Working%2bHard%2bVs%2bWorking%2bEfficiently

8/3/2019 Working%2bHard%2bVs%2bWorking%2bEfficiently

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Reduced pop-ups andduplicate screens

Re-designed and streamlinedentire workflows

Reduced the number of stepsto complete key tasks

Improved overall look & feeland visual style

Increased personalization

capabilities

Campaign Management Customer Support Collections & Payments Loan Management

Improved Workflow in Targeted Areas

Financial Consolidation Online Candidate Registration Absence Management Salary Administration

Self-Service Purchasing Sourcing Supplier Collaboration Business Intelligence


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Multiple steps

required to assign

sets of books andspecify conversion

options/rules

Defining a set of books

takes 5 tabs to

accommodate all fieldsand rules


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Legal Entities

Ledgers

Currencies

BalancingSegments

SubledgerAccounting

OperatingUnits

BalancingOptions


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R12 Payables

Payment Process


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For each unique combination of payment method, currency, and operating unit,

there has to be a complete process and a separate resulting batch


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Payment file is taken from an intermediary pool of built payments so selection

criteria no longer has to include payment method, currency, and operating unit.


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Selecting invoices to be paid

Building invoices into payments

Building payments into payment instructions (files)

Formatting the file

Printing or transmission


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QuickSearch

Quick View Graphics

Shortcuts


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Pay multiplecurrencies, operating

units, legal entities

Default values usingPayments Template


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AutomationOptions


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Selecting invoices to be paid

Building invoices into payments

Building payments into payment

instructions (files)

Formatting the file

Printing or transmission

All in one click formultiple OU/Legal

Entities/Currencies


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Benefits

Configurable setup improve efficiency

Simplify user procedures

Improve straight-through processing

Lower cost of payment processing


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PO Matching


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Match invoices to:

Purchase order

Purchase order shipments

Purchase order distributions

Purchase order receipts and receipt lines


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Quantity Billed

Unit Price PO Line Price

Quantity Ordered

Quantity Billed Quantity Received

Quantity AcceptedQuantity Billed

Invoice PO


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Match

Find

Select POand Match


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Enter the

PO Number

Quick Match

Quick Match - Automatically matches the selected invoice to open, unbilled purchase order lines for thespecified supplier


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Quick Match matches shipments on a first in, first out (FIFO) basis.

Quick Match is convenient to use if you have

Invoices that have one shipment per line.

Multiple shipments that are received in chronological order

Another option is to use the Lines tab in the Invoice Workbench.

Payables automatically creates invoice lines and distributions based on

the matched shipments and distributions


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Credit Memo - A memo from a supplier representing a credit amount towardgoods or services.

Debit Memo - An invoice you enter to record a credit for a supplier who does notsend you a credit memo.

Entering a Debit/Credit memo

Create an invoice with negative amount

Select the Invoice Type as Credit or Debit Memo

Match a selected credit/debit memo to an invoice


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Corrections

Find

Correct


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Quick Credit

CreditedInvoice


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Cannot create a credit note for partial amount

Cannot create a credit note for partial quantity or unit price

Cannot match credit note to specific line

Quick Credit - Use Quick Credit to create a credit or debit to completely reversean existing invoice record. However its less flexible as compared to normalprocess because of the following reasons


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Ease of data entry

Ability to enter invoices faster

No need to train users


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Errors during the data entry

No online validations

Users are forced to go back to legacy system to correct these errors

Cannot select values using List of Values (LOV)


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Quick Invoices


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Quick Invoices

An alternative to Invoice Workbench with minimal validations

Since it has minimal validations, it is quicker than the invoice workbench

Customizable folders that users can use to speed up the invoice entry

The quick invoice form has been designed to look like a standard invoicefor ease of data entry

Action Keyboard Shortcut

Switch to bottom region [Shift+PgDown]

Switch to top region [Shift+PgUp]

Add a new invoice (from top region) [Ctrl+Down]

Save [Ctrl+S]


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Quick Invoices

Designed to look like a standard invoice for ease of data entry

ABC Corporation Invoice No. XX10031 Main St.

San Francisco, CA

Quantity Description Unit Price Total2 Dye sublimation 3500.00 7000.00

printers

Subtotal 7000.00Shipping 0.00Tax 0.00Total 7000.00


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Quick Invoices

Folders tospeed up

invoice entry


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Supplier Entry


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