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Your guide tothe interiorarchitectural processA step-by-step guide from Context Architects
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3www.contextarchitects.comContext Architects
Renovang or designing new space
for your business is a signicant
investment. We understand this.
So weve produced this step-by-step
guide to help you understand whats
involved at each stage of the process.
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Step 1:PROJECT INITIALISATION
Step 2: PRE-DESIGN
Step 3:CONCEPT DESIGN
Step 4:PROJECT COSTING
Step 5: DEVELOPED DESIGN
Step 6: RESOURCE CONSENT APPLICATION
Step 7:SOFT FITOUT
Step 8:DETAILED DESIGN
Step 9: BUILDING CONSENT
Step 10:PROCUREMENT
Step 11: CONTRACT & SITE ADMINISTRATION
Step 12:PRACTICAL COMPLETION
Step 13:DOCUMENT MANAGEMENT & ARCHIVING
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What you do:
Talk us through your business drivers, brand
requirements and preferred design aesthecs so
we can beer understand your business
Nominate your point of contact to represent your
company throughout the tout process.
What we do: Meet to discuss your brief including design ideas,
objecves, customer needs, brand and workspace
requirements
Translate into a needs analysis report
Explain fee structure, procurement opons and
contractual terms
We can also help you assess potenal tenancies,
lease agreements and provide test ts.
What you do:
Supply property informaon including leases,
exisng plans etc
Inform us what items the landlord may be
providing as part of the lease terms
Talk to us about your budget and programme
requirements.
What we do:
Visit the site and measure up your new tenancy
Council liaison to gather relevant site informaon
Determine consents required
Discuss programme and prepare a dra crical
path
Discuss what level of tout can be achieved with
your budget.
What you do:
Be available to discuss the concept design
Involve other stakeholders to review the design
if necessary
When you are happy, sign o the design so we
can proceed to the next stage.
What we do:
Prepare concept layouts, sketches, 3D models,
perspecves and elevaons
Integrate your brand, culture and values as part
of the design
Discuss how you might integrate sustainable
design principles.1
PROJECT INITIALISATION
So you need a new tout? Heres where we work out together how to make your new interior sing. We analyse
your requirments and desires and bring them all together in the wrien brief.
3CONCEPT DESIGN
We use all the informaon weve gathered and
the design brief to develop a concept design - a
top level idea of how your project will look when
its nished.
2PRE-DESIGN
We work together to rene the brief including project objecves, design intenon, budget and deadlines. We
research and gather informaon to enable design planning to commence.
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What you do:
Approve consultants fee proposals
Agree on a procurement method (for example
building tender or negoated contract)
Review the 3D model and/or plans. Discuss
tweaks to the nal design
Review crical detailing
Discuss opons for nishes, colours, furnishings
and ngs
Agree any bespoke design requirements, for
example, for customised joinery
Agree on signage requirements.
What we do:
Coordinate fee proposals and engage consultants
Provide developed plans and drawings for
approval, including oor plans, elevaons and
secons to scale
Present sketches of crical details
Present a 3D computer model showing the ow
between spaces, materiality, light and views
between interior spaces Integrate signage requirements
Develop bespoke joinery items
Show ngs and furniture layouts for each space.
5DEVELOPED DESIGN
The concept design is now formalised
and developed to a greater level of detail,
incorporang design input from other
consultants and selecng materials and nishes.
What we do:
Ascertain if resource consent is required.
Resource consent is not generally required forinteriors projects, although may be needed if
elements such as external signage or carparking
requirements are included
Prepare drawings, assessment of environmental
eects report, consultants reports and apply for
consents
Liase with council and monitor progress of the
applicaon.
What you do:
Provide any addional relevant informaon
requested for the QS to cost the project
Be involved in any value engineering decisions if
required
Once the budget is approved, proceed to the
developed design phase.
What we do:
For larger projects we recommend geng a
quanty surveyor involved at concept stage to
ensure the project is tracking on budget
Review quanty surveyor project cost esmates
with you and recommend changes if required
to meet the budget without compromising the
design intent and your business objecves.
We are conscious of cost control and work closely
with you to work out a tout budget at the start.
We involve a quanty surveyor at the design
stage to ensure the design matches your budget.
4PROJECT COSTING
Now we develop a total project cost esmate based on the concept design, your budget and the brief in order to
provide peace of mind that your project is on the right track.
6RESOURCE CONSENT APPLICATION
Resource consent applicaons are assessments of
the environmental eects of a project. They can
take anywhere between four and t welve weeks
for council to process.
Context Architects - Westpac Signature Branch
Context Architects - Yobee retail Context Architects - Life Pharmacy
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What you do:
Review and sign o a colour board and sample
material swatches, furniture and ngs
Be involved in the development of specialised
items, for example bespoke joinery units
Select so tout items from opons we prepare.
What we do:
Prepare an interiors colour palee
Source materials, ngs and nishes (including
lighng, ooring, wall coverings, so furniture,
nishes and hardware)
We specify the products and ngs that best suit
your brief and needs. As architects, we arent ed
to specic suppliers, and can pass on the trade
discounts we receive.
Design customised furniture and joinery units
Prepare opons for so tout items
Once approved, we can procure these items
directly from the suppliers and organise delivery.
What you do:
Discuss and agree on a procurement method
For tenders, agree on the tendering pares
Meet to discuss tender bids and tender
recommendaon
Approve successful building tender
Conrm building programme meframe
Discuss your contract works insurance
requirements with your insurance broker. This
may be held by your landlord if you have one.
What you do:
Be available to discuss any issues that arise
during the building consent process.
What we do:
Prepare documentaon and lodge your building
consent applicaon on your behalf
Liaise with council unl building consent is
achieved (processing can take four to 12 weeks).
What you do:
Generally, at this stage there is lile involvement
required on your part!
What we do:
Prepare detailed construcon
documentaon (also called working drawings)
based on approved developed design
Complete coordinaon of consultants detailed
documentaon
Prepare a wrien specicaon covering the
materials, processes and labour expected of the
building contractor.
What we do:
Negoate a contract with a selected
builder, or...
Pre-qualify tenderer reputaons and invite up to
four contractors to price the project
Issue tender documentaon and coordinate
tender process
Review tenders and make a recommendaon
Organise contract documentaon
Agree with contractor on building programme.
7SOFT FITOUT
The stage where we nalise the furniture, ngs and nishes, ever so important in c reang a rich interior
environment with an enviable aesthec! 9BUILDING CONSENT
A building consent is required to ensure building work complies with the NZ
Building Code and other relevant standards.
8
DETAILED DESIGN
This stage involves preparing the documentaon that forms the basis of a contract between you and your
building contractor.
10PROCUREMENT
Discuss the pros and cons of a
negoated contract or tender for
procurement and recommend the best
approach for you.
Context Architects - Westpac 79 Queen St.
Context Architects - Westpac Corporate Oce
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What you do:
Aend site meengs if you want to
Review site meeng minutes and discuss any
concerns with us
Receive and pay cered claims for payment
Discuss and approve any variaons to the
building contract.
What we do:
Observe construcon and run site
meengs to ensure that the work is being done in
accordance with the contract
Establish lines of day-to-day communicaon
Report progress via site meeng minutes
Issue contract instrucons and provide addional
informaon that may be required on site
Receive claims for payment, make deducons as
outlined in the contract and issue cercates to
authorise payment to the builder
No addional money is spent unless variaons
are approved by you.
What you do:
Move in (and invite us to the opening party!)
Expect a call from us to check you are delighted
with your new tout.
What you do:
Use your client login and password on our secure
website to retrieve and access your projects
documentaon.
What we do:
Keep a record of your projects documentaon in
an online le.
What we do:
Idenfy any defects at the end of construcon
(also known as snagging)
Issue defects noces to ensure that they are
corrected before nal payment
Review warranes and guarantees
Prepare as-built drawings, services contacts and
operang manuals as a maintenance instrucons
for you
Determine and cerfy praccal compleon.
12PRACTICAL COMPLETION
13DOCUMENT MANAGEMENT
& ARCHIVING
11CONTRACT & SITE ADMINISTRATION
Construcon begins! We imparally administer the building contract between you and the contractor.
This is known as contract administraon.
hitects - Westpac Signature Branch
Context Architects - Rhodes & Co. legal rm
Context Architects - Westpac Barrington
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www.contextarchitects.com
Auckland:
Peta Drayton
Level 1, 326 New North Road, Kingsland, Auckland
PO Box 56404 Dominion Road, Auckland 1446
P: 09 358 0140 M: 027 527 0055
Christchurch:
Alisdair Daines
75 Perry Street, Papanui, Christchurch
PO Box 5227, Papanui, Christchurch 8542
P: 03 550 1550 M: 027 537 9804
IF YOU WANT TO HAVE A CHAT ABOUT YOUR IDEAS,
OR GET STARTED ON ONE OF THESE STAGES,GET IN TOUCH AND ONE OF OUR INTERIORS EXPERTS
WILL BE HAPPY TO HELP:
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