British Council Vietnam Festival Workshop 10-13 June2010 Behind the Scenes at Festival Hue
May 10, 2015
British Council VietnamFestival Workshop10-13 June2010
Behind the Scenes at Festival Hue
British Council VietnamFestival Workshop10-13 June2010
Day 2 Agenda• Discussion – Festival Hue Policy, Direction,
Organisation• Discussion – Performances, Production
issues• Festival Planning systems• Edinburgh Festival example• Arrangements for tonight
British Council VietnamFestival Workshop10-13 June2010
Discussion Rules• Agree or disagree but please don’t
repeat what others have said• At least one positive thing about the
subject or a suggested solution to the problem you saw
British Council VietnamFestival Workshop10-13 June2010
Discussion 1Festival Hue PolicyFestival Direction
Organisation Structure
British Council VietnamFestival Workshop10-13 June2010
Discussion 2• Tom Dale Dance Company• Closing Ceremony Location• Oriental Fashion show • Kimo Williams, Paco Renteria, others• Visual arts exhibitions• Voyage Spectacle Flag Tower• Other production issues
British Council VietnamFestival Workshop10-13 June2010
Festival PlanningA session about structures and
systems not content or vision
British Council VietnamFestival Workshop10-13 June2010
• A three week festival may take 49 weeks to prepare. • Because you are presenting a year’s
worth of work in three weeks• You are often planning two or three
festivals ahead of the one you are about to do
British Council VietnamFestival Workshop10-13 June2010
Planning, Planning and more Planning• Once the Festival has started there is only time to
implement your plan• You must do you best to avoid surprises!• If you know its going to rain – you must prepare for
rain – stage roof?• Because you will need to deal with unexpected
problems – people and..• You will be tired!
British Council VietnamFestival Workshop10-13 June2010
Production Planning The Basics• What type of performance?• How long is it, intervals?• How may people are on stage? • How many people are off-stage?• How many people in total?• Negotiation, reassurance ?• Who pays for what?
British Council VietnamFestival Workshop10-13 June2010
The Basics• What will you be bringing with you?• What do we need to provide?• Logistics - People, equipment, transport,
accommodation, food, money• Marketing – how/what will we tell the
audience about your performance?• Sponsorship – any issues for either party?
British Council VietnamFestival Workshop10-13 June2010
The People• Who will you be bringing with you?– Performers– Manager/tour manager– Creator– Production Manager– Lighting and Sound designers/operators– Stage managers– Wardrobe/make up/wigs– Other technical staff
British Council VietnamFestival Workshop10-13 June2010
The People• Who do we need to provide– Liaison person – single contact point
(knowledgeable volunteer with authority)– Technical staff for lighting and sound and stage?
Who will operate?– Stage crew to unload and set up and ...?– Translator?
British Council VietnamFestival Workshop10-13 June2010
The Equipment
The Technical Questionnaire
A great deal of detail
British Council VietnamFestival Workshop10-13 June2010
Travel, Transport and Accommodation• How many, who, when, where?• International travel (economy)• Local transport – pick up, move around, take away.
Transport Department, manager, schedule, drivers• Accommodation – who, when, where, extras• Food – what are you paying for or providing? • Ambience – make sure they have a good time!
British Council VietnamFestival Workshop10-13 June2010
Sample Accommodation Schedule• The Assassin Tree• A Large contemporary opera production made by the
Edinburgh International Festival and the Royal Opera House London
• Thirty seven people involved in the production• Main party in the city for a week for preparation,
rehearsals and three performances
British Council VietnamFestival Workshop10-13 June2010
The Contract between
the Festival and the Artist
British Council VietnamFestival Workshop10-13 June2010
The BudgetA well structured contract with a clear
technical spec and budget will flush out most of the questions/ issues you have to cover in advance
British Council VietnamFestival Workshop10-13 June2010
The Schedule• When you put all the information you
have gathered together in one place.• This is an example of the performance
schedule of one of the most complex festivals ever.• EIF 2006
British Council VietnamFestival Workshop10-13 June2010
ArtifaxFestival planning tools
http://www.artifax.net/index.php?option=com_content&view=article&id=100&Itemid=704
British Council VietnamFestival Workshop10-13 June2010
Thank you
Tonight
Choices