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Greater Spokane AreaNew Association FrameworkPresentation to the Boards of
IEYSA and SpVJSA
June 3, 2013
Revised June 7, 2013
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Agenda
Welcome and Introductions
Presentation by WSYSA
Discussion and next steps
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Facilitator Yolanka [email protected] 206-660-8498
Two decades as attorney and consultant to nonprofits and small
Five years working with youth soccer in Washington
Consultant for WSYSA organizational restructuring and constitutional co
Drafted WSYSA bylaws and governing documents
Drafted model association and club bylaws Consultant to WSYSA, Districts, Associations and Clubs
Work on entity restructuring including formation, mergers and consoliddissolutions
Board governance training
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WSYSA Roles and Responsibilities
As a State Association, WSYSA is an administrative body of UUSYSA. WSYSA is charged with carrying out USSFs and USYSprograms for amateur youth soccer within the State of Was
USYSA defines a State Association as the highest level adminbody for youth soccer within a single state. WSYSA has exclu
jurisdiction over its programs and activities.
USYSA states that one of the responsibilities of a State Assocto provide and coordinate opportunities for every player u
jurisdiction to play soccer at the developmental, intermediaadvanced levels.
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Member AssociationRoles and Responsibilities
Voting members of WSYSA CouncilAdministrative and coordinating organizations for WSYSA pr
that contain clubs and/or teams in which individuals under n(19) years of age learn and play soccer in WSYSA leagues
Support and promote the mission, purpose and activities of
Structure their soccer operations and program delivery in ormaximize implementation of WSYSAs mission, exempt purpgoals
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What does it mean to be a MembeAssociation?
Membership is a contractual relationship between a parentorganization and its associations.
As a contract, membership can be renewed or revoked.
USYSA states this relationship explicitly in its bylaws: The temembership of an Organizational Member is for one season
yearMembership automatically renews each seasonal yeaas the Member remains in good standing with USYSA.
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What does it mean to be a WSYSA MeAssociation?
WSYSA has established requirements for continuation as a MAssociation. These include an annual reporting to WSYSA asmaintenance of criteria and responsibilities as set forth in WBylaws.
WSYSA also has policies and procedures for the terminationMember Association status when necessary. The criteria for
termination include in part a determination that the conducMember Association is adverse to the best interests of socceWashington Youth Soccer.
These criteria are patterned after the very standards that Wmust itself meet to remain a State Association within USSF a
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What Hat Are You Wearing Today?
Association is a nonprofit 501(c)(3) corporationBenefits: tax exemptions; deductibility of donations
Obligations: public benefit; exempt purpose
Nonprofit board members must put the interests of the assoahead of their personal interests or the interests of any orga
Duty of Loyalty
Duty of Care fiduciary obligations
Nonprofit board is not a parliament
Recognize and manage conflicts of interest
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WSYSA Organizational StructureWSYSA
- Provide programming and training
- Provide services registration, risk management, best practices, etc
- Provide access to USYSA competition
- Provide development, marketing, corporate sponsorships
Association
- Liaison with WSYSA
- Oversee, promote and enable programming- Manage shared assets
- Manage shared services
Clubs
Deliver programs
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Creating one association in Spokan
The Board of WSYSA believes that the two-association structure inherently leads to incompatibility and conflict which is detrimenWSYSA and to youth soccer in Spokane.
The current association structure of soccer in Spokane does not the implementation of WSYSAs mission, exempt purpose and go
A single new association for the entire Spokane geographic area more capable, based upon the nature, scope, quality and strengtprograms, of carrying out its responsibilities to WSYSA.
WSYSA has determined that the creation of one association in Spnecessary to fulfill its own obligations as a State Association undand USYSA
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Spokane Association Responsibilitie
Implement WSYSA soccer programs in Spokane Run leagues Promote programs within the community Provide feedback on programs to WSYSA Liaison with referees
Manage shared assets (fields)
Manage shared services
Registrar Bookkeeper Mod Director (as needed) Select Director (as needed)
Handle disputes
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Spokane AssociationBoard Structure and Responsibilitie
The board as a whole has the responsibility for governing the entire organization: Leadership development board and staff Finance & Budget Fundraising Strategic Planning Community Relations Operations
Representative design: Officer positions elected by a form of weighted vote (current officers, weig
votes). Officers will not be club board members. Each club has a representative. Weighted vote based on membership, mod
clubs in balance. Design based on expected numbers Initial board will be a transitional board selected to ensure representation,
and necessary skills
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Spokane Association Governance Stru
Board of Directors
Member Club Member Club Member Clu
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Tiered Programming
Level U5-U7 U8-U9 U10 RC U11
Regional Programming
limited to offering
camps, supporting
association
activities and
development
Juniors
Not a selection
process, sign up
Training focused
Organized into
teams for crossover
play with other area
RCs
Selection process
Rosters of 6 or 9
depending on
strength
Play in RCL or
alternative based on
strength/ travel
Selection process
Rosters of 9
Play in RCL or
alternative based
strength/ travel
Select N/A N/A N/A Area Select Leagu
Recreational Mod programming
No selection
Seasonal leagues
Focus on fun and
development
Mod programming
No selection
Seasonal leagues
Focus on fun and
development
Mod programming
No selection
Seasonal leagues
Focus on fun and
development
Mod programmin
No selection
Seasonal leagues
Focus on fun and
development
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New Association combined boundaries from IEYSA/ SpVJSA
New Association Club Framework
Regional Club - SSC Shadow
U11-U18, RC only (with 1-2 U10)
U8-10, add-on - Joint Junior Academy model with Select groups
South Hill
Breakers
Cheney
Storm
North County
Sabers
City Center
Cover by
splitting with
Sabers/
Breakers
Vall
FC Spo
U5-U10 Mod (Rec), U11-U18 (Select, Rec)
U8-10 add-on - Joint Junior Academy model with RC
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RC and Select programming, sizingLevel U8-U10 U10 RC U11 U12-14
SSC Shadow Joint Juniors,
localized
training, some
crossover
jamborees with
other RC groups
Overlaid with
regular mod
structure to
avoid dilution
1-2 RC teams
Roster of 6 or 9
depending on
strength
4-5 teams per
age/ gender
RCL for highly
qualified team
RC or D6, Place
appropriately
play up, manage
at age divisions
for competition
Develop joint
plan
3 teams per
age/ gender
RCL
Select
(Neighborhood)
SAA N/A Based on
turnout
D6 league
Based on
turnout
D6 league
Select Super
League for
qualifier(s)
*SSC Shadow exits Select, joint migration plan
*FC Spokane exits Premier, joint migration plan
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Benefits of Consolidation
A consolidation will eliminate unnecessary duplication ofadministrative overhead
A consolidation will provide more leverage and better suppoconsiderable talents and energy of the staff and volunteers focus on serving the youth of Spokane
A consolidation will sustain the missions of IEYSA and SPVJSadministrative and coordinating organizations of WSYSA, as support the missions of WSYSA, the United States Soccer Feand the United States Youth Soccer Association.
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Steps to implementation
Each Association approves and completes a Letter of Intent to Consoli
Each Club that wishes to participate in the task force approves and com
Letter of Intent to Participate Set up Task Force with representation from both associations and WSY
every club that commits to participate.
Set up agreed upon workplan with milestones
Set up agreed upon budget and cash flow plan
Work with existing Select Clubs and SSC Shadow to develop an integraprogramming framework for a new association
Issue communications on the process, including approach to engagingconstituents in the process
WA Youth Soccer provides recommended framework (bylaws, operatidocuments), structural guidance (club types and strategies)
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Identify any unique structural elements required due to local assets/ liabilitiePlantes Ferry, Spokane Youth Sports), board makeup, and club/ program stra
WA Youth Soccer board review and approval of the proposed structure
Set up transitional board
Extended team sessions to review direction with key stakeholders.
Complete new bylaws and any critical operating documents for new associatadditional structures. File any required legal documents to avoid delays
Communicate changes and define specific plans for onboarding existing clubprograms. Includes communicating any specific expectations on the roles of enew association
Complete operating documents required for association launch and plans foremainder of documentation.
Launch new association on October 31, 2013; complete migration of clubs, aliabilities. Close down any entities not carried forward in new structure
Steps to implementation (contd)
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On or before July 9 completed Letters of Intent
On or before July 31 first meeting of the Task Force
On or before October 31 completion of consolidation documents
Timeline
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Discussion