Www.corep.info COREP XBRL Project Office Steering Committee, 2005-06-03.

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COREP XBRL Project Office

Steering Committee, 2005-06-03

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AGENDA

Project Portfolio Management

1. Definitions

2. Project Portfolio Management

3. Project Office

4. Resources Chart

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Definitions

Project Portfolio Management Project portfolio management organizes a series

of programmes and projects into a single portfolio consisting of reports that capture project objectives, costs, timelines, resources, risks and other critical factors.

Executives can regularly review entire portfolios, spread resources appropriately and adjust projects to produce the highest departmental returns.

Programme Management The process of managing multiple projects on

an ongoing basis.

Project Management The discipline of defining and achieving targets

while optimizing the use of resources (time, money, people, space, etc).

Companies use projects for: Improving Efficiency & Margins (i.e. Cost

Reduction, ..) Increase Revenues (i.e. New products, …) Growing the Business (i.e. M&A, …) ….

Project Management from an Organisational point of view

Maturity1 & 2

Maturity1 & 2

Maturity 3

Maturity 3

Maturity 4 & 5

Maturity 4 & 5

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Definitions

Project Management Maturity Predictability, effectiveness and control of an organization's project management processes

believed to improve as the organisation moves up these five levels: Level 1 – Unreliable Processes

No rules. Little organisational support. Success depends on the skills of individual people Level 2 – Informal Processes

Lack of standards. Implementation differs from project to project within the organisation. Level 3 – Standardised Processes

Same rules and methods for project management. Most projects use them. Management support.

Level 4 – Monitored Processes Integrated project life cycle. Methodology used company-wide. Management monitors.

Level 5 – Optimised Processes Regular analysis and optimisation of project management practice. Projects support

strategic plan.

"We are what we repeatedly do. Excellence, then, is not an act, but a habit."Aristotle (384-322 BC)

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Definitions

Organisations should be aware that when talking about Strategic Planning, Investment Appraisal, Capital Budgeting, New Product Development, Organisational Change, Mergers and Acquisitions, Outsourcing, etc., they are in fact talking about initiatives that translate into, and are executed through, projects. Top and Senior Management should therefore understand that project management is a key strategic tool to drive these initiatives and to reap their business benefits. Those organisations that understand the vital importance of excelling at project management, and act upon it, will undoubtedly outperform the competition.

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Project Portfolio Management

The PPM is a strategically critical and high profile program of projects,

Focusing on value generation through benefits planning an realization

Creating a powerful partnership by combining methodologies, experience and expertise with the best from any entity

Providing a core team of highly experienced and ensuring that relevant specialists are available to advise on complex or specialist matters

Proactive knowledge transfer on the job and through learning events

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Changes to the reporting model – business applications requirements, systems, applications support and development

Better understanding of successful project drivers Comparison of project success rates and practices with

other entities Insights into how they can improve their track record of

success with business projects Assessments of current major programmes and associated

risks Advice on how to ensure current major programmes deliver

to expectations A route map for developing leadership in business project

and programme management Clarity and genuine buy-in from key business IT

stakeholders

Project Portfolio ManagementKey Challenges

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Simplifying the IT organizational structure Understanding what the business wants from IT Understanding of the organizational structure of the

business areas that IT has to support Understanding the technology and systems architecture and

how IT supports the business

The cost reduction projects – data centre consolidation, reduction in maintenance spend

A quite detailed understanding of the current cost base is required before targeted reductions can be effective

There is a risk unless this accurate information is available, reductions may not focus on the areas that currently consume the greatest proportion of costs.

Project Portfolio ManagementKey Challenges

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Project office key challenges

• Providing methodologies, supporting tools and techniques that can be implemented quickly and bring results

• Not changing for change’s sake. Keeping what words and developing only the bits that need to be

• Ensuring the up-skilling of the different teams• Focus on benefits realization

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Project office benefits

• Best practices

• Reusability of software components

• Market XBRL software tools knowledge

• Lesson learned

• Update XBRL knowledge

• Communication management with International XBRL stakeholders

• Reduce taxonomy development cycle

• XBRL methodologies and techniques

• Customized XBRL training programs

• Better alignment between business & project objectives

• Reduce reworking costs

• Reduce time to market

• Do more projects with less

• Increase project performance

• Increase quality

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Project office benefits

• Independent perspective on project progress

• Improved executive-level information

• Faster issue resolution and risk mitigation

• Reduced risk of substantial cost/time overruns and failure to deliver expected business benefits

• Improved project consistency and controls

• Increase customer satisfaction

• Optimize the use of resources and budgets

• Increase staff motivation

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Project office key functions and key top management levers

Tools to support the key functions

Resource scheduling Inter-project dependency

mapping and tracking Forward view of assignment

and utilization High level delivery plan Milestone tracking Benefits tracking Estimating

The key top management levers

Strategic clarity Projects understanding Performance measures Accountability model Behavioural patterns Quality of information Project process standards

(inc methods & tools) Resourcing policies People practices Reward structures Continuous improvement

programmes Independent assurance

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Functional Project Office Model

Project Office Management

Administration

Planning & Strategy

Strategy Maintenance

• XBRL Strategy Plan

• Schedule Planning

• Offering Management

Opportunities Management

• Competitive Benchmarking

• Market Requirements Identification

• Viability Analysis

XBRL International Collaboration

COREP Working Group Collaboration

Communication Plan Execution

Program Management

Project Coordination

• Control & Monitoring

• Risk Management

• Incidences Management

• Changes Management

• Quality Management

Generic XBRL Program Coordination

Budgeting

• Program Budget Definition

• Program Budgeting Control

Performance Measure and Assurance

Project Measurement

• XBRL Projects PKI Performance metrics Definitions.

• Monitoring and Publication.

Quality Assurance

• Process enhancement and definition.

Training and Development

Training

• Training Planning and Training Program Design

• Training Program Execution

Development

• Design Key points identification and definition.

• Procedure and best practices Implementation Definition

• XBRL Technologic Management

• Technologic Alliances

Taxonomies Management

Internal Taxonomies Design

Taxonomies XBRL Working Groups Collaboration

XBRL Taxonomies Repository Management

• Taxonomies Centralization

• Taxonomies Distribution

• Taxonomies Versioning

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Resources Chart

DirectionDirection

Development & Implementation Team

Manager

Quality Ctrl. Expert

Project Office

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Resources Chart

Project 1

Project 2

Project n

DirectionDirection

Project Office

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Resources Chart

DirectionDirection

Development & Implementation Team

Manager

Quality Ctrl. Expert

Common

Specific

Common

Alternatives

Project Office

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Alternatives

Pro-Active

Management

Development & Implementation

Team

Manager

Quality Ctrl. Expert

Project

Leader

Quality Ctrl. Expert

1

On-

demand

Manageme

ntDevelopment & Implementation

TeamProject

Leader

Project Office

2

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Project strategy?

Nosce te ipsum

Apollo temple, Delfos