Writing a Business Letter.ppt

8/9/2019 Writing a Business Letter.ppt

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Cambridge InternationalCollege

OAn accredited British

college that has beena world leader inprofessional,

accredited study andtraining.


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Cambridge InternationalCollege

O“No person can hope

to succeed inbusiness withoutbeing able to write

GOO businessletters.!


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Business LettersExamined

O“A good business letteris one which is written

in GOO "nglish inclearly understandablewords, is brief and tothe point and, abo#e

all, is persuasi#e.!


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(1) Good EnglishO“Business people

should try as far aspossible to write inclear and good

"nglish in theircommunication.!


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(1) Good EnglishOBe written in good

grammarOBe correctlypunctuated

OBe correctly spelt andused


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(2) Brief O$he purpose of a

business letter mustbe readilyunderstood.


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( ) !ersuasi"eOBy persuasi#e, the

letter should beplanned and designedto that it achie#es its

'ob(ecti#e) or 'goal).


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Business LettersExamined

OBy persuasi#e, the

letter should beplanned and designedto that it achie#es its

'ob(ecti#e) or 'goal).


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SAMPLEBUSINESS

LETTERCambridge International

College


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#elod$ #odes Limited%esigners and manufa&turers of 'ualit$ ladies fashions

Cur"$ Cres&ent Sheen orth$ 1*+ telefax, -. */-1Email, melod$0r$t+&om ebsite, +modish+nx

11 #ar&h 2-1 3he #anager#anor 4ouse 4otelChippenham 5nited 6ingdom

%ear Sir,

e are &urrentl$ see7ing a "enue for this $ear8s sales &on"ention s&heduled in 9ul$+

!lease pro"ide the undersigned ith full information about the &on"entionfa&ilities hi&h $our hotel o:ers and the &harges for them+ e expe&t around /- delegates+

;our earl$ response ill be appre&iated+

;ours faithfull$

Sales #anager


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TRY THIS!Cambridge International

College


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%ream #o"ies 5ni"ersal Ltd+< Oxford =oad

ebsite, +dmuni"ersal+&om> #ar&h 2-1

3ra"el Consultant?BC 3ra"el and 3ours> 5pton !ar7@e ham London

%ear SirA#adam

%ream #o"ies 5ni"ersal Ltd+ is one of the leading lm produ&tion &ompan$ in theorld+ Our &ompan$ is 7no n for produ&ing and de"eloping lms and tele"ision program+ I

must be grateful if $ou send us a bro&hure and pri&e list for the tour pa&7ages $ou pro"ide+Last ee7 I &alled $our o &e to in'uire about $our pa&7ages+ 5nfortunatel$ $ou ere ona si&7 lea"e+

e are &urrentl$ planning our annual team building+

I loo7 for ard to hearing from $ou+

;ours faithfull$?ndrea !hilips#ar7eting #anager


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9uan %ela CruDGreat #inds !ublishing 4ouse

;F Building #anila 3elefax,


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Letter of

?ppli&ationCO*"+ "$$"+


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#ar&h 2 2-1

#s+ =iDD 3a$lor

!ersonnel 4ead;F 4otel#a7ati Cit$

%ear #s+ 3a$lor,

I am riting to appl$ for the front des7 position ad"ertised in the 3oda$8sIn'uirer dated #ar&h 11 2-1 + ?s re'uested I am en&losing a &ompleted

Kob appli&ation m$ &erti &ation m$ resume and three referen&es+ 3he opportunit$ presented in this listing is "er$ interesting and I belie"ethat m$ strong industr$ experien&e and edu&ation ill ma7e me a "er$&ompetiti"e &andidate for this position+ 3he 7e$ strengths that I possessfor su&&ess in this position in&lude,!ro"en abilit$ to assist guests ith room boo7ing &hanging and

&an&elling reser"ations%emonstrated expertise in pro"iding and ensuring highM'ualit$ guest

relationsN andEx&ellent "erbal and ritten &ommuni&ation s7ills


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ith a BS degree in 4otel and =estaurant #anagement I ha"e a fullunderstanding of hospitalit$ industr$+ In fa&t I ha"e rendered *-- hoursof internship at ?&or 4otel here I as assigned at the ront O &e andGuest Ser"i&es %epartments+

!lease see m$ resume for additional information on m$ experien&e+ I&an be rea&hed an$time "ia email at mi&hael&oo70$ahoo+&om or m$&ell phone (-.1/) /- 1112+

3han7 $ou for $our time and &onsideration+ I loo7 for ard to spea7ingith $ou about this emplo$ment opportunit$+

Sin&erel$

#i&hael Coo7?ppli&ant


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-ormatO +eturn Address ;our Street ?ddressCit$ State Fip Code

Oate of etterO Inside Address

Conta&t @ameConta&t 3itleCompan$ @ame

Street ?ddressCit$ State Fip Code


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-ormatO ear ,O Opening paragraphO /iddle paragraph0s1O Closing paragraphO Complimentary CloseO 2ignature

Signature o"er printed name


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2tructure/iddle %aragraph 0Body1

Explain h$ $ou are interested in thisemplo$er and $our reasons fordesiring this t$pe of or7+

State rele"ant s&hool or or7

experien&e be sure to point it out ithone or t o 7e$ examples+


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2tructure/iddle %aragraph 0Body1

EmphasiDe s7ills or abilities that relate to

the Kob+Closing=eiterate $our interest in the position and

$our enthusiasm for using $our s7ills to

&ontribute to the or7 of the organiDation+!ro"ide &onta&t information+


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2tructureClosing 0Conclusion1 3han7 the reader for hisAher

&onsideration of $our appli&ation+End b$ stating that $ou loo7 for ard

to the opportunit$ to further dis&uss

the position+


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$ips in 3riting aCo#er etter

O?ddress $our letters to aspe&i & person+

O 3ailor $our letters to spe&i &situations or organiDations b$doing resear&h before riting

$our letters+http,AA +o&s+fas+har"ard+eduAstudentsAmaterialsAresumes and &o"er let

ters+pdf


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O6eep letters &on&ise andfa&tual no more than a

single page.O?"oid Po er$ language+OGi"e examples that support

$our s7ills and 'uali &ations+http,AA +o&s+fas+har"ard+eduAstudentsAmaterialsAresumes and &o"er lett

ers+pdf


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O!ut $ourself in the reader8sshoes+ hat &an $ou rite that

ill &on"in&e the reader that$ou are read$ and able to dothe KobJ

O5se lots of a&tion ords+

http,AA +o&s+fas+har"ard+eduAstudentsAmaterialsAresumes and &o"er letters+pdf


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O=eferen&e s7ills or experien&esfrom the Kob des&ription and

dra &onne&tions to $our&redentials+

O#a7e sure $our resume and&o"er letter are prepared iththe same font t$pe and siDe+

http,AA +o&s+fas+har"ard+eduAstudentsAmaterialsAresumes and &o"er letters+pdf

Writing a Business Letter.ppt

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