MS PowerPoint 2010 CTC Summer Workshop, June 19, 2012, 9:00a.m.-4:00p.m. Presented by: Janet Cannon Agenda 1. Start at 9:00, introduce the instructor and each other. 2. Discuss what you already know about PowerPoint and what you want to know. 3. What’s the difference between 2010 and 2010? 4. Basics of PowerPoint 5. 10:30 short break. 6. Learn and practice more commands with text and pictures (transitions, animations, sounds) 7. Lunch Break 12:00-1:00. 8. Advanced commands 9. 2:30 short break. 10. Create and edit your own PowerPoint presentation 11. Questions? 12. Finish at 4:00p.m. Content outline I. What does PowerPoint/presentation software do? a. Gives the speaker an easy outline to follow b. Gives the audience easy notes to copy (or write on if speaker distributes printed copies of presentation) c. Makes presentations more interesting by including text, pictures, animation, sounds, videos, and hyperlinks. II. What makes a good/bad PowerPoint presentation? a. View two different PowerPoint presentations b. Evaluate the difference 1 Notes: ______________________________ ______ ______________________________ ______ ______________________________ ______ ______________________________ ______ ______________________________ ______ ______________________________ ______ ______________________________
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MS PowerPoint 2010CTC Summer Workshop, June 19, 2012, 9:00a.m.-4:00p.m.
Presented by: Janet Cannon
Agenda1. Start at 9:00, introduce the instructor and each other.2. Discuss what you already know about PowerPoint and
what you want to know. 3. What’s the difference between 2010 and 2010?4. Basics of PowerPoint5. 10:30 short break.6. Learn and practice more commands with text and pictures
(transitions, animations, sounds)7. Lunch Break 12:00-1:00.8. Advanced commands 9. 2:30 short break.10. Create and edit your own PowerPoint presentation11. Questions? 12. Finish at 4:00p.m.
Content outlineI. What does PowerPoint/presentation software do?
a. Gives the speaker an easy outline to followb. Gives the audience easy notes to copy (or write on if
speaker distributes printed copies of presentation)c. Makes presentations more interesting by including
text, pictures, animation, sounds, videos, and hyperlinks.
II. What makes a good/bad PowerPoint presentation?a. View two different PowerPoint presentationsb. Evaluate the differencec. Explain why one is better than the other
Evaluate PowerPoint Presentation #1 _____ consistent background_____ consistent title/body fonts_____ two or fewer spelling/grammar errors_____ easy to read titles/text (size/style)_____ contrasting background/text_____ graphics fit with subject_____ not too many graphics_____ animations do not distract_____ sounds do not distract_____ slides are all on same topic
_____ TOTAL POINTS (of 10)
Evaluate PowerPoint Presentation #2 _____ consistent background_____ consistent title/body fonts_____ two or fewer spelling/grammar errors_____ easy to read titles/text (size/style)_____ contrasting background/text_____ graphics fit with subject_____ not too many graphics_____ animations do not distract_____ sounds do not distract_____ slides are all on same topic
_____ TOTAL POINTS (of 10)
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III. Navigating MS PowerPoint 2010a. Ribbon – tabbed sections, command blocks
b. Simple add slides - HOME tab, Slides block, New Slide icon OR CTRL + M. This will default to a Title slide at the front and Title and Content slides after.
c. OR Choose specific slide layouts – Click the drop-down arrow of the New Slide button to reveal several choices of layouts.
i. Title slide – usually the first slide in your presentation, but can be used as section header. Two text boxes: large title and smaller subtitle
ii. Title and content – the most common content slide. Two text boxes: large title and large content (bullets are default)
iii. Section header – designed for subtitles between presentation sections. Can be used as title slide. Two text boxes: large title and small text
iv. Two content – two columns of information with one title over both. Good for comparisons. Three text boxes: large title and two bulleted content
v. Comparison – Similar to two content except has room for sub titles over each content box. Five text boxes: large title, two small subtitle, two bulleted content
vi. Title only – title only. Can be used as title slide/section header. One large header box
vii. Blank – nothing. Use only for custom content or blank between sections.
viii. Content/picture with caption – various boxes depending on choice
d. Type text into boxes OR insert pictures (next section)e. Simple add pictures – INSERT tab then…
i. Picture (if adding pictures from hard drive/flash drive/My Pictures)
ii. Clip Art (if adding pictures from the MS gallery) iii. Photo Album (if creating a set of pictures to
choose from)f. Other pictures/graphic content
i. Go to Internet picture you want, Copy/Paste (paste outside any text box otherwise you will REPLACE your text with the picture.)
ii. INSERT tab – Shapes, SmartArt, Chart (must have Excel or Word data), WordArt, Tables
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V. “Dressing Up” your presentationa. Design tab
i. Page setup – size of slides and orientationii. Slide orientation – orientation of slidesiii. Background themes – colors/patterns for
background. Can change the colors, fonts and effects of each theme
iv. Background styles – style/color of plain backgrounds
b. Transitions tabi. How slides enter/exit slide show
ii. Standard soundsiii. Timing of slides entering/exiting screen (usually
want this pretty fast)c. Animations tab
i. How text/graphics/sounds enter/exit slide show
ii. Preview animations – show animations as they would be seen in a presentation
iii. Standard animation – click on text or picture, click the button to add animation
iv. Custom animation – allows more creativity than standard animations but BE CAREFUL not to overwhelm your audience!
v. Advancing slides timing – on a click or automatically (click is best for MOST presentations) or on a timer. Unless you are VERY good or want a completely automated show, don’t turn on automatic.
d. Slide Show tabi. Start Slide Show – beginning, current slide, or a
custom show (leave out some slides)ii. Setup slide show – create a custom showiii. Hide slides – not allow audience to see certain
slidesiv. Record narration – add voiceover (need
microphone)v. Rehearse timing – launches slide show, you
practice with voiceover narration, computer keeps track of time between slides
vi. Monitor settings – adjusts for various monitor ratios
VI. Advanced Formatting (HOME tab unless marked otherwise)a. Change colors, font style, font sizeb. Change other text features (shadow, italic, bold,
underline, strikethrough, super/sub script)
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c. Change alignment right, center, leftd. Add levels of outlinee. Change bullet stylef. Change to numbers instead of bulletsg. Change to outline form instead of bulletsh. Change text directioni. Format autoshapes with 3D, color, outlinej. Add header/footer –INSERT tabk. Add date/time/slide number/symbol – INSERT tab
and paste hyperlink in blank OR refer to slide in presentation. You can use this to show movies that are NOT embedded in your presentation
b. Add movie/sound – INSERT tab, use browse to find file or create your own with a mic/video camera
c. Find/Replace – HOME tab, Find/replace buttond. Review tab
i. Check spelling, consult thesaurus and moreii. Add comments iii. Protect presentation from editing
e. View tabi. Views of slides – normal (preview to left, large
editing area), slide sorter (all on one screen), notes (if you’ve added any notes), slide show (runs your presentation)
ii. Slide Master –set defaults for font/bullets/ background, so all slides are formatted same
iii. Handout Master - set how handouts printediv. Notes Master –set how notes printedv. Show/Hide – ruler and/or gridlines (does NOT
show on presentation)vi. Zoom in and out to see your slides closer
up/farther awayvii. Color/Grayscale viii. Window – adjust how windows display
VIII. Printinga. Printer settings – color, draft, econo-mode, etc.b. How much to print – all, a few slides, or one slidec. Number of copies and order of copiesd. Print slides, handouts, notes pages, or outline viewe. Print in color, grayscale, or pure black and white
IX. Other features, options, or items of notea. Templates – File, New, then choose a templateb. When saving a document you’re going to share with
others, make sure to choose a format everyone can
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access. For example, Office 2010 .xlsx files cannot be opened by a previous version without an add-on.
X. Suggestions for presentationsa. Keep backgrounds, text, bullets, colors consistent
throughout presentation (limit # of different fonts to 3)b. Add appropriate visual and audio elements as often as
will not detract from your informationc. Keep text of each slide of a size that limits you to about
5-6 points (about 28 points or higher)d. Only type phrases – whole sentences will encourage
you to READ THE SLIDESe. Get familiar with the presentation controls (remote
clicker, keyboard/mouse, interactive whiteboard)f. Practice your presentation on similar equipment ahead
of time.g. E-mail yourself a copy of your presentation AND bring
a flash drive copy just in case.h. Arrive early to make sure your designated equipment
works! Bring a backup laptop!
Practice Exerciseshttp://www.homeandlearn.co.uk/powerpoint/
http://www.clipartcastle.com/download/Home/Clip-Art-Collection/?f=K9iW823zb&a=7378&adid=267699090 (no preview, just download collection)
On-line tutorials (2007)
Florida Gulf Coast University - http://www.fgcu.edu/support/office2007/ppt/index.aspBaycon Community Group - http://www.baycongroup.com/powerpoint2007/index.htm
MS Word 2010Official Microsoft Training - http://office.microsoft.com/en-us/powerpoint-help/CL010370721.aspxGoodwill Community Foundation – http://www.gcflearnfree.org/powerpoint2010MSOffice Tutorial Training - http://www.msoffice-tutorial-training.com/office-2010.html