Workshop/ Webcast #1 Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development February 4, 2009 Slide 1.

Workshop/ Webcast #1

Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE)

Program Development

February 4, 2009

Slide 1

Welcome!

● In person ~90● Webcast audience ~150+

– slides advance automatically

– enlarge slide– email box for questions &

comments on left-hand side of webcast console use any time please include name & affiliation

● Archived webcast available for 6 months

Slide 2

Today’s Agenda (1)

● Consultation process● Update on Phase 1 program implementation● Key features of WEEE Program ● Introduction to Phase 2 WEEE● Preliminary data & projections● Questions & answers● Break

Slide 3

Today’s Agenda (2)

● Operational considerations● Policy considerations● How to provide feedback & comments

Slide 4

Consolidated Program Plan

● Consolidate “revised” Phase 1 Program Plan with new Phase 2 program elements

● Benefits:– deliver single integrated program– greater level of efficiency for stewards & service

providers● Final deliverable: revised WEEE Program Plan

– due to Minister of Environment: July 10, 2009– several interim deadlines to be met

Slide 5

2009 Plan Submission Timelines

March 16 Draft Preliminary Revised (Phase 1 & 2) WEEE Program Plan to WDO

May 15 Draft Revised (Phase 1 & 2) WEEE Program Plan to WDO

June 12 Draft Final Revised (Phase 1 & 2) WEEE Program Plan to WDO

July 10 Final Revised (Phase 1 & 2) WEEE Program Plan to Minister by WDO

Slide 6

Progress to Date

● OES meeting regularly with representatives from MOE & WDO

● Stewards providing industry information● OES awarded the contract to a market research

firm on supply of Phase 2 electronics & electrical equipment (EEE) data

● January 21, 2009: Document for Consultation posted to OES website for comment

See: www.ontarioelectronicstewardship.ca

Slide 7

Objectives of Today’s Consultation

● Update key stakeholders● Encourage continued engagement in planning

process● Request feedback & comments on program● Options under consideration● Provide preliminary planning information

– identify gaps in our current knowledge

Slide 8

Next Steps

● Friday, February 13: deadline for comments

● Workshop/Webcast #2: target end of March– review revised Program Plan

Survey tool available to facilitate comments:

www.ontarioelectronicstewardship.ca

Survey tool link details at end of this presentation

Slide 9

Update on Phase 1 Program Implementation

Gordon DayOES Program Manager

Slide 10

Key Background Documents

● Waste Diversion Act (WDA) – June 2002● Ontario Regulation 393/04 – December 2004● WDO WEEE Study – July 2005● Minister’s Program Request Letter – June 11,

2007● OES Report on Consultation to Support

Development of WEEE Program Plan– published March 31, 2008

● Phase 1 WEEE Program Plan – approved by Minister of Environment July 9, 2008

Slide 11

Reminder

● EEE: Electrical & Electronic Equipment– designated materials for which stewards must

report & pay fees to OES● WEEE: Waste Electrical & Electronic Equipment

– waste EEE for which OES responsible to manage in accordance with specifications outlined in WEEE Program Plan

Slide 12

Background

● OES designated IFO for WEEE – Electronic Product Stewardship Canada (EPSC)

& Retail Council of Canada (RCC) proposed development of IFO for WEEE.

– September 2007: OES incorporated– October 2007: WDO approved OES as IFO for

WEEE– July 9, 2008: Minister of the Environment

approved Phase 1 WEEE Program Plan

Slide 13

Alternatives to the OES WEEE Program

● WDA allows for establishment of separate Industry Stewardship Plans (ISP)

sections 34(1) & 34(2)

– after Program Plan approval– with consideration of IFO fee-setting cycle– ISP can achieve equal or better results– procedures for ISPs available at www.wdo.ca

“You’re in until you’re out”

Slide 14

Phase 1 Update (1)

● Launched online system for stewards & service providers

● System allows: – prospective WEEE primary recyclers to register &

complete Electronic Recycling Standard (ERS) application procedure

– interested organizations to complete application to become OES approved collection site for WEEE

– companies to register if interested in providing additional reuse & refurbishment services

– registration for Stewards of Phase 1 & 2 WEEE

Slide 15

Phase 1 Update (2)

● Re-launched OES website– added content for different stakeholder groups

● Notified potential EEE stewards including:– manufacturers, assemblers, distributors, re-sellers,

retailers & importers● Online registration system for Phase 1 stewards

– register as possible steward for Phase 2– 102 companies already registered with OES as potential

stewards● Program commencement, April 1, 2009

– first monthly steward report due May, 2009

Slide 16

Phase 1 Update (3)

● Stewards will report & pay fees monthly● Remitters Agreement allows reporting &

payment on behalf of steward– 3-way agreement between steward, remitter

& OES– online “click-wrap” process– does not transfer legal obligation; steward

remains legally obligated

Slide 17

Phase 1 Update (4)

● 101 organizations have applied to be WEEE collection sites– represents 148 collection sites – 55 of these organizations applied to be WEEE

reuse & refurbisher collection sites● OES board agreed to refund cost of

Environmental Management System (EMS) audit for non-commercial organizations

Slide 18

Phase 1 Update (5)

● 44 companies applied to be primary recyclers of end-of-life (EOL) WEEE

● 22 currently involved in WEEE primary processing● Total of 11 companies have entered information in

primary processing application – 6 incomplete or not yet submitted applications

● 5 companies submitted & 3 forwarded to SGS Systems & Services (third-party site auditor)– determine need for audit of primary &/or downstream

processors

Slide 19

Phase 1 Update (6)

● First WEEE-allocation competitive bid process for audited & approved primary processors to take place in February– application process remains open

● OES will contract with local & regional transportation companies on 90 day bids

● Request for Expressions of Interest (REOI) for special event collection services is open– organizations can still respond

● RFP for consolidation activities to be released this week

Slide 20

Phase 1 WEEE Information Sessions

● Steward information session–late February– demonstrate reporting & remitter process

● Municipal collection site information session– date to be confirmed (TBC)

● Non-Municipal Collection Site Information Session– date TBC

OES to notify stakeholders via Bits & Bytes email newsletter

Slide 21

Development of Revised (Phase 1 & 2) WEEE

Program Plan

Jennifer Russell

Slide 22

Who is Affected by Revisions?

● Stewards/retailers/distributors/remitters● Service Providers

– collection sites– charitable organizations– municipalities– transporters & consolidation warehousing– reuse/ refurbishment organizations– primary processors

● WEEE generators– public– industrial, commercial & institutional (IC&I) establishments

Slide 23

WEEE Program Rules ─ Stewards

● Designated stewards* are:– Brand Owners─of all EEE

resident in Ontario

– First Importers─of EEE for which they are first importer

– Franchisors─of EEE which are supplied within relevant franchise system

– Manufacturers (assemblers)─of unbranded EEE resident in Ontario

*Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca

Slide 24

Responsibilities of EEE Stewards

● Register with OES● Declare obligation for Phase 1● Report on type & quantity of EEE each steward

supplies into the Ontario marketplace● Pay fees, if applicable

Register at

https://mtsreg.oesdatasystem.ca/login.aspx or


Slide 25

Role of WEEE Service Providers

● OES service providers include– collection site operators – reusers & refurbishers – transportation & consolidation operators– primary end-of-life (EOL) WEEE recyclers

● Register with OES & apply to provide services

Register at

https://mtsreg.oesdatasystem.ca/login.aspx or


Slide 26

OES Standards & Guidelines

● Standards exist for all service providers:– OES Electronics Recycling Standard

Appendix 9a*

– OES Recycling Standard Guidance Document Appendix 9b*

– OES Recycling Qualification Process Appendix 9c*

– WEEE Reuse & Refurbishment Standard Appendix 10a*

*Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca

Slide 27

Phase 2 WEEE

Introduction

Slide 28

Phase 2 Obligated Materials

● Minister’s Program Request Letter of June 11, 2007

● 3 major categories from O. Reg. 393/04:– Information Technology Equipment (Schedule 2)– Telecommunications Equipment (Schedule 3)– Audio-Visual Equipment (Schedule 4)

● 24 designated WEEE materials for Phase 2– added to 20 designated Phase 1 WEEE materials

Slide 29

Schedule 2: Information Technology

Schedule 2 EEE Product Ref. #(O. Reg. 393/04)

Copier 10

Personal computer (handheld) 19

Personal Digital Assistant (PDA) 23

Computer flatbed scanner 27

Typewriter 28

Slide 30

Schedule 3:Telecommunications Equipment


Modem 11

Pager 12

Telephone (Cellular) 16

Telephone (Cordless) 17

Telephone (Wire line) 18

Telephone answering machine 19

Slide 31

Schedule 4: Audio Visual Equipment


Amplifier 1

Audio player (tape, disk, digital) 2

Audio recorder (tape, disk, digital) 3

Camera (film, tape, disk, digital) 4

Equalizer 5

Preamplifier 10

Radio 12

Receiver 13

Speaker 14

Tuner 19

Turntable 20

Video player or projector (tape, disk, digital) 21

Video recorder (tape, disk, digital) 22

Slide 32

Program Definitions of Obligated Materials

● Proposed material definitions – specifies inclusions & exclusions

● Key to legal authority for OES to require stewards to submit reports & to pay fees

Refer to Handout #1: Material Definitions

available at consultation page of www.ontarioelectronicstewardship.ca

Slide 33

Product Definitions Development

● OES identified definitions as critical first step● Assessed function & components of designated

products● Integrated with language & criteria in other

provinces– recognized unique Ontario requirements

● Initial drafts reviewed with MOE & WDO– ensure conformance with intention of Minister

& Regulation● Presented today for comment

Slide 34

Handout #1: Proposed Definitions

Slide 35

Proposed Definitions

● Please review proposed definitions– Material definition language– EEE inclusions– EEE exclusions

● Questions or comments welcome during Q&A● Submit comments & suggestions online

OES Consultation Survey Tool


Slide 36

Materials Grouped for Reporting & Fee-Setting (1)

Material Groupings Sub-GroupingsPrinting & Imaging Devices* Desktop models

Floor-standing models

Computer Peripherals* No differentiation

Telephone & Telephone Accessories (Physical Connection)

No differentiation

Cellular Phones, PDAs, & Pagers (Mobile) No differentiation

Image, Audio & Video Players & Recorders Personal/ Portable

Home/ Non-Portable

Home Theatre in a Box (HTB)

Aftermarket Vehicle

*Phase 1 category modified to include Phase 2 EEE

Slide 37

Materials Grouped for Reporting & Fee-Setting (2)

Please note:

1) Modified 2 Categories from Phase 1 Program Plan– Computer Peripherals & Printing & Imaging Devices

categories modified for Phase 2 EEE

2) Differentiated sub-categories within material groupings– 2 subcategories of Printing & Imaging Devices– 4 subcategories of Image, Audio & Video Players

& Recorders

3) Priority: to harmonize reporting categories with those of other provinces

Slide 38

Constant WEEE Program Elements

Elements from Phase 1 that will not be changing*● MOE enforcement● Steward reporting schedule● Definition of Stewards of EEE● Phase 1 Product Definitions

– Desktop Computers– Portable Computers– Monitors– Televisions

* Please note that this list is not exclusive

Slide 39

Phase 2 Preliminary Data & Projections

Slide 40

The Big Picture…

● Revised (Phase 1 & 2) WEEE Program Plan will incorporate data on Phase 1 & 2 products

● Material categories – maintain some material categories– modify some material categories – introduce new material categories

● Increase overall material managed under WEEE program

Slide 41

Phase 1 & 2 WEEE Under Regulation 393/04

*as per WDO WEEE Study Report results (2005): data do not include copiers (Phase 2)

Non-designated

WEEE66%

Designated Phase 1 WEEE

27%

Designated Phase 2 WEEE

7%

Slide 42

Purpose of Gathering Data

● Required to set targets for– accessibility– collection– recycling

● Establish performance benchmarks such as– total volumes collected– total volumes reused/refurbished– total volumes recycled– total costs– others

Slide 43

Compiling Data

● Data available to date– updated estimates from WEEE Study

(WDO, 2005)– Inter-Provincial Phase 2 Study (commissioned by

SWEEP, ACES & ESABC) www.acestewardship.ca/pdf/

ACES_Phase11_EHF_Report.pdf

– Electro-Federation of Canada– industry survey responses re: capacity

Slide 44

Seeking Additional Data

● Other potential sources & efforts:– soliciting input from stewards & industry– purchasing supplied for use data from

commercial market research companies

Upload information &/or data files*



*Note: comments will be included as part of official record but not attributed

Slide 45

Projected Quantities of WEEE

WEEE Discard Model:● Used in Phase 1 plan & by other provincial

programs● Predictive tool to estimate when EEE products

supplied become WEEE & available for collection by OES

● Model inputs include:– historic quantities supplied into Ontario– assumptions on “first life” & reuse/storage– historic product weights

Slide 46

Preliminary Data

● Broken into 5 Material Groupings for Phase 2● Sub-categories identified within Material

Groupings

Refer to Handout #2: Preliminary Data

at consultation page of www.ontarioelectronicstewardship.ca

Slide 47

Handout #2: Preliminary Data

Slide 48

Data on EEE Supplied into Ontario

● Supplied into Ontario - EEE (products)● Current status

– no data on ‘Aftermarket Vehicle’ subcategory replacement audio/video players & recorders for

post-sale installation in vehicles

– data do not distinguish desktop vs. floor-standing model for Printing & Imaging Devices

– data on business-to-business sales & distribution networks have been unavailable

Upload information &/or data files via


www.ontarioelectronicstewardship.caSlide 49

Preliminary Supplied into Ontario – Printing & Imaging DevicesT

on

nes

-

2,000

4,000

6,000

8,000

10,000

12,000

Baseline Year 1 Year 2 Year 3

Floor-StandingDesktop

Slide 50

Preliminary Supplied into Ontario – Image, Audio & Video Players & Recorders

Image, Audio and Video Players and Recorders

-

5,000

10,000

15,000

20,000

25,000


Pro

ject

ed S

ale

s (t

on

nes

)

Aftermarket VehicleHome theatre in a BoxHome/Non-portablePersonal/Portable?

?

? ?

To

nn

es

Slide 51

Preliminary Supplied into Ontario – Cellular Phones, PDAs & Pagers

To

nn

es

-

200

400

600

800

1,000

1,200

1,400


Slide 52

Preliminary Supplied into Ontario – Telephones & Telephone Accessories

3,240

3,260

3,280

3,300

3,320

3,340

3,360

3,380


To

nn

es

Slide 53

Preliminary Supplied into Ontario – Computer Peripherals (Phase 2 Only)

To

nn

es

39

40

41

42

43

44

45


Pro

jec

ted

Sa

les

(to

nn

es

)

Slide 54

Data on WEEE Available for Collection

● Available for Collection – WEEE – generators wish to dispose

● Limited data on lifespans of certain Phase 2 EEE affecting ‘Available for Collection’ calculation

Upload information and/or data files via:



Slide 55

Preliminary Ontario Available for Collection -Printing & Imaging Devices

Printing and Imaging Devices

-

2,000

4,000

6,000

8,000

10,000

12,000


Pro

jec

ted

Ava

ilab

le f

or

Co

llec

tio

n (

ton

ne

s)

Floor-StandingDesktop

To

nn

es

Slide 56

Preliminary Ontario Available for Collection -Image, Audio & Video Players & Recorders

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000


Pro

jec

ted

Ava

ilab

le f

or

Co

llec

tio

n (

ton

ne

s)

Aftermarket VehicleHome theatre in a BoxHome/Non-portablePersonal/Portable

?

??

?

To

nn

es

Slide 57

Preliminary Ontario Available for Collection -Cellular Phones, PDAs & Pagers

To

nn

es

-

100

200

300

400

500

600

700

800


Pro

jec

ted

Ava

ilab

le f

or

Co

llec

tio

n (

ton

nes

)

Slide 58

Preliminary Ontario Available for Collection -Telephones & Telephone Accessories

Telephones and Telephone Accessories

-

500

1,000

1,500

2,000

2,500

3,000

3,500


Pro

jec

ted

Ava

ilab

le f

or

Co

llec

tio

n (

ton

nes

)T

on

nes

Slide 59

Preliminary Ontario Available for Collection -Computer Peripherals (Phase 2 Only)

Computer Peripherals (Phase 2 Only)

-

10

20

30

40

50

60


To

nn

es

Slide 60

Request for Feedback

Provide comments & upload information &/or data files via:



● OES seeks your feedback & insight on preliminary data projections for Phase 2 materials

Slide 61

Questions?

Slide 62

Break

BREAK(15 – 20 minutes)

Slide 63

Welcome Back!

Slide 64

Next Topics

● Operations considerations● Policy considerations● How to provide feedback & comments

Slide 65

Implications for Phase 1 Program Operations

Gordon DayOES Program Manager

Slide 66

Facilitating Opportunities for Reuse

● Program requires 3Rs (reduce, reuse, recycle) approach

● Phase 2 brings new opportunities to increase reuse &/or refurbishment– cell phones; copiers; WEEE components etc.– reduced privacy concerns

● Partnerships with existing reuse/refurbishment programs & activities to increase access & capture of WEEE

● Creating direct reuse/refurbishment channels

Slide 67

Investigating Specific Reuse Initiatives

● Electronic Materials Exchange Network– online generator sale/exchange of WEEE– already happening in certain regions of Ontario

● Empowering generators– web-based search tool; allows generators to

direct WEEE for desired end-use (reuse vs. recycling vs. destruction)

● Component reuse– rechargeable batteries: laptops, cell phones, etc.

Slide 72

Reuse, Refurbishment & Processing Capacity–Phases 1 & 2

● Survey distributed to industry reuse/refurbishers & processors (closed January 2009)

● 12 companies responded; 15 different sites● Preliminary assessment of capacity for Phase 2

WEEE reuse/ refurbishment & processing in Ontario: ~ 88,500 tonnes

Consultation Survey Toolwww.ontarioelectronicstewardship.ca

Slide 68

New Collection Opportunities

● Handheld WEEE – smaller = easier for generators to dispose; easier

for OES to collect – target key generators: schools/offices, etc.– more feasible for interested commercial/retailers– increase number of access/collection points

● Increased number of collection channels– improved accessibility for generators

Slide 69

Review Collection Site Requirements

● New materials create new options for– modifying sorting & packaging requirements– packaging specifications– transport containers options

requirements at depot different than public drop-off

– municipal vs. commercial/retail needs

Slide 70

Review Consolidation Process

● Assess optimum conditions for directing WEEE through consolidation

● Investigate alternatives to consolidation – by region, by material grouping

● Assess potential to maximize efficiencies within existing consolidation process

● Evaluate opportunities for direct-shipment channel options– IC&I generators ship direct to processor– public generators mail WEEE direct to processor

Slide 71

WEEE Allocation Process

● Program plan included a comprehensive allocation process for collected WEEE

● Objectives of process include:– meet targets in a manner to maximize environmental

outcomes and in a cost effective manner – WEEE processors must meet or exceed the ERS– contract with primary processors in a fair and transparent

system that supports diversity and ensures sufficient overall processing capacity

– foster continuous improvement in contracted processors environmental and economic performance.

Slide 73

Operational Considerations on Allocation Process

● Timing of bids & contract timing– how does Phase 2 impact timing of bids?

● Bid evaluation criteria– should they be modified for Phase 2 materials?

● Changes how materials are collected and handled may impact allocation process

● Continued opportunities for new entrants– must meet the ERS requirements

Slide 74

Request for Feedback

● OES seeks your feedback on the implications for Phase 1 Program

Provide comments & upload information and/or data files via:



Slide 75

Policy Considerations for the Revised WEEE Program Plan

Derek Stephenson

Slide 76

First Program to Add Phase 2 materials

● Simultaneously modify Phase 1 plan & add new materials

● Requires modifications to:– material groupings – incentive payments– fee setting methodology– governance

● New issues to consider:– materials managed under multiple programs– promotion & education strategies– determining commencement date

Slide 77

Material Groupings

● Revised material groupings for fee-setting:

1) Desktop Computers 6) Printing & Imaging Devices

2) Monitors 7) Telephones & Telephone Accessories

3) Portable Computers 8) Cellular Phones, PDAs & Pagers

4) Televisions 9) Image, Audio & Video Players & Recorders

5) Computer Peripherals

Slide 78

Is $165/tonne Incentive Payment Still Valid?

● Radically different economic conditions– commodity prices– fuel prices

● New mix of materials– new sizes & shapes– material composition different

● New collection strategies required?– new channels for small WEEE?– shipping from generator directly to processor?

Slide 79

Fee-Setting Methodology (1)─Guiding Principles

● Existing:– no cross-subsidization of management costs across

WEEE groups– steward fees based on supplied EEE units– fee-setting begins with cost to manage WEEE groups– material-specific fees may be modified– common & shared costs assessed in fair & transparent

manner● New:

– cost of obsolete WEEE assessed on successive product technology

Slide 80

Cost of Obsolete WEEE

● ‘Obsolete WEEE’ – technologies no longer supplied (e.g. 8-track player)

● “Successive product technology”─cost to manage obsolete WEEE applied to steward fees for obligated device that follows/replaces it

Obsolete WEEE Successive Product Technology

8-Track Player Cassette Player; CD Player; MP3 Player

Illustrative Example:

Slide 81

Fee-Setting Methodology (2)

● Existing provisions– OES board may consider applying factors to achieve policy

objectives– add appropriate share of any shortfall or surplus

should there be greater contingency allowance?

● New considerations– how to recover appropriate share of costs of Phase 1

efforts that benefit Phase 2 what to include (plan development, R&D)? how to allocate (relative to total fees, number of stewards)?

– how to modify fee-setting build into following year fees?

Slide 82

Governance of OES

● Existing plan proposed re-evaluation of governance structure after initial steward registration

● Governance proposal to be included with revised program plan– proposal for regulation governing composition

& appointment of Board of Directors– to reflect composition of registered stewards– IFO governance issues being examined as part

of Waste Diversion Act (WDA) review

Slide 83

Materials Managed Under Multiple Programs

● Batteries, fluorescent bulbs & tubes designated under MHSW program– ERS Guidance Document requires removal prior to

mechanical processing● Legal obligation remains with designated IFO

(Stewardship Ontario)● Options to consider

– WEEE processors register as MHSW collection sites– reciprocal agreement between IFOs

steward reporting accounting for management costs

Slide 84

Promotion & Education Strategies

● 3 approved WDO programs– Blue Box, MHSW & WEEE– tires program under development

● All programs target overlapping consumers/users– potential for common return sites

● Need for greater coordination & efficiency in delivery strategies– program goals & objectives– where to take designated materials

● OES & Stewardship Ontario evaluating common “Do What You Can” brand & shared platforms

Slide 85

What Will be Revised Plan Commencement Date?

● Revised plan to be submitted July 2009– 2–4 weeks to post for comment– 30–90 day comment period

● MOE review & approval time unknown● Revised plan approval

– earliest: late September 2009?– possibly December 2009 or later?

● Revised Phase 1 fees required April 1 2010 if revised plan not approved or approval delayed– when to begin Phase 1 Year 2 fee setting?

Slide 86

Consultation Survey Tool

● New method for submitting feedback & comments on issues in– workshop/ webcast– Document for

Consultation● Access survey tool at

OES website (see box at bottom)


Slide 87

Completing the Survey

• First page outlines survey submission process, tips, & other information

Slide 88

Questions?

Slide 89

We Want to Hear from You!

● Provide your comments to OES– include comments & questions– upload files & documents– help OES obtain industry data & information– all submissions will be entered as part of record

but will be unattributed



Slide 90

Reminder

● Comments & feedback required by February 13– Document for Consultation– Workshop/Webcast #1 (today)

● Post draft Preliminary Plan: March 16● End of March: Workshop/Webcast #2

Slide 91

Thank you!

Slide 92

Workshop/ Webcast #1 Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development February 4, 2009 Slide 1.

Documents

weee slide

weee program plan slide

wdo slide

presentation slide

obligated slide

revised weee program

oes weee program wda

stewards of phase