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The Employee Handbook
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The Employee Handbook
Table of Contents
Section 1: Introduction ............................................................................ 2
Section 2: Workplace code of conduct .................................................. 3
Section 2.1: General rules................................................................ 3
Section 2.2: Sickness and general absences................................... 4
Section 2.3: Personnel records ........................................................ 4
Section 2.4: Proper time card use.................................................... 5
Section 2.5: The bulletin board......................................................... 6
Section 2.6: Tools ............................................................................. 7
Section 2.7: Drivers licenses ........................................................... 7
Section 2.8: Telephone usage.......................................................... 7
Section 2.9: Smoking ....................................................................... 7
Section 2.10: Illegal activities ........................................................... 7
Section 3: Pay policy................................................................................ 8
Section 3.1: Seniority ....................................................................... 8
Section 3.2: Promotion..................................................................... 9
Section 3.3: Overtime pay .............................................................. 10
Section 3.4: Payroll deductions...................................................... 10
Section 3.5: Compensation benefits............................................... 11
Section 4: Safety..................................................................................... 12
Section 4.1: The rules of safety...................................................... 12
Section 5: Conclusion............................................................................. 13
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Section 1: IntroductionThis handbook is for the use of all staff at our
company. We, the management team, wrote thishandbook to help you carry out your job
responsibilities efficiently.
The handbook explains the rules and practical
guidelines for working at our company. We
developed these rules and guidelines based on our
experience in this industry.
In these pages you will find information about:
Workplace etiquette, best industrial practices,
and employee personal conduct.
Pay and promotion.
Safety rules for the workplace.
You will find particularly important information and/
or warnings in the sidebar.
We hope you find this handbook useful and
informative.
Warning!
Any breaches of the
workplace code of
conduct will result
in disciplinary
action. We follow a
three strike rule:
1. A verbal warning.
2. A formal written
Employee
Warning Notice.
3. Termination ofemployment.
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Section 2: Workplace code of conductThis section explains your rights and
responsibilities in the workplace.
Section 2.1: General rules
To ensure an efficient as well as pleasant work
environment, follow these general rules for
personal conduct:
Shifts last from 8am to 4.30pm. Do not be late
or leave early. Follow the companys traffic and parking
regulations. These can be found on the bulletin
board (see Section 2.5)
Avoid gossip, bad language, or behavior that
could embarrass the company.
Complete all assigned work thoroughly.
Check your work schedule regularly.
Respect company property. Respect your co-workers.
The following
examples are
causes for
dismissal:
You are absent for
three days withoutexplanation.
You are regularly
late.
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Section 2.2: Sickness and general
absences
In the case of general absences, sickness, orinjury, you, or someone representing you, must call
your supervisor before 8am.
When you return to work after a sickness or injury,
provide a doctors certificate to your supervisor.
Section 2.3: Personnel records
Help us keep accurate personnel records by
notifying the office whenever there is a change.
Incorrect records will lead to problems concerning
tax, social security, employee benefits, and so
forth. Correct personnel records are important for
contacting your family in the case of an
emergency. Therefore, you mustinform us about:
Changing home address.
Changing telephone number.
Marital status.
Number of dependents.
Military service status.
Warning!
Falsification of
documents is
grounds for
dismissal
(employment
applications,personnel security
questionnaires and
so forth).
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Section 2.4: Proper time card use
Your time card is the record of the time you have
worked. Ensure your time card is an accuratereflection of your actual time worked. Here are
some guidelines for proper time card use:
Punch in and punch out at the start and end of
your shift.
Punch in and punch out anytime you leave the
company premises.
Do not bend your time card. Place the time card in the correct slot in the
rack after use.
Never punch another employees time card or
let another employee punch your time card.
If you forget to punch your card, contact your
supervisor. Your supervisor must correct the
time card.
Sample time cards
Do not punch your
card more than five
minutes beforethe
start of your shift.
Do not punch it
more than five
minutes afteryour
shift begins.
If you are late
punching your time
card, you will be
docked payment.
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Section 2.5: The bulletin board
We encourage communication within the company. However, it is not possible
to talk with each employee individually on a regular basis. Therefore, you canfind announcements and information on the bulletin boardabove the time
clock. Please inspect the bulletin board every day when you clock in and when
you clock out.
If you have any problems or questions, inform your supervisor or a
member of the management team immediately. We will always do our
best to help you.
The bulletin board is above the time clock
Time clock
Bulletin board
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Section 2.6: Tools
You must bring your own tools to work. Avoid
borrowing other employees tools. If you need tobuy tools, the tool truck comes to our workplace
once a week. The company does not take
responsibility for any lost tools.
Section 2.7: Drivers licenses
You cannot drive any company vehicles without a
California drivers license. If you do not have
one, inform your supervisor.
Section 2.8: Telephone usage
Personal telephone calls are for emergencies only.
However, if you have to make a call, do it during
your break or at lunch time. If you receive a call
during your shift, we will place a memo in your time
card slot on the rack.
Section 2.9: Smoking
You cannot take smoking breaks during your shift.
If you must smoke during your break or at lunch
time, do it in a designated area.
Section 2.10: Illegal activities
The following acts are cause for dismissal:
Coming to work under the influence of alcohol
or drugs.
Bringing weapons to work (firearms, knives,
explosives, and so forth).
Stealing.
Gambling during work hours.
Do not smoke in the
workplace (see
Section 2.9).
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Section 3: Pay policyWe are an equal opportunities employer. We pay
rates that are equal to or better than the industrialstandard and review our rates annually. Rate
structures, ranges and job classifications are
based on job evaluation. We offer higher rates for
employees who perform exceptionally well. If you
want to excel in your job, work hard and make us
take notice of you.
Section 3.1: Seniority
The amount of time you have worked in the
company determines your seniority. Your level of
seniority impacts your rate of pay and promotion
opportunities.
We measure seniority from the date we first hired
or rehired you up until present.
The first sixty days on the job is probationary.
During this period, we consider employees to be
temporary and reserve the right to terminate
without giving consideration to seniority.
After the probationary period, we will honor your
seniority.
Do not collect
money while you
are working unless
the management
has authorized it.
This includes
garnishments forexisting debts.
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Seniority ends when:
We dismiss you from our employment. You voluntarily quit.
You work on a job that interferes with your work at the company. If we have
only temporarily dismissed you, this rule does not apply.
You are absent from work for any reason, without notifying your supervisor
(see Section 2.2).
You receive a recall after a temporary dismissal but fail to notify us of your
intention to return to work. You must notify us of your decision within two
days of first receiving the recall.
Section 3.2: Promotion
When there is a vacancy, we prefer to hire in-house. However, current
employees must be suitably qualified to be considered for higher rated jobs.
We encourage you to go to night school or do a course to train yourself up.
When a vacancy arises, and more than one candidate with the same
qualifications applies for the job, we will select the candidate with the higherseniority (see Section 4.1).If we do not find a suitable in-house candidate, we will hire externally.
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Section 3.3: Overtime pay
Sometimes you will need to work overtime. We define overtime as any hours
you work in excess of twelve hours per day or forty hours per week. Yoursupervisor must authorize the overtime in advance and if you are unable to do
required overtime, please inform us. We provide two different rates of overtime:
Over 40 hours a week: one and half times your hourly rate.
Over 12 hours in one day: twice your hourly rate.
If both of the above rates apply to you at the same time, we will only pay the
higher premium.
We offer employees with higher qualifications the most overtime.
Section 3.4: Payroll deductions
State and federal law requires us to make deductions from your pay check. You
will note the following deductions each payday:
Income tax: this varies depending on your income and the tax exemptions
you report to us.
Social security: The Federal Insurance Compensation Act (FICA)
requires certain tax deductions. We also contribute an equal amount to
your Social Security Fund (Old Age Retirement).
State disability insurance(California employees only): this varies
depending on state law at the time of payment. It covers unemployment
and/or non-work related injuries.
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Section 3.5: Compensation benefits
We provide you with Workmans Compensation Insuranceas state law
requires. This compensation varies depending on the injury or disability.Contact the management team directly for more information about coverage.
If you are injured while working, report it immediately. We will send you to a
doctor approved by our insurance carrier. Your supervisor will give you an
Authorization for Medical Care slip.
On the day of the injury, we will pay you for all the hours you were scheduled to
work up to ten hours only. We do not count this payment as overtime (see
Section 3.3)
If you need to see the doctor again, schedule it on your own time.
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Section 4: SafetyThis section of the handbook explains some rules
to help keep you and your co-workers safe. Readthis section carefully and apply it to your everyday
work routine.
Section 4.1: The rules of safety
Report unsafe conditions, work practices, and
equipment to your supervisor.
Be alert and keep your mind on the job.
Find out what the safest method of operation isfor all machinery you will use in the workplace.
Do not use any equipment or machinery
without your supervisors permission.
Do not wear loose clothes. They can catch in
the machinery.
Wear goggles or eye guards when doing
dangerous work.
Never run in the work place.
Do not push or shove your co-workers.Horseplay can lead to accidents and is
grounds for dismissal.
Report all injuries to your supervisor. If you do
not report an injury immediately, you may not
be able to claim benefits, such as Workmans
Compensation Insurance (see Section 3.5).
Above all, use common sense and exercise
good judgment.
Warning!
Violating The rules
of safetyis grounds
for dismissal.
Always be safe.
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Section 5: ConclusionThank you for reading The Employee Handbook. We hope you have found it
useful and that you now understand your responsibilities in the workplace aswell as our responsibilities toward you.
If you believe there is anything we have not covered in this handbook please
contact your supervisor or a member of the management team so that we can
update it.
Best wishes,
The Management Team.
Email: [email protected]
Phone: 555-123-4567
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Notes
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Notes
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Notes
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