WORKING WITH STRUCTURED DATA (1/3) Functional ICT
WORKING WITH STRUCTURED DATA (1 /3)
Functional ICT
Working with structured data
Lesson Aims and Objectives structure and present data in a table
You will learn how to: build a data table enter meaningful field names work with different types of data format data sort data in different ways
Structuring Data – Starter Task
Task – What personal data do you think the college holds about you?How could this be stored in a spreadsheet?
5 mins
Right Click on the Cell
Formatting Structured data
Task – What format type is most suitable and is it a meaningful data name?― Name― Age― Date of birth ― Part number― Stock code (alpha and numeric)― Address― Cost ― Company name― Salary― Order date― Course code― Car registration
5 mins
Extension task :
What other data elements
can you format?
The Spreadsheet
Column Header
Cell
Column
Row
Data Table
Recap - Structured data
Format the cells or columns to suit the data typeUse meaning data namesSpreadsheets consist of rows, columns and cellsA range is a collection of two or more cells.Data can be formatted by :
Right clicking on cell or column Select format cell Select data type
Structuring Data
Task – What obvious features differentiate UK bank notes?
http://www.bankofengland.co.uk/banknotes/current/index.htm
10 mins
Denomination
1st Issued
Size Portrait Colour
Structuring Data
Can you identify each of the bank notes individually?
ID Denomination 1st Issued
Size Portrait Colour
Structuring Data
Task – Using the internet, create a spreadsheet that could log all of the information about UK bank notes? Ensure that appropriate data types are used.
http://www.bankofengland.co.uk/banknotes/current/index.htm
10 mins
Extension task :Format your
spreadsheet using other types of formatting.
Formulas
A formula allows you to perform a calculation on the data in the spreadsheet.
What calculations might need to be performed on data ?
1. Add2. Subtract3. Multiply4. Divide5. Average 6. Minimum 7. Maximum
To use a formula
All formulas start with = (equals sign)=SUM(A1:A3)
Adds all the numbers in a range of cells. Syntax =SUM(number1,number2, ...)
=SUM(A3-A2) Subtracts number held in A2 from A3
To use a formula
All formulas start with = (equals sign)Multiplication:
Division=SUM(A2/A3)
Formula Description (Result)
=SUM(A2*A3) Multiplies the numbers in the first two cells
=PRODUCT(A2:A4) Multiplies all the numbers in the range
=PRODUCT(A2:A4,2) Multiplies all the numbers in the range, and 2
Operators
Additional Task- Level One
Task – You are required to create a spreadsheet of your choice. It must have a minimum of 6 columns and 10 rows of information.
The spreadsheet must contain data that is formatted to 1. Currency2. Date 3. General 4. Text5. Number
And use the following formulas:6. SUM 7. AVERAGE
You must use the internet to obtain your information and include web addresses.
Additional Task- Level Two
Task – You are required to create a spreadsheet of your choice. It must have a minimum of 6 columns and 10 rows of information.
The spreadsheet must contain data that is formatted to 1. Currency2. Date 3. General 4. Text5. Number
And use the following formulas:6. SUM 7. AVERAGE8. MIN9. MAX
You must use the internet to obtain your information and include web addresses.
Skill Check
enter suitable field names What would be a suitable field name(s) for persons
address?format data types
What format would you apply to name, birth and amount owed?
enter and edit records How do you enter a new row or column
understand the difference between rows, columns and cells What is a row , column and cell ?