Writing Module 5 (Pp) - How to Write Project Proposal, Form and Style

7/29/2019 Writing Module 5 (Pp) - How to Write Project Proposal, Form and Style

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HOW TO WRITE

PROJECT PROPOSAL –

FORM AND STYLE

Seminar-Workshop in Planning and Writing Winning

Project ProposalsOct. 27-28, 2007, Camiguin Islands

Sponsored by Phil. Assoc. of Water Districts



NATURE OF PROJECT

Completion of groundwork commences

project proposal writing based on nature of

project- Format

- Project design and outline

- Grant application requirements- Funding



FORMAT and PARTS

Title Page (for proposal of 3-4 pages)

- Project title

- Name of lead organization/potential partners

- Place and date of project

- Name of donor (if available) to whom proposal is addressed



SAMPLE TITLE PAGE

(Hypothetical)

Needs Assessment Leading to Potential Water Supply to Carmona, Cavite Squatters Colony

Project Proposal Submitted by:

Cavite Water District

Carmona, Cavite – Effective January 2008

Proposal Submitted to:

Cavite Water District

in cooperation with

Cavite Lions Club



FORMAT and PARTS

WHAT IS A GOOD PROJECT TITLE?

Short

Concise

Refer to key project result

State the leading project activity

Give an effective snapshot of project



FORMAT and PARTS

Content Page (table of contents for

proposal of 10 pages or more)

- To find quickly relevant parts of proposal

- To contain sections and pages of

document



FORMAT and PARTS

Abstract ( a short project summary

from 10 lines to 2 pages, to include)

- Problem statement

- Project objectives

- Implementing organization

- Key project activities- Total project budget



FORMAT and PARTS

Context (describes social, economic,

political and cultural background)

- Contain relevant data from research- Multi sources of data

- Large amount of data put in the annexes



FORMAT and PARTS

Project Justification (rationale

provided for the project)

- Problem statement to make a “case”,

explanation of the needs to be addressed

- Priority needs arising from the problem

(must)

- Proposed approach/strategy to solve the

problem



FORMAT and PARTS

Presenting Organization (giving

capacities and capabilities of

implementing organization)- Analysis of organizational strengths

- Participatory planning/team work

- Organizational track record



FORMAT and PARTS Project Aims (from goal to results)

- hierarchy from goal, to objectives, to

activity, to results

e.g. - to improve the quality of life (goal)

- to improve quality of water supply

(objective)

- by laying 10-km pipe from source to tap

(activity)

- 1,000 families have clean and potable

water (result)



FORMAT and PARTS

Target Group (beneficiaries of project)

- Provide detailed description of size and

characteristics of target groups- Target group composition analysis based

on age, gender, income, etc



FORMAT and PARTS

Project Implementation (describe

activities and resource allocation)

- Activity plan to include list of project

activities and Gantt Chart

- Resource plan provides the means for the

project including the line-item budget

(LIB)



FORMAT and PARTS

Preparing An Activity

- List all project activities in a single list

- Break activities into manageable

tasks/sub-activities for resource

estimation

- Clarify sequence and dependence of

interrelated actions

- Draw up a timeline for each task from

start-up to completion



FORMAT and PARTS

Preparing An Activity

- Summarize scheduling of main activities

and plan the timing

- Use milestones to provide a measure of project progress and targets to aim for

- Define type and level of expertise for each

task - Allocate tasks among the team in

consultation with members of this team



FORMAT and PARTS

Budget (itemized summary of income

and expenses over a period of time)

- Income as financial asset as source of

support for the project

- Expenditures are anticipated costs in

project implementation as reasonable

reflection of activities



FORMAT and PARTS

Budget Categories

- Direct costs associated with an activity

(e.g. conduct of seminar)

- Operational costs related to internal

activities of the project

-

Units, Quantity Per Period and EstimatedUnits Costs are needed to calculate costs

associated with any of the two categories



FORMAT and PARTS

Line-Item Budget (LIB) refers to typesof expenditures

- Personal Expense (PE) for hiring personneland consultants

- Maintenance and Operating Expense(MOE) for internal affairs of project, supplyand materials

- Capital Outlay (CO) for cost of equipment,facilities and other fixed assets

- Miscellaneous Expense (ME) for those

which do not fall under the above



FORMAT and PARTS

Monitoring and Evaluation (setting

of indicators for expected results of the

project)

- How and when to conduct

monitoring/follow up project progress

- Methods to use in evaluation and

monitoring

- Who will do the evaluation



FORMAT and PARTS

Management and Personnel

(description of project personnel)

- Individual roles of each project personnel

- Communication mechanisms that exist

between and among them

-

CVs and resumes attached to the annexes



FORMAT and PARTS

Annexes (important information but too

large to be included in project proposal)

- Analysis related to the project (e.g soil

topography)

- Policy documents an strategic papers (e.g.

law creating water district)

- Information on organization (e.g. Annual

Report, brochures)



FORMAT and PARTS

Annexes (important information but

too large to be included in project

proposal)

- Information on personnel (e.g. CVs)

- Maps of location and target area (e.g.

Barangay clusters)

- Management forms and structures (e.g.

Org. Chart)

Writing Module 5 (Pp) - How to Write Project Proposal, Form and Style

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