[XLS]Time Reporting Codes - CT.GOV-Connecticut's … · Web viewTitle Time Reporting Codes Author stolzmanl Last modified by Daly, Kathie Created Date 6/16/2003 5:00:30 PM Company

1 June 2012

TRCs Used in Data EntryTRC Description Explanation Rate

CAA Comp. Reg. Adj-Add Hrs to Bal Hours 1.00 0.00 CT Earned No CTP

CAD Comp Reg Adj-Deduct Hrs fr Bal Hours 1.00 0.00 CT Taken No CTN

CAP Comp Reg Adj-Deduct & Pay Hrs Hours 1.00 0.00 CT Taken OT CPD

CCAFC Combo Armed Force Caregv Comp Hours 1.00 0.00 CT Taken Yes CTU

CCE Compensatory Time Earned Use whenever an employee earns Comp Time. Hours 1.00 0.00 CT Earned No CTECCFC FMLA Combo Family Comp Time Hours 1.00 0.00 CT Taken Yes CTU

CCMC FMLA Combo Medical Comp Time Hours 1.00 0.00 CT Taken Yes CTU

CEF Comp Time Premium x1.5 Hours 1.00 0.00 CT Earned No CTE

CFAFC Armed Forces Caregver Fed Comp Hours 1.00 0.00 CT Taken Yes CTU

CFAFE Armed Forces Exigency Comp Use when employee is using Comp time for MFLA exigency leave. Hours 1.00 0.00 CT Taken Yes CTU

CFFC FMLA Federal Family Comp Time Hours 1.00 0.00 CT Taken Yes CTU

CFMC FMLA Federal Medical Comp Time Hours 1.00 0.00 CT Taken Yes CTU

CFWC FMLA Fed & WC Days 1-3 Hours 1.00 0.00 CT Taken Yes CTU

TRC Type

Mult Factr

Comp Time Ind

Over Ride TRC

Earn Code

Use to add hours to Comp Time balance. An example of its use would be when an employee has used Comp Time while waiting acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used.

Use to deduct hours from Comp Time balance. Use to deduct Comp Time that has expired when the BUs expiration periods do not follow the methods configured in Core-CT. Comp Time plans in Core-CT can only be configured to expire after a certain amount of time (i.e., after 6 months) and not within a certain time frame (i.e., by the end of the year).

Use to deduct hours from balance and to pay the employee for these hours. Some Comp Time plans allow for the payment of unused time. This should be entered as a positive amount. Time has to be paid out before it expires.

Use when employee is using Comp time to care for service members under State and Federal Caregiver leave.

To be used when an employee is using Comp Time for family matters under both the State Family Medical Leave and Federal FMLA.

To be used when an employee is using Comp Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.Use whenever an employee is eligible to earn Comp Time at the time and a half rate.Use when employee is using Comp time to care for service members under MFLA.

To be used when an employee is using Comp Time for family matters under Federal Medical Leave.To be used when an employee is using Comp Time for personal medical matters under Federal Medical Leave.For 75% claims, use for the first three days on Workers' Comp when the employee elects to utilize Compensatory time and is eligible for Federal FMLA.

2 June 2012

TRCs Used in Data EntryTRC Description Explanation RateTRC

TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

CFWCS FMLA Federal & WC Days 1-6 Hours 1.00 0.00 CT Taken Yes CTU

CPN Comp Reg Pay Hrs No Bal Adj Hours 1.00 0.00 No Effect OT CPD

CSAFC Armd Forces Caregvr State Comp Hours 1.00 0.00 CT Taken Yes CTU

CSE WC Comp Time Used <= 3 Days Hours 1.00 0.00 CT Taken Yes CTU

CSFC FMLA State Family Comp Time Hours 1.00 0.00 CT Taken Yes CTU

CSMC FMLA State Medical Comp Time Hours 1.00 0.00 CT Taken Yes CTU

CU Compensatory Time Used Use whenever an employee charges leave to Comp Time. Hours 1.00 0.00 CT Taken Yes CTUCUSK Comp Used in lieu of Sick Hours 1.00 0.00 CT Taken Yes CTU

CWCE WC Comp Time Used 4-6 Days Hours 1.00 0.00 CT Taken Yes CTU

DOCA Docked Adjustment Amount

Amount 1.00 0.00 No Effect No

DOC

HCAA Hol. Adj-Add Hrs to Balance Hours 1.00 0.00 CT Earned No CTP

HCAD Hol. Adj.-Deduct Hrs From Bal. Hours 1.00 0.00 CT Taken No CTN

HCAF Combo Armd Frcs Crgvr Holiday Hours 1.00 0.00 CT Taken Yes HOL

For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and elects to use Compensatory time prior to the claim being approved and the TPA beginning Direct Pay. For 75% claims this is day 4-6. For 100% claims this code could be used for days 1-6.

Use to pay an employee for Comp Time without the Comp Time balance being reduced. Use when the Comp time has already expired and therefore the time should not be deducted from the balance again.

Use when employee is using Comp time to care for service members under State's MFLA.Use when employee elects to use Comp Time for the first 3 days on Workers' Compensation.Use when employee is using Comp Time for family matters under the State's Family Medical Leave.Use when employee is using Comp Time for personal medical matters under the State's Family Medical Leave.

Use when an employee has exhausted all sick time and is authorized to use Comp Time.Use when employee elects to use Comp Time for day 4 and beyond prior to the Workers' Comp claim being approved and the TPA beginning Direct Pay.Use, for example, when a teacher has a prior period adjustment that involves docked hours. The docked amount has to be manually calculated and entered with this TRC. Enter as a negative amount.

Use to add hours to Holiday Comp Time balance. An example of its use would be when an employee has elected to use Holiday Comp Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used.

Use to deduct hours from Holiday Comp Time balance when the BUs expiration periods do not follow the methods configured in Core-CT. Comp Time plans in Core-CT can only be configured to expire after a certain amount of time and not within a certain time frame.

Use when employee is caring for a service member under State and Federal Caregiver leave and a holiday falls during the time the employee is out.

3 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

HCAFC Combo Armd Frcs Crgvr Hol Comp Hours 1.00 0.00 CT Taken Yes HCU

HCAP Hol. Adj.-Deduct & Pay Hours Hours 1.00 0.00 CT Taken OT HOL

HCFH FMLA Combo Family Holiday Hours 1.00 0.00 CT Taken Yes HCU

HCFHL FMLA Combo Family Holiday Hours 1.00 0.00 No Effect Yes HOL

HCMH FMLA Combo Medical Holiday Hours 1.00 0.00 CT Taken Yes HCU

HCMHL FMLA Combo Medical Holiday Hours 1.00 0.00 No Effect Yes HOL

HCPN Holiday Payment No Balance Adj Hours 1.00 0.00 No Effect OT HOL

HCSH WC Holiday <=3 Days Hours 1.00 0.00 CT Taken Yes HCU

HCU Holiday Comp. Used Use whenever an employee charges leave to Holiday Comp Time. Hours 1.00 0.00 CT Taken Yes HCUHCUSK Holiday Time Used in lieu of Sick Hours 1.00 0.00 CT Taken Yes HCU

HDE Holiday Donate to Employee Hours 1.00 0.00 CT Taken No CTN

HFAF Armed Forces Caregiver Holiday Hours 1.00 0.00 CT Taken Yes HOL

HFAFC Armed Forces Caregivr Hol Comp Hours 1.00 0.00 CT Taken Yes HCU

HFAFE Armed Forces Exigency Hol Comp Hours 1.00 0.00 CT Taken Yes HCU

HFAFH Armed Forces Exigency Holiday Hours 1.00 0.00 CT Taken Yes HOL

HFFH FMLA Federal Family Holiday Hours 1.00 0.00 CT Taken Yes HCU

Use when employee is using Holiday Comp time to care for service members under State and Federal Caregiver leave.Use to deduct hours from the holiday Comp Time balance and to pay the employee for these hours. This should be entered as a positive amount. Time has to be paid out before it expires. Use when employee is using Holiday Comp Time for family matters under both the State Family Medical Leave and Federal FMLA.

Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for family matters under both the State Family Medical Leave and Federal FMLA. Does not deduct from holiday balance.

Use when employee is using Holiday Comp Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for personal medical matters under both the State Family Medical Leave and Federal FMLA. Does not deduct from holiday balance.

Use to pay employee for Holiday Comp Time without the Comp Time balance being reduced. Use when the Comp time has already expired and therefore the time should not be deducted from the balance again. Use for NP-5 employees who are at the maximum balance and must be paid for holiday comp time.

Use when employee elects to use Holiday Comp Time for the first 3 days on Workers Compensation.

Use when an employee has exhausted all sick time and is authorized to use Holiday Comp Time.Use to deduct time from employee's Holiday Comp Time balance when they are donating such time to another employee.Use when employee is caring for service members MFLA and a holiday falls during the time the employee is out.Use when employee is using Holiday Comp time to care for service members MFLA.Use when employee is using Holiday Comp time for MFLA exigency leave.Use when employee is on MFLA exigency leave and a holiday falls during the time the employee is out.Use when employee is using Holiday Comp Time for family matters in accordance with the Federal FMLA.

4 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

HFFHL FMLA Federal Family Holiday Hours 1.00 0.00 No Effect Yes HOL

HFMH FMLA Federal Medical Holiday Hours 1.00 0.00 CT Taken Yes HCU

HFMHL FMLA Federal Medical Holiday Hours 1.00 0.00 No Effect Yes HOL

HFWC FMLA Fed & WC Hol Days 1-3 Hours 1.00 0.00 CT Taken Yes HCU

HFWCS FMLA Federal & WC Days 1-6 Hours 1.00 0.00 CT Taken Yes HCU

HOL Holiday Hours 1.00 0.00 No Effect Yes HOL

HOOT Holiday 35+5 Nurse SOH Hours 1.00 0.00 CT Taken OT HOL

HP Holiday Taken On Holiday PL Hours 1.00 0.00 No Effect Yes HOL

HPWC Hol.Prem. Worked & Comp Earned Hours 1.00 0.00 CT Earned No HWC

HPWP Hol.Prem. Worked & Paid Hours 1.50 0.00 No Effect OT HPR

Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for family matters in accordance with the Federal FMLA. Does not deduct from holiday balance.

Use when employee is using Holiday Comp Time for personal medical matters in accordance with the Federal FMLA.Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for personal medical matters in accordance with Federal FMLA. Does not deduct from holiday balance.

For 75% claims, use for the first three days of a Workers' Comp claim when an employee elects to utilize Holiday Comp time and is eligible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and elects to use Holiday time prior to the claim being approved and the TPA beginning Direct Pay. For 75% claims this is day 4-6. For 100% claims this code could be used for days 1-6.

Indicates that a regularly scheduled workday is a designated holiday. The Holiday Processing Job Aid offers additional information about holiday coding. If HOL is entered on the holiday for a part or full time employee the number of hours entered will be saved and will override the holiday rules.

Use only for nurses in 1199 who work a 35+5 schedule and who earn holiday time based on an 8 hour day. The time will be deducted from the holiday comp balance.For those working in 24/7 operations for whom a designated holiday is an actual workday but who wish to use PL time instead. This will ensure that the appropriate holiday rules are run. No deduction is made from the PL balance.

For those working in 24/7 operations for whom a designated holiday is both an actual workday and a premium holiday. Holiday Comp Time will be earned and an additional half day of pay, HPAP, will be created. The Holiday Processing Job Aid offers additional information about holiday coding.

For those working in 24/7 operations for whom a designated holiday is both an actual workday and a premium holiday. In addition to their regular pay the employee is paid at time and a half for working the premium holiday. The Holiday Processing Job Aid offers additional information about holiday coding.

5 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

HS Holiday Taken On Holiday Sick Hours 1.00 0.00 No Effect Yes HOL

HSAF Armd Frcs Crgvr Holiday State Hours 1.00 0.00 No Effect Yes HCU

HSAFC Armed Forces Caregivr Hol Comp Hours 1.00 0.00 CT Taken Yes HCU

HSFH FMLA State Family Holiday Hours 1.00 0.00 CT Taken Yes HCU

HSFHL FMLA State Family Holiday Hours 1.00 0.00 No Effect Yes HOL

HSMH FMLA State Medical Holiday Hours 1.00 0.00 CT Taken Yes HCU

HSMHL FMLA State Medical Holiday Hours 1.00 0.00 No Effect Yes HOL

HV Holiday Taken On Holiday Vac Hours 1.00 0.00 No Effect Yes HOL

HWCE Holiday Worked - Comp. Earned Hours 1.00 0.00 CT Earned No HWC

HWHL WC Holiday 4-6 Days Hours 1.00 0.00 CT Taken Yes HCU

HWPY Holiday Worked - Paid for Hol. Hours 1.00 0.00 No Effect Yes HOP

HXCE Holiday Comp Earned on Pass Dy Hours 1.00 0.00 CT Earned No CTE

For those working in 24/7 operations for whom a designated holiday is an actual workday but who wish to use Sick time instead. This will ensure that the appropriate holiday rules are run. No deduction is made from the Sick Leave balance.

Use when employee is caring for service members under the State's MFLA and a holiday falls during the time the employee is out. Does not deduct from holiday balance.Use when employee is using Holiday Comp time to care for service members under State's MFLA.Use when employee is using Holiday Comp Time for family matters under the State's Family Medical Leave.Use when employee is out on medical leave and there is a holiday during the time the employee is out this is used for family matters under the State Family Medical Leave. Does not deduct from holiday balance.

Use when employee is using Holiday Comp Time for personal medical matters under the State's Family Medical Leave.

Use when employee is out on medical leave and there is a holiday during the time the employee is out this is used for personal medical matters under the State's Family Medical Leave. Does not deduct from holiday balance.

For those working in 24/7 operations for whom a designated holiday is an actual workday but who wish to use Vacation time instead. This will ensure that the appropriate holiday rules are run. No deduction is made from the Vacation Leave balance.Use when a non-premium holiday is worked and Holiday Comp Time is earned. The Holiday Processing Job Aid offers additional information about holiday coding.Use when employee elects to use Holiday Comp Time for day 4 and beyond prior to the Workers' Comp claim being approved and the TPA beginning Direct Pay.Use when an employee works on a non-premium holiday. Straight time pay is created for the number of hours posted to HWPY. The Holiday Processing Job Aid offers additional information about holiday coding.

To be used when a designated holiday falls on an employee's regularly scheduled day off and they are entitled to Holiday Comp Time. This must be entered. It is not generated by a rule. REG or HOL must also be entered.

6 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

HXP Holiday Paid on Pass Day Hours 1.00 0.00 No Effect Yes HOL

IFILR Filler - No Effect Amount 1.00 0.00 No Effect No

IFOTC Unpd Invol OT Fed FMLA Caregvr Hours 1.00 0.00 No Effect No

IFOTE Unpd Invol OT Fed FMLA Emp Hours 1.00 0.00 No Effect No

ILPD WC Last State Payroll Date Hours 1.00 0.00 No Effect No

IREO WC Mult. Reocc Single PPd Hours 1.00 0.00 No Effect No

IWED WC Disability End Date Hours 1.00 0.00 No Effect No

IWSD WC Disability Start Date Info Hours 1.00 0.00 No Effect No

LACCS Leave Accrual Supplement For use by DPS only. Hours 1.00 0.00 No Effect Yes PDLLADLV Administrative Leave Paid Paid administrative leave. Hours 1.00 0.00 No Effect Yes PDLLCMO Career Mobility Hours 1.00 0.00 No Effect Yes PDL

LCVCF Convention/Conference Paid leave for attending an approved convention or conference. Hours 1.00 0.00 No Effect Yes PDLLFRL Furlough Day Hours 1.00 0.00 No Effect Yes PDL

LFRLA Furlough Adjustment Amount Amount 1.00 0.00 No Effect No FRL

To be used when a designated holiday falls on an employee's regularly scheduled day off and they are entitled to additional pay. This must be entered. It is not generated by a rule.Informational Code only. Can be used for BU22 employees to account for hours worked between 35 and 40 before comp time is earned.Used as a filler code for employees required to work involuntary OT but who are unable to work while on FMLA as a caregiver.Used as a filler code for employees required to work involuntary OT but who are unable to work while on FMLA for their own illness.

Informational code only. Designates the last day that an employee who has filed an approved Workers' Compensation claim is on the State payroll.Informational code only. Use to identify multiple Workers' Comp occurrences within the same biweekly pay period. It can be used ONLY if the reoccurrence dates begin and end within the same biweekly pay period.

Informational code only. The day before an employee returns to work after having been out on Workers' Compensation.Informational code only. Designates the first full day that the employee is covered by Workers' Compensation.

Paid leave for P-1 or NP-6 (1199) employees who take time off that should be charged to the Career Mobility Fund.

Use to record an employee's furlough day off. This will pay the employee.Use to record the furlough day pay reduction amount. Must be entered as a negative number. This will reduce the employee's pay.

7 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

LILA Leave in Lieu of Accrual Hours 1.00 0.00 No Effect Yes PDL

LJURY Jury Duty Paid leave to record employee's jury service. Hours 1.00 0.00 No Effect Yes PDLLMILA Military Leave Active Duty Hours 1.00 0.00 No Effect Yes PDL

LMILD Military Leave Weekend Drills Hours 1.00 0.00 No Effect Yes PDL

LMILT Military Leave Hours 1.00 0.00 No Effect Yes PDL

LOPD Leave Other Paid Hours 1.00 0.00 No Effect Yes PDL

LPFLV Professional Leave Paid professional leave. Hours 1.00 0.00 No Effect Yes PDLLPRTY Agency/Union Picnic or Party Paid leave to union and/or agency sponsored events. Hours 1.00 0.00 No Effect Yes PDLLSABP Sabbatical Leave With Pay Hours 1.00 0.00 No Effect Yes PDL

LSCHR School or Teacher Recess Paid leave for school recess. Hours 1.00 0.00 No Effect Yes PDLLSUMR Summer Recess Paid Paid leave for school summer recess. Hours 1.00 0.00 No Effect Yes PDLLUBCN Union Contract Negotiations Hours 1.00 0.00 No Effect Yes PDL

LUBEA Union Steward Employee Agency Hours 1.00 0.00 No Effect Yes PDL

Employee wishes to use the new year's allocation of PL time in a pay period that spans the old and new year. This code should be used to record any PL time used in the portion of the pay period that is in the new year. Once the pay period has been calculated and confirmed and the new year's PL time has been awarded, agencies should run the TRC Usage report for LILA and then change any instances to PL. It can also be used when a pay period spans a month and the employee needs to use their new accrual in the portion that is in the new month. It can also be used when an Exception has been created so that the employee will be paid while the leave issue is resolved. Note: This code is intended to be temporary and will not reduce the employee's leave and/or comp balance.

Paid leave for an employee who is called to active military duty. Entitled to pay for up to 30 calendar days in a calendar year.For use by employees in the NP-6 bargaining unit who are active Reservists and need to attend weekend drills.Paid leave for an employee who is a member of the military to attend field training. Not to exceed 3 calendar weeks per year.Paid leave for general use such as Fireman's Duty, Red Cross Volunteer and Civil leave when the absence is NOT related to the employe's State job. The appropriate Override Reason Code should be used in conjunction with this TRC to help define the reason for the absence.

Paid leave for those bargaining units that provide for paid sabbatical leave.

Paid leave to attend contract negotiations and/or contract interest arbitrations that involve the participation of management representatives.Paid leave for union stewards and other union officials to attend to contract administration duties at the steward's or official's own agency and work site that does not involve the participation of management representatives (e.g. meet with an employee(s) to process a grievance).

8 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

LUBEO Union Steward Employee Outsd Hours 1.00 0.00 No Effect Yes PDL

LUBLP Union Business Leave Paid Hours 1.00 0.00 No Effect Yes PDL

LUBMR Union Steward with Mgmt Rep Hours 1.00 0.00 No Effect Yes PDL

LULA Leave Union Late Arrival Hours 1.00 0.00 No Effect Yes PDL

LWEDU Education Leave Paid Paid education leave. Hours 1.00 0.00 No Effect Yes PDLLWGOV Governor Granted Time Off Hours 1.00 0.00 No Effect Yes PDL

LWWTR Weather Closing Hours 1.00 0.00 No Effect Yes PDL

LWXIN State Exam/Interview Hours 1.00 0.00 No Effect Yes PDL

OPA Overtime DPS Project For use by DPS in recording overtime. Hours 1.50 0.00 No Effect OT OT1OQ104 DOT Ovt Engineer 20% Premium Hours 1.20 0.00 No Effect No Q4O

OQ114 DOT Ovt Engineer 20% Prem +HD Hours 1.45 0.00 No Effect No Q1O

OQ120 DOT OT Maint I as II Hours 1.00 0.00 No Effect No QST

OQ130 DOT OT Maint I as III Hours 1.00 0.00 No Effect No QST

OQ230 DOT OT Maint II as III Hours 1.00 0.00 No Effect No QST

OQ240 DOT OT Maint II as IV Hours 1.00 0.00 No Effect No QST

Paid leave for union stewards and other union officials to attend to contract administration duties away from the steward's or official's own agency and/or work site that does not involve the participation of management representatives (e.g. meet with an employee(s) to process a grievance).

Paid leave for union stewards and other union officials when they are authorized to leave their work site on Union Busines Leave (UBL) . This time is deducted from the contractual bank of hours provided in each contract for such things as steward training, conventions, etc. This leave must be pre-approved by OLR. Not to be used by P-1 or NP-6 (1199) employees.

Paid leave for union stewards and other union officials for activities that involve the participation of management representatives, such as attending grievance conferences, arbitrations or prohibited practice conferences, representing employees at investigatory interviews or predisciplinary meetings (Loudermills), and/or participating in labor management meetings

For use when employees arrive late to work due to weather related circumstances. These bargaining units include: (07) NP-3 Clerical, (13) P-3A Education, (14) P-3B Education, and (16) P-5 A&R.

Paid leave when the Governor closes state agencies due to emergencies or severe weather conditions. Paid leave when agencies are closed as a result of weather conditions.Paid leave for an employee to take a state examination or to attend a state interview.

Use only by DOT. Used when time worked under Q104 is worked as overtime.Use only by DOT. Used when time worked under Q114 is worked as overtime.Use only by DOT. Used when time worked under Q120 is worked as overtime.Use only by DOT. Used when time worked under Q130 is worked as overtime.Use only by DOT. Used when time worked under Q230 is worked as overtime.Use only by DOT. Used when time worked under Q240 is worked as overtime.

9 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

OQ340 DOT OT Maint III as IV Hours 1.00 0.00 No Effect No QST

OT125 Overtime at Time and One Quarter Hours 1.25 0.00 No Effect OT OT5

OT15 Overtime at Time and One Half Use when specific overtime should be paid at time and a half. Hours 1.50 0.00 No Effect OT OT1OTDT Overtime at Double Time Use when specific overtime should be paid at double time. Hours 2.00 0.00 No Effect OT OTDOTHCP OT DPS HCP No Retirement Hours 1.50 0.00 No Effect OT OTP

OTHT Overtime at Half Time Use when specific overtime should be paid at half time. Hours 0.50 0.00 No Effect OT OTHOTPPA OT DPS Prior Period Adjustment Hours 1.50 0.00 No Effect OT OT1

OTST Overtime at Straight Time Use when specific overtime should be paid at straight time. Hours 1.00 0.00 No Effect OT OTSOVT Overtime - General OT Code Use whenever the rules should be used to calculate overtime Hours 1.00 0.00 No Effect OT OTSPCAFC Combo Armed Forces Caregivr PL Hours 1.00 0.00 CT Taken Yes PPL

PCFP FMLA Combo Family Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL

PCMP FMLA Combo Medical Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL

PCSP WC PL <= 3 Days Hours 1.00 0.00 Leave Takn Yes PPL

PFAFC Armed Forces Caregiver Fed PL Hours 1.00 0.00 Leave Takn Yes PPL

PFAFE Armed Forces Exigency PL Use when employee is using PL time for MFLA exigency leave. Hours 1.00 0.00 Leave Takn Yes PPLPFFP FMLA Federal Family Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL

PFMP FMLA Fed Medical Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL

PFWC FMLA Fed & WC Supp PL <=3 Hours 1.00 0.00 Leave Takn Yes PPL

PFWCS FMLA Fed & WC Supp PL Hours 1.00 0.00 Leave Takn Yes PPL

PL PL Personal Leave Use to record PL time taken. Hours 1.00 0.00 Leave Takn Yes PPL

Use only by DOT. Used when time worked under Q340 is worked as overtime.Use only for specific NP-5 employees at the Police Officer Standards and Training Council.

Only for use by DPS when members of NP-1(05) work overtime on highway construction projects. When using this TRC specific meal TRCs must also be entered - XMH1A, XMH2A, XMH3A and XMH4A.

Use only by DPS to recalculate meal allowance correctly when entering a prior period adjustment to overtime. A meal TRC must not be entered.

Use when employee is using PL time to care for service members under State and Federal Caregiver leave.Use when employee is using PL Time for family matters under both the State Family Medical Leave and Federal FMLA.Use when employee is using PL Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.

Use when employee elects to use PL time for the first 3 days on Workers' Compensation.Use when employee is using PL time to care for service members under MFLA.

Use when employee is using PL Time for family matters in accordance with the Federal FMLA.Use when employee is using PL Time for personal medical matters in accordance with the Federal FMLA.Use for the first three days of a Workers' Comp claim when an employee elects to utilize Personal Leave time and is eligible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and is supplementing their pay with PL time.

10 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

PLAA PL Adj-Add Hrs to Balance Hours 1.00 0.00 No Effect No PLA

PLAD PL Adj-Deduct Hrs from Balance Hours 1.00 0.00 No Effect No PLD

PLAP PL Adj-Deduct & Pay Hours Hours -1.00 0.00 No Effect OT PPH

PLDE PL Personal Lv Donate to Empl Hours 1.00 0.00 No Effect No PLD

PLOT PL Pers. Lv. 35+5 Nurse SOP Hours 1.00 0.00 Leave Takn OT PLO

PLSK PL in lieu of Sick Hours 1.00 0.00 Leave Takn Yes PPL

PSAFC Armd Forces Caregiver State PL Hours 1.00 0.00 Leave Takn Yes PPL

PSFP FMLA State Family Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL

PSMP FMLA State Medical Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL

PWPL WC PL Days 4-6 & Supplement Hours 1.00 0.00 Leave Takn Yes PPL

Q104 DOT Engineer 20% Premium For use only by DOT. Hours 1.20 0.00 No Effect No Q04Q114 DOT Engineer 20% Prem + HD For use only by DOT. Hours 1.45 0.00 No Effect No Q14Q120 DOT Maint I as II For use only by DOT. Hours 1.00 0.00 No Effect No QRGQ130 DOT Maint I as III For use only by DOT. Hours 1.00 0.00 No Effect No QRGQ230 DOT Maint II as III For use only by DOT. Hours 1.00 0.00 No Effect No QRGQ240 DOT Maint II as IV For use only by DOT. Hours 1.00 0.00 No Effect No QRGQ340 DOT Maint III as IV For use only by DOT. Hours 1.00 0.00 No Effect No QRGQC104 DOT Comp Ovt 20% Prem For use only by DOT. Hours 0.20 0.00 CT Earned No QC0QC114 DOT Comp Ovt 45% Prem For use only by DOT. Hours 0.45 0.00 CT Earned No QC4RCSUH CSURegPay For use only by CSU. Hours 1.00 0.00 No Effect Yes RE3REG Regular Regular time. Hours 1.00 0.00 No Effect Yes REG

Use to add hours to PL balance. An example of its use would be when an employee has used Comp Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used as a lump sum. This TRC must go through a confirmed paycheck in order to update the balance.

Use to deduct PL time from an employee's balance. Enter as a negative number. This TRC must go through a confirmed paycheck in order to update the balance.For use with employees in those few bargaining units that allow employees to be paid for unused PL time. This both pays and deducts the hours from the employee's balance. Enter as a negative number.Use when an employee donates PL time to another employee. Enter as a negative number.For those nurses in 1199 who work 35+5 PL is accrued and used on the basis of an 8 hour day. PL time is deducted from the balance.

Use when an employee has exhausted all sick time and is authorized to use PL.Use when employee is using PL time to care for service members under State's MFLA.Use when employee is using PL Time for family matters under the State's Family Medical Leave.Use when employee is using PL Time for personal medical matters under the State's Family Medical Leave.Use when employee elects to use PL Time for day 4 and beyond or if an employee is supplementing their time while out on an approved Workers' Comp claim and elects to use Personal Leave time.

11 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

REGFL For use by 1199 employees who work 72-72-80 schedules. Hours 1.00 0.00 No Effect Yes REGREGH Regular Pay on Holiday Hours 1.00 0.00 No Effect Yes REG

REGR Regular Retro Hours 1.00 0.00 No Effect Yes REG

REGTC Reg Telecommuting Arrangement Hours 1.00 0.00 NO Yes REG

REGUD Regular Pay with Unpleasant Duty Hours 1.00 0.00 No Effect Yes REG

RLDY Regular Light Duty Hours 1.00 0.00 No Effect Yes REG

RNSDW Unsched School Day Worked Hours 1.00 0.00 No Effect Yes REG

RTR Retro Payment Use to process a retroactive salary payment amount. Amount 1.00 0.00 No Effect No RTRRTRNG Training Use when an employee is at training. Hours 1.00 0.00 No Effect Yes REGRTRNM Training no meals Hours 1.00 0.00 No Effect Yes REG

RUBLP Union Business Leave Paid Hours 1.00 0.00 No Effect Yes REG

RUBRL Union Business Release Hours 1.00 0.00 No Effect Yes PDL

SCAFC Combo Armed Forces Crgvr Sick Hours 1.00 0.00 Leave Takn Yes SIC

SCFS FMLA Combo Family Sick Hours 1.00 0.00 Leave Takn Yes SIC

Regular FillerTo be used when an employee's schedule or shift results in the employee receiving the benefit of the Holiday on other than the legally designated day. HOL should be entered for the day on which the employee receives the holiday and REGH should be used to record time for the day on which the holiday is scheduled.

This is to be used on the Adjust Paid Time page only. This is used if an employee receives a stipend or a grievance has been settled and the employee's time has to be changed.This code is to be used to record regular hours worked under an approved Telecommuting Arrangement.In addition to regular pay this TRC also pays an unpleasant duty differential at the appropriate rate.Use when an employee is working in a light (or restricted) duty assignment in association with a Workers' Comp claim.Use when employee works on a day that is not scheduled as a regular school day.

To be used by DOC when an employee is at training and is not entitled to a meal.Paid leave for union stewards and other union officials when they are authorized to leave their work site on Union Busines Leave (UBL) . This time is deducted from the contractual bank of hours provided in each contract for such things as steward training, conventions, etc. This leave must be pre-approved by OLR. For use by P-1 or NP-6 (1199) employees only.

Paid leave for union stewards and other union officials when they are authorized to leave their work site on Union Business Leave (UBL). This time is deducted from the contractual bank of hours provided in each contract for such things as steward training, conventions, etc. This leave must be pre-approved by OLR. For use by P-1 or NP-6 (1199) employees only.

Use when employee is using sick time to care for service members under State and Federal Caregiver leave. This time will count towards the employee's Sick Family usage.Use when employee is using Sick Time for family matters under both the State Family Medical Leave and Federal FMLA. This TRC counts as sick family time.

12 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

SCMB FMLA Combo Med. Sick Lv Bank Hours 1.00 0.00 Leave Takn Yes SIC

SCMD FMLA Combo Med. Sick Donation Hours 1.00 0.00 Leave Takn Yes SIC

SCSPR FMLA Combo SickBrth,Adpt,Cstd Hours 1.00 0.00 Leave Takn Yes SIC

SCSS WC Sick <= 3 Day Hours 1.00 0.00 Leave Takn Yes SIC

SDE Sick Donate to Employee Hours 1.00 0.00 No Effect No SCD

SDSB Sick Donate to Sick Bank Hours 1.00 0.00 No Effect No SCD

SFAFC Armed Forces Caregivr Fed Sick Hours 1.00 0.00 Leave Takn Yes SIC

SFAM Sick Family Use when employee uses Sick Time to attend to family illness. Hours 1.00 0.00 Leave Takn Yes SICSFFNR Sick Funeral Immediate Family Hours 1.00 0.00 Leave Takn Yes SIC

SFFS FMLA Federal Family Sick Hours 1.00 0.00 Leave Takn Yes SIC

SFMB FMLA Fed Med Sick Lv Bank Hours 1.00 0.00 Leave Takn Yes SIC

SFMD FMLA Fed Med Sick Donation Hours 1.00 0.00 Leave Takn Yes SIC

SFMS FMLA Federal Medical Sick Hours 1.00 0.00 Leave Takn Yes SIC

SFNRL Sick Funeral Non Immediate Fam Hours 1.00 0.00 Leave Takn Yes SIC

SFSPR FMLA Fed Sick Birth,Adopt,Cstd Hours 1.00 0.00 Leave Takn Yes SIC

SFWC FMLA Fed & WC Supp Sick <=3 Hours 1.00 0.00 Leave Takn Yes SIC

Use when employee is using Sick Time from a Sick Leave Bank for personal medical matters under both the State Family Medical Leave and Federal FMLA.

Use when employee is using Sick Time that has been donated by other employees for personal medical matters under both the State Family Medical Leave and Federal FMLA.

Use when employee is using Sick Time for parental leave. This encompasses the birth, adoption or taking custody of a child. The employee is also eligible for both State Family Medical Leave and Federal FMLA. This TRC counts towards parental leave.Use when employee elects to use Sick time for the first 3 days on Workers' Compensation.Use when employee donates Sick time to another employee. Enter as a negative number.Use when employee donates Sick time to their Sick Leave Bank. Enter as a negative number.Use when employee is using sick time to care for service members under MFLA. This time will count towards the employee's Sick Family usage.

Use when employee uses Sick Time to attend to a funeral in their immediate family.Use when employee is using Sick Time for family matters in accordance with the Federal FMLA. This TRC counts towards Sick Family time.Use when an employee is using Sick Leave Bank while also eligible for Federal Medical Leave.Use when an employee is using Sick Leave Donation while also eligible for Federal Medical Leave.Use when employee is using Sick Time for personal medical matters in accordance with the Federal FMLA.Use when an employee is using Sick Time to attend a funeral for other than their immediate family.Use when employee is using Sick Time for parental leave. This encompasses the birth, adoption or taking custody of a child. The employee is also eligible for Federal FMLA. This TRC counts towards parental leave.

Use for first three days of a Workers' Comp claim when an employee elects to use Sick time and is eligible for Federal FMLA.

13 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

SFWCS FMLA Fed & WC Supp Sick Hours 1.00 0.00 Leave Takn Yes SIC

SICK Sick Employee Illness Employee uses Sick Time for their own illness. Hours 1.00 0.00 Leave Takn Yes SICSKAA Sick Adj-Add Hrs. to Balance Hours 1.00 0.00 No Effect No SCA

SKAD Sick Adj-Deduct Hrs from Bal. Hours 1.00 0.00 No Effect No SCD

SKOT Sick 35+5 Nurse SOS Hours 1.00 0.00 Leave Takn OT SCO

SLDY Sick Light Duty Hours 1.00 0.00 Leave Takn Yes SIC

SP Sick Medical/Dental/Eye Appt Use for an employee's medical appointments. Hours 1.00 0.00 Leave Takn Yes SICSPR SickParental,Birth,Adopt,Cstdy Hours 1.00 0.00 Leave Takn Yes SIC

SSAFC Armd Frces Caregivr State Sick Hours 1.00 0.00 Leave Takn Yes SIC

SSAPE Sick Adj-Ded&Pay Hrs 25% SSEH Hours 0.25 0.00 No Effect OT SPE

SSAPR Sick Adj Ded&Pay 25% Ret Sck H Hours 0.25 0.00 No Effect OT RSP

SSFS FMLA State Family Sick Hours 1.00 0.00 Leave Takn Yes SIC

For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and is supplementing their pay with sick time.

Use to add hours to Sick balance. An example of its use would be when an employee has used Sick Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used as a lump sum. This TRC must go through a confirmed paycheck in order to update the balance.

Deduct hours from the employee's Sick Time balance without producing a payment. Use this TRC when processing a Sick Time payout to deduct those hours in excess of 60 days. Enter as a negative number. This TRC must go through a confirmed paycheck in order to update the balance.

Nurses in 1199 who work a 35+5 schedule accrue sick leave based on an 8 hour day. This time is deducted from the sick balance.

Use when an employee is working in a less than full time light duty assignment and is supplementing it with sick time or calls in sick while in a light duty assignment.

Use for parental leave. This encompasses birth, adoption and taking custody of a child.Use when employee is using sick time to care for service members under State's MFLA. This time will count towards the employee's Sick Family usage.To pay 1/4 of Sick time. Total hours are deducted from balance and payment for 1/4 of the hours is calculated. This TRC is to be used to payout sick time for an employee who has been on a leave of absence greater than six months prior to the payout. This payout is not subject to Social Security taxes.

To pay 1/4 of Sick time. Total hours are deducted from balance and payment for 1/4 of the hours is calculated. This TRC is to be used when an employee retires from State Service. No retirement deductions are taken from the earnings.

Use when employee is using Sick Time for family matters under the State's Federal Medical Leave. This TRC counts towards Sick Family time.

14 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

SSMB FMLA State Med. Sick Lv Bank Hours 1.00 0.00 Leave Takn Yes SIC

SSMD FMLA State Med. Sick Donation Hours 1.00 0.00 Leave Takn Yes SIC

SSSPR FMLA State SickBrth,Adopt,Cstd Hours 1.00 0.00 Leave Takn Yes SIC

SWCS WC Sick Days 4-6 & Supplement Hours 1.00 0.00 Leave Takn Yes SIC

UACLS LAW Agency Closing-Unpaid Unpaid leave when the agency is closed. Hours 1.00 0.00 No Effect Docked UPLUBSU FMLA Combo Spouse Unpaid Unpaid Leave - Federal/State Illness of spouse. Hours 1.00 0.00 No Effect Docked UPLUCAFC Combo Unpd Armed Forces Crgvr Hours 1.00 0.00 No Effect Docked UPL

UCCU FMLA Combo Child Unpaid Unpaid Leave - Federal/State Illness child. Hours 1.00 0.00 No Effect Docked UPLUCFU FMLA Combo Maternity Unpaid Unpaid Leave - Federal/State Birth of child. Hours 1.00 0.00 No Effect Docked UPLUCMU FMLA Combo Employee Unpaid Unpaid Leave - Federal/State Illness of employee. Hours 1.00 0.00 No Effect Docked UPL

UCPU FMLA Combo Own Parent Unpd Unpaid Leave - Federal/State Illness of parent. Hours 1.00 0.00 No Effect Docked UPLUFAFC Unpd Armed Forces Crgvr Fed Unpaid time to care for service members under MFLA. Hours 1.00 0.00 No Effect Docked UPLUFAFE Unpaid Armed Forces Exigency Unpaid time for MFLA exigency leave. Hours 1.00 0.00 No Effect Docked UPLUFCU FMLA Federal Child Unpaid Unpaid Leave - Federal -Illness of child. Hours 1.00 0.00 No Effect Docked UPLUFFU FMLA Federal Maternity Unpaid Unpaid Leave - Federal -Birth of Child. Hours 1.00 0.00 No Effect Docked UPLUFMU FMLA Federal Employee Unpaid Unpaid Leave - Federal - Illness of employee. Hours 1.00 0.00 No Effect Docked UPLUFPU FMLA Federal Own Parent Unpd Unpaid Leave - Federal - Illness of parent. Hours 1.00 0.00 No Effect Docked UPLUFSU FMLA Federal Spouse Unpaid Unpaid Leave - Federal -Illness of spouse. Hours 1.00 0.00 No Effect Docked UPLUFWC Unpaid FMLA Wkr Comp Hours 1.00 0.00 No Effect Docked UPL

ULADM LAW Administrative Lv w/o Pay Administrative leave without pay. Hours 1.00 0.00 No Effect Docked UPLULAW LAW Leave Authorized Unpaid Unpaid authorized leave. Hours 1.00 0.00 No Effect Docked UPLULCTX LAW Comp Time Exhausted Unpaid leave once Comp Time has been exhausted. Hours 1.00 0.00 No Effect Docked UPLULDOM Unpaid Leave Gen Letter No. 34 Hours 1.00 0.00 No Effect Docked UPL

ULEDU LAW Educational Leave Unpaid Unpaid educational leave. Hours 1.00 0.00 No Effect Docked UPLULFFN LAW Family Funeral - Unpaid Hours 1.00 0.00 No Effect Docked UPL

Use when employee is using Sick Time from a Sick Leave Bank for personal medical matters under the State's Federal Medical Leave.

Use when employee is using Sick Time that has been donated by other employees for personal medical matters under the State's Federal Medical Leave.Use when employee is using Sick Time for parental leave. This encompasses the birth, adoption or taking custody of a child. The employee is also eligible for the State's Family Medical Leave. This TRC counts towards parental leave.

Use when an employee elects to use Sick Time for day 4 and beyond or if an employee is supplementing their time while out on an approved Workers' Comp claim and elects to use Sick time.

Unpaid time to care for service members under State and Federal Caregiver leave.

For use when an employee has a Workers' Comp claim and is also eligible for Federal Medical Leave. It can be used for 100% claims and for 75% claims when the employee is not supplementing.

Unpaid time used under General Letter No. 34. This TRC has a limit of 12 days per calendar year. An exception will be created if an employee exceeds the limit.

Unpaid leave for a family funeral as employee has exhausted their sick time.

15 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

ULFNR LAW Funeral- Unpaid Hours 1.00 0.00 No Effect Docked UPL

ULHOL LAW Holiday -Unpaid Unpaid leave as employee has exhausted holiday time. Hours 1.00 0.00 No Effect Docked UPLULMAT LAW Maternity Leave Unpaid Unpaid maternity leave. Hours 1.00 0.00 No Effect Docked UPLULMIL LAW Military Leave - Unpaid Unpaid military leave. Employee will not receive an accrual award. Hours 1.00 0.00 No Effect Docked UPL

ULML Unpaid military leave. Employee will still receive an accrual award. Hours 1.00 0.00 No Effect Docked UPL

ULPL LAW Personal Leave - Unpaid Unpaid leave as employee has exhausted PL time. Hours 1.00 0.00 No Effect Docked UPLULSAB LAW Sabbatical Unpaid Leave - Sabbatical. Hours 1.00 0.00 No Effect Docked UPLULSCK LAW Sick Employee - Unpaid Unpaid leave as employee has exhausted sick time. Hours 1.00 0.00 No Effect Docked UPLULSCR LAW School/Teach Recess-Unpaid Unpaid school recess. Hours 1.00 0.00 No Effect Docked UPLULSFM LAW Sick Family - Unpaid Unpaid sick family time as employee has exhausted sick time. Hours 1.00 0.00 No Effect Docked UPLULSPR LAW Parental,Birth,Adopt,Cust Unpaid parental leave as employee has exhausted sick time. Hours 1.00 0.00 No Effect Docked UPLULSUR LAW Summer Recess - Unpaid Unpaid summer recess. Hours 1.00 0.00 No Effect Docked UPLULTAR LAW Tardy - Unpaid Unpaid leave - employee is tardy. Hours 1.00 0.00 No Effect Docked UPLULU LAW Leave Unauthorized-Unpaid Unpaid unauthorized leave. Hours 1.00 0.00 No Effect Docked UPLULUNC LAW Leave Unauthorized-No Call Unpaid unauthorized leave - no call/no show. Hours 1.00 0.00 No Effect Docked UPLULVAC LAW Vacation - Unpaid Unpaid leave - employee has exhausted vacation time. Hours 1.00 0.00 No Effect Docked UPLUSAFC Unpd Armed Forces Crgvr State Unpaid time to care for service members under State's MFLA. Hours 1.00 0.00 No Effect Docked UPLUSCU FMLA State Child Unpaid Unpaid Leave - State - Illness child. Hours 1.00 0.00 No Effect Docked UPLUSFU FMLA State Maternity Unpaid Unpaid Leave - State - Birth of child. Hours 1.00 0.00 No Effect Docked UPLUSMU FMLA State Employee Unpaid Unpaid Leave - State - Illness of employee. Hours 1.00 0.00 No Effect Docked UPLUSPU FMLA State Own Parent Unpd Unpaid Leave - State - Illness of parent. Hours 1.00 0.00 No Effect Docked UPLUSSU FMLA State Spouse Unpaid Unpaid Leave - State - Illness of spouse. Hours 1.00 0.00 No Effect Docked UPLUSUSP LAW Suspension Unpaid Hours 1.00 0.00 No Effect Docked UPL

UUBLU LAW Union Business Lv Unpaid Unpaid leave -employee is on unpaid union business leave. Hours 1.00 0.00 No Effect Docked UPLUVLEP Unpaid Volun Leave ED Prof Hours 1.00 0.00 No Effect Docked UPL

UVLRP Vol. Lv. Sched. Reduction Prg. Hours 1.00 0.00 No Effect Docked UPL

UVXNS Voc Tech Closed Not Summer Unpaid Leave - For use by the State Department of Education. Hours 1.00 0.00 No Effect Docked UPLVAA Vac. Adj-Add Hrs to Balance Hours 1.00 0.00 No Effect No VCA

VAC Vacation Use when employee takes Vacation. Hours 1.00 0.00 Leave Takn Yes VAC

Unpaid leave for a non-family funeral as employee has exhausted their sick leave.

LAW Military Lv Unpd - with Accruals

Unpaid leave - employee is suspended without pay. Note: this code should only be used on Adjust Paid Time.

Unpaid Leave - Educational Professor is participating in the voluntary schedule reduction program.Unpaid Leave - Employee is participating in the voluntary schedule reduction program.

Use to add hours to Vacation balance. An example of its use would be when an employee has used Comp Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator this would be used to give the employee back the time used as a lump sum. This TRC must go through a confirmed paycheck in order to update the balance.

16 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

VAD Vac. Adj-Deduct Hrs. from Bal. Hours 1.00 0.00 No Effect No VCD

VAP Vac. Adj-Deduct & Pay Hours Hours -1.00 0.00 No Effect OT VPH

VCAFC Combo Armed Forces Crgvr Vac Hours 1.00 0.00 Leave Takn Yes VAC

VCFV FMLA Combo Family Vacation Hours 1.00 0.00 Leave Takn Yes VAC

VCMV FMLA Combo Medical Vacation Hours 1.00 0.00 Leave Takn Yes VAC

VCSV WC Vac. <= 3 Days Hours 1.00 0.00 Leave Takn Yes VAC

VDE Vacation Donate to Employee Hours 1.00 0.00 No Effect No VCD

VFAFC Armed Forces Caregiver Fed Vac Hours 1.00 0.00 Leave Takn Yes VAC

VFAFE Armed Forces Exigency Vac Use when employee is using vacation time for MFLA exigency leave. Hours 1.00 0.00 Leave Takn Yes VAC

VFFV FMLA Federal Family Vacation Hours 1.00 0.00 Leave Takn Yes VAC

VFMV FMLA Federal Medical Vacation Hours 1.00 0.00 Leave Takn Yes VAC

VFWC FMLA Fed & WC Supp Vac <=3 Hours 1.00 0.00 Leave Takn Yes VAC

VFWCS FMLA Fed & WC Supp Vac Hours 1.00 0.00 Leave Takn Yes VAC

VH Vacation Used on Holiday Hours 1.00 0.00 Leave Takn Yes VAC

VLDY Vacation Light Duty Hours 1.00 0.00 Leave Takn Yes VAC

VOT Vacation 35+5 Nurse SOV Hours 1.00 0.00 Leave Takn OT VCO

VS Vacation in lieu of Sick Hours 1.00 0.00 Leave Takn Yes VAC

VSAFC Armd Frces Caregiver State Vac Hours 1.00 0.00 Leave Takn Yes VAC

Use to deduct hours from Vacation Time balance. Enter as a negative number. This TRC must go through a confirmed paycheck in order to update the balance.Use to deduct hours from Vacation Time balance and to pay these hours. Enter as a negative number.Use when employee is using vacation time to care for service members under State and Federal Caregiver leave.Use when employee is using Vacation Time for family matters under both the State Family Medical Leave and Federal FMLA.Use when employee is using Vacation Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.Use when employee elects to use Vacation Time for the first 3 days on Workers' Compensation.Use when employee donates Vacation Time to another employee. Enter as a negative number.Use when employee is using vacation time to care for service members under MFLA.

Use when employee is using Vacation Time for family matters in accordance with the Federal FMLA.Use when employee is using Vacation Time for personal medical matters in accordance with the Federal FMLA.For first three days of a Workers' Comp claim when the employee elects to utilize Vacation time and is elegible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and is supplementing their pay with vacation time.Use in 24/7 operations when an employee is scheduled to work on a holiday and uses vacation time instead.Used either when an employee is working in a less than full time light duty assignment and is supplementing it with vacation time or is approved for vacation while in a light duty assignment.Nurses in 1199 who work a 35+5 schedule accrue vacation leave based on an 8 hour day. This time is deducted from the vacation balance.Use when an employee has exhausted Sick time and is authorized to use Vacation time.Use when employee is using vacation time to care for service members under State's MFLA.

17 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

VSFV FMLA State Family Vacation Hours 1.00 0.00 Leave Takn Yes VAC

VSMV FMLA State Medical Vacation Hours 1.00 0.00 Leave Takn Yes VAC

VWCV WC Vac. Days 4-6 & Supplement Hours 1.00 0.00 Leave Takn Yes VAC

WCDF WC TPA Direct Pay & FMLA Hours 1.00 0.00 No Effect No UPL

WCDIR WC TPA Direct Pay Hours 1.00 0.00 No Effect No UPL

WSPC WC Medical Appt. Hours 1.00 0.00 No Effect Yes PDL

WWCP WC CBA Agency Pays Hours 1.00 0.00 No Effect No PDL

WWCPF FMLA Fed & WC Salary Contin Hours 1.00 0.00 No Effect No PDL

WWCT WC Time Adj. Post First Check Hours 1.00 0.00 No Effect Yes PDL

WWCTF WC Adj. Post 1st Check w/FMLA Hours 1.00 0.00 No Effect Yes PDL

WWHRG WC Hearing Hours 1.00 0.00 No Effect Yes PDL

WWPP WC Paid Without Prejudice Third Party Administrator pays without prejudice. Hours 1.00 0.00 No Effect Docked UPL

Use when employee is using Vacation Time for family matters in accordance with the State's Federal Medical Leave.Use when employee is using Vacation Time for personal medical matters in accordance with the State's Federal Medical Leave.Use when an employee elects to use Vacation time for day 4 and beyond or if an employee is supplementing their time while out on an approved Workers' Comp claim and elects to use Vacation time.

Used after a Workers' Comp claim is approved and the employee is being paid directly by the State's Third Party Administrator (TPA) and where the employee is eligible for Federal FMLA. Note: the employee should be assigned to a ZERO_HOURS schedule

Use when an employee's Workers' Compensation claim has been approved and the employee is being paid directly by the State's Third Party Administrator. Note: The employee should be assigned to the ZERO_HOURS schedule.

Use to record a Workers' Compensation related medical appointment once an employee has returned to work. This time is not deducted from the employee's accrued leave balances. Note: The appointment should be 1/2 of a work day or less.

Use when the employee's collective bargaining agreement or past practice requires an agency to keep the employee on the payroll without charging time to their leave accruals.(1199, NP-1, NP-4, NP-8, P-2)

Use when the employee's collective bargaining agreement or past practice requires an agency to keep the employee on the payroll without charging time to their leave accruals (1199, NP-1, NP-4, NP-8, P-2) when filing a Workers' Comp claim with proper documentation and where the employee is eligible for Federal FMLA.

Once the "First Check" has been received from the State's Third Party Administrator this code is used to then go back and record the number of hours on each day for which the State has received reimbursement.

Code used to restore an employee's time after the 1st check has been received and reconciled and where the employee is eligible for Federal FMLA.Use to record a Workers' Compensation related hearing once an employee has returned to work.

18 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

WWUL WC Unpaid-TPA Pays Hours 1.00 0.00 No Effect Docked UPL

XATTA Attendance Award Amount Use to pay Attendance Award amounts. Amount 1.00 0.00 No Effect No ATTXAUTA Auto Usage Fee Amount Amount 1.00 0.00 No Effect AUT

XCBPH Call Back Payment Hours Hours 1.00 0.00 No Effect OT CBP

XCDA1 Certificate Diff. Level 1 .50 Units 1.00 0.50 No Effect No CD2



XCDA4 Certificate Diff. Level 4 1.30 Units 1.00 1.30 No Effect No CD5

XCDA5 Certificate Diff. Level 5 1.60 Units 1.00 1.60 No Effect No CD6

XCHIA Child Care Amount Amount 1.00 0.00 No Effect No CHI

XCLNA Cloth/Cleaning Amount Amount 1.00 0.00 No Effect No CLN

XDAYA Day Care Payment Amount Use to make day care payments. Amount 1.00 0.00 No Effect No DAYXDEVA Development Expense Amount Amount 1.00 0.00 No Effect No DEV

XDEVH Development Expense Hours Hours 1.00 0.00 No Effect No DEV

XDOF% Duty Officer 10% Hours 0.10 0.00 No Effect No DOF

Third Party Administrator pays. Use when claimant chooses not to use leave accrual for the first three days. Also use for day 4 and beyond when the employee is not eligible for Federal FMLA and elects not to use their accured time prior to the claim being approved.

Some bargaining units such as P-5(16) provide for the payment of a flat amount for each day that an employee is required to have available or to use their personal vehicle for work. This is in addition to mileage reimbursement.

Certain bargaining units require that employees called back to work are guaranteed a certain minimum number of hours. Use this code to enter the number of hours for which the employee must be paid by contract.

In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.For use by UCONN, BOT and PEA only. Use for reimbursement of child care expenses.Some bargaining units provide payments for clothing and/or cleaning of such clothing.

Use for Connecticut State University system to pay Faculty Development amounts.Use for Connecticut State University system to pay Faculty Development in hours.Use for P-2(12) to pay employees assigned to work as Duty Officer on weekend or holiday. Payment is 10% of the hourly rate.

19 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XEXPA Lodge/Meal Expense Amount Amount 1.00 0.00 No Effect No EXP

XFL2A FLSA Retro Amount Used to enter retro payments for FLSA. Amount 1.00 0.00 No Effect No FL2XFPYA Fire Fighter Payment Amount Use for NP-5 employees. Enter amount to be paid. Amount 1.00 0.00 No Effect No FPYXFPYH Fire Fighter Payment Hours Hours 1.00 0.00 No Effect No FPY

XFRBA Fringe Benefit Auto Amount Amount 1.00 0.00 No Effect No FRB

XFRZ1 Pay Differential Freezr .70 1x Units 1.00 0.70 No Effect No DF1

XFRZ2 Pay Differentl Freezer .70 1.5 Units 1.00 1.05 No Effect No DF2

XFTOA Field Officer Training Amount 1.00 0.00 No Effect No FTO

XGRAA Grant Payments Amount Amount 1.00 0.00 No Effect No GRA

XHDAH Hazardous Duty .50 1x Units 1.00 0.50 No Effect No HD1

XHDBH Hazardous Duty .50 1.5 Units 1.00 0.75 No Effect No HD2

XHDCH Hazardous Duty .55 1x Units 1.00 0.55 No Effect No HD3

XHDDH Hazardous Duty .55 1.5 Units 1.00 0.08 No Effect No HD4

Use to pay Lodging and Meal expenses. Note: This TRC and corresponding Earn Code map to account 50210 and is subject to tax withholding. The amount paid will be included in the employee's gross pay.

Use for NP-5 employees. Enter number of hours. In addition, an override rate of $.60 must also be entered. Note: This TRC was not intended to be used for volunteer fireman called to a fire during regular working hours.

Use to record the imputed value that employees receive when assigned a State car 24/7.Bargaining Unit NP-2(06) pays an hourly premium to those working in freezer storage areas. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XFRZ1.

Bargaining Unit NP-2(06) pays an hourly premium to those working in freezer storage areas. Use when the differential is to be paid at time and a half. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XFRZ2.

NP-1(05) employees at DPS receive one hour of pay at the overtime rate for each shift the employee works as a Field Training Officer. Enter the amount to be paid.Use by Connecticut State University system to make Research Grant Payments.Bargaining Unit NP-5(09) provides an hourly premium for working under unpleasant or hazardous conditions. Payable at straight time. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDAH.

Bargaining Unit NP-5(09) provides an hourly premium for working under unpleasant or hazardous conditions. Payable at time and a half. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDBH.

Bargaining Units NP-3(07) and P-5(16) provide an hourly premium for those working under unpleasant or hazardous conditions at DOC. Payable at straight time. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDCH.

Bargaining Units NP-3(07) and P-5(16) provide an hourly premium for those working under unpleasant or hazardous conditions at DOC. Payable at time and a half. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDDH.

20 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XHDEH Hazardous Duty .45 Units 1.00 0.45 No Effect No HD5

XHDGH Unpleasant Duty .65 Units 1.00 0.65 No Effect No HD8

XHDIH Snow & Ice Removal 1.40 Units 1.00 1.40 No Effect No SIR

XHDJH Snow & Ice Removal 1.50 Units 1.00 1.50 No Effect No SIT

XHDKH Snow & Ice Removal 1.70 Units 1.00 1.70 No Effect No SIU

XHDPH Hazardous Duty 25% Hours 0.25 0.00 No Effect No HDP

XHDSH Hazardous Duty Saw .40 Units 1.00 0.40 No Effect No HDS

XHDXA Hazardous Duty Amount Amount 1.00 0.00 No Effect No HDA

XHDZH Hazardous Duty 50% Hours 0.50 0.00 No Effect No HDQ

XHOMA Home Office Amount Amount 1.00 0.00 No Effect No HOM

XINCA In Charge Pay Amount Amount 1.00 0.00 No Effect No INC

XINM1 Pay Differential Inmate .70 1x Units 1.00 0.70 No Effect No DI1

Use for DOC Mail Handlers in NP-2. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDEH.Bargaining Unit NP-3(07) provide an hourly premium for those working under unpleasant or hazardous conditions at DOC. Also can be used by NP-2(06) Mail Handlers. Payable at straight time. Bargaining Unit P-5(16) provides for the payment of an hourly premium for working on snow and ice removal. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDIH.

Bargaining Unit NP-2(06) provides for the payment of an hourly premium for working on snow and ice removal. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDJH.

Bargaining Unit NP-2(06) provides for the payment of an hourly premium for working on snow and ice removal. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDKH.

Bargaining Units NP-5(09) and P-4(15) provide for an hourly hazardous duty payment of 25% of the employee's hourly rate to certain employees. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDPH.

Bargaining Unit NP-5(09) provides for an hourly hazardous duty payment of $.40 of the employee's hourly rate to employees at DEP who work in the sawmill. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDSH.Use when a total amount is to be entered rather than specific hours which would then generate the amount.For NP-2(06) and those Bargaining Units that provide certain employees with an hourly hazardous duty payment of 50% of the employee's hourly rate. Hours worked should be entered as REG and then the same number of hours entered as XHDZH.

Bargaining Units such as NP-5(09) and P-5(16) provide premium payments to employees who are required to perform work at home.

Bargaining Unit NP-6(10)/P-1(11) pays a specific amount per shift when an employee is deemed to be "in charge". Bargaining Unit NP-8(67) uses for Shift Commander Pay.Bargaining Unit NP-2(06) pays an hourly differential to those assigned to train and supervise inmates. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XINM1.

21 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XINM2 Pay Differentl Inmate .70 1.5 Units 1.00 1.05 No Effect No DI2

XINOA Innovation Award Amount To pay innovation award amounts. Amount 1.00 0.00 No Effect No INOXINTA Interest Arb Award Amount 1.00 0.00 No Effect No INT

XK9CA K9 Home Care Amount Amount 1.00 0.00 No Effect No K9C

XK9CH K9 Daily Home Care 12.06 Units 1.00 12.06 No Effect No K9H

XK9SA K9 Stipend Amount For use by DPS to pay the monthly stipend to dog handlers. Amount 1.00 0.00 No Effect No K9CXKENA Kennel Amount Amount 1.00 0.00 No Effect No KEN

XLDIF Lane Differential .25 Units 1.00 0.25 No Effect No LDF

XLNGA Longevity Adjustment Amount Amount 1.00 0.00 No Effect No LNA

XMCUA Military Callup Amount Amount 1.00 0.00 No Effect No MCU

XMCUH Military Callup Hours Hours 1.00 0.00 No Effect No MCU

XMERA Merit Bonus Amount Amount 1.00 0.00 No Effect No MER

XMISA Misc Earnings Amt only Use to pay any miscellaneous earnings amounts. Amount 1.00 0.00 No Effect No MISXMISH Misc Earning Hours only Hours 1.00 0.00 No Effect No MI2

XMISP Misc. Pmt. Supp Tax Amount 1.00 0.00 No Effect No MPS

XMLA Meal Amount Amount 1.00 0.00 No Effect No MLA

XMLGA Reportable Mileage Amount Use to pay taxable mileage reimbursements. Amount 1.00 0.00 No Effect No MIL

XMOVA Moving Expense Amount Use to pay moving expenses. Amount 1.00 0.00 No Effect No MOV

Bargaining Unit NP-2(06) pays an hourly differential to those assigned to train and supervise inmates. Pay at time and a half rate. Hours woked on this duty have to be entered as REG and then the same number of hours entered as XINM2.

Use when employee is owed interest on an amount from an arbitration award, a stipulated agreement, a contract settlement etc.

For use by DPS to pay the $2 per day food allowance to those involved with K-9 care.For use by DPS to pay the daily stipend owed to the K-9 handlers when caring for dogs at home.

Bargaining unit NP-5(09) provides for the payment of $5 per day to dog handlers.Bargaining Unit NP-5(09) provides for an hourly payment to DMV Inspectors assigned to work in an inspection lane. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XLDIF.

Use when an adjustment needs to be made to the semi-annual longevity payments or when when an employee's longevity will not be automatically processed.Use to pay the Military Callup amount for employees called to active duty in excess of 30 days.Use to pay the Military Callup in hours for employees called to active duty in excess of 30 days.Use to pay Merit Bonus or Increase amounts, such as PARS for Managerial(02) or those awarded to employees in the Connecticut State University system. Note: This TRC will map to the Earn Code MER which is taxed according to the employee's regular withholding.

Use to pay any miscellaneous hours. Payment will be based upon the employee's hourly rate.Use to pay lump sum payments when employees are at the maximum step. Note: These payments are taxed at the supplemental rate.Use to pay an employee for meals. The amount must be entered, either on a daily basis or as a lump sum for the pay period.

22 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XNMEA No Meal Units 1.00 0.00 No Effect No

XNMHC No Meal Units 1.00 0.00 No Effect No

XNMPP No Meal Units 1.00 0.00 No Effect No

XNR2A Non Rpt Reimb Veh Repair/Maint Amount 1.00 0.00 No Effect No NR2

XNR3A Non Rpt Reimb Minor Equipment Amount 1.00 0.00 No Effect No NR3

XNR4A Non Rpt Reimb Fees Amount 1.00 0.00 No Effect No NR4

XNR5A Non Rpt Reimb Transport Person Amount 1.00 0.00 No Effect No NR5

XNR6A Non Rpt Reimb Loc/Longdis Tele Amount 1.00 0.00 No Effect No NR6

XNR7A Non Rpt Reimb Regular Postage Amount 1.00 0.00 No Effect No NR7

XNR8A Non Rpt Reimb Mail Process Serv Amount 1.00 0.00 No Effect No NR8

XNR9A Non Rpt Reimb Food Amount 1.00 0.00 No Effect No NR9

XNRBA Non Rpt Reimb Conf,Sem & Work Amount 1.00 0.00 No Effect No NRB

XNRCA Non Rpt Reimb Photograph Serv Amount 1.00 0.00 No Effect No NRC

XNRDA Non Rpt Reimb Office Supplies Amount 1.00 0.00 No Effect No NRD

XNREA Non Rpt Reimb Law Enforc & Sec Amount 1.00 0.00 No Effect No NRE

XNRFA Non Rpt Reimb Ed & Train Emp Amount 1.00 0.00 No Effect No NRF

XNRGA Non Rpt Reimb Books Amount 1.00 0.00 No Effect No NRG

XNRHA Non Rpt Reimb Cell Com Serv Amount 1.00 0.00 No Effect No NRHXNRIA Non Rpt Reimburse In State Amount 1.00 0.00 No Effect No NRI

XNRJA Non Rpt Reimb PO Box Rental Amount 1.00 0.00 No Effect No NRJ

XNRKA Non Rpt Reimb Photocopying Amount 1.00 0.00 No Effect No NRK

XNRMA Non Reportable Mileage Use to pay non-taxable mileage reimbursements. Amount 1.00 0.00 No Effect No NRM

Do not use. No functionality attached. May be used by DPS or DOC only to prevent rule from giving meal allowance.Do not use. No functionality attached. May be used by DPS only to prevent rule from giving meal allowance.Do not use. No functionality attached. May be used by DPS only to prevent rule from giving meal allowance.Use to reimburse employee for state vehicle repairs and maintenance expenses. Reimbursement is non-taxable.Use to reimburse employee for minor equipment expenses. Reimbursement is non-taxable.Use to reimburse employee for fees expenses. Reimbursement is non-taxable.Use to reimburse employee for expenses related to transporting clients. Reimbursement is non-taxable.Use to reimburse employee for local and long distance telephone expenses. Reimbursement is non-taxable.Use to reimburse employee for regular postage expenses. Reimbursement is non-taxable.Use to reimburse employee for expenses related to mail processing services. Reimbursement is non-taxable.Use to reimburse employee for food expenses. Reimbursement is non-taxable.Use to reimburse employee for expenses related to conferences, seminars and regular work. Reimbursement is non-taxable.Use to reimburse employee for expenses related to photographic services. Reimbursement is non-taxable.Use to reimburse employee for office supplies. Reimbursement is non-taxable.Use to reimburse employee for expenses related to law enforcement and security. Reimbursement is non-taxable.Use to reimburse employee for education and training expenses. Reimbursement is non-taxable.Use to reimburse employee for book expenses. Reimbursement is non-taxable.Use to reimburse employee for cell phone or other communication expenses. Reimbursement is non-taxable.Use to reimburse employee for instate travel expenses. Reimbursement is non-taxable.Use to reimburse employee for the rental of post office boxes. Reimbursement is non-taxable.Use to reimburse employee for photocopying expenses. Reimbursement is non-taxable.

23 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XNRMS Non Rpt Reimb Misc. Reimb. For general agency use for miscellaneous non-taxable payments. Amount 1.00 0.00 No Effect No NRQXNROA Non Rpt Reimbursmnt Out of State Amount 1.00 0.00 No Effect No NRO

XNRPA Non Rpt Reimb Meal Allowance Amount 1.00 0.00 No Effect No NRPXNRRA Non Rpt Reimb Licenses Amount 1.00 0.00 No Effect No NRR

XNRTS NonReport Cellphone StipendAmount 1.00 0.00 No Effect No NRQ

XOCAH On Call/Standby Fire/Crash .80 Units 1.00 0.80 No Effect No OCF

XOCBH On Call/Standby 1.00 Units 1.00 1.00 No Effect No OC1

XOCCH On Call/Standby 1.50 Units 1.00 1.50 No Effect No OC2

XOCDH On Call/Standby 3.00 Units 1.00 3.00 No Effect No OC3

XOCEH On Call/Standby 2.50 Units 1.00 2.50 No Effect No OC4

XOCFH On Call/Standby 1.25 Units 1.00 1.25 No Effect No OC5

XOCGH On Call/Standby 2.00 Units 1.00 2.00 No Effect No OC6

XOCHH On Call/Standby 1.65 Units 1.00 1.65 No Effect No OCH

XOCIH On Call/Standby 3.50 Units 1.00 3.50 No Effect No OCI

XOCJH On-Call /Standby 4.00 Units 1.00 4.00 No Effect No OCJ

XOCKH On Call/Standby 2.25 Units 1.00 2.25 NO No OC7

Use to reimburse employee for out of state travel expenses. Reimbursement is non-taxable.Use to reimburse employee for meals. Reimbursement is non-taxable.For general agency use for reimbursement of license fees. Reimbursement is non-taxable.Use to reimburse employee for cell phones. Reimbursement is non-taxable.Used by DOT to provide an hourly differential to NP-2(06) employees providing Fire and Crash standby services at Bradley Airport. This code must be entered in addition to any REG time posted.

NP-5(09) and P-5(16)provide for a $1 per hour payment for those who are on call or standby. This code must be entered in addition to any REG time posted.P-2(12) provides for a $1.50 per hour payment for workers at DCF who are on call or on standby. This code must be entered in addition to any REG time posted.P-2(12) provides for a $3 per hour payment for workers at DCF who are on call or on standby during Holidays etc. This code must be entered in addition to any REG time posted.NP-8(67) employees receive $2.50 per hour when they are on call/standby on a holiday. This code must be entered in addition to any REG time posted.P-5 (16) employees receive $1.25 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.P-5 (16) employees receive $2.00 per hour when they are on call/standby on a holiday. This code must be entered in addition to any REG time posted.P-1/NP-6 (10/11) employees receive $1.65 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.P-1/NP-6 (10/11) employees receive $1.65 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.

P-1/NP-6 (10/11) Uconn employees receive $4.00 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.

P-4(15) provides for a $2.25 per hour payment for those who are on call or standby on a premium holiday. This code must be entered in addition to any REG time posted.

24 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XOCXA On Call/Standby Amount Amount 1.00 0.00 No Effect No OCA

XOTAA OT Adjustment Amount Use to enter an adjustment amount for overtime. Amount 1.00 0.00 No Effect No OTAXPDPA Per Diem Payment Amt only Amount 1.00 0.00 No Effect No PDP

XPDPH Per Diem Pay Hours only Hours 1.00 0.00 No Effect No PDQ

XPLUA Plus Maintenance Amount Use to enter a Plus Maintenance amount. Amount 1.00 0.00 No Effect No PLUXPYD1 Pay Differential .55 Use to pay a differential at the rate of $.55 per hour. Units 1.00 0.55 No Effect No PD1XPYD2 Pay Differential .60 Use to pay a differential at the rate of $.60 per hour. Units 1.00 0.60 No Effect No PD2XPYD3 Pay Differential .50 Use to pay a differential at the rate of $.50 per hour. Units 1.00 0.50 No Effect No PD3XRERA Reportable Reimbursements Use to enter a taxable travel reimbursement amount. Amount 1.00 0.00 No Effect No RERXRTRA Retro Payment Amount Use to enter a retro non-salary payment amount. Amount 1.00 0.00 No Effect No RTRXRTRH Retro Payment H Use to process hours for which a retro payment is due. Hours 1.00 0.00 No Effect No RTRXRTSA Retention Stipnd (NP-6&P-1)Amt For use for NP-6(10)/P-1(11) retention stipend amounts. Amount 1.00 0.00 No Effect No RTSXSCOA Scope Stipend Amount Use to process Hazardous Duty Stipend amount. Amount 1.00 0.00 No Effect No SC1XSCOH Scope Stipend Hours Use to process Hazardous Duty Stipend in hours. Hours 1.00 0.00 No Effect No SC1XSEVH Severence Payment Hours 1.00 0.00 No Effect No SEV

XSG1A Agency Suggestion Pymt Amount Use to enter an agency suggestion payment. Amount 1.00 0.00 No Effect No SG1XSG2A Agency Suggestion Award Amount Use to enter an agency suggestion award amount. Amount 1.00 0.00 No Effect No SG2

XSHDA Shift Diff 3 Use by TCD Interfacing Agencies to transmit shift differental amounts. Amount 1.00 0.00 No Effect No SD3

XSHNF Shift Diff 4.00 Tmp Night FLSA Units 1.00 4.00 No Effect No F41

XSHUA Safety Shoe Amount 1.00 0.00 No Effect No SHU

XSIDH Snow & Ice Rmvl/Skill Diff .35 Units 1.00 0.35 No Effect No SIS

XSKDA Skill Differential Amount Use to enter a skill differential amount. Amount 1.00 0.00 No Effect No SDAXSKPA Skill Premium Amount Use for payments such as the annual skill premium paid to EMTs Amount 1.00 0.00 No Effect No SKPXSKPH Skill Premium FireFighter .75 Units 1.00 0.75 No Effect No SPF

Use to enter an amount to be paid to the employee for on call or standby time.

Use to enter a per diem payment amount for employees in bargaining unit NP-6(10)/P-1(11).Use to enter per diem hours for employees in bargaining unit NP-6(10)/P-1(11). This will then be multiplied by the employee's hourly rate.

Use to enter the number of hours for which a severance payment should be calculated.

Certain NP-2(06) employees at DOT are eligible for an hourly temporary night shift differential of $4.00. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XSHNF.

Use for employees in bargaining units that provide for payment of a safety shoe allowance.An hourly snow and ice removal differential or skill differential paid at $.35 per hour. This code must be entered in addition to any REG time posted.

Use to pay firefighters the hourly skill premium of $.75 per hour. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XSKPH.

25 June 2012


TypeMult Factr

Comp Time Ind

Over Ride TRC

Earn Code

XSKVH Skill Diff. Driver Crash Vhcl Units 1.00 0.25 No Effect No DCV

XSTMA Shoe Tax Maint. Amount Use to pay shoe allowance. Amount 1.00 0.00 No Effect No STMXSUB SDE Inhouse substitute pay Units 1.00 20.00 No Effect No SUB

XTRPA Res Troopers Amount 1.00 0.00 No Effect No TRP

XTU1A Tuition Reim No Tax Payment of non-taxable tuition reimbursement. Amount 1.00 0.00 No Effect No TU1XTU2A Tuition Reimbusement - Taxed Payment of taxable tuition reimbursement. Amount 1.00 0.00 No Effect No TU2XTX1A Taxable Maintenance #1 Amount Amount 1.00 0.00 No Effect No TX1

XTX2A Taxable Maintenance #2 Amount Amount 1.00 0.00 No Effect No TX2

XUNFA Uniform Use to pay for uniforms as provided by contract. Amount 1.00 0.00 No Effect No UNFXUNTA Union Tuition Training Amount Use to pay Union Tuition and Training. Amount 1.00 0.00 No Effect No UNTXUNVA Unvouchered Expense Amount For use by Legislative Management only. Amount 1.00 0.00 No Effect No UNV

NP-5(09) employees who work for DOT at Bradley Airport receive an hourly skill differential payment when they drive an emergency crash vehicle. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XSKVH.

For use by State Department of Education to pay teachers who cover the classes of other teachers.NP-1(05) employees at DPS receive a monthly stipend when they function as Resident Troopers.

This code is used by Central Payroll to increase an employee's taxable wage.This code is used by Central Payroll to increase an employee's taxable wage.

26 June 2012

TRCs not Included in any TRC ProgramThese items will have to be paid and adjusted through Additional Pay.TRC Descr TRC Type Mult Factr Rate Comp Time Ind Over Ride TRC Earn CodeHOLA Holiday Lump Payment - Amount Amount 1.00 0.00 No Effect No HOLSSLPE Sick Pay Lump Amount SSEA Amount 0.25 0.00 No Effect No SPESSLPR Sick Lump Amount - Ret. Sick Amount 0.25 0.00 No Effect No RSPVACA Vacation Lump Payment - Amount Amount 1.00 0.00 No Effect No VPAXDT1A Year of Death Salary Amount Amount 1.00 0.00 No Effect No DT1XDT2A Year of Death Sick Amount Amount 1.00 0.00 No Effect No DT2XDT3A Year After Death Salary Amount Amount 1.00 0.00 No Effect No DT3XDT4A Year After Death Sick Amount Amount 1.00 0.00 No Effect No DT4XSEVA Severence Payment Amount Amount 1.00 0.00 No Effect No SEV

27 June 2012

Non-Resident Alien TRCsTo be used only by those agencies that employ non-resident aliens.TRC Descr TRC Type Mult Factr Rate Comp Time Ind Over Ride TRC Earn CodeHOL12 Lump Holiday NRA Inc Code 12 Amount 1.00 0.00 No Effect No T10HOL15 Lump Holiday NRA Inc Code 15 Amount 1.00 0.00 No Effect No U10HOL16 Lump Holiday NRA Inc Code 16 Amount 1.00 0.00 No Effect No V10HOL17 Lump Holiday NRA Inc Code 17 Amount 1.00 0.00 No Effect No W10HOL18 Lump Holiday NRA Inc Code 18 Amount 1.00 0.00 No Effect No X10HOL19 Lump Holiday NRA Inc Code 19 Amount 1.00 0.00 No Effect No Y10HOL50 Lump Holiday NRA Inc Code 50 Amount 1.00 0.00 No Effect No Z10NRR12 Non Rept Reim NRA Inc Code 12 Amount 1.00 0.00 No Effect No T09NRR15 Non Rept Reim NRA Inc Code 15 Amount 1.00 0.00 No Effect No U09NRR16 Non Rept Reim NRA Inc Code 16 Amount 1.00 0.00 No Effect No V09NRR17 Non Rept Reim NRA Inc Code 17 Amount 1.00 0.00 No Effect No W09NRR18 Non Rept Reim NRA Inc Code 18 Amount 1.00 0.00 No Effect No X09NRR19 Non Rept Reim NRA Inc Code 19 Amount 1.00 0.00 No Effect No Y09NRR50 Non Rept Reim NRA Inc Code 50 Amount 1.00 0.00 No Effect No Z09OT112 OT 1 1/2 NRA Inc Code 12 Hours 1.50 0.00 No Effect OT T08OT115 OT 1 1/2 NRA Inc Code 15 Hours 1.50 0.00 No Effect OT U08OT116 OT 1 1/2 NRA Inc Code 16 Hours 1.50 0.00 No Effect OT V08OT117 OT 1 1/2 NRA Inc Code 17 Hours 1.50 0.00 No Effect OT W08OT118 OT 1 1/2 NRA Inc Code 18 Hours 1.50 0.00 No Effect OT X08OT119 OT 1 1/2 NRA Inc Code 19 Hours 1.50 0.00 No Effect OT Y08OT150 OT 1 1/2 NRA Inc Code 50 Hours 1.50 0.00 No Effect OT Z08OTD12 OT Dbl NRA Inc Code 12 Hours 2.00 0.00 No Effect OT T07OTD15 OT Dbl NRA Inc Code 15 Hours 2.00 0.00 No Effect OT U07OTD16 OT Dbl NRA Inc Code 16 Hours 2.00 0.00 No Effect OT V07OTD17 OT Dbl NRA Inc Code 17 Hours 2.00 0.00 No Effect OT W07OTD18 OT Dbl NRA Inc Code 18 Hours 2.00 0.00 No Effect OT X07OTD19 OT Dbl NRA Inc Code 19 Hours 2.00 0.00 No Effect OT Y07OTD50 OT Dbl NRA Inc Code 50 Hours 2.00 0.00 No Effect OT Z07OTS12 OT Straight NRA Inc Code 12 Hours 1.00 0.00 No Effect OT T02OTS15 OT Straight NRA Inc Code 15 Hours 1.00 0.00 No Effect OT U02OTS16 OT Straight NRA Inc Code 16 Hours 1.00 0.00 No Effect OT V02OTS17 OT Straight NRA Inc Code 17 Hours 1.00 0.00 No Effect OT W02OTS18 OT Straight NRA Inc Code 18 Hours 1.00 0.00 No Effect OT X02

28 June 2012

Non-Resident Alien TRCsTo be used only by those agencies that employ non-resident aliens.TRC Descr TRC Type Mult Factr Rate Comp Time Ind Over Ride TRC Earn CodeOTS19 OT Straight NRA Inc Code 19 Hours 1.00 0.00 No Effect OT Y02OTS50 OT Straight NRA Inc Code 50 Hours 1.00 0.00 No Effect OT Z02PL12 Personal Leave NRA Inc Code 12 Amount 1.00 0.00 No Effect No T06PL15 Personal Leave NRA Inc Code 15 Amount 1.00 0.00 No Effect No U06PL16 Personal Leave NRA Inc Code 16 Amount 1.00 0.00 No Effect No V06PL17 Personal Leave NRA Inc Code 17 Amount 1.00 0.00 No Effect No W06PL18 Personal Leave NRA Inc Code 18 Amount 1.00 0.00 No Effect No X06PL19 Personal Leave NRA Inc Code 19 Amount 1.00 0.00 No Effect No Y06PL50 Personal Leave NRA Inc Code 50 Amount 1.00 0.00 No Effect No Z06REG12 Regular Pay NRA Inc Code 12 Hours 1.00 0.00 No Effect Yes T01REG15 Regular Pay NRA Inc Code 15 Hours 1.00 0.00 No Effect Yes U01REG16 Regular Pay NRA Inc Code 16 Hours 1.00 0.00 No Effect Yes V01REG17 Regular Pay NRA Inc Code 17 Hours 1.00 0.00 No Effect Yes W01REG18 Regular Pay NRA Inc Code 18 Hours 1.00 0.00 No Effect Yes X01REG19 Regular Pay NRA Inc Code 19 Hours 1.00 0.00 No Effect Yes Y01REG50 Regular Pay NRA Inc Code 50 Hours 1.00 0.00 No Effect Yes Z01SIC12 Sick SS Exc NRA Inc Code 12 Amount 1.00 0.00 No Effect No T04SIC15 Sick SS Exc NRA Inc Code 15 Amount 1.00 0.00 No Effect No U04SIC16 Sick SS Exc NRA Inc Code 16 Amount 1.00 0.00 No Effect No V04SIC17 Sick SS Exc NRA Inc Code 17 Amount 1.00 0.00 No Effect No W04SIC18 Sick SS Exc NRA Inc Code 18 Amount 1.00 0.00 No Effect No X04SIC19 Sick SS Exc NRA Inc Code 19 Amount 1.00 0.00 No Effect No Y04SIC50 Sick SS Exc NRA Inc Code 50 Amount 1.00 0.00 No Effect No Z04VAC12 Vac Lump Pay NRA Inc Code 12 Amount 1.00 0.00 No Effect No T05VAC15 Vac Lump Pay NRA Inc Code 15 Amount 1.00 0.00 No Effect No U05VAC16 Vac Lump Pay NRA Inc Code 16 Amount 1.00 0.00 No Effect No V05VAC17 Vac Lump Pay NRA Inc Code 17 Amount 1.00 0.00 No Effect No W05VAC18 Vac Lump Pay NRA Inc Code 18 Amount 1.00 0.00 No Effect No X05VAC19 Vac Lump Pay NRA Inc Code 19 Amount 1.00 0.00 No Effect No Y05VAC50 Vac Lump Pay NRA Inc Code 50 Amount 1.00 0.00 No Effect No Z05XLG12 Longevity NRA Inc Code 12 Amount 1.00 0.00 No Effect No T03XLG15 Longevity NRA Inc Code 15 Amount 1.00 0.00 No Effect No U03XLG16 Longevity NRA Inc Code 16 Amount 1.00 0.00 No Effect No V03

29 June 2012

Non-Resident Alien TRCsTo be used only by those agencies that employ non-resident aliens.TRC Descr TRC Type Mult Factr Rate Comp Time Ind Over Ride TRC Earn CodeXLG17 Longevity NRA Inc Code 17 Amount 1.00 0.00 No Effect No W03XLG18 Longevity NRA Inc Code 18 Amount 1.00 0.00 No Effect No X03XLG19 Longevity NRA Inc Code 19 Amount 1.00 0.00 No Effect No Y03XLG50 Longevity NRA Inc Code 50 Amount 1.00 0.00 No Effect No Z03

30 June 2012

TRCs generated by RulesMost of these may also be entered directly online. The exceptions are marked with *.TRC Descr TRC Type Mult Factr Rate Comp Time Ind Over Ride TRC EarnCodeHPAP Hol. Premium Additional Paid Hours 1.00 0.00 No Effect OT HPAO5104 DOT O15 Engineer 20% Premium Hours 1.50 0.00 No Effect No Q54O5120 DOT O15 MaintI as II Hours 1.50 0.00 No Effect No QOTO5130 DOT O15 MaintI as III Hours 1.50 0.00 No Effect No QOTO5230 DOT O15 MaintII as III Hours 1.50 0.00 No Effect No QOTO5240 DOT O15 MaintII as IV Hours 1.50 0.00 No Effect No QOTO5340 DOT O15 MaintIII as IV Hours 1.50 0.00 No Effect No QOTO5Q23 DOT O15 Eng 20% Prem +HD+SD Hours 1.88 0.00 No Effect No Q23O5Q24 DOT O15 Engineer 20% Prem +HD Hours 1.88 0.00 No Effect No Q24OF104 DOT OF15 Engineer 20% Premium Hours 1.50 0.00 No Effect No QFLOF120 DOT OF15 MaintI as II Hours 1.50 0.00 No Effect No QOFOF130 DOT OF15 MaintI as III Hours 1.50 0.00 No Effect No QOFOF230 DOT OF15 MaintII as III Hours 1.50 0.00 No Effect No QOFOF240 DOT OF15 MaintII as IV Hours 1.50 0.00 No Effect No QOFOF340 DOT OF15 MaintIII as IV Hours 1.50 0.00 No Effect No QOFOT1FO Overtime Time and a Half FLSA Hours 1.50 0.00 No Effect OT OFOREGNF* RotAvgSch No Gross FLSA incld Hours 1.00 0.00 No Effect Yes RFSREGPN* RotAvgSch Add to Gross No FLSA Hours 1.00 0.00 No Effect No RPSROTAJ* Rotating Averaging Adjustment Hours 1.00 0.00 No Effect Yes REGSBACA* Accum Sick Birth, Adopt, Cust Hours 1.00 0.00 No Effect NoSFAMA* Accumulator Sick Family Hours 1.00 0.00 No Effect NoSFIFA* Accum Sick Fnrl Immediate Fam Hours 1.00 0.00 No Effect NoSFNIA* Accum Sick Fnrl Non-Immed Fam Hours 1.00 0.00 No Effect NoUDOMA* Accumulator ULDOM Hours 1.00 0.00 No Effect DockedXHDFH Unpleasant Duty .60 Units 1.00 0.60 No Effect No HD7XMH1A MealDPSHCPNo Retirement 10.14 Units 1.00 9.55 No Effect No ML6XMH2A MealDPSHCPNo Retirement 15.29 Units 1.00 14.42 No Effect No ML7XMH3A MealDPSHCPNo Retirement 17.89 Units 1.00 16.87 No Effect No ML8XMH4A MealDPSHCPNo Retirement 21.74 Units 1.00 20.50 No Effect No ML9XML1A Meal - DPS 10.14 Units 1.00 9.55 No Effect No ML1XML2A Meal - DPS 15.29 Units 1.00 14.42 No Effect No ML2XML3A Meal - DPS 17.89 Units 1.00 16.87 No Effect No ML3XML4A Meal - DPS 21.74 Units 1.00 20.50 No Effect No ML4

31 June 2012

TRCs generated by RulesMost of these may also be entered directly online. The exceptions are marked with *.TRC Descr TRC Type Mult Factr Rate Comp Time Ind Over Ride TRC EarnCodeXML5A Meal - DOC 7.00 Units 1.00 7.00 No Effect No ML5XML6A Meal - DOC 6.00 Units 1.00 6.00 No Effect No ML0XML7A Meal - DOC 8.00 Units 1.00 8.00 No Effect No M10XML8A Meal - DOC 8.50 Units 1.00 8.50 No Effect No M11XMO1A Meal - DPS OTPPA 10.14 Units 1.00 9.84 No Effect No ML1XMO2A Meal - DPS OTPPA 15.29 Units 1.00 14.85 No Effect No ML2XMO3A Meal - DPS OTPPA 17.89 Units 1.00 17.37 No Effect No ML3XMO4A Meal - DPS OTPPA 21.74 Units 1.00 21.11 No Effect No ML4XSHAF Shift Diff .65 1x FLSA Units 1.00 0.65 No Effect No F21XSHAN Shift Diff .65 1x No FLSA Units 1.00 0.65 No Effect No N21XSHBF Shiff Diff .65 1.5 FLSA Units 1.00 0.98 No Effect No F22XSHCF Shift Diff .70 1x FLSA Units 1.00 0.70 No Effect No F11XSHCN Shift Diff .70 1x No FLSA Units 1.00 0.70 No Effect No N11XSHDF Shift Diff .70 1.5 FLSA Units 1.00 1.05 No Effect No F12XSHEF Shift Diff .75 1x FLSA Units 1.00 0.75 No Effect No F31XSHEN Shift Diff .75 1x No FLSA Units 1.00 0.75 No Effect No N31XSHFF Shift Diff. 75 1.5 FLSA Units 1.00 1.13 No Effect No F32XSHGF 1199 Shift Diff 1 x FLSA Hours 1.00 0.00 No Effect No F51XSHGN 1199 Shift Diff 1 x No FLSA Hours 1.00 0.00 No Effect No N41XSHHF 1199 Shift Diff 1.5 x FLSA Hours 1.50 0.00 No Effect No F52XSHIF Shift Diff .80 1x FLSA Units 1.00 0.80 No Effect No F61XSHIN Shift Diff .80 1x No FLSA Units 1.00 0.80 No Effect No N51XSHJF Shift Diff .80 1.5 FLSA Units 1.00 1.20 No Effect No F62XSHJN Shift Diff .85 1x No FLSA Units 1.00 0.85 No Effect No N71XSHKF Shift Diff .85 1x FLSA Units 1.00 0.85 No Effect No F71XSHLF Shift Diff .85 1.5 x FLSA Units 1.00 1.28 No Effect No F72XSHMN Shift Diff .90 1x No FLSA Units 1.00 0.90 No Effect No N32XSHOF Shift Diff .90 1x FLSA Units 1.00 0.90 No Effect No F42XSHPF Shift Diff .90 1.5 x FLSA Units 1.00 1.35 No Effect No F43XWDA Week End Differential .50 Units 1.00 0.50 No Effect No WD2XWDB Week End Differential .40 Units 1.00 0.40 No Effect No WD1XWDC 1199 Week End Differential Hours 1.00 0.00 No Effect No WD3

32 June 2012

All TRCsTRC Description Explanation Rate How Entered

CAA Comp. Reg. Adj-Add Hrs to Bal Hours 1.00 0.00 CT Earned No CTP Enter directly on the Timesheet.

CAD Comp Reg Adj-Deduct Hrs fr Bal Hours 1.00 0.00 CT Taken No CTN Enter directly on the Timesheet.

CAP Comp Reg Adj-Deduct & Pay Hrs Hours 1.00 0.00 CT Taken OT CPD Enter directly on the Timesheet.

CCAFC Combo Armed Force Caregv Comp Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CCE Compensatory Time Earned Use whenever an employee earns Comp Time. Hours 1.00 0.00 CT Earned No CTE Enter directly on the Timesheet.CCFC FMLA Combo Family Comp Time Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CCMC FMLA Combo Medical Comp Time Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CEF Comp Time Premium x1.5 Use whenever an employee is eligible to earn Comp Time at the time and a half rate. Hours 1.00 0.00 CT Earned No CTE Enter directly on the Timesheet.CFAFC Armed Forces Caregver Fed Comp Use when employee is using Comp time to care for service members under MFLA. Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.CFAFE Armed Forces Exigency Comp Use when employee is using Comp time for MFLA exigency leave. Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.CFFC FMLA Federal Family Comp Time Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CFMC FMLA Federal Medical Comp Time Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CFWC FMLA Fed & WC Days 1-3 Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CFWCS FMLA Federal & WC Days 1-6 Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CPN Comp Reg Pay Hrs No Bal Adj Hours 1.00 0.00 No Effect OT CPD Enter directly on the Timesheet.

CSAFC Armd Forces Caregvr State Comp Use when employee is using Comp time to care for service members under State's MFLA. Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CSE WC Comp Time Used <= 3 Days Use when employee elects to use Comp Time for the first 3 days on Workers' Compensation. Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CSFC FMLA State Family Comp Time Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CSMC FMLA State Medical Comp Time Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CU Compensatory Time Used Use whenever an employee charges leave to Comp Time. Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.CUSK Comp Used in lieu of Sick Use when an employee has exhausted all sick time and is authorized to use Comp Time. Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

CWCE WC Comp Time Used 4-6 Days Hours 1.00 0.00 CT Taken Yes CTU Enter directly on the Timesheet.

DOCA Docked Adjustment Amount Amount 1.00 0.00 No Effect No DOC Enter directly on the Timesheet.

TRC Type

Mult Factr

CompTime Ind

Over Ride TRC

Earn Code

Use to add hours to Comp Time balance. An example of its use would be when an employee has used Comp Time while waiting acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used.

Use to deduct hours from Comp Time balance. Use to deduct Comp Time that has expired when the BUs expiration periods do not follow the methods configured in Core-CT. Comp Time plans in Core-CT can only be configured to expire after a certain amount of time (i.e., after 6 months) and not within a certain time frame (i.e., by the end of the year).

Use to deduct hours from balance and to pay the employee for these hours. Some Comp Time plans allow for the payment of unused time. This should be entered as a positive amount. Time has to be paid out before it expires. Use when employee is using Comp time to care for service members under State and Federal Caregiver leave.

To be used when an employee is using Comp Time for family matters under both the State Family Medical Leave and Federal FMLA.To be used when an employee is using Comp Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.

To be used when an employee is using Comp Time for family matters under Federal Medical Leave.To be used when an employee is using Comp Time for personal medical matters under Federal Medical Leave.For 75% claims, use for the first three days on Workers' Comp when the employee elects to utilize Compensatory time and is eligible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and elects to use Compensatory time prior to the claim being approved and the TPA beginning Direct Pay. For 75% claims this is day 4-6. For 100% claims this code could be used for days 1-6.

Use to pay an employee for Comp Time without the Comp Time balance being reduced. Use when the Comp time has already expired and therefore the time should not be deducted from the balance again.

Use when employee is using Comp Time for family matters under the State's Family Medical Leave.Use when employee is using Comp Time for personal medical matters under the State's Family Medical Leave.

Use when employee elects to use Comp Time for day 4 and beyond prior to the Workers' Comp claim being approved and the TPA beginning Direct Pay.Use, for example, when a teacher has a prior period adjustment that involves docked hours. The docked amount has to be manually calculated and entered with this TRC. Enter as a negative amount.

33 June 2012

All TRCsTRC Description Explanation Rate How EnteredTRC

TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

HCAA Hol. Adj-Add Hrs to Balance Hours 1.00 0.00 CT Earned No CTP Enter directly on the Timesheet.

HCAD Hol. Adj.-Deduct Hrs From Bal. Hours 1.00 0.00 CT Taken No CTN Enter directly on the Timesheet.

HCAF Combo Armd Frcs Crgvr Holiday Hours 1.00 0.00 CT Taken Yes HOL Enter directly on the Timesheet.

HCAFC Combo Armd Frcs Crgvr Hol Comp Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HCAP Hol. Adj.-Deduct & Pay Hours Hours 1.00 0.00 CT Taken OT HOL Enter directly on the Timesheet.

HCFH FMLA Combo Family Holiday Comp Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HCFHL FMLA Combo Family Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HCMH Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HCMHL FMLA Combo Medical Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HCPN Holiday Payment No Balance Adj Hours 1.00 0.00 No Effect OT HOL Enter directly on the Timesheet.

HCSH WC Holiday <=3 Days Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HCU Holiday Comp. Used Use whenever an employee charges leave to Holiday Comp Time. Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.HCUSK Holiday Time Used in lieu of Sick Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HDE Holiday Donate to Employee Hours 1.00 0.00 CT Taken No CTN Enter directly on the Timesheet.

HFAF Armed Forces Caregiver Holiday Hours 1.00 0.00 CT Taken Yes HOL Enter directly on the Timesheet.

HFAFC Armed Forces Caregivr Hol Comp Use when employee is using Holiday Comp time to care for service members MFLA. Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.HFAFE Armed Forces Exigency Hol Comp Use when employee is using Holiday Comp time for MFLA exigency leave. Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.HFAFH Armed Forces Exigency Holiday Hours 1.00 0.00 CT Taken Yes HOL Enter directly on the Timesheet.

HFFH FMLA Federal Family Holiday Comp Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HFFHL FMLA Federal Family Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HFMH Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HFMHL FMLA Federal Medical Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

Use to add hours to Holiday Comp Time balance. An example of its use would be when an employee has elected to use Holiday Comp Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used.

Use to deduct hours from Holiday Comp Time balance when the BUs expiration periods do not follow the methods configured in Core-CT. Comp Time plans in Core-CT can only be configured to expire after a certain amount of time and not within a certain time frame.

Use when employee is caring for a service member under State and Federal Caregiver leave and a holiday falls during the time the employee is out.Use when employee is using Holiday Comp time to care for service members under State and Federal Caregiver leave.Use to deduct hours from the holiday Comp Time balance and to pay the employee for these hours. This should be entered as a positive amount. Time has to be paid out before it expires. Use when employee is using Holiday Comp Time for family matters under both the State Family Medical Leave and Federal FMLA.Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for family matters under both the State Family Medical Leave and Federal FMLA. Does not deduct from holiday balance.

FMLA Combo Medical Holiday Comp

Use when employee is using Holiday Comp Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for personal medical matters under both the State Family Medical Leave and Federal FMLA. Does not deduct from holiday balance.Use to pay employee for Holiday Comp Time without the Comp Time balance being reduced. Use when the Comp time has already expired and therefore the time should not be deducted from the balance again. Use for NP-5 employees who are at the maximum balance and must be paid for holiday comp time.

Use when employee elects to use Holiday Comp Time for the first 3 days on Workers Compensation.

Use when an employee has exhausted all sick time and is authorized to use Holiday Comp Time.Use to deduct time from employee's Holiday Comp Time balance when they are donating such time to another employee.Use when employee is caring for service members MFLA and a holiday falls during the time the employee is out.

Use when employee is on MFLA exigency leave and a holiday falls during the time the employee is out.Use when employee is using Holiday Comp Time for family matters in accordance with the Federal FMLA.Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for family matters in accordance with the Federal FMLA. Does not deduct from holiday balance.

FMLA Federal Medical Holiday Comp

Use when employee is using Holiday Comp Time for personal medical matters in accordance with the Federal FMLA.

Use when employee is out on medical leave and there is a holiday during the time the employee is out. This is used for personal medical matters in accordance with Federal FMLA. Does not deduct from holiday balance.

34 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

HFWC FMLA Fed & WC Hol Days 1-3 Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HFWCS FMLA Federal & WC Days 1-6 Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HOL Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HOL12 Lump Holiday NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No T10 Enter directly on the Timesheet.HOL15 Lump Holiday NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No U10 Enter directly on the Timesheet.HOL16 Lump Holiday NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No V10 Enter directly on the Timesheet.HOL17 Lump Holiday NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No W10 Enter directly on the Timesheet.HOL18 Lump Holiday NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No X10 Enter directly on the Timesheet.HOL19 Lump Holiday NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Y10 Enter directly on the Timesheet.HOL50 Lump Holiday NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Z10 Enter directly on the Timesheet.HOLA Holiday Lump Payment - Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No HOL

HOOT Holiday 35+5 Nurse SOH Hours 1.00 0.00 CT Taken OT HOL Enter directly on the Timesheet.

HP Holiday Taken On Holiday PL Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HPAP Hol. Premium Additional Paid Hours 1.00 0.00 No Effect Yes HPA

HPWC Hol.Prem. Worked & Comp Earned Hours 1.00 0.00 CT Earned No HWC Enter directly on the Timesheet.

HPWP Hol.Prem. Worked & Paid Hours 1.50 0.00 No Effect OT HPR Enter directly on the Timesheet.

HS Holiday Taken On Holiday Sick Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HSAF Armd Frcs Crgvr Holiday State Hours 1.00 0.00 No Effect Yes HCU Enter directly on the Timesheet.

HSAFC Armed Forces Caregivr Hol Comp Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HSFH FMLA State Family Holiday Comp Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HSFHL FMLA State Family Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HSMH FMLA State Medical Holiday Comp Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HSMHL FMLA State Medical Holiday Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

For 75% claims, use for the first three days of a Workers' Comp claim when an employee elects to utilize Holiday Comp time and is eligible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and elects to use Holiday time prior to the claim being approved and the TPA beginning Direct Pay. For 75% claims this is day 4-6. For 100% claims this code could be used for days 1-6.

Indicates that a regularly scheduled workday is a designated holiday. The Holiday Processing Job Aid offers additional information about holiday coding. If HOL is entered on the holiday for a part or full time employee the number of hours entered will be saved and will override the holiday rules.

Must be entered in Additional Pay using the applicable Earn Code.

Use only for nurses in 1199 who work a 35+5 schedule and who earn holiday time based on an 8 hour day. The time will be deducted from the holiday comp balance.

For those working in 24/7 operations for whom a designated holiday is an actual workday but who wish to use PL time instead. No deduction is made from the PL balance.

For those working in 24/7 operations for whom a designated holiday is both an actual workday and a premium holiday. Additional straight time pay will be created. The Holiday Processing Job Aid offers additional information about holiday coding.

TRC generated by a rule but can also be entered directly on the Timesheet.

For those working in 24/7 operations for whom a designated holiday is both an actual workday and a premium holiday. Holiday Comp Time will be earned and an additional half day of pay, HPAP, will be created. The Holiday Processing Job Aid offers additional information about holiday coding.

For those working in 24/7 operations for whom a designated holiday is both an actual workday and a premium holiday. In addition to their regular pay the employee is paid at time and a half for working the premium holiday. The Holiday Processing Job Aid offers additional information about holiday coding.

For those working in 24/7 operations for whom a designated holiday is an actual workday but who wish to use Sick time instead. No deduction is made from the Sick Leave balance.

Use when employee is caring for service members under the State's MFLA and a holiday falls during the time the employee is out. Does not deduct from holiday balance.

Use when employee is using Holiday Comp time to care for service members under the State's MFLA.Use when employee is using Holiday Comp Time for family matters under the State's Family Medical Leave.Use when employee is out on medical leave and there is a holiday during the time the employee is out this is used for family matters under the State Family Medical Leave. Does not deduct from holiday balance.Use when employee is using Holiday Comp Time for personal medical matters under the State's Family Medical Leave.Use when employee is out on medical leave and there is a holiday during the time the employee is out this is used for personal medical matters under the State's Family Medical Leave. Does not deduct from holiday balance.

35 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

HV Holiday Taken On Holiday Vac Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

HWCE Holiday Worked - Comp. Earned Hours 1.00 0.00 CT Earned No HWC Enter directly on the Timesheet.

HWHL WC Holiday 4-6 Days Hours 1.00 0.00 CT Taken Yes HCU Enter directly on the Timesheet.

HWPY Holiday Worked - Paid for Hol. Hours 1.00 0.00 No Effect Yes HOP Enter directly on the Timesheet.

HXCE Holiday Comp Earned on Pass Dy Hours 1.00 0.00 CT Earned No CTE Enter directly on the Timesheet.

HXP Holiday Paid on Pass Day Hours 1.00 0.00 No Effect Yes HOL Enter directly on the Timesheet.

IFILR Filler - No Effect Amount 1.00 0.00 No Effect No

IFOTC Unpd Invol OT Fed FMLA Caregvr Hours 1.00 0.00 No Effect No

IFOTE Unpd Invol OT Fed FMLA Emp Hours 1.00 0.00 No Effect No

ILPD WC Last State Payroll Date Hours 1.00 0.00 No Effect No

IREO WC Mult. Reocc Single PPd Hours 1.00 0.00 No Effect No

IWED WC Disability End Date Hours 1.00 0.00 No Effect No

IWSD WC Disability Start Date Info Hours 1.00 0.00 No Effect No

LACCS Leave Accrual Supplement For use by DPS only. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LADLV Administrative Leave Paid Paid administrative leave. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LCMO Career Mobility Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LCVCF Convention/Conference Paid leave for attending an approved convention or conference. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LFRL Furlough Day Use to record an employee's furlough day off. This will pay the employee. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LFRLA Furlough Adjustment Amount Amount 1.00 0.00 No Effect No FRL Enter directly on the Timesheet.

LILA Leave in Lieu of Accrual Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

For those working in 24/7 operations for whom a designated holiday is an actual workday but who wish to use Vacation time instead. No deduction is made from the Vacation Leave balance.Use when a non-premium holiday is worked and Holiday Comp Time is earned. The Holiday Processing Job Aid offers additional information about holiday coding.Use when employee elects to use Holiday Comp Time for day 4 and beyond prior to the Workers' Comp claim being approved and the TPA beginning Direct Pay.Use when an employee works on a non-premium holiday. Straight time pay is created for the number of hours posted to HWPY. The Holiday Processing Job Aid offers additional information about holiday coding.To be used when a designated holiday falls on an employee's regularly scheduled day off and they are entitled to Holiday Comp Time. This must be entered. It is not generated by a rule. To be used when a designated holiday falls on an employee's regularly scheduled day off and they are entitled to additional pay. This must be entered. It is not generated by a rule. REG or HOL must also be entered.Informational Code only. Can be used for BU22 employees to account for hours worked between 35 and 40 before comp time is earned.

Enter directly on the Timesheet. This TRC does not map to an earnings code.

Used as a filler code for employees required to work involuntary OT but who are unable to work while on FMLA as a caregiver.


Used as a filler code for employees required to work involuntary OT but who are unable to work while on FMLA for their own illness.


Informational code only. Designates the last day that an employee who has filed an approved Workers' Compensation claim is on the State payroll.


Informational code only. Use to identify multiple Workers' Comp occurrences within the same biweekly pay period. It can be used ONLY if the reoccurrence dates begin and end within the same biweekly pay period.


Informational code only. The day before an employee returns to work after having been out on Workers' Compensation.


Informational code only. Designates the first full day that the employee is covered by Workers' Compensation.


Paid leave for P-1 or NP-6 (1199) employees who take time off that should be charged to the Career Mobility Fund.

Use to record the furlough day pay reduction amount. Must be entered as a negative number. This will reduce the employee's pay.Employee wishes to use the new year's allocation of PL time in a pay period that spans the old and new year. This code should be used to record any PL time used in the portion of the pay period that is in the new year. Once the pay period has been calculated and confirmed and the new year's PL time has been awarded, agencies should run the TRC Usage report for LILA and then change any instances to PL. It can also be used when a pay period spans a month and the employee needs to use their new accrual in the portion that is in the new month. It can also be used when an Exception has been created so that the employee will be paid while the leave issue is resolved. Note: This code is intended to be temporary and will not reduce the employee's leave and/or comp balance.

36 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

LJURY Jury Duty Paid leave to record employee's jury service. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LMILA Military Leave Active Duty Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LMILD Military Leave Weekend Drills Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LMILT Military Leave Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LOPD Leave Other Paid Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LPFLV Professional Leave Paid professional leave. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LPRTY Agency/Union Picnic or Party Paid leave to union and/or agency sponsored events. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LSABP Sabbatical Leave With Pay Paid leave for those bargaining units that provide for paid sabbatical leave. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LSCHR School or Teacher Recess Paid leave for school recess. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LSUMR Summer Recess Paid Paid leave for school summer recess. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LUBCN Union Contract Negotiations Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LUBEA Union Steward Employee Agency Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LUBEO Union Steward Employee Outsd Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LUBLP Union Business Leave Paid Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LUBMR Union Steward with Mgmt Rep Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LULA Leave Union Late Arrival Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LWEDU Education Leave Paid Paid education leave. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LWGOV Governor Granted Time Off Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

LWWTR Weather Closing Paid leave when agencies are closed as a result of weather conditions. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.LWXIN State Exam/Interview Paid leave for an employee to take a state examination or to attend a state interview. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.NRR12 Non Rept Reim NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No T09 Enter directly on the Timesheet.NRR15 Non Rept Reim NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No U09 Enter directly on the Timesheet.NRR16 Non Rept Reim NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No V09 Enter directly on the Timesheet.

Paid leave for an employee who is called to active military duty. Entitled to pay for up to 30 calendar days in a calendar year.For use by employees in the NP-6 bargaining unit who are active Reservists and need to attend weekend drills.Paid leave for an employee who is a member of the military to attend field training. Not to exceed 3 calendar weeks per year.Paid leave for general use such as Fireman's Duty, Red Cross Volunteer and Civil leave when the absence is NOT related to the employe's State job. The appropriate Override Reason Code should be used in conjunction with this TRC to help define the reason for the absence.

Paid leave to attend contract negotiations and/or contract interest arbitrations that involve the participation of management representatives.Paid leave for union stewards and other union officials to attend to contract administration duties at the steward's or official's own agency and work site that does not involve the participation of management representatives (e.g. meet with an employee(s) to process a grievance).

Paid leave for union stewards and other union officials to attend to contract administration duties away from the steward's or official's own agency and/or work site that does not involve the participation of management representatives (e.g. meet with an employee(s) to process a grievance).

Paid leave for union stewards and other union officials when they are authorized to leave their work site on Union Busines Leave (UBL) . This time is deducted from the contractual bank of hours provided in each contract for such things as steward training, conventions, etc. This leave must be pre-approved by OLR. Not to be used by P-1 or NP-6 (1199) employees.

Paid leave for union stewards and other union officials for activities that involve the participation of management representatives, such as attending grievance conferences, arbitrations or prohibited practice conferences, representing employees at investigatory interviews or predisciplinary meetings (Loudermills), and/or participating in labor management meetings

For use when employees arrive late to work due to weather related circumstances. These bargaining units include: (07) NP-3 Clerical, (13) P-3A Education, (14) P-3B Education, and (16) P-5 A&R.

Paid leave when the Governor closes state agencies due to emergencies or severe weather conditions.

37 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

NRR17 Non Rept Reim NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No W09 Enter directly on the Timesheet.NRR18 Non Rept Reim NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No X09 Enter directly on the Timesheet.NRR19 Non Rept Reim NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Y09 Enter directly on the Timesheet.NRR50 Non Rept Reim NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Z09 Enter directly on the Timesheet.

DOT O15 Engineer 20% Premium TRC generated by a rule. Hours 1.50 0.00 No Effect No Q54

DOT O15 MaintI as II TRC generated by a rule. Hours 1.50 0.00 No Effect No QOT

DOT O15 MaintI as II + SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QOT TRC no longer in use.DOT O15 MaintI as II + HD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintI as II + HD&SD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintI as III TRC generated by a rule. Hours 1.50 0.00 No Effect No QOT

DOT O15 MaintI as III + SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QOT TRC no longer in use.DOT O15 MaintI as III + HD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintI as III + HD&SD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintII as III TRC generated by a rule. Hours 1.50 0.00 No Effect No QOT

DOT O15 MaintII as III + SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QOT TRC no longer in use.DOT O15 MaintII as III + HD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintII as III +HD&SD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintII as IV TRC generated by a rule. Hours 1.50 0.00 No Effect No QOT

DOT O15 MaintII as IV + SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QOT TRC no longer in use.DOT O15 MaintII as IV + HD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintII as IV +HD&SD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintIII as IV TRC generated by a rule. Hours 1.50 0.00 No Effect No QOT

DOT O15 MaintIII as IV + SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QOT TRC no longer in use.DOT O15 MaintIII as IV + HD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 MaintIII as IV +HD&SD TRC no longer in use but maintained for historical purposes. Hours 2.25 0.00 No Effect No QOH TRC no longer in use.DOT O15 Eng 20% Prem +HD+SD TRC generated by a rule. Hours 1.88 0.00 No Effect No Q23

DOT O15 Engineer 20% Prem +HD TRC generated by a rule. Hours 1.88 0.00 No Effect No Q24

DOT OF15 Engineer 20% Premium TRC generated by a rule. Hours 1.50 0.00 No Effect No QFL

DOT OF15 MaintI as II TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

DOT OF15 MaintI as II + SD TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

DOT OF15 MaintI as III TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

O5104 TRC generated by a rule but can also be entered directly on the Timesheet.

O5120 TRC generated by a rule but can also be entered directly on the Timesheet.

O5121O5122O5123O5130 TRC generated by a rule but can also

be entered directly on the Timesheet.







O5341O5342O5343O5Q23 TRC generated by a rule but can also


O5Q24 TRC generated by a rule but can also be entered directly on the Timesheet.

OF104 TRC generated by a rule but can also be entered directly on the Timesheet.




38 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

DOT OF15 MaintI as III + SD TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OF230 DOT OF15 MaintII as III TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OF231 DOT OF15 MaintII as III + SD TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OF240 DOT OF15 MaintII as IV TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OF241 DOT OF15 MaintII as IV + SD TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OF340 DOT OF15 MaintIII as IV TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OF341 DOT OF15 MaintIII as IV + SD TRC generated by a rule. Hours 1.50 0.00 No Effect No QOF

OPA Overtime DPS Project For use by DPS in recording overtime. Hours 1.50 0.00 No Effect OT OT1 Enter directly on the Timesheet.OQ104 DOT Ovt Engineer 20% Premium Use only by DOT. Used when time worked under Q104 is worked as overtime. Hours 1.20 0.00 No Effect No Q4O Enter directly on the Timesheet.OQ114 DOT Ovt Engineer 20% Prem +HD Use only by DOT. Used when time worked under Q114 is worked as overtime. Hours 1.45 0.00 No Effect No Q1O Enter directly on the Timesheet.

OQ120 DOT OT Maint I as II Use only by DOT. Used when time worked under Q120 is worked as overtime. Hours 1.00 0.00 No Effect No QST Enter directly on the Timesheet.OQ121 DOT OT Maint I as II + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QST TRC no longer in use.OQ122 DOT OT Maint I as II + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ123 DOT OT Maint I as II + HD&SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ130 DOT OT Maint I as III Use only by DOT. Used when time worked under Q130 is worked as overtime. Hours 1.00 0.00 No Effect No QST Enter directly on the Timesheet.OQ131 DOT OT Maint I as III + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QST TRC no longer in use.OQ132 DOT OT Maint I as III + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ133 DOT OT Maint I as III + HD&SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ230 DOT OT Maint II as III Use only by DOT. Used when time worked under Q230 is worked as overtime. Hours 1.00 0.00 No Effect No QST Enter directly on the Timesheet.OQ231 DOT OT Maint II as III + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QST TRC no longer in use.OQ232 DOT OT Maint II as III + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ233 DOT OT Maint II as III +HD&SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ240 DOT OT Maint II as IV Use only by DOT. Used when time worked under Q240 is worked as overtime. Hours 1.00 0.00 No Effect No QST Enter directly on the Timesheet.OQ241 DOT OT Maint II as IV + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QST TRC no longer in use.OQ242 DOT OT Maint II as IV + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ243 DOT OT Maint II as IV +HD&SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ340 DOT OT Maint III as IV Use only by DOT. Used when time worked under Q340 is worked as overtime. Hours 1.00 0.00 No Effect No QST Enter directly on the Timesheet.OQ341 DOT OT Maint III as IV + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QST TRC no longer in use.OQ342 DOT OT Maint III as IV + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OQ343 DOT OT Maint III as IV +HD&SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QHZ TRC no longer in use.OT112 OT 1 1/2 NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT T08 Enter directly on the Timesheet.OT115 OT 1 1/2 NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT U08 Enter directly on the Timesheet.OT116 OT 1 1/2 NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT V08 Enter directly on the Timesheet.OT117 OT 1 1/2 NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT W08 Enter directly on the Timesheet.OT118 OT 1 1/2 NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT X08 Enter directly on the Timesheet.OT119 OT 1 1/2 NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT Y08 Enter directly on the Timesheet.OT125 Overtime at Time and One Quarter Use only for specific NP-5 employees at the Police Officer Standards and Training Council. Hours 1.25 0.00 No Effect OT OT5 Enter directly on the Timesheet.

OT15 Overtime at Time and One Half Use when specific overtime should be paid at time and a half. Hours 1.50 0.00 No Effect OT OT1 Enter directly on the Timesheet.OT150 OT 1 1/2 NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Hours 1.50 0.00 No Effect OT Z08 Enter directly on the Timesheet.








39 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

OT1FO Overtime Time and a Half FLSA TRC generated by a rule. Hours 1.50 0.00 No Effect OT OFO TRC generated by a rule.OTD12 OT Dbl NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT T07 Enter directly on the Timesheet.OTD15 OT Dbl NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT U07 Enter directly on the Timesheet.OTD16 OT Dbl NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT V07 Enter directly on the Timesheet.OTD17 OT Dbl NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT W07 Enter directly on the Timesheet.OTD18 OT Dbl NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT X07 Enter directly on the Timesheet.OTD19 OT Dbl NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT Y07 Enter directly on the Timesheet.OTD50 OT Dbl NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Hours 2.00 0.00 No Effect OT Z07 Enter directly on the Timesheet.OTDT Overtime at Double Time Use when specific overtime should be paid at double time. Hours 2.00 0.00 No Effect OT OTD Enter directly on the Timesheet.OTHCP OT DPS HCP No Retirement Hours 1.50 0.00 No Effect OT OTP Enter directly on the Timesheet.

OTHT Overtime at Half Time Use when specific overtime should be paid at half time. Hours 0.50 0.00 No Effect OT OTH Enter directly on the Timesheet.OTPPA OT DPS Prior Period Adjustment Hours 1.50 0.00 No Effect OT OT1 Enter directly on the Timesheet.

OTS12 OT Straight NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT T02 Enter directly on the Timesheet.OTS15 OT Straight NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT U02 Enter directly on the Timesheet.OTS16 OT Straight NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT V02 Enter directly on the Timesheet.OTS17 OT Straight NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT W02 Enter directly on the Timesheet.OTS18 OT Straight NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT X02 Enter directly on the Timesheet.OTS19 OT Straight NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT Y02 Enter directly on the Timesheet.OTS50 OT Straight NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect OT Z02 Enter directly on the Timesheet.OTST Overtime at Straight Time Use when specific overtime should be paid at straight time. Hours 1.00 0.00 No Effect OT OTS Enter directly on the Timesheet.OVT Overtime - General OT Code Use whenever the rules should be used to calculate overtime Hours 1.00 0.00 No Effect OT OTS Enter directly on the Timesheet.PCAFC Combo Armed Forces Caregivr PL Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PCFP FMLA Combo Family Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PCMP FMLA Combo Medical Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PCSP WC PL <= 3 Days Use when employee elects to use PL time for the first 3 days on Workers' Compensation. Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PFAFC Armed Forces Caregiver Fed PL Use when employee is using PL time to care for service members under MFLA. Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.PFAFE Armed Forces Exigency PL Use when employee is using PL time for MFLA exigency leave. Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.PFFP FMLA Federal Family Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PFMP FMLA Fed Medical Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PFWC FMLA Fed & WC Supp PL <=3 Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PFWCS FMLA Fed & WC Supp PL Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PL PL Personal Leave Use to record PL time taken. Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.PL12 Personal Leave NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No T06 Enter directly on the Timesheet.PL15 Personal Leave NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No U06 Enter directly on the Timesheet.PL16 Personal Leave NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No V06 Enter directly on the Timesheet.PL17 Personal Leave NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No W06 Enter directly on the Timesheet.PL18 Personal Leave NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No X06 Enter directly on the Timesheet.PL19 Personal Leave NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Y06 Enter directly on the Timesheet.PL50 Personal Leave NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Z06 Enter directly on the Timesheet.PLAA PL Adj-Add Hrs to Balance Hours 1.00 0.00 No Effect No PLA Enter directly on the Timesheet.

Only for use by DPS when members of NP-1(05) work overtime on highway construction projects. When using this TRC specific meal TRCs must also be entered - XMH1A, XMH2A, XMH3A and XMH4A.

Use only by DPS to recalculate meal allowance correctly when entering a prior period adjustment to overtime. A meal TRC must not be entered.

Use when employee is using PL time to care for service members under State and Federal Caregiver leave.Use when employee is using PL Time for family matters under both the State Family Medical Leave and Federal FMLA.Use when employee is using PL Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.

Use when employee is using PL Time for family matters in accordance with the Federal FMLA.Use when employee is using PL Time for personal medical matters in accordance with the Federal FMLA.Use for the first three days of a Workers' Comp claim when an employee elects to utilize Personal Leave time and is eligible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and is supplementing their pay with PL time.

Use to add hours to PL balance. An example of its use would be when an employee has used Comp Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used as a lump sum. This TRC must go through a confirmed paycheck in order to update the balance.

40 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

PLAD PL Adj-Deduct Hrs from Balance Hours 1.00 0.00 No Effect No PLD Enter directly on the Timesheet.

PLAP PL Adj-Deduct & Pay Hours Hours -1.00 0.00 No Effect OT PPH Enter directly on the Timesheet.

PLDE PL Personal Lv Donate to Empl Hours 1.00 0.00 No Effect No PLD Enter directly on the Timesheet.

PLOT PL Pers. Lv. 35+5 Nurse SOP Hours 1.00 0.00 Leave Takn OT PLO Enter directly on the Timesheet.

PLSK PL in lieu of Sick Use when an employee has exhausted all sick time and is authorized to use PL. Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.PSAFC Armd Forces Caregiver State PL Use when employee is using PL time to care for service members under State's MFLA. Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.PSFP FMLA State Family Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PSMP FMLA State Medical Pers Leave Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

PWPL WC PL Days 4-6 & Supplement Hours 1.00 0.00 Leave Takn Yes PPL Enter directly on the Timesheet.

Q104 DOT Engineer 20% Premium For use only by DOT. Hours 1.20 0.00 No Effect No Q04 Enter directly on the Timesheet.Q114 DOT Engineer 20% Prem + HD For use only by DOT. Hours 1.45 0.00 No Effect No Q14 Enter directly on the Timesheet.Q120 DOT Maint I as II For use only by DOT. Hours 1.00 0.00 No Effect No QRG Enter directly on the Timesheet.Q121 DOT Maint I as II + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QRG TRC no longer in use.Q122 DOT Maint I as II + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q123 DOT Maint I as II + HD & SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.

Q130 DOT Maint I as III For use only by DOT. Hours 1.00 0.00 No Effect No QRG Enter directly on the Timesheet.Q131 DOT Maint I as III + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QRG TRC no longer in use.Q132 DOT Maint I as III + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q133 DOT Maint I as III + HD & SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q230 DOT Maint II as III For use only by DOT. Hours 1.00 0.00 No Effect No QRG Enter directly on the Timesheet.Q231 DOT Maint II as III + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QRG TRC no longer in use.Q232 DOT Maint II as III + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q233 DOT Maint II as III + HD & SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q240 DOT Maint II as IV For use only by DOT. Hours 1.00 0.00 No Effect No QRG Enter directly on the Timesheet.Q241 DOT Maint II as IV + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QRG TRC no longer in use.Q242 DOT Maint II as IV + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q243 DOT Maint II as IV + HD & SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q340 DOT Maint III as IV For use only by DOT. Hours 1.00 0.00 No Effect No QRG Enter directly on the Timesheet.Q341 DOT Maint III as IV + SD TRC no longer in use but maintained for historical purposes. Hours 1.00 0.00 No Effect No QRG TRC no longer in use.Q342 DOT Maint III as IV + HD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.Q343 DOT Maint III as IV + HD & SD TRC no longer in use but maintained for historical purposes. Hours 1.50 0.00 No Effect No QRH TRC no longer in use.QC104 DOT Comp Ovt 20% Prem For use only by DOT. Hours 0.20 0.00 CT Earned No QC0 Enter directly on the Timesheet.QC114 DOT Comp Ovt 45% Prem For use only by DOT. Hours 0.45 0.00 CT Earned No QC4 Enter directly on the Timesheet.RCSUH CSURegPay For use only by CSU. Hours 1.00 0.00 No Effect Yes RE3 Enter directly on the Timesheet.REG Regular Regular time. Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.REG12 Regular Pay NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes T01 Enter directly on the Timesheet.REG15 Regular Pay NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes U01 Enter directly on the Timesheet.REG16 Regular Pay NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes V01 Enter directly on the Timesheet.REG17 Regular Pay NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes W01 Enter directly on the Timesheet.REG18 Regular Pay NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes X01 Enter directly on the Timesheet.REG19 Regular Pay NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes Y01 Enter directly on the Timesheet.REG50 Regular Pay NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Hours 1.00 0.00 No Effect Yes Z01 Enter directly on the Timesheet.REGFL For use by 1199 employees who work 72-72-80 schedules. Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.

Use to deduct PL time from an employee's balance. Enter as a negative number. This TRC must go through a confirmed paycheck in order to update the balance.For use with employees in those few bargaining units that allow employees to be paid for unused PL time. This both pays and deducts the hours from the employee's balance. Enter as a negative number.Use when an employee donates PL time to another employee. Enter as a negative number.

For those nurses in 1199 who work 35+5 PL is accrued and used on the basis of an 8 hour day. PL time is deducted from the balance.

Use when employee is using PL Time for family matters under the State's Family Medical Leave.Use when employee is using PL Time for personal medical matters under the State's Family Medical Leave.Use when employee elects to use PL Time for day 4 and beyond or if an employee is supplementing their time while out on an approved Workers' Comp claim and elects to use Personal Leave time.

Regular Filler

41 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

REGH Regular Pay on Holiday Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.

REGNF* RotAvgSch No Gross FLSA incld TRC generated by a rule. Hours 1.00 0.00 No Effect Yes RFS

REGPN* RotAvgSch Add to Gross No FLSA TRC generated by a rule. Hours 1.00 0.00 No Effect No RPS

REGR Regular Retro Hours 1.00 0.00 No Effect Yes REG To be used on Adjust Paid Time only.

REGTC Reg Telecommuting Arrangement Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.

REGUD Regular Pay with Unpleasant Duty Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.

RLDY Regular Light Duty Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.

RNSDW Unsched School Day Worked Use when employee works on a day that is not scheduled as a regular school day. Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.ROTAJ* Rotating Averaging Adjustment TRC generated by a rule. Hours 1.00 0.00 No Effect Yes REG

RTR Retro Payment Use to process a retroactive salary payment amount. Amount 1.00 0.00 No Effect No RTR Enter directly on the Timesheet.RTRNG Training Use when an employee is at training. Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.RTRNM Training no meals To be used by DOC when an employee is at training and is not entitled to a meal. Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.RUBLP Union Business Leave Paid Hours 1.00 0.00 No Effect Yes REG Enter directly on the Timesheet.

RUBRL Union Business Release Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

SBACA* Accum Sick Birth, Adopt, Cust TRC generated by a rule. Note: Payment will not be generated by this TRC. Hours 1.00 0.00 No Effect No

SCAFC Combo Armed Forces Crgvr Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SCFS FMLA Combo Family Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SCMB FMLA Combo Med. Sick Lv Bank Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SCMD FMLA Combo Med. Sick Donation Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SCSPR FMLA Combo SickBrth,Adpt,Cstd Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SCSS WC Sick <= 3 Day Use when employee elects to use Sick time for the first 3 days on Workers' Compensation. Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SDE Sick Donate to Employee Hours 1.00 0.00 No Effect No SCD Enter directly on the Timesheet.

To be used when an employee's schedule or shift results in the employee receiving the benefit of the Holiday on other than the legally designated day. HOL should be entered for the day on which the employee receives the holiday and REGH should be used to record time for the day on which the holiday is scheduled.



This is to be used on the Adjust Paid Time page only. This is used if an employee receives a stipend or a grievance has been settled and the employee's time has to be changed.

This code is to be used to record regular hours worked under an approved Telecommuting Arrangement.In addition to regular pay this TRC also pays an unpleasant duty differential at the appropriate rate.Use when an employee is working in a light (or restricted) duty assignment in association with a Workers' Comp claim.


Paid leave for union stewards and other union officials when they are authorized to leave their work site on Union Busines Leave (UBL) . This time is deducted from the contractual bank of hours provided in each contract for such things as steward training, conventions, etc. This leave must be pre-approved by OLR. For use by P-1 or NP-6 (1199) employees only.

Paid leave for union stewards and other union officials when they are authorized to leave their work site on Union Business Leave (UBL). This time is deducted from the contractual bank of hours provided in each contract for such things as steward training, conventions, etc. This leave must be pre-approved by OLR. For use by P-1 or NP-6 (1199) employees only.

TRC generated by a rule. This TRC is not mapped to an earnings code.

Use when employee is using sick time to care for service members under State and Federal Caregiver leave. This time will count towards the employee's Sick Family usage.

Use when employee is using Sick Time for family matters under both the State Family Medical Leave and Federal FMLA. This TRC counts towards sick family time.Use when employee is using Sick Time from a Sick Leave Bank for personal medical matters under both the State Family Medical Leave and Federal FMLA.Use when employee is using Sick Time that has been donated by other employees for personal medical matters under both the State Family Medical Leave and Federal FMLA.

Use when employee is using Sick Time for parental leave. This encompasses the birth, adoption or taking custody of a child. The employee is also eligible for both State Family Medical Leave and Federal FMLA. This TRC counts towards parental leave.

Use when employee donates Sick time to another employee. Enter as a negative number.

42 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

SDSB Sick Donate to Sick Bank Hours 1.00 0.00 No Effect No SCD Enter directly on the Timesheet.

SFAFC Armed Forces Caregivr Fed Sick Hours 1.00 0.00 Leave Takn Y SIC Enter directly on the Timesheet.

SFAM Sick Family Use when employee uses Sick Time to attend to family illness. Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.SFAMA* Accumulator Sick Family TRC generated by a rule. Note: Payment will not be generated by this TRC. Hours 1.00 0.00 No Effect No

SFFNR Sick Funeral Immediate Family Use when employee uses Sick Time to attend to a funeral in their immediate family. Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.SFFS FMLA Federal Family Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFIFA* Accum Sick Fnrl Immediate Fam TRC generated by a rule. Note: Payment will not be generated by this TRC. Hours 1.00 0.00 No Effect No

SFMB FMLA Fed Med Sick Lv Bank Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFMD FMLA Fed Med Sick Donation Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFMS FMLA Federal Medical Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFNIA* Accum Sick Fnrl Non-Immed Fam TRC generated by a rule. Note: Payment will not be generated by this TRC. Hours 1.00 0.00 No Effect No

SFNRL Sick Funeral Non Immediate Fam Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFSPR FMLA Fed Sick Birth,Adopt,Cstd Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFWC FMLA Fed & WC Supp Sick <=3 Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SFWCS FMLA Fed & WC Supp Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SIC12 Sick SS Exc NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No T04 Enter directly on the Timesheet.SIC15 Sick SS Exc NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No U04 Enter directly on the Timesheet.SIC16 Sick SS Exc NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No V04 Enter directly on the Timesheet.SIC17 Sick SS Exc NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No W04 Enter directly on the Timesheet.SIC18 Sick SS Exc NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No X04 Enter directly on the Timesheet.SIC19 Sick SS Exc NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Y04 Enter directly on the Timesheet.SIC50 Sick SS Exc NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Z04 Enter directly on the Timesheet.SICK Sick Employee Illness Employee uses Sick Time for their own illness. Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.SKAA Sick Adj-Add Hrs. to Balance Hours 1.00 0.00 No Effect No SCA Enter directly on the Timesheet.

SKAD Sick Adj-Deduct Hrs from Bal. Hours 1.00 0.00 No Effect No SCD Enter directly on the Timesheet.

SKOT Sick 35+5 Nurse SOS Hours 1.00 0.00 Leave Takn OT SCO Enter directly on the Timesheet.

SLDY Sick Light Duty Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SP Sick Medical/Dental/Eye Appt Use for an employee's medical appointments. Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.SPR SickParental,Birth,Adopt,Cstdy Use for parental leave. This encompasses birth, adoption and taking custody of a child. Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.SSAFC Armd Frces Caregivr State Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

Use when employee donates Sick time to their Sick Leave Bank. Enter as a negative number.Use when employee is using sick time to care for service members under MFLA. This time will count towards the employee's Sick Family usage.


Use when employee is using Sick Time for family matters in accordance with the Federal FMLA. This TRC counts towards Sick Family time.


Use when an employee is using Sick Leave Bank while also eligible for Federal Medical Leave.Use when an employee is using Sick Leave Donation while also eligible for Federal Medical Leave.Use when employee is using Sick Time for personal medical matters in accordance with the Federal FMLA.


Use when an employee is using Sick Time to attend a funeral for other than their immediate family.Use when employee is using Sick Time for parental leave. This encompasses the birth, adoption or taking custody of a child. The employee is also eligible for Federal FMLA. This TRC counts towards parental leave.Use for first three days of a Workers' Comp claim when an employee elects to use Sick time and is eligible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and is supplementing their pay with sick time.

Use to add hours to Sick balance. An example of its use would be when an employee has used Sick Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator then this would be used to give the employee back the time used as a lump sum. This TRC must go through a confirmed paycheck in order to update the balance.

Deduct hours from the employee's Sick Time balance without producing a payment. Use this TRC when processing a Sick Time payout to deduct those hours in excess of 60 days. Enter as a negative number. This TRC must go through a confirmed paycheck in order to update the balance.

Nurses in 1199 who work a 35+5 schedule accrue sick leave based on an 8 hour day. This time is deducted from the sick balance.Use when an employee is working in a less than full time light duty assignment and is supplementing it with sick time or calls in sick while in a light duty assignment.

Use when employee is using sick time to care for service members under State's MFLA. This time will count towards the employee's Sick Family usage.

43 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

SSAPE Sick Adj-Ded&Pay Hrs 25% SSEH Hours 0.25 0.00 No Effect OT SPE Enter directly on the Timesheet.

SSAPR Sick Adj Ded&Pay 25% Ret Sck H Hours 0.25 0.00 No Effect OT RSP Enter directly on the Timesheet.

SSFS FMLA State Family Sick Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SSLPE Sick Pay Lump Amount SSEA TRC not included in any TRC Program. Amount 0.25 0.00 No Effect No SPE

SSLPR Sick Lump Amount - Ret. Sick TRC not included in any TRC Program. Amount 0.25 0.00 No Effect No RSP

SSMB FMLA State Med. Sick Lv Bank Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SSMD FMLA State Med. Sick Donation Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SSSPR FMLA State SickBrth,Adopt,Cstd Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

SWCS WC Sick Days 4-6 & Supplement Hours 1.00 0.00 Leave Takn Yes SIC Enter directly on the Timesheet.

UACLS LAW Agency Closing-Unpaid Unpaid leave when the agency is closed. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UBSU FMLA Combo Spouse Unpaid Unpaid Leave - Federal/State Illness of spouse. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UCAFC Combo Unpd Armed Forces Crgvr Unpaid time to care for service members under State and Federal Caregiver leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UCCU FMLA Combo Child Unpaid Unpaid Leave - Federal/State Illness child. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UCFU FMLA Combo Maternity Unpaid Unpaid Leave - Federal/State Birth of child. Hours 1.00 0.00 No Effect

Docked

UPL Enter directly on the Timesheet.

UCMU FMLA Combo Employee Unpaid Unpaid Leave - Federal/State Illness of employee. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UCPU FMLA Combo Own Parent Unpd Unpaid Leave - Federal/State Illness of parent. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UDOMA* Accumulator ULDOM TRC generated by a rule. Note: Payment will not be generated by this TRC. Hours 1.00 0.00 No Effect Docked

UFAFC Unpd Armed Forces Crgvr Fed Unpaid time to care for service members under MFLA. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UFAFE Unpaid Armed Forces Exigency Unpaid time for MFLA exigency leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.

UFCU FMLA Federal Child Unpaid Unpaid Leave - Federal -Illness of child. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UFFU FMLA Federal Maternity Unpaid Unpaid Leave - Federal -Birth of Child. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UFMU FMLA Federal Employee Unpaid Unpaid Leave - Federal - Illness of employee. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UFPU FMLA Federal Own Parent Unpd Unpaid Leave - Federal - Illness of parent. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UFSU FMLA Federal Spouse Unpaid Unpaid Leave - Federal -Illness of spouse. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UFWC Unpaid FMLA Wkr Comp Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.

ULADM LAW Administrative Lv w/o Pay Administrative leave without pay. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULAW LAW Leave Authorized Unpaid Unpaid authorized leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULCTX LAW Comp Time Exhausted Unpaid leave once Comp Time has been exhausted. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULDOM Unpaid Leave Gen Letter No. 34 Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.

ULEDU LAW Educational Leave Unpaid Unpaid educational leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.

To pay 1/4 of Sick time. Total hours are deducted from balance and payment for 1/4 of the hours is calculated. This TRC is to be used to payout sick time for an employee who has been on a leave of absence greater than six months prior to the payout. This payout is not subject to Social Security taxes.

To pay 1/4 of Sick time. Total hours are deducted from balance and payment for 1/4 of the hours is calculated. This TRC is to be used when an employee retires from State Service. No retirement deductions are taken from the earnings.Use when employee is using Sick Time for family matters under the State's Family Medical Leave. This TRC counts towards Sick Family time.

Must be entered in Additional Pay using the applicable Earn Code.Must be entered in Additional Pay using the applicable Earn Code.

Use when employee is using Sick Time from a Sick Leave Bank for personal medical matters under the State's Family Medical Leave.Use when employee is using Sick Time that has been donated by other employees for personal medical matters under the State's Family Medical Leave.Use when employee is using Sick Time for parental leave. This encompasses the birth, adoption or taking custody of a child. The employee is also eligible for the State's Family Medical Leave. This TRC counts towards parental leave.Use when an employee elects to use Sick Time for day 4 and beyond or if an employee is supplementing their time while out on an approved Workers' Comp claim and elects to use Sick time.


For use when an employee has a Workers' Comp claim and is also eligible for Federal Medical Leave. It can be used for 100% claims and for 75% claims when the employee is not supplementing.

Unpaid time used under General Letter No. 34. This TRC has a limit of 12 days per calendar year. An exception will be created if an employee exceeds the limit.

44 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

ULFFN LAW Family Funeral - Unpaid Unpaid leave for a family funeral as employee has exhausted their sick time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULFNR LAW Funeral- Unpaid Unpaid leave for a non-family funeral as employee has exhausted their sick leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULHOL LAW Holiday -Unpaid Unpaid leave as employee has exhausted holiday time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULMAT LAW Maternity Leave Unpaid Unpaid maternity leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULMIL LAW Military Leave - Unpaid Unpaid military leave. Employee will not receive an accrual award. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULML Unpaid military leave. Employee will still receive an accrual award. Hours 1.00 0.00 No Effect

DockedUPL Enter directly on the Timesheet.

ULPL LAW Personal Leave - Unpaid Unpaid leave as employee has exhausted PL time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULSAB LAW Sabbatical Unpaid Leave - Sabbatical. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULSCK LAW Sick Employee - Unpaid Unpaid leave as employee has exhausted sick time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULSCR LAW School/Teach Recess-Unpaid Unpaid school recess. Hours 1.00 0.00 No Effect


ULSFM LAW Sick Family - Unpaid Unpaid sick family time as employee has exhausted sick time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULSPR LAW Parental,Birth,Adopt,Cust Unpaid parental leave as employee has exhausted sick time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULSUR LAW Summer Recess - Unpaid Unpaid summer recess. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULTAR LAW Tardy - Unpaid Unpaid leave - employee is tardy. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULU LAW Leave Unauthorized-Unpaid Unpaid unauthorized leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULUNC LAW Leave Unauthorized-No Call Unpaid unauthorized leave - no call/no show. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.ULVAC LAW Vacation - Unpaid Unpaid leave - employee has exhausted vacation time. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USAFC Unpd Armed Forces Crgvr State Unpaid time to care for service members under State's MFLA. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USCU FMLA State Child Unpaid Unpaid Leave - State - Illness child. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USFU FMLA State Maternity Unpaid Unpaid Leave - State - Birth of child. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USMU FMLA State Employee Unpaid Unpaid Leave - State - Illness of employee. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USPU FMLA State Own Parent Unpd Unpaid Leave - State - Illness of parent. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USSU FMLA State Spouse Unpaid Unpaid Leave - State - Illness of spouse. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.USUSP LAW Suspension Unpaid Hours 1.00 0.00 No Effect


UUBLU LAW Union Business Lv Unpaid Unpaid leave -employee is on unpaid union business leave. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UVLEP Unpaid Volun Leave ED Prof Hours 1.00 0.00 No Effect


UVLRP Vol. Lv. Sched. Reduction Prg. Unpaid Leave - Employee is participating in the voluntary schedule reduction program. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.UVXNS Voc Tech Closed Not Summer Unpaid Leave - For use by the State Department of Education. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.VAA Vac. Adj-Add Hrs to Balance Hours 1.00 0.00 No Effect No VCA Enter directly on the Timesheet.

VAC Vacation Use when employee takes Vacation. Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.VAC12 Vac Lump Pay NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No T05 Enter directly on the Timesheet.VAC15 Vac Lump Pay NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No U05 Enter directly on the Timesheet.VAC16 Vac Lump Pay NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No V05 Enter directly on the Timesheet.VAC17 Vac Lump Pay NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No W05 Enter directly on the Timesheet.VAC18 Vac Lump Pay NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No X05 Enter directly on the Timesheet.VAC19 Vac Lump Pay NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Y05 Enter directly on the Timesheet.VAC50 Vac Lump Pay NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Z05 Enter directly on the Timesheet.VACA Vacation Lump Payment - Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No VPA

VAD Vac. Adj-Deduct Hrs. from Bal. Hours 1.00 0.00 No Effect No VCD Enter directly on the Timesheet.

VAP Vac. Adj-Deduct & Pay Hours Hours -1.00 0.00 No Effect OT VPH Enter directly on the Timesheet.

VCAFC Combo Armed Forces Crgvr Vac Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

LAW Military Lv Unpd - with Accruals

Unpaid leave - employee is suspended without pay. Note: this code should only be used on Adjust Paid Time.

Unpaid Leave - Educational Professor is participating in the voluntary schedule reduction program.

Use to add hours to Vacation balance. An example of its use would be when an employee has used Comp Time while waiting for acceptance of a Workers' Compensation claim. Once the "First Check" has been received from the State's Third Party Administrator this would be used to give the employee back the time used as a lump sum. This TRC must go through a confirmed paycheck in order to update the balance.


Use to deduct hours from Vacation Time balance. Enter as a negative number. This TRC must go through a confirmed paycheck in order to update the balance.Use to deduct hours from Vacation Time balance and to pay these hours. Enter as a negative number.Use when employee is using vacation time to care for service members under State and Federal Caregiver leave.

45 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

VCFV FMLA Combo Family Vacation Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VCMV FMLA Combo Medical Vacation Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VCSV WC Vac. <= 3 Days Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VDE Vacation Donate to Employee Hours 1.00 0.00 No Effect No VCD Enter directly on the Timesheet.

VFAFC Armed Forces Caregiver Fed Vac Use when employee is using vacation time to care for service members under MFLA. Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.VFAFE Armed Forces Exigency Vac Use when employee is using vacation time for MFLA exigency leave. Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.VFFV FMLA Federal Family Vacation Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.VFMV FMLA Federal Medical Vacation Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VFWC FMLA Fed & WC Supp Vac <=3 Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VFWCS FMLA Fed & WC Supp Vac Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VH Vacation Used on Holiday Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VLDY Vacation Light Duty Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VOT Vacation 35+5 Nurse SOV Hours 1.00 0.00 Leave Takn OT VCO Enter directly on the Timesheet.

VS Vacation in lieu of Sick Use when an employee has exhausted Sick time and is authorized to use Vacation time. Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VSAFC Armd Frces Caregiver State Vac Use when employee is using vacation time to care for service members under State's MFLA. Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VSFV FMLA State Family Vacation Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VSMV FMLA State Medical Vacation Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

VWCV WC Vac. Days 4-6 & Supplement Hours 1.00 0.00 Leave Takn Yes VAC Enter directly on the Timesheet.

WCDF WC TPA Direct Pay & FMLA Hours 1.00 0.00 No Effect No UPL Enter directly on the Timesheet.

WCDIR WC TPA Direct Pay Hours 1.00 0.00 No Effect No UPL Enter directly on the Timesheet.

WSPC WC Medical Appt. Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

WWCP WC CBA Agency Pays Hours 1.00 0.00 No Effect No PDL Enter directly on the Timesheet.

WWCPF FMLA Fed & WC Salary Contin Hours 1.00 0.00 No Effect No PDL Enter directly on the Timesheet.

WWCT WC Time Adj. Post First Check Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

Use when employee is using Vacation Time for family matters under both the State Family Medical Leave and Federal FMLA.Use when employee is using Vacation Time for personal medical matters under both the State Family Medical Leave and Federal FMLA.Use when employee elects to use Vacation Time for the first 3 days on Workers' Compensation.Use when employee donates Vacation Time to another employee. Enter as a negative number.

Use when employee is using Vacation Time for family matters in accordance with the Federal FMLA.Use when employee is using Vacation Time for personal medical matters in accordance with the Federal FMLA.For first three days of a Workers' Comp claim when the employee elects to utilize Vacation time and is elegible for Federal FMLA.For use when an employee has a Workers' Comp claim, is also eligible for Federal Medical Leave and is supplementing their pay with vacation time.Use in 24/7 operations when an employee is scheduled to work on a holiday and uses vacation time instead.Used either when an employee is working in a less than full time light duty assignment and is supplementing it with vacation time or is approved for vacation while in a light duty assignment.Nurses in 1199 who work a 35+5 schedule accrue vacation leave based on an 8 hour day. This time is deducted from the vacation balance.

Use when employee is using Vacation Time for family matters in accordance with the State's Family Medical Leave.Use when employee is using Vacation Time for personal medical matters in accordance with the State's Family Medical Leave.Use when an employee elects to use Vacation time for day 4 and beyond or if an employee is supplementing their time while out on an approved Workers' Comp claim and elects to use Vacation time.Used after a Workers' Comp claim is approved and the employee is being paid directly by the State's Third Party Administrator (TPA) and where the employee is eligible for Federal FMLA. Note: the employee should be assigned to a ZERO_HOURS scheduleUse when an employee's Workers' Compensation claim has been approved and the employee is being paid directly by the State's Third Party Administrator. Note: The employee should be assigned to the ZERO_HOURS schedule.Use to record a Workers' Compensation related medical appointment once an employee has returned to work. This time is not deducted from the employee's accrued leave balances. Note: The appointment should be 1/2 of a work day or less.Use when the employee's collective bargaining agreement or past practice requires an agency to keep the employee on the payroll without charging time to their leave accruals (1199, NP-1, NP-4, NP-8, P-2) when filing a Workers' Comp claim with proper documentation.

Use when the employee's collective bargaining agreement or past practice requires an agency to keep the employee on the payroll without charging time to their leave accruals (1199, NP-1, NP-4, NP-8, P-2) when filing a Workers' Comp claim with proper documentation and where the employee is eligible for Federal FMLA.

Once the "First Check" has been received from the State's Third Party Administrator this code is used to then go back and record the number of hours on each day for which the State has received reimbursement.

46 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

WWCTF WC Adj. Post 1st Check w/FMLA Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

WWHRG WC Hearing Hours 1.00 0.00 No Effect Yes PDL Enter directly on the Timesheet.

WWPP WC Paid Without Prejudice Third Party Administrator pays without prejudice. Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.WWUL WC Unpaid-TPA Pays Hours 1.00 0.00 No Effect Docked UPL Enter directly on the Timesheet.

XATTA Attendance Award Amount Use to pay Attendance Award amounts. Amount 1.00 0.00 No Effect No ATT Enter directly on the Timesheet.XAUTA Auto Usage Fee Amount Amount 1.00 0.00 No Effect No AUT Enter directly on the Timesheet.

XCBPH Call Back Payment Hours Hours 1.00 0.00 No Effect OT CBP Enter directly on the Timesheet.

XCDA1 Certificate Diff. Level 1 .50 Units 1.00 0.50 No Effect No CD2 Enter directly on the Timesheet.



XCDA4 Certificate Diff. Level 4 1.30 Units 1.00 1.30 No Effect No CD5 Enter directly on the Timesheet.

XCDA5 Certificate Diff. Level 5 1.60 Units 1.00 1.60 No Effect No CD6 Enter directly on the Timesheet.

XCHIA Child Care Amount For use by UCONN, BOT and PEA only. Use for reimbursement of child care expenses. Amount 1.00 0.00 No Effect No CHI Enter directly on the Timesheet.

XCLNA Cloth/Cleaning Amount Some bargaining units provide payments for clothing and/or cleaning of such clothing. Amount 1.00 0.00 No Effect No CLN Enter directly on the Timesheet.XDAYA Day Care Payment Amount Use to make day care payments. Amount 1.00 0.00 No Effect No DAY Enter directly on the Timesheet.XDEVA Development Expense Amount Use for Connecticut State University system to pay Faculty Development amounts. Amount 1.00 0.00 No Effect No DEV Enter directly on the Timesheet.XDEVH Development Expense Hours Use for Connecticut State University system to pay Faculty Development in hours. Hours 1.00 0.00 No Effect No DEV Enter directly on the Timesheet.XDOF% Duty Officer 10% Hours 0.10 0.00 No Effect No DOF Enter directly on the Timesheet.

XDT1A Year of Death Salary Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No DT1

XDT2A Year of Death Sick Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No DT2

XDT3A Year After Death Salary Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No DT3

XDT4A Year After Death Sick Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No DT4

XEXPA Lodge/Meal Expense Amount Amount 1.00 0.00 No Effect No EXP Enter directly on the Timesheet.

XFL2A FLSA Retro Amount Used to enter retro payments for FLSA. Amount 1.00 0.00 No Effect No FL2 Enter directly on the Timesheet.XFPYA Fire Fighter Payment Amount Use for NP-5 employees. Enter amount to be paid. Amount 1.00 0.00 No Effect No FPY Enter directly on the Timesheet.XFPYH Fire Fighter Payment Hours Hours 1.00 0.00 No Effect No FPY Enter directly on the Timesheet.

XFRBA Fringe Benefit Auto Amount Use to record the imputed value that employees receive when assigned a State car 24/7. Amount 1.00 0.00 No Effect No FRB Enter directly on the Timesheet.

XFRZ1 Pay Differential Freezr .70 1x Units 1.00 0.70 No Effect No DF1 Enter directly on the Timesheet.

Code used to restore an employee's time after the 1st check has been received and reconciled and where the employee is eligible for Federal FMLA.Use to record a Workers' Compensation related hearing once an employee has returned to work.

Third Party Administrator pays. Use when claimant chooses not to use leave accrual for the first three days. Also use for day 4 and beyond when the employee is not eligible for Federal FMLA and elects not to use their accured time prior to the claim being approved.

Some bargaining units such as P-5(16) provide for the payment of a flat amount for each day that an employee is required to have available or to use their personal vehicle for work. This is in addition to mileage reimbursement.Certain bargaining units require that employees called back to work are guaranteed a certain minimum number of hours. Use this code to enter the number of hours for which the employee must be paid by contract.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.In bargaining unit P-2(12) an hourly differential is paid to Interpreters for the Deaf and Hearing Impaired based upon their level of qualification.

Use for P-2(12) to pay employees assigned to work as Duty Officer on weekend or holiday. Payment is 10% of the hourly rate.

Must be entered in Additional Pay using the applicable Earn Code.Must be entered in Additional Pay using the applicable Earn Code.Must be entered in Additional Pay using the applicable Earn Code.Must be entered in Additional Pay using the applicable Earn Code.

Use to pay Lodging and Meal expenses. Note: This TRC and corresponding Earn Code map to account 50210 and is subject to tax withholding. The amount paid will be included in the employee's gross pay.

Use for NP-5 employees. Enter number of hours. In addition, an override rate of $.60 must also be entered. Note: This TRC was not intended to be used for volunteer fireman called to a fire during regular working hours.

Bargaining Unit NP-2(06) pays an hourly premium to those working in freezer storage areas. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XFRZ1.

47 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

XFRZ2 Pay Differentl Freezer .70 1.5 Units 1.00 1.05 No Effect No DF2 Enter directly on the Timesheet.

XFTOA Field Officer Training Amount 1.00 0.00 No Effect No FTO Enter directly on the Timesheet.

XGRAA Grant Payments Amount Use by Connecticut State University system to make Research Grant Payments. Amount 1.00 0.00 No Effect No GRA Enter directly on the Timesheet.XHDAH Hazardous Duty .50 1x Units 1.00 0.50 No Effect No HD1 Enter directly on the Timesheet.

XHDBH Hazardous Duty .50 1.5 Units 1.00 0.75 No Effect No HD2 Enter directly on the Timesheet.

XHDCH Hazardous Duty .55 1x Units 1.00 0.55 No Effect No HD3 Enter directly on the Timesheet.

XHDDH Hazardous Duty .55 1.5 Units 1.00 0.08 No Effect No HD4 Enter directly on the Timesheet.

XHDEH Hazardous Duty .45 Units 1.00 0.45 No Effect No HD5 Enter directly on the Timesheet.

XHDFH Unpleasant Duty .60 Units 1.00 0.60 No Effect No HD7 Enter directly on the Timesheet.

XHDGH Unpleasant Duty .65 Units 1.00 0.65 No Effect No HD8

XHDIH Snow & Ice Removal 1.40 Units 1.00 1.40 No Effect No SIR Enter directly on the Timesheet.

XHDJH Snow & Ice Removal 1.50 Units 1.00 1.50 No Effect No SIT Enter directly on the Timesheet.

XHDKH Snow and Ice Removal 1.70 Units 1.00 1.70 No Effect No SIU Enter directly on the Timesheet.

XHDPH Hazardous Duty 25% Hours 0.25 0.00 No Effect No HDP Enter directly on the Timesheet.

XHDSH Hazardous Duty Saw .40 Units 1.00 0.40 No Effect No HDS Enter directly on the Timesheet.

XHDXA Hazardous Duty Amount Amount 1.00 0.00 No Effect No HDA Enter directly on the Timesheet.

XHDZH Hazardous Duty 50% Hours 0.50 0.00 No Effect No HDQ Enter directly on the Timesheet.

XHOMA Home Office Amount Amount 1.00 0.00 No Effect No HOM Enter directly on the Timesheet.

XINCA In Charge Pay Amount Amount 1.00 0.00 No Effect No INC Enter directly on the Timesheet.

XINM1 Pay Differential Inmate .70 1x Units 1.00 0.70 No Effect No DI1 Enter directly on the Timesheet.

Bargaining Unit NP-2(06) pays an hourly premium to those working in freezer storage areas. Use when the differential is to be paid at time and a half. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XFRZ2.NP-1(05) employees at DPS receive one hour of pay at the overtime rate for each shift the employee works as a Field Training Officer. Enter the amount to be paid.

Bargaining Unit NP-5(09) provides an hourly premium for working under unpleasant or hazardous conditions. Payable at straight time. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDAH.Bargaining Unit NP-5(09) provides an hourly premium for working under unpleasant or hazardous conditions. Payable at time and a half. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDBH.Bargaining Units NP-3(07) and P-5(16) provide an hourly premium for those working under unpleasant or hazardous conditions at DOC. Payable at straight time. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDCH.

Bargaining Units NP-3(07) and P-5(16) provide an hourly premium for those working under unpleasant or hazardous conditions at DOC. Payable at time and a half. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDDH.

Use for DOC Mail Handlers in NP-2. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDEH.Provides an hourly premium for those working under unpleasant or hazardous conditions. Payable at $.60 per hour. Bargaining Unit NP-3(07) provide an hourly premium for those working under unpleasant or hazardous conditions at DOC. Also can be used by NP-2(06) Mail Handlers. Payable at straight time.


Bargaining Units NP-2(06) and P-5(16) provide for the payment of an hourly premium for working on snow and ice removal. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDIH.Bargaining Unit NP-2(06) provides for the payment of an hourly premium for working on snow and ice removal. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDJH.Bargaining Unit NP-2(06) provides for the payment of an hourly premium for working on snow and ice removal. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDKH.Bargaining Units NP-5(09) and P-4(15) provide for an hourly hazardous duty payment of 25% of the employee's hourly rate to certain employees. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDPH.Bargaining Unit NP-5(09) provides for an hourly hazardous duty payment of $.40 of the employee's hourly rate to employees at DEP who work in the sawmill. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XHDSH.

Use when a total amount is to be entered rather than specific hours which would then generate the amount.For NP-2(06) and those Bargaining Units that provide certain employees with an hourly hazardous duty payment of 50% of the employee's hourly rate. Hours worked should be entered as REG and then the same number of hours entered as XHDZH.Bargaining Units such as NP-5(09) and P-5(16) provide premium payments to employees who are required to perform work at home. Bargaining Unit NP-6(10)/P-1(11) pays a specific amount per shift when an employee is deemed to be "in charge". Bargaining Unit NP-8(67) uses for Shift Commander Pay.Bargaining Unit NP-2(06) pays an hourly differential to those assigned to train and supervise inmates. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XINM1.

48 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

XINM2 Pay Differentl Inmate .70 1.5 Units 1.00 1.05 No Effect No DI2 Enter directly on the Timesheet.

XINOA Innovation Award Amount To pay innovation award amounts. Amount 1.00 0.00 No Effect No INO Enter directly on the Timesheet.XINTA Interest Arb Award Amount 1.00 0.00 No Effect INT Enter directly on the Timesheet.

XK9CA K9 Home Care Amount For use by DPS to pay the $2 per day food allowance to those involved with K-9 care. Amount 1.00 0.00 No Effect No K9C Enter directly on the Timesheet.XK9CH K9 Daily Home Care 12.42 Units 1.00 12.42 No Effect No K9H Enter directly on the Timesheet.

XK9SA K9 Stipend Amount For use by DPS to pay the monthly stipend to dog handlers. Amount 1.00 0.00 No Effect No K9C Enter directly on the Timesheet.XKENA Kennel Amount Bargaining unit NP-5(09) provides for the payment of $5 per day to dog handlers. Amount 1.00 0.00 No Effect No KEN Enter directly on the Timesheet.XLDIF Lane Differential .25 Units 1.00 0.25 No Effect No LDF Enter directly on the Timesheet.

XLG12 Longevity NRA Inc Code 12 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No T03 Enter directly on the Timesheet.XLG15 Longevity NRA Inc Code 15 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No U03 Enter directly on the Timesheet.XLG16 Longevity NRA Inc Code 16 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No V03 Enter directly on the Timesheet.XLG17 Longevity NRA Inc Code 17 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No W03 Enter directly on the Timesheet.XLG18 Longevity NRA Inc Code 18 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No X03 Enter directly on the Timesheet.XLG19 Longevity NRA Inc Code 19 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Y03 Enter directly on the Timesheet.XLG50 Longevity NRA Inc Code 50 For use by agencies that employ Non Resident Aliens Amount 1.00 0.00 No Effect No Z03 Enter directly on the Timesheet.XLNGA Longevity Adjustment Amount Amount 1.00 0.00 No Effect No LNA Enter directly on the Timesheet.

XMCUA Military Callup Amount Amount 1.00 0.00 No Effect No MCU Enter directly on the Timesheet.

XMCUH Military Callup Hours Hours 1.00 0.00 No Effect No MCU Enter directly on the Timesheet.

XMERA Merit Bonus Amount Amount 1.00 0.00 No Effect No MER Enter directly on the Timesheet.

XMH1A MealDPSHCPNo Retirement 10.70 TRC generated by a rule. Units 1.00 10.70 No Effect No ML6



XMH4A MealDPSHCPNo Retirement 22.95 TRC generated by a rule. Units 1.00 22.95 No Effect No ML9XMISA Misc Earnings Amt only Use to pay any miscellaneous earnings amounts. Amount 1.00 0.00 No Effect No MIS Enter directly on the Timesheet.XMISH Misc Earning Hours only Use to pay any miscellaneous hours. Payment will be based upon the employee's hourly rate. Hours 1.00 0.00 No Effect No MI2 Enter directly on the Timesheet.

XMISP Misc. Pmt. Supp Tax Amount 1.00 0.00 No Effect No MPS Enter directly on the Timesheet.

XML1A Meal - DPS 10.70 TRC generated by a rule. Units 1.00 10.70 No Effect No ML1



Bargaining Unit NP-2(06) pays an hourly differential to those assigned to train and supervise inmates. Pay at time and a half rate. Hours woked on this duty have to be entered as REG and then the same number of hours entered as XINM2.

Use when employee is owed interest on an amount from an arbitration award, a stipulated agreement, a contract settlement etc.

For use by DPS to pay the daily stipend owed to the K-9 handlers when caring for dogs at home.

Bargaining Unit NP-5(09) provides for an hourly payment to DMV Inspectors assigned to work in an inspection lane. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XLDIF.

Use when an adjustment needs to be made to the semi-annual longevity payments or when when an employee's longevity will not be automatically processed.Use to pay the Military Callup amount for employees called to active duty in excess of 30 days.Use to pay the Military Callup in hours for employees called to active duty in excess of 30 days.Use to pay Merit Bonus or Increase amounts, such as PARS for Managerial(02) or those awarded to employees in the Connecticut State University system. Note: This TRC will map to the Earn Code MER which is taxed according to the employee's regular withholding.





Use to pay lump sum payments when employees are at the maximum step. Note: These payments are taxed at the supplemental rate.




49 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code


XML5A Meal - DOC 7.00 TRC generated by a rule. Units 1.00 7.00 No Effect No ML5

XML6A Meal - DOC 6.00 TRC generated by a rule. Units 1.00 6.00 No Effect No ML0

XML7A Meal - DOC 8.00 TRC generated by a rule. Units 1.00 8.00 No Effect No M10

XML8A Meal - DOC 9.00 TRC generated by a rule. Units 1.00 9.00 No Effect No M11

XMLA Meal Amount Amount 1.00 0.00 No Effect No MLA Enter directly on the Timesheet.

XMLGA Reportable Mileage Amount Use to pay taxable mileage reimbursements. Amount 1.00 0.00 No Effect No MIL Enter directly on the Timesheet.XMO1A Meal - DPS OTPPA 10.70 TRC generated by a rule Units 1.00 10.70 No Effect No ML1

XMO2A Meal - DPS OTPPA 16.13 TRC generated by a rule Units 1.00 16.13 No Effect No ML2



XMOVA Moving Expense Amount Use to pay moving expenses. Amount 1.00 0.00 No Effect No MOV Enter directly on the Timesheet.XNMEA No Meal Units 1.00 0.00 No Effect No

XNMHC No Meal Units 1.00 0.00 No Effect No

XNMPP No Meal Units 1.00 0.00 No Effect No

XNR2A Non Rpt Reimb Veh Repair/Maint Amount 1.00 0.00 No Effect No NR2 Enter directly on the Timesheet.

XNR3A Non Rpt Reimb Minor Equipment Use to reimburse employee for minor equipment expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NR3 Enter directly on the Timesheet.

XNR4A Non Rpt Reimb Fees Use to reimburse employee for fees expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NR4 Enter directly on the Timesheet.XNR5A Non Rpt Reimb Transport Person Amount 1.00 0.00 No Effect No NR5 Enter directly on the Timesheet.

XNR6A Non Rpt Reimb Loc/Longdis Tele Amount 1.00 0.00 No Effect No NR6 Enter directly on the Timesheet.

XNR7A Non Rpt Reimb Regular Postage Use to reimburse employee for regular postage expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NR7 Enter directly on the Timesheet.

XNR8A Non Rpt Reimb Mail Process Serv Amount 1.00 0.00 No Effect No NR8 Enter directly on the Timesheet.

XNR9A Non Rpt Reimb Food Use to reimburse employee for food expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NR9 Enter directly on the Timesheet.






Use to pay an employee for meals. The amount must be entered, either on a daily basis or as a lump sum for the pay period.





Do not use. No functionality attached. May be used by DPS or DOC only to prevent rule from giving meal allowance.


Do not use. No functionality attached. May be used by DPS only to prevent rule from giving meal allowance on OTHCP attendance.


Do not use. No functionality attached. May be used by DPS only to prevent rule from giving meal allowance on OTPPA attendance.


Use to reimburse employee for state vehicle repairs and maintenance expenses. Reimbursement is non-taxable.

Use to reimburse employee for expenses related to transporting clients. Reimbursement is non-taxable.Use to reimburse employee for local and long distance telephone expenses. Reimbursement is non-taxable.

Use to reimburse employee for expenses related to mail processing services. Reimbursement is non-taxable.

50 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

XNRBA Non Rpt Reimb Conf,Sem & Work Amount 1.00 0.00 No Effect No NRB Enter directly on the Timesheet.

XNRCA Non Rpt Reimb Photograph Serv Amount 1.00 0.00 No Effect No NRC Enter directly on the Timesheet.

XNRDA Non Rpt Reimb Office Supplies Use to reimburse employee for office supplies. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRD Enter directly on the Timesheet.XNREA Non Rpt Reimb Law Enforc & Sec Amount 1.00 0.00 No Effect No NRE Enter directly on the Timesheet.

XNRFA Non Rpt Reimb Ed & Train Emp Amount 1.00 0.00 No Effect No NRF Enter directly on the Timesheet.

XNRGA Non Rpt Reimb Books Use to reimburse employee for book expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRG Enter directly on the Timesheet.XNRHA Non Rpt Reimb Cell Com Serv Amount 1.00 0.00 No Effect No NRH Enter directly on the Timesheet.

XNRIA Non Rpt Reimburse In State Use to reimburse employee for instate travel expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRI Enter directly on the Timesheet.XNRJA Non Rpt Reimb PO Box Rental Use to reimburse employee for the rental of post office boxes. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRJ Enter directly on the Timesheet.

XNRKA Non Rpt Reimb Photocopying Use to reimburse employee for photocopying expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRK Enter directly on the Timesheet.

XNRMA Non Reportable Mileage Use to pay non-taxable mileage reimbursements. Amount 1.00 0.00 No Effect No NRM Enter directly on the Timesheet.XNRMS Non Rpt Reimb Misc. Reimb. For general agency use for miscellaneous non-taxable payments. Amount 1.00 0.00 No Effect No NRQ Enter directly on the Timesheet.XNROA Non Rpt Reimbursmnt Out of State Use to reimburse employee for out of state travel expenses. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRO Enter directly on the Timesheet.

XNRPA Non Rpt Reimb Meal Allowance Use to reimburse employee for meals. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRP Enter directly on the Timesheet.XNRRA Non Rpt Reimb Licenses For general agency use for reimbursement of license fees. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRR Enter directly on the Timesheet.

XNRTS NonReport Cellphone Stipend Use to reimburse employee for cell phones. Reimbursement is non-taxable. Amount 1.00 0.00 No Effect No NRQ Enter directly on the Timesheet.XOCAH On Call/Standby Fire/Crash .80 Units 1.00 0.80 No Effect No OCF Enter directly on the Timesheet.

XOCBH On Call/Standby 1.00 Units 1.00 1.00 No Effect No OC1 Enter directly on the Timesheet.

XOCCH On Call/Standby 1.50 Units 1.00 1.50 No Effect No OC2 Enter directly on the Timesheet.

XOCDH On Call/Standby 3.00 Units 1.00 3.00 No Effect No OC3 Enter directly on the Timesheet.

XOCEH On Call/Standby 2.50 Units 1.00 2.50 No Effect No OC4 Enter directly on the Timesheet.

XOCFH On Call/Standby 1.25 Units 1.00 1.25 No Effect No OC5 Enter directly on the Timesheet.

XOCGH On Call/Standby 2.00 Units 1.00 2.00 No Effect No OC6 Enter directly on the Timesheet.

XOCHH On Call/Standby 1.65 Units 1.00 1.65 No Effect No OCH Enter directly on the Timesheet.XOCIH On Call/Standby 3.50 Units 1.00 3.50 No Effect No OCI Enter directly on the Timesheet.

XOCJH On-Call /Standby 4.00 Units 1.00 4.00 No Effect No OCJ Enter directly on the Timesheet.

XOCKH On Call/Standby 2.25 Units 1.00 2.25 No Effect No OC7 Enter directly on the Timesheet.

XOCXA On Call/Standby Amount Use to enter an amount to be paid to the employee for on call or standby time. Amount 1.00 0.00 No Effect No OCA Enter directly on the Timesheet.

XOTAA OT Adjustment Amount Use to enter an adjustment amount for overtime. Amount 1.00 0.00 No Effect No OTA Enter directly on the Timesheet.

Use to reimburse employee for expenses related to conferences, seminars and regular work. Reimbursement is non-taxable.Use to reimburse employee for expenses related to photographic services. Reimbursement is non-taxable.

Use to reimburse employee for expenses related to law enforcement and security. Reimbursement is non-taxable.Use to reimburse employee for education and training expenses. Reimbursement is non-taxable.

Use to reimburse employee for cell phone or other communication expenses. Reimbursement is non-taxable.

Used by DOT to provide an hourly differential to NP-2(06) employees providing Fire and Crash standby services at Bradley Airport. This code must be entered in addition to any REG time posted.NP-2(06), NP-3(07), NP-5(09), P-4(15) and P-5(16)provide for a $1 per hour payment for those who are on call or standby. This code must be entered in addition to any REG time posted.P-2(12) provides for a $1.50 per hour payment for workers at DCF who are on call or on standby. This code must be entered in addition to any REG time posted.P-2(12) provides for a $3 per hour payment for workers at DCF who are on call or on standby during Holidays etc. This code must be entered in addition to any REG time posted.

NP-8(67) employees receive $2.50 per hour when they are on call/standby on a holiday. This code must be entered in addition to any REG time posted.P-5 (16) employees receive $1.25 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.P-5 (16) employees receive $2.00 per hour when they are on call/standby on a holiday. This code must be entered in addition to any REG time posted.P-1/NP-6 (10/11) employees receive $1.65 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.P-1/NP-6 (10/11) employees receive $1.65 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.P-1/NP-6 (10/11) Uconn employees receive $4.00 per hour when they are on call/standby. This code must be entered in addition to any REG time posted.P-4(15) provides for a $2.25 per hour payment for those who are on call or standby on a premium holiday. This code must be entered in addition to any REG time posted.

51 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

XPDPA Per Diem Payment Amt only Use to enter a per diem payment amount for employees in bargaining unit NP-6(10)/P-1(11). Amount 1.00 0.00 No Effect No PDP Enter directly on the Timesheet.

XPDPH Per Diem Pay Hours only Hours 1.00 0.00 No Effect No PDQ Enter directly on the Timesheet.

XPLUA Plus Maintenance Amount Use to enter a Plus Maintenance amount. Amount 1.00 0.00 No Effect No PLU Enter directly on the Timesheet.XPYD1 Pay Differential .55 Use to pay a differential at the rate of $.55 per hour. Units 1.00 0.55 No Effect No PD1 Enter directly on the Timesheet.XPYD2 Pay Differential .60 Use to pay a differential at the rate of $.60 per hour. Units 1.00 0.60 No Effect No PD2 Enter directly on the Timesheet.XPYD3 Pay Differential .50 Use to pay a differential at the rate of $.50 per hour. Units 1.00 0.50 No Effect No PD3 Enter directly on the Timesheet.XRERA Reportable Reimbursements Use to enter a taxable travel reimbursement amount. Amount 1.00 0.00 No Effect No RER Enter directly on the Timesheet.XRTRA Retro Payment Amount Use to enter a retro non-salary payment amount. Amount 1.00 0.00 No Effect No RTR Enter directly on the Timesheet.XRTRH Retro Payment H Use to process hours for which a retro payment is due. Hours 1.00 0.00 No Effect No RTR Enter directly on the Timesheet.XRTSA Retention Stipnd (NP-6&P-1)Amt For use for NP-6(10)/P-1(11) retention stipend amounts. Amount 1.00 0.00 No Effect No RTS Enter directly on the Timesheet.XSCOA Scope Stipend Amount Use to process Hazardous Duty Stipend amount. Amount 1.00 0.00 No Effect No SC1 Enter directly on the Timesheet.XSCOH Scope Stipend Hours Use to process Hazardous Duty Stipend in hours. Hours 1.00 0.00 No Effect No SC1 Enter directly on the Timesheet.XSEVA Severence Payment Amount TRC not included in any TRC Program. Amount 1.00 0.00 No Effect No SEV

XSEVH Severence Payment Use to enter the number of hours for which a severance payment should be calculated. Hours 1.00 0.00 No Effect No SEV Enter directly on the Timesheet.XSG1A Agency Suggestion Pymt Amount Use to enter an agency suggestion payment. Amount 1.00 0.00 No Effect No SG1 Enter directly on the Timesheet.XSG2A Agency Suggestion Award Amount Use to enter an agency suggestion award amount. Amount 1.00 0.00 No Effect No SG2 Enter directly on the Timesheet.

XSHAF Shift Diff .65 1x FLSA TRC generated by a rule. Units 1.00 0.65 No Effect No F21

XSHAN Shift Diff .65 1x No FLSA TRC generated by a rule. Units 1.00 0.65 No Effect No N21

XSHBF Shiff Diff .65 1.5 FLSA TRC generated by a rule. Units 1.00 0.98 No Effect No F22

XSHCF Shift Diff .70 1x FLSA TRC generated by a rule. Units 1.00 0.70 No Effect No F11

XSHCN Shift Diff .70 1x No FLSA TRC generated by a rule. Units 1.00 0.70 No Effect No N11

XSHDA Shift Diff 3 Use by TCD Interfacing Agencies to transmit shift differental amounts. Amount 1.00 0.00 No Effect No SD3 Enter directly on the Timesheet.XSHDF Shift Diff .70 1.5 FLSA TRC generated by a rule. Units 1.00 1.05 No Effect No F12

XSHEF Shift Diff .75 1x FLSA TRC generated by a rule. Units 1.00 0.75 No Effect No F31

XSHEN Shift Diff .75 1x No FLSA TRC generated by a rule. Units 1.00 0.75 No Effect No N31

XSHFF Shift Diff. 75 1.5 FLSA TRC generated by a rule. Units 1.00 1.13 No Effect No F32

XSHGF 1199 Shift Diff 1 x FLSA TRC generated by a rule. Hours 1.00 0.00 No Effect No F51

XSHGN 1199 Shift Diff 1 x No FLSA TRC generated by a rule. Hours 1.00 0.00 No Effect No N41

Use to enter per diem hours for employees in bargaining unit NP-6(10)/P-1(11). This will then be multiplied by the employee's hourly rate.













52 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

XSHHF 1199 Shift Diff 1.5 x FLSA TRC generated by a rule. Hours 1.50 0.00 No Effect No F52

XSHIF Shift Diff .80 1x FLSA TRC generated by a rule. Units 1.00 0.80 No Effect No F61

XSHIN Shift Diff .80 1x No FLSA TRC generated by a rule. Units 1.00 0.80 No Effect No N51

XSHJF Shift Diff .80 1.5 x FLSA TRC generated by a rule. Units 1.00 1.20 No Effect No F62

XSHJN Shift Diff .85 1x No FLSA TRC generated by a rule. Units 1.00 0.85 No Effect No N71

XSHKF Shift Diff .85 1x FLSA TRC generated by a rule. Units 1.00 0.85 No Effect No F71

XSHLF Shift Diff .85 1.5 x FLSA TRC generated by a rule. Units 1.00 1.28 No Effect No F72

XSHMN Shift Diff .90 1 x No FLSA TRC generated by a rule. Units 1.00 0.90 No Effect No N32

XSHNF Shift Diff 4.00 Tmp Night FLSA Units 1.00 4.00 No Effect No F41 Enter directly on the Timesheet.

XSHOF Shift Diff .90 1x FLSA TRC generated by a rule. Units 1.00 0.90 No Effect No F42

XSHPF Shift Diff .90 1.5 x FLSA TRC generated by a rule. Units 1.00 1.35 No Effect No F43

XSHUA Safety Shoe Use for employees in bargaining units that provide for payment of a safety shoe allowance. Amount 1.00 0.00 No Effect No SHU Enter directly on the Timesheet.

XSIDH Snow & Ice Rmvl/Skill Diff .35 Units 1.00 0.35 No Effect No SIS Enter directly on the Timesheet.

XSKDA Skill Differential Amount Use to enter a skill differential amount. Amount 1.00 0.00 No Effect No SDA Enter directly on the Timesheet.XSKPA Skill Premium Amount Use for payments such as the annual skill premium paid to EMTs Amount 1.00 0.00 No Effect No SKP Enter directly on the Timesheet.XSKPH Skill Premium FireFighter .75 Units 1.00 0.75 No Effect No SPF Enter directly on the Timesheet.

XSKVH Skill Diff. Driver Crash Vhcl Units 1.00 0.25 No Effect No DCV Enter directly on the Timesheet.

XSTMA Shoe Tax Maint. Amount Use to pay shoe allowance. Amount 1.00 0.00 No Effect No STM Enter directly on the Timesheet.XSUB SDE Inhouse substitute pay Units 1.00 20.00 No Effect No SUB Enter directly on the Timesheet.

XTRPA Res Troopers Amount 1.00 0.00 No Effect No TRP Enter directly on the Timesheet.

XTU1A Tuition Reim No Tax Payment of non-taxable tuition reimbursement. Amount 1.00 0.00 No Effect No TU1 Enter directly on the Timesheet.XTU2A Tuition Reimbusement - Taxed Payment of taxable tuition reimbursement. Amount 1.00 0.00 No Effect No TU2 Enter directly on the Timesheet.XTX1A Taxable Maintenance #1 Amount This code is used by Central Payroll to increase an employee's taxable wage. Amount 1.00 0.00 No Effect No TX1 Enter directly on the Timesheet.XTX2A Taxable Maintenance #2 Amount This code is used by Central Payroll to increase an employee's taxable wage. Amount 1.00 0.00 No Effect No TX2 Enter directly on the Timesheet.









Certain NP-2(06) employees at DOT are eligible for an hourly temporary night shift differential of $4.00. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XSHNF.



An hourly snow and ice removal differential or skill differential paid at $.35 per hour. This code must be entered in addition to any REG time posted.

Use to pay firefighters the hourly skill premium of $.75 per hour. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XSKPH.

NP-5(09) employees who work for DOT at Bradley Airport receive an hourly skill differential payment when they drive an emergency crash vehicle. Hours worked on this duty have to be entered as REG and then the same number of hours entered as XSKVH.

For use by State Department of Education to pay teachers who cover the classes of other teachers.NP-1(05) employees at DPS receive a monthly stipend when they function as Resident Troopers.

53 June 2012


TypeMult Factr

CompTime Ind

Over Ride TRC

Earn Code

XUNFA Uniform Use to pay for uniforms as provided by contract. Amount 1.00 0.00 No Effect No UNF Enter directly on the Timesheet.XUNTA Union Tuition Training Amount Use to pay Union Tuition and Training. Amount 1.00 0.00 No Effect No UNT Enter directly on the Timesheet.XUNVA Unvouchered Expense Amount For use by Legislative Management only. Amount 1.00 0.00 No Effect No UNV Enter directly on the Timesheet.XWDA Week End Differential .50 TRC generated by a rule. Units 1.00 0.50 No Effect No WD2

XWDB Week End Differential .40 TRC generated by a rule. Units 1.00 0.40 No Effect No WD1

XWDC 1199 Week End Differential TRC generated by a rule. Hours 1.00 0.00 No Effect No WD3

XWDD Weekend Differential .45 TRC generated by a rule. Units 1.00 0.45 No Effect No WD4

XWDE Weekend Differential .55 TRC generated by a rule. Units 1.00 0.55 No Effect No WD5

XWDF Weekend Differential .65 TRC generated by a rule. Units 1.00 0.65 No Effect No WD6

XWDG Weekend Differential .75 TRC generated by a rule. Units 1.00 0.75 No Effect No WD7

XWDH Weekend Differential .60 TRC generated by a rule. Units 1.00 0.60 No Effect No WD8

XWDI Weekend Differential .85 TRC generated by a rule. Units 1.00 0.85 No Effect No WD9

XWDJ Weekend Diff .75 1.5X FLSA TRC generated by a rule. Units 1.00 1.125 No Effect No WDA

XWDK Weekend Differential .70 TRC generated by a rule. Units 1.00 0.700 No Effect No WDB

XWDL Weekend Differential .80 TRC generated by a rule. Units 1.00 0.80 No Effect No WDC













54 June 2012

Inactivation Date TRC Description TRC Type Rate CompTime Ind Over Ride TRC

11/7/2008 XCDL1 Certificate Diff. Level 1 .50 U 1 0.5 NO N CD211/7/2008 XCDL2 Certificate Diff. Level 2 .50 U 1 0.5 NO N CD211/7/2008 XCDL3 Certificate Diff. Level 3 .70 U 1 0.7 NO N CD311/7/2008 XCDL4 Certificate Diff. Level 4 .90 U 1 0.9 NO N CD411/7/2008 XCDL5 Certificate Diff. Lvl 5 1.30 U 1 1.3 NO N CD5

6/8/2007 XCDL6 Certificate Diff. Lvl 6 1.60 U 1 1.6 NO N CD65/18/2012 NWS Not Working Scheduled Hours Hours 1.00 0.00 No Effect No

Mult Factr

Earn Code

[XLS]Time Reporting Codes - CT.GOV-Connecticut's … · Web viewTitle Time Reporting Codes Author stolzmanl Last modified by Daly, Kathie Created Date 6/16/2003 5:00:30 PM Company

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