySickLeave

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1221087/healthy_sick_leave_pdf

� BenefitsQuickLinks [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=9bd7a&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� BombThreatInstructions [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=afe21&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� EmployeeNotice:Disclosureof Public Information

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=13549&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� FMLANoticetoEmployees [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217597/notice_spf_military_absences_doc

� GuidelinesforPoliticalActivity

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=67b06&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� HolidayandPayCalendar [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=81426&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� HRServicesforCommonwealthEmployees

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=ef01f&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� MilitaryServiceandSeniority [OPENHERE]http://erc.enwisen.com/ASI/page.aspx?Code=51e8a&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� SafetySixWorksheet [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217422/safety6worksheet_pdf

� SEAPBrochure [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217932/seap_-_brochure_pdf

� SEAPNoticeofPrivacyPractices

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217962/seap_-_notice_of_privacy_practices_pdf

� Workers’CompensationHealthCareProviders

AgencyHRofficetoaddthelistofprovidersbasedonworklocationcounty(perexistingprocess).

� Work-Related Injury InformationalPamphlet

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1263530/wc_-_inservco_-_info_acknowledgement_doc

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Section6: Policy Documents

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AGENCY HR OFFICE:

Use this checklist to print the “Policy Documents;” replace when printing completed.

DOCUMENT NAME: LINK TO OPEN RECENT VERSION:

� AccesstoStateOfficeBuildings

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/supplies___services/625_10.pdf

� BombThreats [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/commonwealth_programs/720_7.pdf

� CivilServiceAct [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/930418/civil_service_act.pdf

� Code of Conduct Executive Order No. 1980-18 Revisions No. 1 and 3

[OPENHERE]https://www.portal.state.pa.us/portal/server.pt/getaway/ptargs_0_2_785_708_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/1980_1989/1980_18.pdf

� CodeofConduct Executive Order No. 2015-01 Employee Gift Ban

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/ptargs_0_2_785_708_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2010___2019/2015_01.pdf

� Disability-Related EmploymentPolicy

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_25.pdf

� Disability-Related Policy [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2000___2009/2002_5.pdf

HR Service Center

� EmergencyEvacuation [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_38.pdf

� EmployeeGuidetoCDLDrugandAlcoholTesting

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217784/employee_guide_to_cdl_drug___alcohol_testing_pdf

� EmployeeTraining [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/535_1.pdf

� EqualEmploymentOpportunity

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2000___2009/2003_10.pdf

� EthicsAct [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=a175b&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� ExemptionfromUnemployment Compensation

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/530_22.pdf

� Financial Disclosure [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=12a83&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� HatchAct (federallyfundedemployees)

[OPEN HERE] https://osc.gov/Pages/HatchAct.aspx

� PoliticalActivityPolicy (civilserviceemployees)

[OPENHERE] http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_151497_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/580_25.pdf

� ProhibitionofSexualHarassment

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/505_30.pdf

HR Service Center

� ProhibitionofSexualHarassment,RevisionNo.1

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/505_30r1.pdf

� RighttoKnowLaw [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/md205_36_09.pdf

� SubstanceAbuseintheWorkplace

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/1990___1999/1996_13.pdf

� SupplementaryEmployment [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/515_18.pdf

� TravelPolicy [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/230_10.pdf

� TravelProcedures [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_716_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/manuals/m230_1.pdf

� UseofTechnology [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_34.pdf

� WhistleblowerLaw [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_16.pdf

� Workplace Violence PreventionPolicy

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_33.pdf

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