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Explore the Possibilities: Let Our Vision Light the Way
Kappa Theta Yearbook Page 20
KKaappppaa TThheettaa CChhaapptteerr MMeeeettiinnggss aatt aa GGllaannccee 22001111--1122
Day Date Place Time
Tuesday September 6 Marcus High School 6:15 P.M. Meet with committees and rosebuds; presentation of proposed budget and changes in Chapter rules; reports from membership, website, Pedi-Place committees. Bring Pedi-Place supplies and children’s book + CD next time.
Monday October 3 Marcus High School 6:15 P.M. Bring Pedi-Place supplies, books and CD; pay dues by October 28; new member nominations due Oct 18. * Program: USO Support Program – Linda Robinson
Monday November 7 Marcus High School 6:15 P.M. Vote on nominated new members. *Program: YOTO Program at FUMC, Lewisville – Jessica Peters: serving homeless teens
Monday December 5 Salerno’s 6:15 P.M. New member initiation. Speaker:. Kate Fite – a Christmas story
Monday January 9, 2012 Bolin Center Conf Rm D
Chili Supper Set Up
4:30 P.M. Chili supper and raffle for Grant-in-Aid; business meeting, proposed slate of new officers
Monday
February
Tri-Chapter Meeting Location TBD
(Denton)
P.M.
Monday March 5 Marcus High School 6:15
P.M. Bring CCA canned goods (after the holidays food drive); Writing samples and Grant-in-Aid due March 9—help with evaluation. Election of new officers. * Program: Zumba (instructor TBA)
Monday April 2 Marcus High School 6:15 P.M.
Stilwell trip—April 7 or 14; load goody bags; write thank you notes. *Program: Writing and Grant-in-Aid Awards Ceremony. Bring CCA School supplies to next meeting.
Monday May 7 Marcus High School 6:15 P.M.
Bring school supplies for CCA; plans to attend State Convention in Los Colinas; Founder’s and Birthday Celebration; Renewal Ceremony. Installation of new officers.
Tuesday Sept. 4 Marcus High School 6:15 P.M.
Meet with new committees and rosebuds; presentation of proposed budget; reports from committees.
Monday October 1 Marcus High School 6:15 P.M. Pay dues, nominate new members. *Program: Cancer Awareness -- info about Komen Walk. Decorate hats for cancer patients.
*Programs addressing the Delta Kappa Gamma Purposes.
The name of this chapter shall be Kappa Theta Chapter, Alpha State Organization, the Delta Kappa Gamma Society International.
AArrttiiccllee IIII PPuurrppoossee
The purpose of the chapter shall be to carry out the seven purposes and mission of The Delta Kappa Gamma Society International according to Article II, p. C-1 of the Constitution and International Standing Rules.
AArrttiiccllee IIIIII MMeemmbbeerrsshhiipp
Section A: Membership
Membership in the Delta Kappa Gamma Society International shall be by invitation. Members initiated into the Society become members of a chapter, a state organization, and the international Society.
Section B: Classification
• Active members shall be women who are employed in educational work at the time of their election or have been retired from an educational position. They shall participate in the activities of the Society.
• Reserve membership shall be granted only to those who are unable to participate fully in the activities of the chapter because of physical disability and/or geographic location. Reserve status shall be granted by a majority vote of the chapter. A reserve member, so requesting, may be restored to active membership by a majority vote of the chapter.
• Honorary members shall be women not eligible for active membership who have rendered notable service to education and are elected to honorary membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office.
Section C. Election
• Candidates for active membership shall be voted upon in a chapter meeting in a manner to be determined by the chapter.
• Candidates for honorary membership at the chapter, state organization and international levels shall be elected by the method established by the respective executive board.
Section D: Transfer
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A member in good standing may be transferred from one unit to another upon application to the International Headquarters.
Section E: Termination of Membership
Membership in the Society is terminated for one of three reasons: non-payment of dues and fees, resignation, or death.
Section F: Reinstatement
A former member may be restored to membership by a majority vote of the chapter receiving the request.
Section G: New Member Nomination and Orientation
Nomination forms shall be available online and at the September meeting.
• Nominations shall be submitted to the Membership Committee at the September meeting or no later than two weeks after the September meeting.
• The Membership Committee shall prepare information on the nominees for presentation and voting at the October meeting.
• The Membership Committee shall be responsible for notifying prospective members of election and orientation.
• Orientation of new members shall be conducted by the Membership Committee following election and acceptance.
• The Executive Board shall attend the orientation and assist as needed.
• Orientation must be held before Thanksgiving holidays and prior to initiation.
AArrttiiccllee IIVV FFiinnaanncceess
Section A: Financial matters shall be in accordance with the Constitution and International Standing Rules of the Delta Kappa Gamma Society International Article IV and Article X, Section 9.
Section B:
• Annual dues shall be required of active and reserve members on all levels of the Society.
• International dues shall be an amount determined in accordance with the Constitution and International Standing Rules
• State organization dues shall be an amount determined in accordance with state organization by-laws.
Kappa Theta Yearbook Page 33
• Chapter dues shall be an amount determined in accordance with the rules set by the chapter
• The chapter assessments will be determined by a two-thirds (2/3) vote.
Section C: Other Finances
• An initiation fee of $10 shall be required of all members except honorary members
• A lifetime fee of U.S. $50 for international publications shall be paid for each honorary member at the time of initiation. This fee shall be paid by the initiating unit of the Society.
• A scholarship fee of U.S. $1 shall be paid annually by each active and reserve member. If the chapter has a scholarship fund, $.60 of the $1 may remain with the chapter
• The fiscal year of the Society shall be July 1 – June 30 inclusive.
Section D: Payment of Dues and Fees
• Annual dues and fees shall be paid no later than October 31 of each year; the state and international portion shall be sent to the Alpha State Treasurer by Nov. 10 of each year.
• On November 1 members shall be dropped for non-payment of dues and fees.
Section E: Finance Control
• The Finance Committee shall submit annually a proposed budget for adoption by two-thirds (2/3) of the members present.
• An annual financial review shall be conducted by the Finance Committee or its designees and submitted to the Executive Board.
• All expenses shall be approved by the President prior to payment.
Section F: Assessments
Assessments may be levied only by the chapter
AArrttiiccllee VV OOrrggaanniizzaattiioonn
Section A: Chapters
The Kappa Theta Chapter shall govern the conduct of its business in a manner consistent with the Constitution and International Standing Rules, OFFICIAL MANUAL of Alpha State and Chapter Rules. The Chapter officers, except the treasurer, shall be elected and shall carry out their duties in accordance with the Constitution and International Standing Rules, Article VI.
Kappa Theta Yearbook Page 34
Section B: Areas
The Chapter shall participate in activities of Area XVI as assigned by the State Executive Board.
Section C: Coordinating Councils
The Kappa Theta Chapter shall participate in the Denton County Coordinating Council consisting of the Kappa Theta, Iota, and Iota Iota Chapters. The Coordinating Council shall plan, schedule, and implement activities of mutual concern. The Coordinating Council shall be comprised of the Presidents, Vice-Presidents, and the Past Presidents of each chapter. The three chapters shall meet annually with the hostess honors rotating among the chapters.
AArrttiiccllee VVII OOffffiicceerrss
Section A: Officers
• The Chapter officers shall be a President, a First Vice-President, a Second Vice-President, a Recording Secretary, a Corresponding Secretary (all elected), and a Treasurer (selected by the Chapter Executive Board).
• The Parliamentarian, a non-voting member of the chapter executive board, is appointed by the Chapter President.
• The chapter officers, except the Treasurer, shall be elected in even-numbered years by a majority vote of Chapter members present.
Section B: Nominations
• The Nomination Committee shall present a slate of officers to be elected by a majority of members present.
• The chairman of the Nomination Committee shall be named by the President from among five elected members of the committee.
• The Chapter Nomination Committee shall submit the name of the one nominee for each elective office. Prior consent of each nominee must be obtained.
• The slate, with candidate qualifications, should be presented to the chapter members. Nominations may be made from the floor with the prior consent of the nominees.
• If there is only one nominee for an office, election shall be by voice vote; a majority of the votes cast elects the officer. If there are two or more nominees for an office, election shall be by ballot; a majority of votes cast elects the officer.
• In the event of a ballot the Nomination Committee shall prepare the ballot and conduct the election.
• In addition to presenting the slate of officers, the Nomination Committee shall also present for election the Nomination Committee members for the next biennium.
Section C: Vacancies
• When a vacancy occurs in the office of president, the first vice-president shall become president.
• When a vacancy occurs in other elective or appointive positions, the chapter president shall name a successor.
Kappa Theta Yearbook Page 35
AArrttiiccllee VVIIII CChhaapptteerr EExxeeccuuttiivvee BBooaarrdd The Chapter Executive Board shall function in accordance with the Constitution and International Standing Rules, Article VII, Section C.
AArrttiiccllee VVIIIIII CCoommmmiitttteeeess
Section A: Committees of Kappa Theta shall be as follows:
1. Society Business 3. Educational Services Ceremonials Achievement Awards *Finance * Communications *Membership/Necrology Scholarship/TEFT *Nominations *World Fellowship 2. Program of Work 4. Special Committees
*Program Social Music Contact Professional Affairs Scrapbook *Personal Growth and Services Website
Legislative *Research * Yearbook
Section B: Committee Responsibilities -- See Constitution and International Standing Rules,
Article VIII, Section A (e), C, and D. Each committee chairman shall keep an updated file of all related committee work, including all communication from state officers, area workshops, and state conventions. This file shall be transferred to the new chairman at the beginning of the next biennium.
*These committees are responsible for reporting the work of the chapter to the state organization and international organization as required.
• Any member attending a state organization convention may make motions, enter discussions, and vote except in cases where a roll call vote is taken.
• The chapter president or her official representative shall cast the vote for the chapter, one vote for each five active and reserve members or major fraction thereon within the chapter. The vote may be divided.
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2. Chapter meetings
• In accordance with the Constitution and International Standing Rules, OFFICIAL MANUAL of Alpha State, (Article IX, 3) regular meetings of the chapter shall be held at least four times per year. A quorum for chapter business shall be determined by the chapter.
3. Proxy voting
There shall be no proxy voting at any level of the Society.
Section B: Publications
Kappa Theta Chapters shall publish and circulate Kappa Theta Keynotes at least five (5) a year.
Section C: Electronic Communications
The Society at all levels may establish and maintain various types of electronic communications to facilitate meetings and to communicate with members.
AArrttiiccllee XX FFuunnddss
Available Fund – the operating fund which requires a budget
1. Scholarship Fund
a. The Kappa Theta Chapter may maintain a scholarship fund by majority vote
b. The Kappa Theta Chapter shall retain three-fifths (3/5) of the scholarship fee collected from its members. From this amount shall be paid the annual fee of U.S. $5 to the state organization. The chapter may add to its fund from such other sources as it may determine.
c. A chapter which does not maintain a scholarship fund shall send to the state organization treasurer the full amount of the scholarship fee collected from its members. The state organization treasurer shall retain four-fifths ( 4/5) of the fee in the state organization scholarship fund and send one-fifth (1/5) to the international fund, in accordance with the Constitution and International Standing Rules, OFFICIAL MANUAL of Alpha State. (Article X, 9 a).
• A consistent attendance record is important. This should include attendance at chapter meetings, area meetings, and state, regional, and international meetings, when possible.
• The nominee should demonstrate loyalty, leadership, and creativity in carrying out the purposes of the Society.
• This award represents outstanding service to the Chapter, not to other service organizations.
Section B: Procedure
• Members of the Achievement Award Committee shall be selected by the President from past recipients of the award. The President shall name one of the committee members as the chairman.
• The Achievement Award will be presented at the final yearly meeting. The name of the recipient shall not be revealed until the time of presentation.
• Eligibility for the honor is one time only.
• This award shall be for outstanding achievement. It is not essential to have an annual presentation, or to limit the selection to a single recipient.
• The committee may solicit nominations from the membership at a chapter meeting after reviewing the guidelines.
• Committee members may make the selection for the award, or they may choose to use ballot or nomination forms.
• The chapter shall furnish the rose guard for the recipient(s).
Funds
Grant–in–Aid
Section A: Grants-in-aid shall be awarded according to the criteria established by the Professional Affairs Committee.
Section B: Procedure
• The Professional Affairs Committee will be responsible for supervising the awarding of a recruitment grant(s) to be given to a graduating senior(s) who plan(s) to attend college to prepare to enter the education field.
• The amount of each grant shall be determined by the committee; the amount shall be based on the monies in the grant-in-aid fund.
• Applications should be sent to high school campuses by October 1.
• The applications should be received by the Professional Affairs Chairman by April 1.
• The Professional Affairs Committee should decide on the recipient(s) by May 1.
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• The announcement of the grant recipient(s) can be made at the Awards Assembly at the respective high school(s). The Grant-in-Aid will become effective upon receipt by the treasurer of proof of registration.
• Suggestions for funding include memorial contributions, honoring anniversaries/birthdays, Jubilee Moments, silent auctions, and craft sales.
• The only source of income for this fund shall be member contribution.
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Section A: Local scholarship money may be used for professional workshops as well as for college credit courses.
Section B: The maximum allotment shall be $500.
Section C: The application may be obtained online and/or from a Scholarship/TEFT committee member
Section D: The deadline for applying for scholarship funds will be April 1.
Section E: The scholarship money shall be in the form of reimbursement for professional workshops and/or college credit courses already taken during the current school year.
Section F: Application may be made once per biennium
Section G: Recipients must have been members in good standing for at least two years.
Section H: Proof of attendance/registration must be submitted to the chapter treasurer before reimbursement is approved
TTrraaddiittiioonnss
A red rose and key pin shall be presented to each initiate at the time of her initiation.
The Chapter shall honor the administrators, school board members, and retired teachers of the Lewisville Independent School District with a special event each year.
The hostesses shall be listed in the yearbook for each meeting. The first name listed is the designated chairman and should contact the other hostesses.
The Program Chairman shall assign the hostesses for each meeting and the member responsible for the meditation. These assignments must be completed and submitted to the Yearbook Committee chairman in a timely manner after the summer planning session.
The outgoing president should be responsible for authorizing the Treasurer to order the incoming President’s pin to be presented at installation.
The Chapter shall pay for the President or her representative to attend Alpha State Convention each year. On even-numbered years, the Chapter shall pay, up to the amount budgeted, expense of both incoming and outgoing Presidents. Any monies remaining after President(s)’ expenses have been paid shall be distributed equally among the other attendees.
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The money budgeted for SW Regional Conference/International Convention shall be divided among the attendees.
A red rose shall be personally delivered to a member upon the death of an immediate family member (spouse, child, member’s parent) by the President or her designee.
Membership pins purchased by the chapter shall be returned to the chapter in the event of a member’s resignation.
Members who plan to resign shall notify the treasurer and/or president in writing prior to the October meeting in order to avoid being dropped on Nov 1 for non-payment of dues.
On a voluntary basis, members shall make an annual visit to Stillwell in Waco, delivering “goodie bags,” providing a brief entertainment, and eating lunch with the residents as time permits.
Regular meetings of the Chapter shall be held at 6:30 p.m. on the first Monday of school year months. The Executive Board may change the meeting time as needed.
A quorum for conducting chapter business shall consist of 40% of active members.
A joint meeting will be held each year with Denton Chapters with the time and place to be designated by the hostess Chapter. Hostess responsibilities rotate among the three chapters, Kappa Theta, Iota, and Iota Iota.
Initiation of new members shall occur at the annual Christmas banquet.
AArrttiiccllee XXIIII AAmmeennddmmeennttss
These Chapter Rules may be amended by a 2/3 majority of members present at a chapter meeting.