Write With PowerPoint

Writing with PowerPoint:Writing with PowerPoint:A Workshop Brought to You by the Purdue A Workshop Brought to You by the Purdue

Writing LabWriting Lab

Why write with PowerPoint?Why write with PowerPoint?

To supplement an oral presentationTo supplement an oral presentation

To incorporate visual and audio mediaTo incorporate visual and audio mediainto a presentationinto a presentation

To disseminate information to a larger groupTo disseminate information to a larger group

Who uses PowerPoint?Who uses PowerPoint?

Government agenciesGovernment agencies– Disseminate information among agenciesDisseminate information among agencies

ResearchersResearchers– Present research to peers at conferencesPresent research to peers at conferences

ExecutivesExecutives– Propose projects and plans of action Propose projects and plans of action

EducatorsEducators– Teach concepts through print and visual mediaTeach concepts through print and visual media

Before You StartBefore You StartAudienceAudience– Who is your audience? What is your relationship with Who is your audience? What is your relationship with

them?them?

PurposePurpose– Are you informing? Arguing?Are you informing? Arguing?

OccasionOccasion– Is this a professional presentation? Are you at a Is this a professional presentation? Are you at a

conference, at a meeting, in a classroom?conference, at a meeting, in a classroom?

EthosEthos– How do you want the audience to perceive you? Are How do you want the audience to perceive you? Are

you representing a business or organization? you representing a business or organization?

Your CanvasYour Canvas

ViewOptions

Text & ContentOptions

DesignOptions

Save & Print

Options

View OptionsView OptionsNormal ViewNormal View– Add and develop text and contentAdd and develop text and content– Manipulate individual slidesManipulate individual slides

Slide Sorter ViewSlide Sorter View– View and change organizationView and change organization– Move and hide slidesMove and hide slides

Slide Show ViewSlide Show View– View overall developmentView overall development– Give completed presentationGive completed presentation

A Closer Look at Normal ViewA Closer Look at Normal View

Create new slidesCreate new slides

Add and edit text and Add and edit text and contentcontent

Compose facilitator Compose facilitator notesnotes

DesignOptions

Design OptionsDesign Options

Design OptionsDesign Options

Custom DesignCustom Design– User-designed combination of User-designed combination of

background and fontsbackground and fonts– Very effective when done wellVery effective when done well

Design TemplatesDesign Templates– Pre-set combinations of Pre-set combinations of

background and fontsbackground and fonts– Quick and easyQuick and easy

Custom Design ConsiderationsCustom Design Considerations

SimplicitySimplicity– Moderate color paletteModerate color palette– Clear, unadorned fontsClear, unadorned fonts

ConsistencyConsistency– Color and background Color and background

graphicsgraphics– Font style and sizesFont style and sizes

Choosing a Design TemplateChoosing a Design Template

Avoid templates with themes Avoid templates with themes that don’t fit your informationthat don’t fit your information

If your content includes If your content includes images, avoid templates with images, avoid templates with large background graphicslarge background graphics

Streamlined templates with Streamlined templates with minimal background graphics minimal background graphics present a professional imagepresent a professional image

Text & ContentOptions

Text & Content OptionsText & Content Options

Text & Content Text & Content

TextText– Facilitates presentationFacilitates presentation– Reinforces key terms and conceptsReinforces key terms and concepts

ImagesImages– Complement presentationComplement presentation– Illustrate or highlight main pointsIllustrate or highlight main points

Tables and GraphsTables and Graphs– Support presentationSupport presentation– Present information in a visually appealing wayPresent information in a visually appealing way

Text ConsiderationsText Considerations

Keep text to a Keep text to a minimumminimum

Use “white space” to Use “white space” to set off blocks of textset off blocks of text

Make phrase Make phrase structure consistent structure consistent within bulleted listswithin bulleted lists

Content ConsiderationsContent Considerations

Keep content to a Keep content to a minimumminimum

Use white space to Use white space to set off visual content set off visual content from textfrom text

Choose appropriate Choose appropriate imagesimages

Text & Content LayoutsText & Content Layouts

Text onlyText only– No images are neededNo images are needed– Images would be distractingImages would be distracting

Text and contentText and content– Text refers to the contentText refers to the content– Content reinforces point of textContent reinforces point of text

Content onlyContent only– Intriguing images intended for discussionIntriguing images intended for discussion– Complicated charts that need explanationComplicated charts that need explanation

Allows presenter to control the appearance Allows presenter to control the appearance of text and contentof text and content

Provides transitions between slidesProvides transitions between slides

Draws audience’s attention to the object Draws audience’s attention to the object being animatedbeing animated

Distracting when used to excessDistracting when used to excess

Save & Print

Options

Save & Print OptionsSave & Print Options

Save OptionsSave Options

Disable Fast SavesDisable Fast Saves– Keeps file size Keeps file size

manageablemanageable

To get to this dialog box:

Tools Options Save

Print OptionsPrint OptionsSlidesSlides– Prints each slide on a Prints each slide on a

separate pageseparate page

HandoutsHandouts– Prints a specified number Prints a specified number

of slides on each pageof slides on each page

Notes PagesNotes Pages– Prints facilitator notes Prints facilitator notes

along with slidesalong with slides

Outline ViewOutline View– Prints the text of each slidePrints the text of each slide

RemindersReminders

Consider your contextConsider your context– AudienceAudience– PurposePurpose– OccasionOccasion– EthosEthos

Communicate EffectivelyCommunicate Effectively– Simple designsSimple designs– Concise textConcise text– Relevant contentRelevant content

For More InformationFor More InformationCome by the Writing Lab Come by the Writing Lab (HEAV 226) to talk to a (HEAV 226) to talk to a consultant about writing consultant about writing with PowerPointwith PowerPoint

Visit the DLC in the Visit the DLC in the basement of HICKS for basement of HICKS for answers to technical answers to technical questionsquestions

Go to the OWL for more Go to the OWL for more information on writing information on writing concerns:concerns:

http://owl.english.purdue.eduhttp://owl.english.purdue.edu