DB/G16-150 NOTICE INVITING EXPRESSSION OF INTEREST Yashwantrao Chavan Maharashtra Open University (Ycmou) is seeking ‘Expression of Interest ’ (EOI) for Following works in the campus of YCMOU 1. Setting up solar PV Power Plant 2. Street/Home Light Energy Efficiency Programme (LED Conversion) From leading vendors / service providers / Original equipment manufacturers / Consultants. Interested eligible firms are requested to submit their detailed proposals in sealed envelope addressed to “Registrar Yashwantrao Chavan Maharshtra Open University, Nashik.”. The proposal shall be written in English. The details of the “Expression of Interest” are available on the official website of the University. [Visit us on Internet at http://www.ycmou.digitaluniversity.ac] The facility will be entirely owned by the party and the YCMOU will not make any investment. The response along with the required documents should be delivered separetly for two works to the ‘Inward Section’ of the Registrar Yashwantrao Chavan Maharshtra Open University,Nashik on or before 4th Augest, 2016 latest by 5:00 P.M. in the sealed envelope superscribing 1. "EOI for setting up solar PV Power Plant at YCMOU, Nashik" 2. "EOI for setting Street / Home Light Energy Efficiency Programme (LED Conversion) at YCMOU,Nashik." The Appraisal Conference will be held on 26/07/2016 at 11.30 am at Meeting Hall, Main Building, YCMOU, Nashik. Registrar Yashwantrao Chavan Maharashtra Open University (Estd. by Government of Maharashtra) 'Dnyangangotri, Goverdha, Near Gangapur Dam, Nashik 422222 Tel. : (0253) 2231714, 2231715
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DB/G16-150
NOTICE INVITING EXPRESSSION OF INTEREST
Yashwantrao Chavan Maharashtra Open University (Ycmou)is seeking ‘Expression of Interest’ (EOI) for Following worksin the campus of YCMOU1. Setting up solar PV Power Plant2. Street/Home Light Energy Efficiency Programme
(LED Conversion)From leading vendors / service providers / Original equipmentmanufacturers / Consultants. Interested eligible firms arerequested to submit their detailed proposals in sealedenvelope addressed to “Registrar Yashwantrao ChavanMaharshtra Open University, Nashik.”. The proposalshall be written in English. The details of the“Expression of Interest” are available on the officialwebsite of the University. [Visit us on Internet athttp://www.ycmou.digitaluniversity.ac]
The facility will be entirely owned by the partyand the YCMOU will not make any investment.The response along with the required documents should bedelivered separetly for two works to the ‘Inward Section’ ofthe Registrar Yashwantrao Chavan Maharshtra OpenUniversity,Nashik on or before 4th Augest, 2016 latest by5:00 P.M. in the sealed envelope superscribing1. "EOI for setting up solar PV Power Plant at YCMOU,
Nashik"2. "EOI for setting Street / Home Light Energy Efficiency
Programme (LED Conversion) at YCMOU,Nashik."The Appraisal Conference will be held on 26/07/2016 at
11.30 am at Meeting Hall, Main Building, YCMOU, Nashik.Registrar
Yashwantrao ChavanMaharashtra Open University(Estd. by Government of Maharashtra)'Dnyangangotri, Goverdha, Near Gangapur Dam, Nashik 422222Tel. : (0253) 2231714, 2231715
AS PER D.R. /T.R. NO. ____________________ Dated: ____________________
Accounts Officer
YASHWANTRAO CHAVAN
MAHARASHTRA OPEN UNIVERSITY
// NOTICE INVITING EXPRESSSION OF INTEREST //
YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY (YCMOU) is
seeking ‘Expression of Interest’ (EOI) for Following works in the campus of
YCMOU
1. Setting up solar PV Power Plant
2. Street / Home Light Energy Efficiency Programme (LED
Conversion)
from leading vendors / service providers / Original equipment
manufacturers / Consultants. Interested eligible firms are requested to
submit their detailed proposals in sealed envelope addressed to “Registrar
Yashwantrao Chavan Maharshtra Open University,Nashik.”. The proposal
shall be written in English. The details of the “Expression of Interest” are
available on the official website of the University. [Visit us on Internet at
http://www.ycmou.digitaluniversity.ac]
The facility will be entirely owned by the party and the YCMOU will
not make any investment.
The response along with the required documents should be
delivered separetly for two works to the ‘Inward Section’ of the Registrar
Yashwantrao Chavan Maharshtra Open University,Nashik on or before
4th Augest, 2016 latest by 5:00 P.M. in the sealed envelope superscribing
1. “EOI for setting up solar PV Power Plant at YCMOU,Nashik
2. EOI for setting Street / Home Light Energy Efficiency
Programme (LED Conversion) at YCMOU,Nashik.
The Appraisal Conference will be held on 26/07/2016 at 11.30 am
at Meeting Hall,Main Building,YCMOU,Nashik.
Sd/-
REGISTRAR
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Details of terms and conditions required while submitting the Expression of Interest (EOI) for Solar PV Power Plant
1.0 INTRODUCTION:
Yashwantrao Chavan Maharshtra Open University is located at
Dnyangangotri, Near Gangapur Dam Govardhan, Nashik, to lead the way in green
power technology, is proposing to establish a 675 KWp capacity ON-GRID solar
PV power plant on the rooftop of the Buildings with Expression of Interest (EoI)
from well-established, experienced and innovative companies for the installation
and operation of campus-wide rooftop solar photovoltaic (PV) energy systems on
power purchase agreement (PPA) basis for the University Campus at Nashik.
The intended system will be integrated with the low tension (LT) power
distribution system of the campus to meet the electricity requirements of the
building.
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2.0 BRIEF SCOPE OF PROJECT: 2.1 Scope of services includes :
a) Site survey , technical feasibility , financing , regulatory & policy assessment
b) Securing all planning permits and approvals, from all local authorities as
applicable;
c) Providing all necessary labour, material ,services, tools , plant and equipment
for the works ;
d) Offer a range of viable project delivery options, including by but not limited to
i. design ,construct , operate , maintain , provide supply to campus under MOU for
a contract duration of 20 years (preferable) ;
ii. design, construct, operate ,maintain, provide solar power supply to grid and pay
for per unit generated to Institute ;
iii. Power Purchase Agreements (PPA).
iv. Any other (details to be provided).
e) The Scope of Work for the vendor includes design, implementation and
operation, for the provision of unlimited 24X7 uninterrupted power / electricity
availability by means of latest available solar energy panels and technology and
also maintain the existing solar water system which is installed on three building
terraces.
f) The vendor shall provide the detail information on service level standards for
EOI, with respect to the following:-
1.Implementation, Integration and Commissioning.
2.Maintenance and Technical Support for 20 years.
3.Replacement and repair.
4.Technical training.
5.Documentation.
6.Amount of lease rent in Rupees that is to be paid to the YCMOU on annual basis as per Government norms for the period of 20 years (sheet to be enclosed in separate envelope)
7.Supply, configuration and installation of the State of the art solar system / panels.
g) Design, engineering, manufacture, quality surveillance, testing at
manufacturer’s works, packing, supply, erection, testing and commissioning and
performance testing of 675 KW ON-GRID solar photovoltaic system with
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associated components for installation in our Institutions,YCMOU,Nashik. These
systems shall be complete with PV modules, inverter, metering, junction boxes,
AC, DC distribution boards and cables, communication interface, and any other
equipment necessary for safe and efficient operation of the SPVS. The work shall
also include interconnection of SPVS with the LT distribution for meeting internal
power requirement.
This Expression of Interest (EOI) should not be construed as tender in any
form and would not be binding on YCMOU in any manner whatsoever. As part
of short-listing exercise and understanding the project requirements vendors may
be required to submit a focused presentation on company, expertise and
experience in relevant fields, products, etc. regarding the solar energy project on
public private partnership basis. The YCMOU, reserves the right to accept/reject
any or all expression of interest received in response to this advertisement without
assigning any reasons, whatsoever.
h. These systems shall be complete with PV modules, inverter, metering, junction boxes, AC, DC distribution boards and cables, communication interface, mounting structure and any other equipment necessary for safe and efficient operation of the SPVS.
i. The work shall also include interconnection of SPVS with the LT distribution for meeting internal power requirement.
j. The scope of supply shall also include comprehensive insurance, storage & in-transittransportation.
k. The civil works like foundation, mounting structure and building, if required fixing of DBs and PCUs etc for installation of complete system shall also be in scope of supplier.
l. It shall be responsibility of the Bidder to ensure that all the works as per scope of the specification are completed for safe and efficient working of the system.
m. All the necessary co-ordination with regard to sub-contracted works, if any, shall be carried out by the Bidder only with prior approval of Department. The purchaser/Engineer will communicate only with the Bidder for all matter pertaining to this contract.
n. The vendors shall furnish following details in their technical bids:
a) The details of manufacturer from where the bidder procures solar PV modules.
b) The Type of inverter and details of PCUs proposed and their make.
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2.2 Objective:- The objective is to provide solar photo voltaic power plant
infrastructure between 2016 -2017 of not less than 675KWp capacity with a view
to attain highest feasible levels of clean energy while maximizing savings for the
Institute with investment on infrastructure by the Company.
The potential benefits from this include:-
1.Clean Environment
2.Create Energy Independence.
3.Renewable energy is, well, renewable.
4.Environmental Benefits.
5.Reliable Energy Source.
6.Economic Benefits.
7.Stabilize Energy Prices.
Solar energy is not only sustainable, it is renewable and this means that it
will never run out of it. It is about as natural a source of power as it is possible to
generate electricity. The creation of solar energy requires little maintenance. The
establishment of solar energy system would help in getting clean and green energy
to all the YCMOU premises.
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3.0 ELIGIBILTIY CRITERIA
3.1 Minimum criteria
To be eligible to quote for this project, solar companies shall demonstrate innovation in delivery of the project. They must as a minimum:
1. Must be accredited by MOEF / ECBC/ GBC / any govt body.
2. Have proven experience in design , build , operation and maintenance of solar PV installation projects . Having executed /under execution /in pipeline at least three solar PV power plant projects of which one project with similar terms has been fully completed and commissioned in the last 3 years.
3. Have experience and capacity to 100% finance the project and offer the Institute a Power Purchase Agreement (PPA) for the system ie having experience and capacity to provide the Institute leasing contracts for the solar energy systems.
4. Have ISO 9001 certified quality assurance management systems for the scope covering design, construction, operation and maintenance.
5. The company must be registered with registrar of companies,government of India and the bidder shall be an established agency having adequate experience in executing similar grid supported solar power projects in India on turn key basis of following minimum capacities in the last three years(Evidence supported by Purchase Orders and Project completion certificates).The bidder should have set-up at least five rooftop solar power plants of minimum 500 kW at a single location.
6.The bidder should have an annual turn over of not less than 5 Crore in any last
three completed financial years (Supported by Audited balance sheets). (This
condition is not applicable to Central / State Government Autonomous bodies /
Society/Charitable trust/regittered with the charity commissioner or Non profit
company u/S 25 of Indian companies act.).
7.The bidder should be a manufacturer of SPV systems OR having an established
tie up with a PV system manufacturing company for the past three years having
capacity of manufacturing PV modules not less than 2 MWp ( Supported by OEM
certificates)
8.The bidder should have experience of operation and maintenance of solar power
stations cumulative capacity of 500 kW in India (Supported by client’s AMC
orders/ performance certificates).
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3.2 Special Conditions of EOI:-
1.The solar energy system should guarantee the availability of unlimited power
supply to the employer 24x7 on uninterrupted basis.
2.The campus have adequate watch and ward arrangement however physical
security of the equipment and relevant accessories will be the responsibility of the
operator.
3.The vendor should specify the value added services that they are likely to
provide over a period of time.
4.The vendor must guarantee that the offered equipment will be exclusively used
only for solar energy system.
5.The vendor must guarantee the complete equipment delivery, implementation,
integration and commissioning at all the locations in YCMOU not later than 2
months from signing of MOU with YCMOU
6.The vendor must provide all documents in English Language.
7.The vendor must provide a soft copy in CD (Soft copy shall be without password
Protection) and hard Copies one original and one spare copy of the complete
document. In case of discrepancy between hard copy and soft Copy, hard copy
shall prevail.
8.The YCMOU will not provide subsidy of any kind to the vendor for meeting the
cost of setting up solar system.
9.Vendor can also mention in their EOI any support, which they require from
YCMOU for this Project.
10.The YCMOU shall provide suitable place on lease for the period of 20 years in
the premises of the YCMOU
11.Under model the vendor has to give options for the installation of solar energy
system at YCMOU in order to meet out the project feasibility.
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4.0 EOI Document Should Cover:- 4.1 Details to be submitted:
The following information must be clearly spelt along with submissions for the
proposal.
1. Documents supporting meeting of the eligibility criteria. Experience of having
executed /under execution /in pipeline at least three solar PV power plant projects
of which one project with similar terms has been fully completed and
commissioned in the last 3 years.
2. Proposed Plant capacity/size KWp
3. Performance ratio Guarantee
4. Area of terrace proposed to be covered
5. Plant Design Installation and commissioning time
6. Sharing of green benefits/Govt Incentives and benefits
7. Contract Duration
8. PPA Tariff Rate (INR)
9. Escalation on the tariff %/P A
10. Plant load factor%
11. Annual energy generation MWh.
12. Annual degradation%
13. Performance ratio%
14. Estimated annual savings to the Institute over existing (Domestic) tariff
rate.
15. In case of supply to grid ,the rate of return to the Institute
16. Information about the Firm and Personnel.Age of the Company in this
business; The background of the firm, investors and experience of key members in
the firm’s team be mentioned
17. Financial status : Average turnover in last three years Professional fees of the
firm for the last three years, Attach certified copies of ITR / attach certificate of
CA to this effect . Information given under (14) above will be one of the major
factors in deciding the vendor for this.
4.2 General Instructions
1. Applicants must acquaint themselves fully about the assignment and the local
conditions and usage before submitting the proposal. They may visit the campus
with prior arrangement
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2. Applicants may please note that this is a live site and the campus is fully
operational. The selected Vendor has to ensure the safety of the existing structures,
services, its occupants against disturbances and/or harm, without hampering
operations of the Institute while planning and execution of the Solar Power Plant .
3. The Institute reserves the right to reject any Proposal, if at any time, a material
misrepresentation is made or discovered, or the Applicant does not provide the
responses sought by the Institute within the stipulated period.
4. The proposals must reach before the stipulated date of submission. Late
submissions will be rejected.
5. References and certificates from the respective Institutes submitted should be
signed by an officer not below the rank of Executive Engineer in case of Govt.
Dept, and General Manager in case of private bodies.
6. Office Address and Designated Person’s contact details.
7. Core business area of operations, number of years in the business, ownership
and organizational structure of the firm. Memorandum of Association and Articles
of Association along with Commencement of Business Certificate should be
attached.
8. Furnish organization’s core technical competencies and skill sets relevant to this
project. Provide details about skilled manpower resource available.
9. Give details about quality processes and standards followed and certifications
obtained by the organization. Copies of relevant quality certificates should be
enclosed.
10. Details about solution support facilities should be provided.
11. Name and short CV's of key staff proposed to be deployed and Client
references for similar projects should be given. Separate statement indicating
names, qualifications, experience and skills sets and details of projects handled
should be given.
12. Approach paper for this project, detailing with:
a.Prerequisite requirement.
b.Proposed work plan and time frame for the project execution.
c.Roles and responsibilities of each consortium partner, if any.
d.Possible Business Models.
13. Other Details:-
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a.If the date of submission happens to be holiday, it will stand extended to the next
working day with no change in timings.
b.Companies/Firms interested in participating in this EOI are requested to submit
their Expressions of Interest in sealed envelope with required details before 5:00
PM on 4th Augest,2016. The companies have the option of sending his response
by registered post, courier or submitting the EOI in person so as to reach the
designated address by the time and date as stipulated.
The appraisal conference for this EOI shall be held on date 26th
July 2016 at 11.30 am at Meeting Hall,Main Building.
All prospective vendors are requested to attend this conference
to get resolved their doubts,queries or any other related
clarifications.
Venders representative along with copy of MOEF/ECBC/GBC
or any similar government accredition and authorization letter
for attending this conference will only be allowed to attend this
conference.
Registrar,Yashwantrao Chavan Maharshtra Open University, Dnyangangotri, Near Gangapur Dam Govardhan, Nashik 422 222