WYDOT presents

WYDOTpresents

Fixed Asset Management System

meets The Balanced Scorecard

Fixed Asset Management System (FAMS)

• Consists of:– Pavement – Bridge– Safety– Maintenance– Congestion

Materials Lab

Bridge

HwySafety

Traffic Mgt CenterDistricts

PMS

BMS

SMS

MMS CMS

Top Down/Bottom Up “Meet in the Middle”

Approach• Complex• Going from project specific

projects to system thinking • Measuring everything to

measuring what counts• Making well informed and

documented decisions at all levels • Communicating an understanding

of why those decisions were made

WYDOT’s BSC Development (Phase I – III)

I n d v l P e r f o r m a n c e A p p r a i s a l sE m p l o y e e s

I n d v l P e r f o r m a n c e A p p r a i s a l sE m p l o y e e s

I n d v l P e r f o r m a n c e A p p r a i s a l sE m p l o y e e s

P r o g r a m L e v e l B S C s :D E s , P a t r o l , A e r o , H w y D e v , M V S , D S , e t c

I n d v l P e r f o r m a n c e A p p r a i s a l sE m p l o y e e s

I n d v l P e r f o r m a n c e A p p r a i s a l sE m p l o y e e s

I n d v l P e r f o r m a n c e A p p r a i s a l sE m p l o y e e s

P r o c e s s L e v e l B S C s :F i x e d A s s e t M g t a n d P M S , B M S , S M S , e t c

O v e r a l l B S C( E x e c u t i v e S t a f f ' s P e r f o r m a n c e M e a s u r e s )

Phase I:Strategic Plan

Phase II:BSCsTo be completed 2007-08

Phase III:

Appraisals

To be completed 2008-09

Completed 2006

Top Down - Phase I

• Strategic Plan and Overall BSC developed 2006– Overall Performance Measures

(PMs) Established – Those PMs that affect the FAMS

• Fatality and Crash Rates• Asset Conditions • Customer Satisfaction

Top Down - Phase II• Performance Measures

– Process and Program Level • Example: Materials Lab and PMS

• Systematic – what targets are we all shooting for

Materials Lab

PMS

Districts

MMS

Bridge

BMS

HwySafety

SMS

Traffic Mgt Center

CMS

BSC Goal 49% roads good or excellent

Interstate NHS Other Rural Non NHS Rural Urban

Pavement CrackingIndex > 85

International Ride Index > 90

Rut<0.30”

Friction > 35

FunctionalClass

PavementServiceabilityRating

FATALITIES < 1.46 per 100 mvmCrash Rate < 136.19 per mvm

Roadway Departure crashes

Impaired Driving Speeding Seat Belt Usage

On System Off System

Rumble strips - shoulder and centerlineEnhanced pavement markingsRegulatory, warning and guide signs, and delineatorsGuardrail and bridge-railSnowfencesHighway lightingBreakaway sign supportsRoadside hazard removalMinor safety grading at high hazard locations

Bottom Up – Process Level• At this level, each management

system (PMS, BMS, etc) puts together their recommended priorities:– Year-by-Year– Benefit-to-Cost Ratio– Budget Limit

• Priorities given to FAMS Program Manager

“Meet in the Middle”

• FAMS Program Manager:– Analyzes priorities from each

management system– Chooses the optimum projects:

• Software for this analysis is currently being developed for WYDOT

• Trade-off analysis • Perform coherence checks• Timeframes are feasible• Inject political or otherwise suggested

projects

Decision Making

• Level 3 – Executive Level (Top)– Judgement (aligned with vision) – Policy and Strategic level

• Level 2 – Fixed Asset Management Level (Middle) – Analysis – System level

• Level 1 – Program Level (Bottom)– Quantitative– Project level

3 Levels of Consideration

Cross-Program Scenarios and Tradeoffs

Safety Project Priorities

Pavement Project

Priorities

Bridge Project

Priorities

Level 1

Level 2

Level 3 High-level Strategic Options and Decision Making

“Wrap up”• Well-defined performance measures guide

the way for both the BSC and Fixed Asset Management process

• WYDOT has taken the following approach – Top down– Bottom up– Meet in the Middle

• Excited about the possibilities the BSC and FAMS will bring to WYDOT and the way we do business in the future!

Questions on BSC:

Questions on FAMS:

Thank you!

Top DownPMs: Target and Actual

(Overall Performance Measures)

Performance Measures:

• Fatality Rate (on system)

• Crash Rate

• Road Condition Ratings

• Bridge Condition Ratings (on NHS)

• Rest Area Condition Ratings

• Overall Customer Satisfaction Survey Rating

Targets: Actual:

1.68 2.20

114.69 150.25

49% 49%

TBD 96%

82% 80%

80% 75%