Supporting Organisation: AGW 2020 GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA | AUSTRALIAN GASTROENTEROLOGY WEEK 2020 Your invitation to participate in AGW 2020 Sunday, 30 August – Tuesday, 1 September 2020 Melbourne Convention and Exhibition Centre Melbourne
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Your invitation to participate in AGW 2020€¦ · • Logo acknowledgement on the AGW 2020 web page and App with a link to your organisation’s website • Breakfast listed in the
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Supporting Organisation:
AGW 2020
G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A | A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
Your invitation to participate in
AGW 2020Sunday, 30 August – Tuesday, 1 September 2020
Melbourne Convention and Exhibition Centre
Melbourne
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020
Contents
Invitation to AGW 2020 ..................................................................... 1
Floor Plan ........................................................................................ 13
AGW 2020 Sponsor and Exhibitor Application Form ....................... 14
Terms and Conditions ...................................................................... 17
Sponsorship & Exhibition Opportunities
Invitation to AGW 2020We are pleased to invite your organisation to participate in AGW 2020 from Sunday 30 August – Tuesday 1 September at the Melbourne Conference and Exhibition Centre.
The conference is proudly hosted by Gastroenterological Society of Australia (GESA) and the Gastroenterological Nurses College of Australia (GENCA)
Why align your brand with GESA?
GESA is the peak membership organisation for health care professionals and researchers working in the fields of gastroenterology and hepatology.
The Society sets, promotes and continuously improves the standards of clinical practice, training, research and patient care in gastroenterology and hepatology in Australia.
As the chief advocacy group, GESA works with the Federal and State Departments of Health and other policy setting organisations.
The benefits of being part of GESA AGW are:
• Your brand will be aligned with GESA, Australia’s peak body representing gastroenterology and hepatology;
• Reaching more than 1,500 delegates attend over three days;
• Raising awareness of your brand, products and services to your target demographic;
• Networking with other sponsors and developing professional relationships beneficial to your company;
• Connecting with and creating relationships with existing and new customers during all catering breaks across the three days of the conference; and
• Your representatives can attend sessions to hear first-hand the information being shared with your target audience including their questions and challenges, allowing you to identify opportunities for your organisation to provide valuable solutions.
Your commitment and support is instrumental in the success of AGW. GESA offers various sponsorship and exhibitor packages. These packages are indicative and can be customised to meet your requirements.
AGW continues to be the focal point of GESA’s activities with the largest gathering of the GE community in Australia and we welcome your active participation.
We warmly invite you to be a part of AGW 2020 in Melbourne.
Fiona K. BaileyCEO GESA
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 1
GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
Sponsorship & Exhibition Opportunities
Join our loyal supportersThank you to all our sponsors and exhibitors for their support and participation in AGW 2019.
PLATINUM
GESA AGW 2019
SPONSOR
GESA AGW 2019
SPONSOR
GOLD
GESA AGW 2019
SPONSOR
S ILVER
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Additional staff registrations can be purchased at the exhibitor rate of $150/per person/per day
Tickets to the AGW 2020 Dinner 3 2 1
Recognition of Sponsorship on Welcome signage
Platinum Gold Silver
* First option to Platinum Sponsors. If all opportunities are not taken by Platinum Sponsors opportunities may be extended to other sponsors and exhibitors
To make a booking please contact: Loretta York on 0408 183 933 or email: [email protected]
To avoid disappointment please book early, 2018 and 2019 spaces were filled quickly.
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Sponsorship & Exhibition Opportunities
Platinum Sponsor $75,900 (inc GST)
Platinum Sponsorship Package
• One 12m x 6m raw exhibition space. Includes 14
staff exhibitor registrations and 3 AGW 2020 Dinner
tickets
• Coffee Cart Option (at your organisation’s expense)
• Delegate Catering Option (at your organisation’s
expense & on your stand)
• First-tier position of your logo on the homepage of
the AGW 2020 website & App
• Logo recognition on all conference main holding
slides
• Availability of AGW 2020 platinum logo to use on
your organisation’s approved material
• Two information items on conference app
• Logo recognition on Conference Welcome feature
• Additional staff registrations can be purchased at
the exhibitor rate of $150/per person/per day
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Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA and the venue to allow for unrestricted views
GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
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Gold Sponsorship Package
• One 9m x 6m raw exhibition space. Includes 10
staff exhibitor registrations and 2 AGW 2020 Dinner
tickets
• Delegate Catering Option (at your organisation’s
expense & on your stand)
• Second-tier position of your logo on the homepage
of the AGW 2020 website & App
• Logo recognition on all conference main holding
slides
• Availability of AGW 2020 gold logo to use on your
organisation’s GESA approved material
• One information items on conference app
• Logo recognition on Conference Welcome feature
• Additional staff registrations can be purchased at
the exhibitor rate of $150/per person/per day
Gold Sponsor $51,700 (inc GST)
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA and the venue to allow for unrestricted views
Sponsorship & Exhibition Opportunities
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Silver Sponsorship Package
• One 6m x 6m raw exhibition space. Includes 8 staff
exhibitor registrations and 1 AGW 2020 Dinner
ticket
• Delegate Catering Option (at your organisation’s
expense & on your stand)
• Third-tier position of your logo on the homepage of
the AGW 2020 website & App
• Logo recognition on all conference main holding
slides.
• Availability of AGW 2020 silver logo to use on your
organisation’s GESA approved material.
• One information item on conference app
• Logo recognition on Conference Welcome feature
• Additional staff registrations can be purchased at
the exhibitor rate of $150/per person/per day
Silver Sponsor $36,300 (inc GST)
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA and the venue to allow for unrestricted views
GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
International Speaker Sponsor $20,000 (inc GST) • Your sponsorship contribution will make it possible for the program to be expanded to incorporate additional
International Speakers• Logo recognition on all conference main holding slides• Logo acknowledgement on the AGW 2020 web page and App with a link to your organisations website• Your organisation’s logo on exhibition entrance signage
Technology Sponsor $16,500 (1 available) (inc GST)• AGW 2020 Wi-Fi password to be selected by yourself• Your organisation’s logo incorporated into signage on the AGW 2020 App information booth within the
venue foyer• Logo acknowledgement on the AGW 2020 web page and App with a link to your organisation’s website• Dedicated page on the AGW 2020 App• Your organisation’s logo on signage displaying the Wi-Fi password• Logo acknowledgement on the AGW 2020 web page with a link to your organisation’s website
• Your organisation’s logo included on exhibition entrance signage
Women In Gastroenterology and Hepatology Breakfast $8,800 (1 available) (inc GST)• Your organisation’s signage positioned outside the presentation room. Signage provided by your organisation• Opportunity to offer a branded gift for attendees at the breakfast• Four complimentary breakfast registrations• Logo acknowledgement on the AGW 2020 web page and App with a link to your organisation’s website• Breakfast listed in the AGW 2020 program• Your organisation’s logo on exhibition entrance signage
Conference Pens $4,400 (1 available) (inc GST)
• Pens sourced by GESA and branded with your organisation’s logo• Your organisation’s logo listed on AGW 2020 website and App with a link to your website• Your organisation’s logo on exhibition entrance signage• One complimentary full registration
Lanyards $4,400 (1 available) (inc GST)
• Lanyard wallet will be branded with your organisation’s logo• Your organisation’s logo listed on AGW 2020 website and App with a link to your website• Your organisation’s logo on exhibition entrance signage• One complimentary full registration
Additional Sponsor Opportunities
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Sponsorship & Exhibition Opportunities
Travel Grant Sponsor $3,300 (inc GST)
• Sponsored travel grant will cover the cost for an abstract presenter’s return economy airfares from the nearest major airport to their home, accommodation and/or registration.
• Naming rights of sponsored travel grant• Acknowledgement of sponsored named grant on the AGW 2020 website• Photo opportunities with the recipient at your organisation’s booth or other location at the conference• Opportunity to select the recipient of sponsored travel grant
• Your organisation’s logo listed on the AGW 2020 website and App with a link to your website
Gala Dinner Sponsor $13,750 (inc GST)
• Table of 10• Opportunity to provide signage out side room. Signage to be supplied by sponsor• Dinner give away if you wish
• 5 minute presentation at dinner
Young GESA Networking Drinks $5,500 (inc GST)
• Opportunity to provide signage out side room. Signage to be supplied by sponsor• Attendance 2 people• Small table top display
Name Badge 2nd Side $2,200 (inc GST)
• Opportunity to have company details listed on reverse of name badge• Company listed as name badge sponsor on website
Poster of Merit Defending $4,400 (1 available) (inc GST)
• Opportunity to provide branded signage in the POM Defending Area. Signage to be provided by sponsor • Company listed on GESA AGW website and app with link to your organisation’s website • Opportunity to provide prize for winner
• Opportunity to provide branded signage in the speaker’s prep room. Signage to be provided by sponsor • Opportunity to provide speaker support staff with a branded item such as a polo shirt to wear
• Company listed on GESA AGW website and app with link to your organisation’s website
More Sponsor Opportunities Additional Sponsor Opportunities to be advised
Additional Sponsor Opportunities
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GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
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Symposia
Opportunities exist for Platinum, Gold or Silver sponsors to host a breakfast, lunch or evening symposium. A maximum of 1 symposium per GI discipline will be available to sponsors of AGW 2020.
Symposia submissions will be reviewed by the AGW 2020 Scientific Program Committee (SPC) and allocated based on their relevance to the AGW 2020 Program and its audience.
Additional Sponsor OpportunitiesThe following opportunity is available to Platinum, Gold or Silver sponsors.
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“Thanks again for ensuring the planning process ran smoothly and look forward to working with you again in 2020”
“Thank you for all the support for AGW. Our team had fantastic engagements with customers”
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Space Only
6m × 3m $19,140 (inc GST)
• Your organisation name and logo listed on the AGW 2020 website
• 6 registrations (in staff member name) Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where seats available). Excludes entry to AGW 2020 Dinner
• Additional staff registrations can be purchased at the exhibitor rate of $150/per person/per day
• Entry to all conference sessions (where seats available)
Exhibitor Packages
Sponsorship & Exhibition Opportunities
Furniture Option Package pricing is available upon request via: Sarah Risteski — Exhibition Account Coordinator 81-95 Burnley Street Richmond VIC 3121Phone: +61 (0)3 9429 6666 | Mobile: 0425 781 126 Email: [email protected]
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA and the venue to allow for unrestricted views
GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
Shell Scheme Booth
3m × 3m $7,810 (inc GST)
• Your organisation listed on AGW 2020 website
• 2 registrations (in staff member name) Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where seats available). Excludes entry to AGW 2020 Dinner
• Additional staff registrations can be purchased at the exhibitor rate of $100/per person/per day
• Entry to all conference sessions (where seats available)
• Aspen shell scheme booth: 3m x 3m x 2.5m high seamless walling system with white laminate infill’s. Fascia: 3000mm x 300mm high custom backlit fascia panel
• 100% digitally printed signage board containing the exhibitor’s name and stand number (up to 30 characters for company name)
• 2 x 30w LED Enviro spotlights
• 1 x 4 amp power point
• Furniture packages: 2 Aspect chairs or stools and 1 cafe or bar table
Facia board must be in “AGW theme“ as specified by GESA (no custom).
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Sponsorship & Exhibition Opportunities
Not for Profit (NFP) OrganisationsCounter displays are available for eligible health organisations that have no commercial gain and are involved in the promotion of gastrointestinal health.
Note: No exhibitor shall assign, sublet or apportion the whole or any part of their booked space without prior written consent from GESA.
NFP Counter — 2m × 1.5m $1,100 (inc GST)
• Your organisation listed on AGW 2020 website
• 1 x staff registration (in staff member name) Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where seats available). Excludes entry to AGW 2020 Dinner
• Additional staff registrations can be purchased at the exhibitor rate of $150/per person/per day
• Single counter, stool and display shelving
• Association name and logo displayed on back wall
• Association name and logo displayed on front panel of counter
• 150W spotlight
• 4 amp power point
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“CONGRATULATIONS to you and the GESA team for another fantastic event”
GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
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AGW 2020 Sponsor and Exhibitor Application Form To apply, complete this form and email to: [email protected]
Subject line: Your organisation name - booking and attachments.
Important: Your organisation’s inclusion will be confirmed in writing and will become effective once agreed payment has been received by GESA.
PLEASE ATTACH
Date
Name of Insurer Policy Number
Expiry Date Insured Amount AUD$
By completing and returning this document denotes that I agree to being invoiced for the total amount payable, and am authorised to make the commitment on behalf of my organisation. I have read the sponsorship & exhibition opportunities document and I understand and accept the inclusions, and agree to abide by the terms and conditions of participating in this event.
Name Position
I have attached a copy of our current certificate of Insurance.
I have attached our organisations logo in EPS file format.
INSURANCE DECLARATION
SPONSOR/EXHIBITOR DETAILS
Contact Person (All information will be addressed to this person)
Position Email
Telephone Mobile
Organisation Name (for invoicing)
Organisation Name (for printed materials)
Industry Sector
Address
State Country Postcode
Onsite Contact Name Position
Email Mobile
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GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
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Terms and Conditions
GeneralThe following terms and conditions apply to all event sponsors and exhibitors:
► You (sponsoring/exhibiting organisation), by returning a completed, signed and dated form, accept these terms and conditions.
► The organisers (Gastroenterological Society of Australia, ABN 44 001 171 115) do not accept responsibility for any errors, omissions or changes.
► Details may change without notice. Please refer to the event website for the latest information www.gesa.org.au.
► Bookings will only be accepted when submitted on an official Sponsor and Exhibitor Application Form.
► You will not receive any sponsorship or exhibition entitlements, including allocation of floor space, until all monies have been paid.
Booking Conditions
Acceptance of Sponsorship / Exhibition applications will be subject to GESA approval. GESA reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the meeting.
Cancellation Policy► In the case of the cancellation of sponsorship, unless all sponsorship is resold GESA will reserve
the right to retain monies received.
► In the case of the cancellation of a booth(s), unless the organisers are able to sell all space they reserve the right to retain all monies received.
► If the balance of payment on the booth(s) is not received within the trading terms the allocated booth/s will be cancelled.
Attendance The Exhibitor understands that all attendees must officially register as delegates.
Booth Allocation
The exhibitor understands that booths and / or space will be allocated strictly in order of receipt of payment and that the organisers decision will be final.
Floor Plan
Floor plan may change without notice.
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Liability and Insurance The exhibitor and the servants, agents and contractors of the exhibitor occupy and use the exhibition space / both allotted under this exhibition contract and enter the Melbourne Convention Centre and act under or pursuant to this exhibition contract at their own risk. The exhibitor hereby indemnifies and releases the Gastroenterological Society of Australia (“the Organisers”), the Melbourne Convention and Exhibition Centre (“the Venue Managers”) and the exhibition contractor and each of them and their respective officers, employees, contractors and agents against all actions, suits, costs, claims and demands brought against the Organisers, and the Venue Managers and their respective officers, employees, contractors and agents by any natural person, firm or corporation for any damage or loss caused directly, or indirectly to, or suffered by any person, firm or corporation as a result of the activities contemplated under this arrangement, the use of the Centre, and/or any act or default of the exhibitor or the servants, agents, contractors or invitees of the exhibitor or resulting directly or indirectly from the attendance of the exhibitor at the exhibition, including travel to and from such venues. Without limiting the foregoing the Organisers and the Venue Managers and their respective officers, employees, contractors and agents or any of them shall not in any circumstances be liable for any loss damage or injury which may occur to the exhibitor or the servants, agents, contractors or invitees of the exhibitor or for any damage to their person or property including damage to exhibits, plant equipment, fixtures, fittings or other property whatsoever or for any loss of profits which they may suffer howsoever caused. It is strongly advised that each exhibitor seek to cover their equipment, exhibits and display material with adequate insurance and also effect public risk insurance at the expense of the exhibitor.
The Organisers will not be liable for any indirect or consequential damages.
In the event any statute implies any term condition or warranty into this agreement which cannot be lawfully excluded, such terms will apply to this agreement, save that the liability of the Organisers and each of them for breach of any such implied term will be limited, at the option of the Organisers, to any one or more of the following:
► The placement of goods to which the breach relates or the supply of equivalent goods.
► The repair of such goods.
► The payment of the cost of replacing the goods or of acquiring equivalent goods; or
► The payment of the cost of having the goods repaired.
No exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship package except
upon the prior written consent of GESA.
InsuranceEach party must take out and maintain the following insurances:
► public liability insurance for $20 million per claim;
► professional indemnity insurance for $5 million per claim;
► workers’ compensation insurance required by law.
On request, each party must promptly provide to the other party currency certificates and policy wordings for the insurances.
This clause survives the termination or expiry of this Agreement.
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Sponsorship & Exhibition Opportunities
GESA AGW 2020G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A
A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
Melbourne Convention Centre Conditions and RegulationsThe exhibitor and the servants, agents, contractors and invitees of the exhibitor are also to observe the conditions, rules, regulations and procedures as set out in the Exhibition Organisers’ Manual of the Melbourne Convention and Exhibition Centre as revised and added to from time to time and which is available for inspection on request to the Melbourne Convention Centre.
The exhibitor and the servants, agents, contractors and invitees of the exhibitor are asked not to take photographs of other exhibitor displays and/or equipment.
VariationsThe Organisers may in the event of any circumstance which renders it necessary vary the booth or stand space allocation and the exhibitor will accept such re-allocation without any claim for a reduction in charges or otherwise.
Force MajeureA failure to comply with any term of this Agreement will not:
► give rise to a claim by any party against another; or
► result in a breach of this Agreement,
if the failure or omission arises by reason of delay or inability to perform caused by war (whether declared or not), act of terrorism, act of God, riots, labour disputes, stoppages or slow-downsor civil rebellion, strike, fire, flood, storm or other severe action of the elements or from othersimilar causes that are unavoidable or beyond the reasonable control of the defaulting party,and the exhibitor shall have no claim of entitlement to any refund or claim for loss or damage.
Assignments and Subletting No exhibitor shall assign, sublet or share the whole or any part of the space booth allotted without the knowledge and consent of the Organisers.
HoursThe Organisers shall determine the hours during which the exhibition shall be conducted and as to hours of access for exhibitors including variations of such times as shall be necessary.
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