WORPLESDON RANGERS FC MINUTES OF THE 16 th ANNUAL GENERAL MEETING Date & Time Monday 5th June 2017 7.30pm Location Worplesdon Phoenix FC Memorial Ground Pavilion and Bar, Worplesdon Road, GU3 3RF Attendees MANAGEMENT COMMITTEE Clare Jones (Club Secretary, Treasurer) Brian Slyfield (Deputy Chair) Sean Crooke (Development Officer) MANAGERS/TEAM REPS/MEMBERS Nick Enderby (U16 SPL) Noff Diliberto (U16 SPL) Paul Young (U8 Pirates) Andi Scanlan (U10) Angel Aburto (U7 Wolves) Gavin Zaprzala Banks (U11 Falcons) Dave Wilson (U11 Eagles) Kevin Turnbull (U11 Eagles) Fraser Horne (U8 Buccaneers) Steve Franklin (U8 Buccaneers) Andy Elton (U13) Adrian Binfield (U18) Sally Horton (U18) Michael Berhanu (U10) Alex Osbaldeston (U9 Pumas) Andy Smith (U6 Allstars) Shaun Dyer (U9 Panthers) Nick Reynolds (U11 Falcons) Robin Mack (u11 Falcons) Sylvia Levick (U12) Apologies Lorrie Humphrey (CWO) Paul Sarney (U16 SYL Manager)
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WORPLESDON RANGERS FC MINUTES OF THE 16 ANNUAL … · 2017-07-15 · WORPLESDON RANGERS FC MINUTES OF THE 16th ANNUAL GENERAL MEETING Date & Time Monday 5th June 2017 7.30pm Location
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Allapologiesforabsenceareshownabove.3. APPROVALOFTHEMINUTESFROMTHE2015AGM3.1 TheMinutes from the 15th AGM, held on 6th June 2016 at Worplesdon Phoenix Memorial
that the Management committee had coped and the Club’s finances were in a strongposition.
4.2Membershipfigurescontinuedtoimprove:
v Membershipupfrom252to264;v Noteamsfoldedthisyearalthoughtherewereacoupleofclosecalls.v Highesteverrecoveryofmoniesowed:membership,PPs,netmatchfeesv Financiallysoundasaclub,despiterisingcostsandexpectationsaboutquality.
4.3BrianofferedaVoteofThanksasfollows:
v Committee:Sean,Lorrie,Clare,Andi;oneofwhomwillnotbestanding for re-election
thiseveningv Non-CommitteePosts:
o Binny,forhisdedicationinmanagingtheHurricanesuptoU18.Hehasdoneafine
o Chrisi Liesicke (who kindly returned to take on our Fixtures Secretary role oncemoreandwhoisstandingagainthiseveningforthesamerolenextseason)
o JulieRowlands,KarenSmallboneandAliciaPavittfordoingsuchagreatjobrunningthetuckshopatNorthmead
o SallyHorton,forhersponsorshipoftheHurricanesandadministrativeprowessasTeamRepandagain for thenumerousways inwhichshehassupportedtheClubovertheyears.
o AndiScanlanforactingasNMcoordinatorandco-signatoryofallClubcheques
v Sponsorsv AllofourManagers,Coaches,TeamReps,ParentsandPlayersfortheirhardworkv Those Managers, Coaches and players leaving us or stepping down, including Tony
5.1 Clare emphasised the importance of the Club’s Constitution – a set of binding rules and
principlesoutlininghowtheClubshouldberun
5.2 He confirmed that ongoing changeswithin theClubnecessitated reviewing theConstitutioneach season. This past season had been no exception. A ‘change tracker’ document hadalready been circulated and reviewed, outlining proposed changes to the Club’s existingConstitution.
5.3 Ablockvotecoveringallof theproposedchanges to theexistingConstitutionbutexcluding
the2017/2018ScheduleofFeesandCharges(thesubjectofitem8ontheAGMagenda),wasthenheld.ThevoteforchangestotheClub’sConstitution,aspreviouslyoutlinedwaspassedunanimously(23votesinfavour,Oagainstand0abstentions)However,SylviaLevickpointedout that thewording relating to sibling discountswasmisleading and required clarification.ClareJoneswillensurethatthishappens.
7.5 Finally, Clare noted that the Financial Accounts available for the meeting had alreadyundergoneindependentscrutinybytheincomingTreasurer,PaulYoung,andhadbeensentbyemail to all relevant parties. A vote was then taken as to whether ‘the income statementpresented accurately reflects the Club’s trading activities for 2016-2017’. Votes wereunanimously‘For’(noabstentions/votesagainst).
9.2 Asthere isnocurrentClubChairman,Brian,asViceChairmanconductedtheClubChairmanelection process for 2017/2018. Andi Scanlan was the only nomination for the post ofChairman. Andi’scandidacywasproposedbyShaunDyerandsecondedbyAndyElton.AndiwassubsequentlyelectedasChairman(23votesinfavour,0against,0abstentions)
9.3 Brian thenwenton tomanage the votingprocess for the remaining roles, holding separate
10.3 SeanCrooke:AskedallthosepresenttooffersupporttotheplanningapplicationmadebyGuildfordCounty school for improved sports facilities, as theClubwould likelybenefit fromthislongterm.
good as a result of efficient match fee and registration fee collection. It was decided thatonlineregistrationfeepaymentwouldbeofferednextseasonandClareJoneswouldalterthePRFtothiseffect.
10.8 Muchdiscussion then followedregardingmatchkitand thosepresentwereadvised that
SeanCrookeandAlexOsbaldestonwerelookingatbespokekittoensurethattherewerenovariations across the club in terms of home and away kit due to certain styles beingdiscontinued.Moretofollowregardingthisissue.
10.9 TheAGMthenclosed.
10.10 Andi Scanlan then chaired brief committeemeeting inwhich he thanked both past and
AndiScanlanChairman,WorplesdonRangersFC___________________________________________APPROVED AS AN ACCURATE RECORD OF THE ANNUAL GENERALMEETING HELD ON 5th JUNE2017(CHAIRMAN’SSIGNATURE)___________________________________________(DATE)
APPENDIX1 VICECHAIRMANSREPORTThisseasonhasbeenatoughonetosaytheleast.Withno-onecomingforwardtotakeovertheroleofTreasurerfromlastseason,ClaretookthisonboardtocoveraswellasherSecretarydutiesas itwaseasieratthestartoftheseasontoreceivethepaymentswhenregisteringtheplayers.DuringthecourseoftheseasonClarecontinuedtocollectthematchfeesandchasethepaymentplanswhichwereallsuccessful.Duetothisthefinancesareinagoodplace,whichyouwillhearaboutlater.Membershipisupagainto264,whichisanimprovementonthepreviousseason.Fortheyoungeragegroupswhoplaynon-competitivefootballtheyhaveenjoyedtheseason,benefittingfromthecoachingthathastakenplacewithWokingFC.Positivefeedbackhasbeenreceivedallround,withcoacheslearningnewtechniquesaswell.U11FalconswinnersoftheFairPlayCupU10ScorpionsWinnersofU10FairPlayCup5andU10IntermediateCupU9PumaswontheSimonHedleyTournamentOlderagegroupshavehadvarioussuccessesacrosstheboard:-AGEGROUP DIVISION FINALPOSITIONU12 SPLChampionship 4/6U13 SYLDiv2 6/10U14Trojans SPLChampionship 3/11U14Lions SPLDiv2 3/11U15 SPLChampionship 8/8U16 SYLChampionship 5/11U16 SPLChampionship 7/9WinnersofJuniorTrophyU17 SPLPremier 8/8U18Hurricanes SPLPremierElite 4/8R/upLeagueCupItwasespeciallydifficultasgoingintothefirstweekendoftheseasonwehad2teamsthatwereonthepointof folding,butbothhaveplayedthroughouttheseasonandhopetocontinuenextyear.Ithasbeengoodtoseethatitemshighlightedontheparentssurveyproduced3taskforcesthatlookedatkeyareasandsomehavebornefruitandsucceeded.Some games have lost out to weather but on the whole it has been a reasonable season forgettinggamesand trainingon.Thishasbeenachievedbyadding toour facilities, suchasmoregames at Worplesdon Phoenix and using Weyfield School for training. By doing this we havecreatedmorespaceatNorthmeadandlesswearonthegamepitch.Iwouldliketoextendmythankstoalltheplayersandparentsfortheseasonandhopethattheyhave enjoyed it. I look forward to seeing everyonenext season.My thanks to the sponsors for
theirkinddonationsandhelpthisseason.Thankstotheparentswhohelpputupgoalsanddobitsand pieces to ease the pressure on the Managers and Coaches. Thanks to the Managers andcoaches who give up their time to run the teams, not only on match days but for training,tournamentsandchasingaroundafterplayers.However, none of that would be possible without a committee. Peter Horncastle was theChairmanforthisseason,butduetohisunfortunateheartattackinSeptember,hadtostepdown.Hecontinuedtorunthewebsiteforusandhasmadeasteadyrecoverythroughouttheseason.Wethankhimforallhehasdone.ThankyoutoChrisLiesicke,whohasarrangedmatchesandrefereesalseasonfortheolderagegroups.LorrieHumphreywhohaskeptChildWelfareontrackwithall thechasingofvolunteersetc.Iwouldespecially like to thank SeanandClare. Seanwhohasnotonly runa teamwith all thetraining and matches that entails, but has also successfully implemented theWoking training,securedWeyfieldSchoolasanextra facilityandbeen themain liaisonwithPhoenix,whilstalsosteppingtohelpotherteams.IthankyouSeanforallthatyouhavedone.Clare.Whatcan IsayaboutClare?HerrolehasnotbeenhelpedthisseasonbysomeManagersand Teams (not all). Despite loads of emails and reminders some still leave things to the lastminute,butClarehasalwaysmanagedtomakesureeverythinghasbeendoneandinplace,sotheladsand lasseswithin theClubhavebeenable toplay footballweek inandweekout.NotonlydoingtheSecretary’sjobbutalsotheTreasurersjobaswell,whichisnomeanfeatonitsown.Allthisalongsideherownson’sillness,fromwhichI’mgladtosayheisrecovering.Bothof themhavedonecountlessotherbitsandpiecesthatnooneelse,apart froma fewwillknowabout,givingupsomuchtimefortheClub.Ithankeveryonewhohasplayedapartandtheyknowwhotheyare(Ican’tmentioneveryone),butthankstoall.ButespeciallytoClareandSean,becausewithoutthesetwotherewouldhavebeennoClub.Thanks.