Works: Implementation strategies Megan Gonyo Office of the Vice President for Academic Affairs and Provost
Jan 17, 2016
Works:Implementation strategies
Megan GonyoOffice of the Vice President for Academic Affairs and Provost
Background
• About 4,000 faculty, 5 campuses, large medical school
• Early adopters selected based on need; 30% of total estimated implementation
• Spent one year customizing for early adopters
Organization
• Works (Activity Insight) coordinated through central Provost/Faculty Affairs office– Faculty CVs, promotion and tenure guidelines,
merit reviews, faculty governance
• Office of Information Technology: analyst, developer, and leadership support for resources
Strategic Priorities
• Academically driven process (not technical)
• Customize towards a full implementation• Data integration• Standardization
Why?
Strategies• Improve business/academic
process; requires thorough understanding of the same
• Avoid retrofitting later• Value proposition to end users;
buy-in • Institutional reporting
Why
• Academically driven process (not technical)
• Customize towards a full implementation
• Data integration• Standardization
Scope
• Tenured and tenure-track faculty; with some exceptions
• Annual review and accreditation• First year of activities first, then backfill
Approach
• Steering Committee & Project Team• Analyze CVs• Customize screens & develop reports • Pilot testing/feedback• Usability lab
Usability Lab• Created scenarios for
volunteer faculty and administrator users
• Assessed intuitiveness of screens; learned expectations of users
• Partnered with Digital Measures to make improvements
Obstacles• Data integration
– Limitations in source system data (Oracle PeopleSoft) & publications Works output to CVs
– Read-only to accommodate web service overrides– Added some new fields for reports; No good solution yet
• Standardization– Ex. Public engagement; discipline-specific language
• Historical data vs. scope– Needed for full CVs, accreditation, and some grant
applications
Future goals
• Faculty web profiles• Workflow• Advanced reporting• Clinical practice• Extension
Disclaimer
• Just launched early October
• No data yet on actual successes/failures
• No guide
©2014 Regents of the University of Minnesota. All rights reserved.The University of Minnesota is an equal opportunity educator and employer.