Www.dmp.wa.gov.au/ResourcesSafety This PowerPoint has been produced for the public and is made available for non-commercial use (e.g. toolbox meetings,

www.dmp.wa.gov.au/ResourcesSafety

• This PowerPoint has been produced for the public and is made available for non-commercial use (e.g. toolbox meetings, OHS discussions) subject to the condition that the PowerPoint file is not altered without permission from Resources Safety.

• For resources, information or clarification, please contact:[email protected] or visitwww.dmp.wa.gov.au/ResourcesSafety

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Safety Regulation System (SRS)Mine Safety Information Session



What will be covered in this sessionWhat are we going to cover today?

• Overview of SRS (current and future functionality)

• Registration and access

• Quarterly user access reviews

• Notifications – notifiable incidents, injuries, monthly status reporting

• Communications and task management – including related communications

• Compliance requirements for Levy reporting

• Publications searching

• Approvals – Project Management Plan & Radiation Management Plan

• Online help

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Monthly status

Radiation Management

Plan (Exploration)

Injuries

Contaminate sampling

Mines Safety and

Inspection Levy

Project Management

Plan

Notifiable Incidents

Company site noise

information

Audits

Certificates issued

Notices

Investigations

Current functionality

Under development

Future functionality

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SHReps election

notifications

Registered officers and

samplers

Site Visit Records


Registration

Two ways to register for SRS

1.Online at www.dmp.wa.gov.au – you may request access to any of our systems including SRS

2.Via an industry company administrator – Administrators can view current roles for their company/site, register new users and manage user roles

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Registration via DMP website

Go to www.dmp.wa.gov.au

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Click on ‘Register an

Account’


Register and manage users by company administrator

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• Select Administration and “Register Company User”• Enter persons details and click “Register”• Add security roles• You can only add representative and admin roles for

security roles you are admin for• You can only have a maximum of three admins per role• Use same process to “Manage Company Users”.


Managing roles

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User access review

• Undertake regular ‘security housekeeping’ to ensure only appropriate users have access to company information

• An Alert is sent to company administrators every three months• Complete review within one week (five business days)• Only one Administrator need carry out the review• Reminder will be sent if review not done

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How to complete a user access review

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How to complete a user access review (continued)

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SRS – Home screen

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Notifications – Summary screen

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Lodging a Notification

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Save, Save and Close, Delete, Open in review tab and spell check buttons along the top.

Wizard steps indicate complete or incomplete steps.


Notifications – Monthly status report

• Submit notifications within 15 days after end of calendar month being reported– Mines Safety and Inspection Regulations 1995, r. 3.42

– Mines Safety and Inspection Levy Regulations 2010, r. 32

• Details employment statistics – such as number of employees, employee hours, employee status and contractors

• Information used to:– determine industry performance data for injuries (alternative duties,

lost time and number of employees onsite)

– analyse performance trends

– calculate mines safety levy

• To start a monthly status report select

area and report from notifications

sub-system.

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Monthly status – Step 1: Reporting details

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Monthly status – Step 2: Employment status

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Monthly status – Step 3: Carry over injuries

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Monthly status – Step 4: Levy hours

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Levy changes 1 July 2014

r. 3 definition of worker has been changed•Worker means an individual who for remuneration carries out work at a mine in the course of mining operations (whether under a contract of employment, a contract for services or other arrangements).

r. 31(2) has been replaced•The principal employer at a mine must keep records that enable the total number of hours worked at the mine by workers in each month be verified.

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Monthly status – Step 5: Other information

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Monthly status – Step 6: Review

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Monthly status – Step 6: Review (additional information)

Symbols shown against each wizard step indicates whether information entered is sufficient and correct.

If there are no errors proceedto the next step and click submit.

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Notifications – Injury

• Mining injury notification should be submitted as required under s.76 and r. 3.41:– Injuries to be reported where the accident results in a disabling

injury [lost time(L), alternative/restrictive/light duties (A)]

– Notification should be completed by the end of accident month and submitted within two weeks of following month

– Where injury occurs at end of month, and initial start date for work status is in following month, notification to be submitted at the end of this month

• Details of type of injury and its effect on work status

• Information is used to:– determine industry performance data for injuries

– analyse accident trends and alert industry

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Injury notification – Reporting details

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Notifications – Notifiable incident

• Occurrence form acts as immediate notification for reporting accidents and incidents s.76, 78 and 79

r. 6.36

• Vital information on the type of incident • Information used to:

–determine industry performance data for injuries–assist in investigations–analyse incident trends and alert industry

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Notifications – Notifiable incident

Created in the same way as Monthly Status and Injury Notifications

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Notifications – Lodge notifiable incident

• Each incident type is defined by regulations• Type 14 – potentially serious occurrences is where there is no

injury or harm and occurrence is not defined by any of the other types

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Notifications – Status and search

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Notifications – Search

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Related communications and tasks

• Related communications and task management system allows communication between Department and industry via SRS

• Easy tracking of queries and information with prompt response• Eliminates need to send to specific individual in Department

who may not be immediately available• Once a communication is sent, it is added to ‘Related

Communication’ section of notification• Communications may be viewed from:

– Outlook– ‘Home – Alert or Tasks’ screen within SRS– ‘Related Communication’ section of notification

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Related communication

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Responding to communication

If you have initiated query communication you will need to mark task as complete once you are satisfied with response

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Alerts, tasks and drafts

• Top five alerts, ‘to-do’ tasks (most recent) and drafts displayed towards the top of home page

• To view more alerts, tasks or drafts click on ‘View all’ in relevant tab

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Task summary

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.


Approvals – Project Management Plan (PMP)

• A Principal employer or manager must not commence mining operations at a mine until approval of State Mining Engineer has been procured in writing (s. 42(3))

• Approval request is completed online and submitted to District Inspector where project is located

• PMPs are required for:– New Operation– Major Expansion / Change to Existing Operation• PMP provides information on the actual project (e.g. name of

company and site, geology, facilities, project overview)

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Approvals – Project Management Plan (PMP) (continued)

• A PMP cannot be amended once approved.• Any changes need to be completed via a new submission

(original can be copied to facilitate submission).

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Approvals – PMP new submission

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Approvals – PMP new submission (continued)

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Approvals – Radiation Management Plan (RMP)

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Application for

•New Operation

•Major Expansion / Change to Existing Operation

•Renewal


Approvals – RMP new submission

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SRS online help

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Queries about presentation content?

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Www.dmp.wa.gov.au/ResourcesSafety This PowerPoint has been produced for the public and is made available for non-commercial use (e.g. toolbox meetings,

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