Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Samuel Steel Safety.

Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail

Samuel Steel Safety Group 2012

From: Samuel Son & Co. Ltd

Joe Galasso, Ioana Puscariu, Linda Doan, Frank Divincenzo, Jason Fitzpatrick

WSIBShelley Wall

Safety Group Program Consultant


2012 Safety Groups ProgramOrientation

Shelley WallSafety Groups [email protected]


Orientation Agenda

1. Eligibility and Requirements

2. WSIB Vision & Safety Groups Objectives

3. SGP History

4. The 5-Step Management System Model

5. Overview of SG Program Year

6. Getting Started: – Employer Guidelines– Action Plan– Element List & Requirements– The 5-Steps– Year-end Reporting

7. Rebate Formula 8. Next Steps

2012 Safety GroupsProgram


Welcome to Join Safety Groups

A firm must:

Have Owner/Senior Management commit to participate in the Program

Be a Schedule 1 firm paying WSIB premiums

Be in good standing with the WSIB without charges or convictions under the WSIA

Committed to participate for at least one full year

Be in only one safety group at a time

Not be a current participant of SCIP or Accreditation


Participant Requirements

Complete Action Plan

Implement/Improve elements of your health & safety program

Report Progress & Achievement to Sponsor

Attend minimum 3 Safety Group meetings

Provide and accept health & safety mentoring, networking and sharing of best practices

Participate in validation audit if selected


Our Vision:The elimination of all workplace fatalities, injuries and illnesses.


Safety Groups Program Objectives

■ Prevention initiative to help eliminate workplace injuries, illnesses and fatalities

■ Collective approach to health & safety■ Success achieved through pooling of

resources, mentoring and sharing of best practices

■ Utilize the 5-step Health & Safety Management System

■ Incentive to develop sustainable health & safety programs

■ Rewards are demonstrated through achievements in health & safety

■ Potential WSIB premium rebate with no surcharge


Safety Groups Program History

• WSIB launched three year trial in 2000• BoD approved as an ongoing WSIB program in

July 2002• Program grew from 9 groups in 2000 to 42 in 2009 • Employer participation levels grew from 450 in

2000 to approximately 4,000 workplaces in 2009• Representation from all business sectors with a

greater participation level from higher-risk rates groups


SGP Firms Reduce Injuries

2007 2008

Program Frequency 13.39% 8.24%

Program Severity 13.15% 5.76%

*Lost Time Frequency Rate - Total number of allowed claims (not including Long latency occupational disease or third party motor vehicle claims) With greater than 7 lost days / derived hours worked X 200,000

*Lost Time Severity Rate – Total number of days lost for claims (not including long latency occupational disease or third party motor vehicle claims) for the accident year / derived hours worked X 200,000

**Source – EIW – Workplace Performance Safety Group Profile – July 2008


ACTION PLAN

PROGRESS#1 PROGRESS

#2

YEAR END REPORTS:• YR END ACHIEVEMENT

Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec

2012

2011 Program Year

Meeting #3Orientation Meeting #1 Meeting #2 Meeting #4

2012 Program Year

Implement 2012 Action Plan:Complete the “5-Step Management System” for 5 elements

2012Safety GroupApplication


Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec

2013

2012Rebate

Completion of 2012 Program Year(in 2013)

WSIB Validation Audit Process to verify Year-ends reports

Firms selected for Validation

Audit are notified

10% of Group


Completing the Action Plan


Action Plan

■ Clearly sets the plan for they year■ Defines responsibility■ Think about the finish line and make sure you

can reach the objective.■ Build in time for maintenance as well


NEW - 4th edition Safety Group Guidelines


Getting Started – SG Program Elements

■ The Element Requirement Chart provides minimum requirements and will be used during the Validation Audit process

■ Firms will be measured against the Requirement Chart

■ Includes up to date resources to assist in the development of the standard & for reference only


What does the Element Requirements Say?


Changes to the Guidelines

New elements: ■ Leadership

– Procurement – HSMS – Legal requirements

■ Hazards – Ergonomics/MSD prevention

■ Controls – Slips, trips and falls– Preventing heat stress – Violence & Harassment (revised )


Guidelines 4th Edition

■ As a member you need to– Read through the Guidelines (available

electronically)– Read the element requirements for the elements

you are selecting for 2012– Refer to the Guidelines as the map for your year– Use the Guidelines as for verification of

completion of the elements


Selecting a non-approved element

■ Firm is required to define the element requirements for the 5 step process and retain their requirement document,

■ Firm needs to explain the rational for the element to Sponsor & WSIB Consultant,

■ Element cannot be part of an approved element,■ Approval from Sponsor first and WSIB Consultant.

Guidelines for requests non-approved elements


Changes to Action Plan

■ Needs approval from Sponsor first and WSIB Consultant

■ Firm needs to provide reasons in writing (e-mail) to Sponsor & WSIB Consultant

■ Approval for requests received before June 30th in exceptional circumstances, (e.g. MOL order)

Guidelines for requests to change Action Plan Elements

Getting Started


5 1

42

3

Written Standard

Communication

Training

Evaluate

Acknowledge Success &

Make Improvements

5-Steps to Managing Health & Safety


Step 1 - Set Standards

■ Written statements outlining H&S expectations and policies

■ See Employer Guidelines – policy statements -

management’s expectations and policies about health & safety

– procedures - step by step instructions for particular tasks or processes

– safe work procedures - written directions that include health & safety in the work processes

■ Include the points in the “Element Requirement Chart”

■ Meet minimum legal requirements■ Current date and signed

Health & Safety

Standards should answer the 5 W’s and How


Step 2 - Communicate

■ General awareness of H&S elements■ Ensure that everyone knows and

understands what is expected of them and what they can expect of others

■ Many different ways to communicate:– staff meetings– safety talks– print or electronic notices – memos,

newsletters, e-mails– Posters/notices– Payroll stuffer

Maintain records of how you communicated each element


Step 3 - Train

■ Managers, supervisors and workers attain the knowledge and skill to work safely

■ Appropriate to their job duties and workplace

■ Various training methods:

– During orientation training– Planned training sessions

for specific staff– Demonstrations by

supervisors– Observing another co-

worker (mentoring or buddy system)

Health & Safety

Training records/certificates required for each element


Step 4 - Evaluate■ Are your Safety Group standards working ? How do you

know?■ Compare actual workplace activities to your written health &

safety standards and expectations■ Is the standard working and achieving the desired result?■ Keep track and document your evaluation process & analysis

■ There are many different ways to evaluate:– Analysis of observations/inspections/plant or job-site audits– Survey of employees – interviews or questionnaire– Statistical review & analysis - i.e. WSIB information– Review and analysis by JHSC– Management review and analysis– Third party assessment and analysis

* Negative results is still evaluation !


Step 5 - Acknowledge Success and Make Improvements

Based on results of your Evaluation:■ recognize everyone who

contributed to successful accident prevention activities by meeting and surpassing company standards

– performance evaluations, letter/memo from president, health & safety awards, public recognition - i.e. coffee & donuts for JHSC and/or employees, staff meeting, banquet, newsletter article, bulletin board display

■ Develop an action plan to make changes and improvements where needed

SafetyAlways


Year-End Requirements

■ Complete Year-end Achievement Report and submit to sponsor by due date– have verification documentation available

■ Complete/update your Workplace Assessment

■ 10% of Safety Group participants receive Validation Audits starting in March of the following year


up to

4%6%Max.

up to

1%= +

Achievement PerformanceGROUP REBATE

For improvements toLTI frequency rate

For improvementsto severity rate

+For successful program

implementation

• Frequency & Severity improvement must exceed preset performance threshold. • Achievement score is subject to a performance improvement threshold of 0.5/2 or rebate reduced by half.• Performance calculated by comparing the two most recent years with two prior years.• An employer with a traumatic fatality in the program year will be disqualified from the Safety Group rebate.

*Based on Group premiums paid

2012 Rebate Formula

up to

1%


Next Steps

1. Complete your Action Plan

2. Submit Action Plan to Sponsor

3. Start working on the 5 steps for your 5 H&S elements ASAP

4. Keep documents/records for each step for each element

5. Ask for help and guidance as often as needed

Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail30

■ Are You Ready for the MSD Blitz?■ In February 2012, the Ministry of Labour will

blitz workplaces across Ontario, looking for hazards involving manual materials handling that can lead to musculoskeletal disorders. Ministry inspectors will target workplaces in the construction, health care, industrial and mining sectors. Learn more about how to protect workers from the number one type of lost-time work injury in Ontario.

http://www.labour.gov.on.ca/english/hs/topics/pains.php

Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Samuel Steel Safety.

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