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The complete manual for administeringThe complete manual for administeringThe complete manual for administeringThe complete manual for administering

and integrating the Accounts and Financial and integrating the Accounts and Financial and integrating the Accounts and Financial and integrating the Accounts and Financial










2

The complete manual for

and integrating the

© 2010 eresource Infotech Private Limited. All

The complete manual for administering

and integrating the Accounts & Financial

Management

Release 2.8

© 2010 eresource Infotech Private Limited. All rights reserved

administering

Accounts & Financial

3 © 2010 eresource Infotech Private Limited. All rights reserved

Copyright © Copyright 2011 ERESOURCE. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of eresource Infotech P. Ltd. The information contained herein may be changed without prior notice. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, eresource, eresource Logo. Eresourceerp.com are trademarks or registered trademarks of eresource Infotech in India and several other countries all over the world. All other products mentioned are trademarks or registered trademarks of their respective companies.


Table of Contents

1 Setting up Accounting Setup in eresource.............................................................................. 6

1.1 Introduction...................................................................................................................... 6

1.2 Voucher Setup .................................................................................................................. 8

1.3 Setting up the Ledger for Voucher type ........................................................................... 9

1.4 Group/ledger Or General Ledger:- ................................................................................. 10

1.5 Search/Edit of Ledgers / Group ...................................................................................... 13

1.6 Chart of Accounts: .......................................................................................................... 16

1.7 Subgroup:- ...................................................................................................................... 17

1.8 Import Outstanding:- ..................................................................................................... 18

1.9 Cost Centre:- ................................................................................................................... 19

1.10 Schedule 6 Setup list:- ............................................................................................... 21

1.11 Stock Entry .................................................................................................................. 23

1.12 Account Inventory setup:- .......................................................................................... 24

2 INVOICE:- ............................................................................................................................... 26

2.1 Sales Invoice ................................................................................................................... 26

2.2 Purchase Invoice:- .......................................................................................................... 28

2.3 JW Invoice:- .................................................................................................................... 30

2.4 Debit Note ...................................................................................................................... 32

2.5 Credit Note ..................................................................................................................... 34

2.6 Bank Reconciliation Statement:- .................................................................................... 35

3 Voucher:- ............................................................................................................................... 38

3.1 Accounts Payable Voucher:- .......................................................................................... 38

3.2 Accounts Receivable voucher ........................................................................................ 40

3.3 Contra Entry Voucher;-. ................................................................................................. 43

3.4 Journal Voucher:- ........................................................................................................... 44

3.5 Sales voucher.................................................................................................................. 46

3.6 Purchase voucher ........................................................................................................... 48

3.7 Memorandum voucher list ............................................................................................. 50

3.8 Advanced Adjustment:- .................................................................................................. 51

4 Report:- ................................................................................................................................. 53

4.1 Books of accounts reports:- ........................................................................................... 53

4.2 Cash/Bank book:- ........................................................................................................... 53

4.3 Petty Cash Report:- ........................................................................................................ 54

4.4 Journal Register:- ............................................................................................................ 54

4.5 General Ledger:- ............................................................................................................. 56

4.6 Debtor Ledger:- .............................................................................................................. 57

4.7 Creditor Ledger:- ............................................................................................................ 58

4.8 Bank Ledger:- .................................................................................................................. 59

4.9 Cash ledger:- ................................................................................................................... 60


4.10 Day book:- ................................................................................................................... 61

4.11 Bank reconciliation:- ................................................................................................... 62

4.12 Cost Centre Report:- ................................................................................................... 64

5 Statutory Reports:- ............................................................................................................... 65

5.1 Trial Balance:- ................................................................................................................. 65

5.2 Profit and loss account:- ................................................................................................. 66

5.3 Balance Sheet:- ............................................................................................................... 67

5.4 Basic Statement of Accounts:- ....................................................................................... 67

5.4.1 Payable:-.................................................................................................................. 67

5.4.2 Receivable:- ............................................................................................................. 68

5.5 MIS report:- .................................................................................................................... 69

5.5.1 Branch wise sales comparison:- .............................................................................. 69

5.5.2 Branch wise purchase comparison:- ....................................................................... 70

5.5.3 Branch wise monthly sales report:- ........................................................................ 71

5.5.4 Item wise dispatch report:- ..................................................................................... 72

5.5.5 Inflow Report:- ........................................................................................................ 73

5.5.6 Bank Transaction Report:- ...................................................................................... 75

5.5.7 Consolidated Chart of Account:- ............................................................................. 76

5.5.8 Consolidated Trial Balance:- ................................................................................... 76

5.5.9 Consolidated Profit and loss account:- ................................................................... 77

5.5.10 Consolidated Balance Sheet:- ................................................................................. 78

5.5.11 Schedule 6 Report:- ................................................................................................. 80

5.5.12 Cash Flow:- .............................................................................................................. 81

5.5.13 Funds flow:-............................................................................................................. 82


1 SETTING UP ACCOUNTING SETUP IN ERESOURCE

1.1 Introduction

The accounting module in eresource is a web version integrated with the Sales, Purchase and

Inventory module. It includes many new features that enables user to work easier and faster.

The Financial Accounting module is designed to capture organizations business transactions in a

manner that will satisfy external reporting requirements. Statutory and Regulatory requirement

to standards are considered and the ability to manage and report on multiple companies in

multiple countries with multiple currencies is part of standard functionality. Integration with

Sales and Distribution, Purchasing and Materials Management allows for the ability to select

any financial transaction and "Drill Down" to the originating transaction whether it is a

purchase Order, Sales Order or material movement.

Eresource lets you record, control and examine your finances, but quickly and easily through a

modern web interface. So when you generate an invoice you fill in the details in a screen that

actually looks like the invoice prints. And when you record a cheque payment, you fill in a

cheque – on screen.

Eresource is a totally integrated system, which means that as soon as you record a transaction

into one ledger all of the other related ledgers are updated with that information immediately.

Keeping track of your trading is easy because graphs, tables and built-in reports show at a

glance where your money is coming from, going to and where it is right now.

But before you start entering live transactions here is a checklist for you of the important things

you should do now.

7

Workflow of Accounts Module is:


is:



1.2 Voucher Setup

A voucher is an accounting document representing an internal intent to make a payment or

receive payment. It is evident for the transaction recorded in the books.

Generally, there are several types of Vouchers like

• Sales Voucher

• Purchase Voucher

• Payment Voucher

• Receipt Voucher

• Journal Voucher

• Adjustment Voucher

In eresource, before you start the accounting transactions in different voucher, it is important

that you set up the number sequence and conventions to each of these voucher types. For

example, you can configure the Voucher number style and Sequence for Payment Voucher as “

ERES-0001-MUM”. You would notice in the number style outlined here, there are pre string

defined as “ERES”, Number sequence as “0001” and post string defined as “MUM”. Also, in this

number style each unit is separated with a hyphen “-“. Given this case, the First Voucher

number would be ERES-0001-MUM, second would be ERES-00020-MUM, so on and so forth.

The provision to define number sequence and convention in eresource can be configured from

the below screen. To access this screen, click on Accounts module > setup >Voucher Setup.

9

1.3 Setting up the Ledger for Voucher type

Every transaction type in accounts has some ledgers attached to it. Example

making accounts payable, the ledgers that is associated are creditors

Eresource enables the administrator to define the ledger types for different transactions. Gi

this example, eresource allows to define the ledger type for each transaction type thus making

it easy for the end users to search or select the ledger faster while making accounts payable

voucher. The accounts payable voucher

Similarly the ledger mapping for different voucher/transactions can be configured. Below is the

screen of setting up the ledger for voucher type.


Image 1.1

Setting up the Ledger for Voucher type

type in accounts has some ledgers attached to it. Example, in the case of

making accounts payable, the ledgers that is associated are creditors and expense

Eresource enables the administrator to define the ledger types for different transactions. Gi



voucher. The accounts payable voucher will only populate sundry creditor and expense ledgers.


screen of setting up the ledger for voucher type.


in the case of

expense group.

Eresource enables the administrator to define the ledger types for different transactions. Given



creditor and expense ledgers.


10

This form allows you to define ledgers information for any accou

Voucher type from the drop down, the default account is to be selected and then the include

and exclude ledgers are to be selected.

When the “include” or “exclude”

those ledgers selected in this setup through the include/exclude ledgers.

All these details could be saved, cancelled or deleted.

For the details of the accounts module of the Eresource Erp, click on the company name

selected, click on the accounts section

voucher, report and setup. On further getting on to the master, click on the master, a list

appears, starting from Group/ledger.

1.4 Group/ledger Or General Ledger

The general ledger is a collection of

in the major financial statements. It is built up by posting transactions recorded in the sales

daybook, purchases daybook, cash book and

be supported by one or more subsidiary ledgers

ledger. For instance, an accounts receivable

for each credit customer, tracking that customer's balance separately. This


Image 1.2

allows you to define ledgers information for any accounting voucher type. Select

from the drop down, the default account is to be selected and then the include

and exclude ledgers are to be selected.

” ledgers are added, the drop down details gives details of only

hose ledgers selected in this setup through the include/exclude ledgers.

saved, cancelled or deleted.


selected, click on the accounts section. This gives a list of group like the master, invoice,


appears, starting from Group/ledger.

Or General Ledger:-

he general ledger is a collection of the group of accounts that supports the value items shown


daybook, purchases daybook, cash book and general journals daybook. The general ledger can

subsidiary ledgers that provide details for accounts in the general

accounts receivable subsidiary ledger would contain a separate account

for each credit customer, tracking that customer's balance separately. This subsidiary ledger


nting voucher type. Select

from the drop down, the default account is to be selected and then the include

ledgers are added, the drop down details gives details of only


. This gives a list of group like the master, invoice,


the group of accounts that supports the value items shown


daybook. The general ledger can

that provide details for accounts in the general

subsidiary ledger would contain a separate account

subsidiary ledger

11

would then be totaled and compared with its

Receivable) to ensure accuracy as part of the process of preparing a

There are four basic categories in

eresource is termed as Parent Group.

1. Assets

2. Liability

3. Revenue

4. Expense

You can create multiple Sub-groups under each of these groups and create general ledgers

under the group.

The balance sheet and the income statement

general ledger is where posting to the accounts occurs. Posting is the process of recording

amounts as credits, (right side), and amounts as debits, (left side), in the pages of the general

ledger.


and compared with its controlling account (in this case, Accounts

Receivable) to ensure accuracy as part of the process of preparing a trial balance

Image 1.3

basic categories in which all accounts are grouped. These categories in

eresource is termed as Parent Group.

groups under each of these groups and create general ledgers

income statement are both derived from the general ledger




(in this case, Accounts

trial balance.

which all accounts are grouped. These categories in

groups under each of these groups and create general ledgers

are both derived from the general ledger. The




The extraction of account balances is called a trial balance. The purpose of the trial balance is, at

a preliminary stage of the financial statement preparation process, to ensure the equality of the

total debits and credits.

The general ledger should include the date, description and balance or total amount for each

account. It is usually divided into at four main categories. These categories generally include

assets, liabilities, revenue and expenses. The main categories of the general ledger may be

further subdivided into sub ledgers to include additional details of such accounts as cash,

accounts receivable, accounts payable, etc.

The accounting equation is the mathematical structure of the balance sheet. Although a general

ledger appears to be fairly simple, in large or complex organizations or organizations with

various subsidiaries, the general ledger can grow to be quite large and take several hours or

days to audit or balance. Eresource accounting module is flexible and allows to scale even

complex chart of accounts.

The group/ledger allows you to add, search/edit or view through the chart of accounts.

Add:-

• In the add option the software allows you to add a new group or ledger as required

which would then appear in the chart of accounts under the different heads within the

proper classification as if a ledger, then under a particular group and under a particular

sub-group.

• The mandatory information such as the name and group has to be appropriately

selected and duly completed without which the group/ledger would not be created.

Opening balance in FC could be inserted.

• The bill breakup option gives an option to enter the details of all the bills pertaining to

the party selected. This would help in knowing the outstanding due from the party, or in

case of creditors, outstanding due to the party. This would further affect and have an

influence on the ageing schedule.

• The currency type could also be adequately selected from the drop down.

13

• The opening balance if any could be inserted at this stage to the group/ledger showing

either a debit balance or a credit balance.

• Addresses up to three destinations could be shown alon

country.

• The Income Tax No. and the Sales Tax No. could also be filled in.

• This information if adequately completed could be saved, else, deleted or cancelled or

could also be printed.

1.5 Search/Edit of Ledgers / Group

For Search/Edit, go to the masters and in that go to group/ledger and in that you can find

Search/Edit.

• The search/edit option shows all the groups/ledgers as selected. For Eg:

would be displayed if the ledger option is selected and the searc


The opening balance if any could be inserted at this stage to the group/ledger showing

either a debit balance or a credit balance.

Addresses up to three destinations could be shown along with the city, pin code and

The Income Tax No. and the Sales Tax No. could also be filled in.

This information if adequately completed could be saved, else, deleted or cancelled or

of Ledgers / Group

rch/Edit, go to the masters and in that go to group/ledger and in that you can find

The search/edit option shows all the groups/ledgers as selected. For Eg:- All the ledgers

would be displayed if the ledger option is selected and the search is given. If on the other


The opening balance if any could be inserted at this stage to the group/ledger showing

g with the city, pin code and

This information if adequately completed could be saved, else, deleted or cancelled or

rch/Edit, go to the masters and in that go to group/ledger and in that you can find

All the ledgers

h is given. If on the other

14

hand the group option is selected and the search is given, would display all the expenses

and group wise details existing in the system. This also shows the group under which the

ledger functions as a subgroup.

• If with regard to a ledger, would show under which group, be it Sundry Debtors or Sundry

Creditors etc.

• This would help you know which party is under which group or sub

• This would help in passing proper error

• If with regard to a group, would show it is a sub

expenses function as a subgroup of the group indirect expenses.




ledger functions as a subgroup.

to a ledger, would show under which group, be it Sundry Debtors or Sundry

This would help you know which party is under which group or sub-group.

This would help in passing proper error-free accounting entries.

If with regard to a group, would show it is a sub-group of which group. For eg. Admin

expenses function as a subgroup of the group indirect expenses.




to a ledger, would show under which group, be it Sundry Debtors or Sundry

group of which group. For eg. Admin

15

• On further clicking on the group/ledger, the full group or ledger with regards to the opening

balance, group etc. is available.

• Any modifications if required could be made with respect to the opening balance, address,

etc. There is an option for bill breakup whereby the bill wise details could be entered.

• Further, the changes made could either be updat

options available.


On further clicking on the group/ledger, the full group or ledger with regards to the opening

, group etc. is available.

Any modifications if required could be made with respect to the opening balance, address,


Further, the changes made could either be updated, cancelled or printed with the requisite


On further clicking on the group/ledger, the full group or ledger with regards to the opening

Any modifications if required could be made with respect to the opening balance, address,


ed, cancelled or printed with the requisite

16

1.6 Chart of Accounts:

The chart of accounts is obtained by first clicking the accounts module then going to masters

and in that the group and further in the group it would be Chart of Accounts.

supports single or multiple charts of accounts providing the ability to

report financially in many different regulatory environments. A chart of accounts can support

multiple Company Codes if necessary.

accounts.

• The chart of accounts shows th

groups, ledgers and sub

• In fact it shows the complete details of all the ledgers and its groups existing

presently in the accounts module.

• This could be exported to excel either for further


Chart of Accounts:


and in that the group and further in the group it would be Chart of Accounts. The system

supports single or multiple charts of accounts providing the ability to record transactions and


multiple Company Codes if necessary. The listing of the account names is called the

The chart of accounts shows the complete detailed names of all the groups, sub

groups, ledgers and sub-ledgers.

In fact it shows the complete details of all the ledgers and its groups existing

presently in the accounts module.

This could be exported to excel either for further reference or to take a print out.



The system

record transactions and


names is called the chart of

e complete detailed names of all the groups, sub-

In fact it shows the complete details of all the ledgers and its groups existing

reference or to take a print out.

17

1.7 Subgroup:-

Subgroup in eresource is the provision to effect the customers and suppliers into the ledger.

Generally Customer Masters are created by the sales department and supplier masters are

created by purchase department. No matter which department creates the customer master

and supplier master, only the accounts department (Module) has the permission to convert the

Customer masters created by Sales department to Sundry Debtor and Suppliers master to

Sundry creditor. The subgroup feature of eresource showcases all pending customers and

suppliers records that is not converted into debtor or creditor ledgers respectively.

For accessing the subgroup, go to the accounts module of eresource

in the masters, the subgroup can be

• Sub-group under the masters shows all the party names with their respective categories

and addresses.

• As soon as a party name is selected with a tick in the selection column as well as the specific

group is selected, the particular party name functions as the subgroup of the particular

group selected.

• This could either be saved or cancelled as the need arises.




tment. No matter which department creates the customer master



. The subgroup feature of eresource showcases all pending customers and


go to the accounts module of eresource, then select

the masters, the subgroup can be viewed.

group under the masters shows all the party names with their respective categories

As soon as a party name is selected with a tick in the selection column as well as the specific

ected, the particular party name functions as the subgroup of the particular

This could either be saved or cancelled as the need arises.




tment. No matter which department creates the customer master



. The subgroup feature of eresource showcases all pending customers and


select masters, and

group under the masters shows all the party names with their respective categories

As soon as a party name is selected with a tick in the selection column as well as the specific

ected, the particular party name functions as the subgroup of the particular

18

1.8 Import Outstanding:

Import outstanding is the provision to import ledger

from legacy system to eresource ERP. This feature is generally used when eresource is

implemented for the first time. The format to import is available in Import Outstanding form.

To access this form log-in to accounts module > M

• To attach Outstanding data of any ledger, attach the outstanding excel file.

• Selet Ledger name (debtor or creditor) under the Party Name field.

• Click on Save to Import the outstanding.

• After being saved, this appears in the ledger

in search/edit.


Import Outstanding:-

Import outstanding is the provision to import ledger (Debtors and creditors) outst

to eresource ERP. This feature is generally used when eresource is

The format to import is available in Import Outstanding form.

in to accounts module > Masters > Import Outstanding.

To attach Outstanding data of any ledger, attach the outstanding excel file.

Selet Ledger name (debtor or creditor) under the Party Name field.

Click on Save to Import the outstanding.

After being saved, this appears in the ledger details under the option bill breakup discussed


outstanding data

to eresource ERP. This feature is generally used when eresource is

The format to import is available in Import Outstanding form.

.

details under the option bill breakup discussed


1.9 Cost Centre:-

Cost Center is a very relative term, A department can be a cost center, division can be cost

center, product could be a cost center, people could be a cost center, project could be a cost

center Or even an order could be a cost center.

Eresource allows creating a Category, which is user defined and Under the Category ability to

create a cost center is provided.

For this option, Select > Accounts > Masters > Cost Center.

Cost centre generally means the centre where the cost is incurred. This could be with respect to

certain cost objects selected specifically according to the line of business.

Once the cost center is created, all the payables and receivables can be debited or credited in

that cost center.

In the Reports under Accounts module, there is a provision to view cost center wise report. The

report shows Description of Cost, Cost debited, Cost Credited and difference. For Example, let

us take a case where a Sales order (Order number 101) is defined as a cost center in the cost

center master. Given this case, when any payment is made for this order for any expenses

purpose or purchase purpose, then debit the value in the cost center against Order number

101. Similarly when any payment is received for this order, then in the receivable credit the cost

center. When report for Sales order 101 cost center is generated, will show all debits and all

credits and balance. This balance now determines the profit gained from the sales order

number 101.

Add:- Under this option, either the cost category or cost centre could be selected. The name

and the category has to be specifically given. The allocation could be made with regards to the

revenue items or non-revenue items.

20

After the necessary cost centre or cost category details are entered,

master information by clicking on Save button.

Search/Edit:- For the Search/Edit option

> Search/Edit option.


After the necessary cost centre or cost category details are entered, Save the Cost center

master information by clicking on Save button.

For the Search/Edit option of Cost Center, Select Accounts > Master > Cost Center


Save the Cost center

Select Accounts > Master > Cost Center

21

• This option allows you to search the cost centre details already

respective cost center, make necessary corrections and click on Update button.

1.10 Schedule 6 Setup list:

Search/Edit:-

Schedule 6 is a provision for accountant to define the presentation format of Balance sheet.

Here the accountant can create numerous schedules and can define multiple groups under

each of the schedules.

To access Schedule 6, select Accounts > Masters > S

Include / Exclude will allow the accountant to Include or Exclude different group in the

schedule.


This option allows you to search the cost centre details already created. To edit click on the


list:-



To access Schedule 6, select Accounts > Masters > Schedule 6



created. To edit click on the





22

• Create the Schedule. Example the Schedule name could be “Schedule 1


Create the Schedule. Example the Schedule name could be “Schedule 1 – Capital Account


Capital Account

23

• Given the above example, you can include Capital

other group as desired by you.

• Exclude are the group that is not grouped under the schedule.

• Add:-

• Under this option new schedules can be added from the list and saved to as a Schedule 6

item.

• This provision is in addition to the Standard Balance sheet available in eresource.

1.11 Stock Entry

In eresource there are two method through which stock value in balance sheet can be

populated. 1) Stock value from the Inventory and 2) Stock value could be user defined. In the

case of user defined stock valuation, this form is used to capture stock valuation as on date.

For this option, go to the accounts module of the Eresource Erp, then go to the master section

of the same and then in that there is an option for stock entry,

this option.


Given the above example, you can include Capital Account, Reserve and Surplus or any

other group as desired by you.

are the group that is not grouped under the schedule.

Under this option new schedules can be added from the list and saved to as a Schedule 6

addition to the Standard Balance sheet available in eresource.





of the same and then in that there is an option for stock entry, click on the same inorder to get


Account, Reserve and Surplus or any

Under this option new schedules can be added from the list and saved to as a Schedule 6

addition to the Standard Balance sheet available in eresource.





click on the same inorder to get

24

• If in the Masters, in Accounts Inventory S

then, in stock entry, the entry for stock can be directly made through this stock entry

sheet.

• This would show the ledger name, stock date, amount, prepared by details and would

also show the checked by and approved by details.

• This would be the amount of closing stock and would be reflected in the revenue

statement as well as the balance sheet.

• But this sheet would be immaterial if, in the accounts inventory setup, accounts with

inventory are selected.

• In such a scenario the closing stock would automatically be reflected from the purchases

made and sales effected at the purchase cost per unit multip

1.12 Account Inventory setup:

For getting into the accounts inventory setup, the user must go to the Eresource Erp and in the

erp, must go to the accounts module of the company selected. Then go to the master, and in

the master, there is an option for account inventory setup. The option for the way the

inventory needs to be maintained is done here.


If in the Masters, in Accounts Inventory Setup, if accounts without inventory is selected,


This would show the ledger name, stock date, amount, prepared by details and would

also show the checked by and approved by details.

This would be the amount of closing stock and would be reflected in the revenue

statement as well as the balance sheet.

this sheet would be immaterial if, in the accounts inventory setup, accounts with

In such a scenario the closing stock would automatically be reflected from the purchases

made and sales effected at the purchase cost per unit multiplied by the quantity.

Account Inventory setup:-



an option for account inventory setup. The option for the way the

inventory needs to be maintained is done here.


etup, if accounts without inventory is selected,


This would show the ledger name, stock date, amount, prepared by details and would

This would be the amount of closing stock and would be reflected in the revenue

this sheet would be immaterial if, in the accounts inventory setup, accounts with

In such a scenario the closing stock would automatically be reflected from the purchases

lied by the quantity.



an option for account inventory setup. The option for the way the

25

• This option allows to make a setup of inventory for the business.

• There are two options, either to opt for account with inventory or to opt f

without inventory.

• When accounts with inventory is opted the inventory balance gets automatically calculated

from the purchases and the sales. The system by itself takes up the inventory balance at the

end of the year or the period as required.

• On the other hand, when the accounts without inventory is adopted, the user has to put by

himself the value or the closing balance of inventory.

• And when this option is saved, the system follows the method adopted.


This option allows to make a setup of inventory for the business.

There are two options, either to opt for account with inventory or to opt for accounts

When accounts with inventory is opted the inventory balance gets automatically calculated


end of the year or the period as required.

On the other hand, when the accounts without inventory is adopted, the user has to put by

himself the value or the closing balance of inventory.

And when this option is saved, the system follows the method adopted.


or accounts

When accounts with inventory is opted the inventory balance gets automatically calculated


On the other hand, when the accounts without inventory is adopted, the user has to put by

26

2 INVOICE:-

2.1 Sales Invoice

Eresource gives you the functions you need to produce invoices and credit notes for your

products and services that fit pre

stationery, don’t worry, because you can easily modify the supplied stationery temp

And because invoicing is directly linked to your customer and product, the invoices you produce

can automically update your records with the transactions details.

Invoice in eresource is generated against the delivery order. Delivery order i

sales order. For example, a sales order can have multiple Delivery orders or one delivery order.

Give that, multiple invoice can be generated against one sales order, as per the Delivery orders

created.

To create invoice in eresource, click on Accounts > Invoice > Add Invoice

Add:-

• Invoice number is generated automatically. However, there is also a provision to create

user define Invoice number.

• Select Invoice Date

• Select Customer Name


s you the functions you need to produce invoices and credit notes for your

fit pre-printed stationery supplied by eresource. Even if you use your

stationery, don’t worry, because you can easily modify the supplied stationery temp


can automically update your records with the transactions details.

Invoice in eresource is generated against the delivery order. Delivery order is created agains the



click on Accounts > Invoice > Add Invoice

Invoice number is generated automatically. However, there is also a provision to create

user define Invoice number.


s you the functions you need to produce invoices and credit notes for your

printed stationery supplied by eresource. Even if you use your

stationery, don’t worry, because you can easily modify the supplied stationery templates to fit.


s created agains the




27

• On selection of customer name, all Open sales

generated partially or Sales order for which the invoice is pending will get populated in

the Sales Order Number field

• ON selection of the Sales Order the Delivery orders for which the invoice is not

generated will be populated. Select the Delivery Orders to generate Invoice.

• IF the sales order is in different currency, then the

from the Sales order. However, eresource allows

rate. By default the exchange rate of the currency derives from the exchange master.

• Terms and condition appears from the terms and condition set in the sales order. The

Terms and condition can be altered in the sales invoice screen.

• Approved Invoice would hit the ledger and boo

Search/Edit:-

The search of the sales invoice and the editing of the same could be done using this option.

• This option allows the user to search

above screen.

• The search could either be sales invoice wise, customer name wise or date wise which

would have a range etc.

• This further gives an option either to search or to cancel the search for a particular option.


On selection of customer name, all Open sales order for which either the invoice is


the Sales Order Number field

ON selection of the Sales Order the Delivery orders for which the invoice is not

populated. Select the Delivery Orders to generate Invoice.

IF the sales order is in different currency, then the Currency details would

from the Sales order. However, eresource allows changing the currency and exchange

change rate of the currency derives from the exchange master.

Terms and condition appears from the terms and condition set in the sales order. The

Terms and condition can be altered in the sales invoice screen.

Approved Invoice would hit the ledger and book of accounts.


This option allows the user to search invoice number with different filters as shown in the

e sales invoice wise, customer name wise or date wise which

n either to search or to cancel the search for a particular option.


order for which either the invoice is


ON selection of the Sales Order the Delivery orders for which the invoice is not

populated. Select the Delivery Orders to generate Invoice.

Currency details would be populated

the currency and exchange

change rate of the currency derives from the exchange master.

Terms and condition appears from the terms and condition set in the sales order. The


invoice number with different filters as shown in the

e sales invoice wise, customer name wise or date wise which

n either to search or to cancel the search for a particular option.

28

2.2 Purchase Invoice:-

Purchase Invoice in eresource is

Purchase Order. But in the case of Excisable Purchase Invoice, the system verifies if GRN entery

is posted in RG23 Register. In the case of Captial goods purchase it checks for RG23 C Part I and

Part II and in the case of Raw material it checks for RG23 A Part I and Part II.

This process validates the Purchase Order information and material receipt information in the

purchase Invoice.

To create Purchase Invoice Select Accounts > Invoice > Purchase Invoice > Add

Add:-

• Invoice number is generated automatically. However, there is also a provision to create

user define Invoice number. Please note, the invoice number in the Purchase is not

supplier Invoice number. This is system generated transaction number.

• Select Invoice Date

• Select Supplier Name

• Information of Supplier Invoice number is captured in Supplier Reference Number field.

• On selection of Supplier name, all Open Purchase order for which either the GRN is

received partially or Purchase order for which the invoice i

in the Purchase Order Number field


generated against the GRN and GRN is generated against



material it checks for RG23 A Part I and Part II.


To create Purchase Invoice Select Accounts > Invoice > Purchase Invoice > Add



supplier Invoice number. This is system generated transaction number.

Information of Supplier Invoice number is captured in Supplier Reference Number field.

On selection of Supplier name, all Open Purchase order for which either the GRN is

received partially or Purchase order for which the invoice is pending will get populated

in the Purchase Order Number field


N and GRN is generated against






Information of Supplier Invoice number is captured in Supplier Reference Number field.

On selection of Supplier name, all Open Purchase order for which either the GRN is

s pending will get populated

29

• ON selection of the Purchase Order the GRN for which the invoice is not received from

the supplier will be populated. Select the GRN numbers to generate Invoice.

• IF the Purchase order is in di

populated from the purchase order. However, eresource allows changing the currency

and exchange rate. By default the exchange rate of the currency derives from the

exchange master.

• Terms and condition appears from the terms and condition set in the Purchase order.

The Terms and condition can be altered in the sales invoice screen.

• Approved Invoice would hit the ledger and book of accounts.

Search/Edit:-

• The search of the sales invoice and the editing

option.

• This option allows the user to search invoice number with different filters as shown in

the above screen.

• The search could either be Purchase invoice wise, Supplier name wise or date wise

which would have a rang


ON selection of the Purchase Order the GRN for which the invoice is not received from


IF the Purchase order is in different currency, then the Currency details would be



ppears from the terms and condition set in the Purchase order.

The Terms and condition can be altered in the sales invoice screen.

Approved Invoice would hit the ledger and book of accounts.

The search of the sales invoice and the editing of the same could be done using this

This option allows the user to search invoice number with different filters as shown in

The search could either be Purchase invoice wise, Supplier name wise or date wise

which would have a range etc.


ON selection of the Purchase Order the GRN for which the invoice is not received from


fferent currency, then the Currency details would be



ppears from the terms and condition set in the Purchase order.

of the same could be done using this

This option allows the user to search invoice number with different filters as shown in

The search could either be Purchase invoice wise, Supplier name wise or date wise


• This further gives an option either to search or to cancel the search for a particular

option.

2.3 JW Invoice:-

In order to get into the JW Invoice, the user should initially click on the Eresource Erp, then go

to the accounts module and in the accounts module should go to the invoice option and in the

invoice option, there is an option for JW Invoice. There are options either to add a particular

Job Work invoice or to search/edit for a particular Job Work invoice.

Add:-

• This option allows you to add a Job Work invoice with all the requirements as Job Work

Invoice no. along with the date.

• This also gives an option to select the supplier’s name and address.

• This gives an option to put the inward item details. The charges details could also be

added or if not required be cancelled.

• Charges description gives details of amount after charges, discount and amount after

discount.

• Currency details give details of invoice currency, the exchange rate & the final amount.

• The terms and conditions of payment such as the credit limit, payment terms and other

terms could also be mentioned.

• The reference details could also be mentioned as prepared by and approved by details.

31

Search/edit:-

• This option allows the user to search for a particular Job Work invoice.


This option allows the user to search for a particular Job Work invoice.


32

• This could be purchase invoice wise, supplier name wise or date wise within the range.

• This would give full details of the particular job work invoice for which the search was

on.

2.4 Debit Note

A transaction that reduces Amounts Receivable from a customer is a c

customer could return damaged goods.

Payable to a vendor because, you send damaged goods back to your vendor.

that a debit entry has been made to a debtor's or c

be debited for variety of reasons such as purchase return, wrong quantity or quality of product,

rate difference, discount, commission, etc.

Note is made out of his name. But if you want to record the stock also (in case of Purchase

Return) then you must enter 'Purchase Return' voucher 'Purchase'.

stock is not affected) you can prepare a Debit Note.

To access Debit Note, select Accoun

Add:-

• The debit note entry gives an option to add a debit note to the system with the invoice

no. and date.

• The party to be debited and the address of the party could be input with the purchase

return no.


could be purchase invoice wise, supplier name wise or date wise within the range.

This would give full details of the particular job work invoice for which the search was

A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The

customer could return damaged goods. A debit memo is a transaction that reduces Amounts

to a vendor because, you send damaged goods back to your vendor. Debit Note proves

that a debit entry has been made to a debtor's or creditor's account. A customer or supplier can


rate difference, discount, commission, etc. When goods are returned to the supplier, a Debit

his name. But if you want to record the stock also (in case of Purchase

Return) then you must enter 'Purchase Return' voucher 'Purchase'. For rest of the cases (where

stock is not affected) you can prepare a Debit Note.

To access Debit Note, select Accounts > Invoice > Debit Note

The debit note entry gives an option to add a debit note to the system with the invoice

The party to be debited and the address of the party could be input with the purchase


could be purchase invoice wise, supplier name wise or date wise within the range.

This would give full details of the particular job work invoice for which the search was

redit memo. For eg. The

A debit memo is a transaction that reduces Amounts

Debit Note proves

reditor's account. A customer or supplier can


When goods are returned to the supplier, a Debit

his name. But if you want to record the stock also (in case of Purchase

For rest of the cases (where

The debit note entry gives an option to add a debit note to the system with the invoice

The party to be debited and the address of the party could be input with the purchase

33

• Also the GRN number could be recorded. Supplier’s bill reference could also be recorded

along with the account number and other references, if any.

• The invoice currency and exchange rate could also be recorded.

• Product details against which the debit note ought to be passed

could also be recorded.

• Charge details records the amount after charges, discount and amount after discount

etc.

• Currency details allow recording the final amount in the invoice currency.

• Other details if required and remarks if any c

• Reference details like prepared by, last modified by whom and the date when it was last

modified could also be recorded.

• This would affect the creditors balance and the purchases accordingly.

Search/Edit:-

• This option allows the user to search a particular debit note.

• This could be searched either debit note number wise or date wise with the particular

range.

• The search could either be taken forward or could be cancelled.


could be recorded. Supplier’s bill reference could also be recorded

along with the account number and other references, if any.

The invoice currency and exchange rate could also be recorded.

Product details against which the debit note ought to be passed along with the amount

Charge details records the amount after charges, discount and amount after discount

Currency details allow recording the final amount in the invoice currency.

Other details if required and remarks if any could also be recorded .

Reference details like prepared by, last modified by whom and the date when it was last

modified could also be recorded.

This would affect the creditors balance and the purchases accordingly.

ser to search a particular debit note.

This could be searched either debit note number wise or date wise with the particular

The search could either be taken forward or could be cancelled.


could be recorded. Supplier’s bill reference could also be recorded

along with the amount

Charge details records the amount after charges, discount and amount after discount

Currency details allow recording the final amount in the invoice currency.

Reference details like prepared by, last modified by whom and the date when it was last

This could be searched either debit note number wise or date wise with the particular

34

2.5 Credit Note

To access Credit Note, Select Accounts > Invoic

Add:-

• This credit note gives the user an opportunity to enter a credit note into the system.

• This could be selected as a sales return or as for other purposes. The credit note number

along with the party name and address etc could be recor

number if applicable.

• The account could be suitably selected with the invoice no. or work order number with

the date.

• The invoice currency could be selected from the drop down with the exchange rate.

• Product details could be fille

• Charge details could be entered with the amount after charges, discount and the

amount after the discount.

• Currency details could be entered with regard to the final amount and the equivalent

value in terms of the invoice

• The other details could also be entered with remarks if any.

• Reference details regarding prepared by, last modified by and the last modified date

could also be recorded.


To access Credit Note, Select Accounts > Invoice > Credit Note

This credit note gives the user an opportunity to enter a credit note into the system.

This could be selected as a sales return or as for other purposes. The credit note number

along with the party name and address etc could be recorded with the sales return

The account could be suitably selected with the invoice no. or work order number with

The invoice currency could be selected from the drop down with the exchange rate.

Product details could be filled in with regard to the amount.

Charge details could be entered with the amount after charges, discount and the

amount after the discount.

Currency details could be entered with regard to the final amount and the equivalent

value in terms of the invoice currency.

The other details could also be entered with remarks if any.

Reference details regarding prepared by, last modified by and the last modified date


This credit note gives the user an opportunity to enter a credit note into the system.

This could be selected as a sales return or as for other purposes. The credit note number

ded with the sales return

The account could be suitably selected with the invoice no. or work order number with

The invoice currency could be selected from the drop down with the exchange rate.

Charge details could be entered with the amount after charges, discount and the

Currency details could be entered with regard to the final amount and the equivalent

Reference details regarding prepared by, last modified by and the last modified date

35

• This would affect the debtors balance and may also have an effect on the

Search/Edit:-

With this option a particular credit note could be searched for. It could further be edited if the

user needs to.

• This option allows the user to search for a particular credit note.

• The search could be done either credit note no. wi

• This search could either be searched further or could be cancelled.

2.6 Bank Reconciliation Statement:

Bank Reconciliation Statement(BRS) is a statement. It shows compatibility of (reconciles) the

difference of Bank Balance as per the Cash Book or Bank Book with the balance of Pass Book or

Banker's Statement on a particular date.

It helps to find out the reasons of difference between Bank Books and Banker's Statement.

Example: Suppose a cheque is received from a customer and

then deposited in the Bank. However, it takes some days to go through the clearing process

before it is reflected in the Bank statement. (uncleared cheques).


This would affect the debtors balance and may also have an effect on the


This option allows the user to search for a particular credit note.

The search could be done either credit note no. wise or date wise given in a range.

This search could either be searched further or could be cancelled.

Bank Reconciliation Statement:-


s per the Cash Book or Bank Book with the balance of Pass Book or

Banker's Statement on a particular date.


Example: Suppose a cheque is received from a customer and it is entered in the Bank Book and


before it is reflected in the Bank statement. (uncleared cheques).


This would affect the debtors balance and may also have an effect on the sales.


se or date wise given in a range.


s per the Cash Book or Bank Book with the balance of Pass Book or


it is entered in the Bank Book and


36

Bank reconciliation is a process performed by a company to ens

(check register, general ledger account, balance sheet, etc.) are correct and that the bank’s

records are also correct. The bank reconciliation for a company’s checking account begins with

the company noting the balance per t

about that balance. For example, the balance on the bank statement is probably not the

amount that appears in the company’s records. In all likelihood the checks written by the

company in the days immediatel

(been deducted from) the checking account. These are called outstanding checks. Another

possibility is that the company received money on the closing date of the bank statement and

properly recorded the amount in its records. However, the money was deposited into the bank

too late in the day and will appear on the next bank statement. This is known as a deposit in

transit.

To Access Bank Reconciliation, select Accounts > Invoice > Bank Reconci

Add:-

• Select the bank for which the Bank Reconciliation

• Select the period for which the Bank Reconciliation need to be performed.

• Having done the above, all entries as per the bank book will be populated. Against each

entry, there is a provision to capture Clearing date. Capture the clearing date.


Bank reconciliation is a process performed by a company to ensure that the company’s records



the company noting the balance per the bank statement and then making some notations



company in the days immediately before the date of the bank statement will not have cleared



rded the amount in its records. However, the money was deposited into the bank


To Access Bank Reconciliation, select Accounts > Invoice > Bank Reconciliation.

Select the bank for which the Bank Reconciliation needs to be done.

Select the period for which the Bank Reconciliation need to be performed.

Having done the above, all entries as per the bank book will be populated. Against each



ure that the company’s records



he bank statement and then making some notations



y before the date of the bank statement will not have cleared



rded the amount in its records. However, the money was deposited into the bank


liation.

Select the period for which the Bank Reconciliation need to be performed.

Having done the above, all entries as per the bank book will be populated. Against each


37

• The Total Summary at the footer will compute “Balance as per Company Book”,

“Amount Not reflected in Bank” and “Balance as per book”

Search/edit:-

• This option allows the user to search for a particular party from a particular bank

with the cheque number.

• Search can be performed using different combination and permutation as shown in

the screen above.


The Total Summary at the footer will compute “Balance as per Company Book”,

t reflected in Bank” and “Balance as per book”

This option allows the user to search for a particular party from a particular bank

with the cheque number.

Search can be performed using different combination and permutation as shown in


The Total Summary at the footer will compute “Balance as per Company Book”,

This option allows the user to search for a particular party from a particular bank

Search can be performed using different combination and permutation as shown in


3 VOUCHER:-

Voucher is a document used to record basic data that will be posted to the accounting system.

It is used as a part of a company's internal control system. Accounting Vouchers are used to

record all accounts related transactions.

Eresource comprises of the following predefined Vouchers, to suit different business

requirements for recording various transactions. Tally also allows you to create user-defined

Vouchers (Voucher Types) as per your requirements.

• Contra Voucher

• Payment Voucher

• Receipt Voucher

• Journal voucher

• Sales Voucher / Invoice

• Debit Note Voucher

• Credit Note Voucher

• Purchase Voucher / Invoice

3.1 Accounts Payable Voucher:-

When the payment is made to supplier or vendor in the form of cash or cheque, the entry is

made in Payment Voucher. It is also made if the firm or business pays for expenses in cash or

cheque.

To access Payment Voucher, Select Accounts > Voucher >Payment Voucher

Add:-

39

• This option allows the user to make an entry for a payment

• The full details of the voucher such as the voucher no., voucher date can be entered.

Voucher Number is generated automatically. However, there is also a provision to make

voucher entries user defined.

• The details of whether the payment is made in

be entered.

• The register which it would update namely the payment register could also be selected.

• The currency details, like the currency type could be selected from the drop down with the

appropriate conversion rate could also be selected.

• The cheque details regarding the cheque no., cheque date, cheque/cash amount could also

be entered.

• Item details would throw a light with respect to the payment made to the particular party,

the type of payment whether outstand

• The invoice no. would be taken, the amount would also be taken by the system

automatically. The narration could be provided giving details of what type of the payment it

was.

• Other details could be entered, a

last modified by and last modified date could be entered and saved.


This option allows the user to make an entry for a payment voucher.

The full details of the voucher such as the voucher no., voucher date can be entered.


voucher entries user defined.

The details of whether the payment is made in cash or was made from the bank could also

The register which it would update namely the payment register could also be selected.

The currency details, like the currency type could be selected from the drop down with the

rate could also be selected.

The cheque details regarding the cheque no., cheque date, cheque/cash amount could also

Item details would throw a light with respect to the payment made to the particular party,

the type of payment whether outstanding or on account etc. could be aptly selected.

The invoice no. would be taken, the amount would also be taken by the system


Other details could be entered, as well as the reference details pertaining to prepared by,

last modified by and last modified date could be entered and saved.


The full details of the voucher such as the voucher no., voucher date can be entered.


cash or was made from the bank could also

The register which it would update namely the payment register could also be selected.

The currency details, like the currency type could be selected from the drop down with the

The cheque details regarding the cheque no., cheque date, cheque/cash amount could also

Item details would throw a light with respect to the payment made to the particular party,

ing or on account etc. could be aptly selected.

The invoice no. would be taken, the amount would also be taken by the system


s well as the reference details pertaining to prepared by,

40

• This form further gives us an option to either save, save and print, to cancel or to delete the

entire form.

• This would have an effect on the bank or cash as the case may and to the other party to

whom the payment is made.

Search/Edit:-

• This option allows the user to search for a particular payment voucher.

• The search could be made with regard to the voucher no., account wise i.e.

either be bank, cash or all.

• The search could also be ledger wise with the name of the ledger selected, it could also

be date wise with a particular date range, day wise multiple printing vouchers with a

particular date etc.

• With all this taken into consideration, the search could either be made further or it

could be cancelled.

3.2 Accounts Receivable voucher

Receipt Voucher is the proof of money received on any account. When a firm receives money in

cash or by cheque, D.D., etc. from a customer, sup

Voucher is prepared. Receipt voucher allows the user to record for the payments received. This

could either be cash receipts or the receipts could come from the bank.


This form further gives us an option to either save, save and print, to cancel or to delete the

ffect on the bank or cash as the case may and to the other party to

whom the payment is made.

This option allows the user to search for a particular payment voucher.

The search could be made with regard to the voucher no., account wise i.e.

either be bank, cash or all.

The search could also be ledger wise with the name of the ledger selected, it could also


nto consideration, the search could either be made further or it

Accounts Receivable voucher

the proof of money received on any account. When a firm receives money in

cash or by cheque, D.D., etc. from a customer, supplier or on any other account, a Receipt

Receipt voucher allows the user to record for the payments received. This

could either be cash receipts or the receipts could come from the bank.


This form further gives us an option to either save, save and print, to cancel or to delete the

ffect on the bank or cash as the case may and to the other party to

The search could be made with regard to the voucher no., account wise i.e. it could

The search could also be ledger wise with the name of the ledger selected, it could also


nto consideration, the search could either be made further or it

the proof of money received on any account. When a firm receives money in

plier or on any other account, a Receipt

Receipt voucher allows the user to record for the payments received. This

41

To access Receipt Voucher, Select Accounts >

Add:-

• This option allows the user to add a receipt voucher into the system with the voucher

number and the date. Voucher number is auto generated. However, there is a provision

to capture user defined voucher numbering.

• The receipt could be recorded either as a cash transaction or as a bank transaction.

• The selection should be made with regard to whether it is a cash receipt or a bank

receipt.

• Selection of register could be made with regards to the receipt register.

• The currency details could be filled as to the type of currency along with the conversion

rate.

• The cheque details such as the cheque no., cheque date, cheque/cash amount and the

bank name could be made. This sheet could be updated with regard to the cost centre

data also.


To access Receipt Voucher, Select Accounts > Voucher > Receipt Voucher

This option allows the user to add a receipt voucher into the system with the voucher

Voucher number is auto generated. However, there is a provision

to capture user defined voucher numbering.

eceipt could be recorded either as a cash transaction or as a bank transaction.

The selection should be made with regard to whether it is a cash receipt or a bank

Selection of register could be made with regards to the receipt register.

ncy details could be filled as to the type of currency along with the conversion

The cheque details such as the cheque no., cheque date, cheque/cash amount and the



This option allows the user to add a receipt voucher into the system with the voucher

Voucher number is auto generated. However, there is a provision

eceipt could be recorded either as a cash transaction or as a bank transaction.

The selection should be made with regard to whether it is a cash receipt or a bank

ncy details could be filled as to the type of currency along with the conversion

The cheque details such as the cheque no., cheque date, cheque/cash amount and the


42

• Item details could also be updated with regard to the name of the party making the

payment, the type it belongs to whether outstanding, on account, advance, other or if it

is plainly a memorandum receipt voucher.

• It could further be updated with t

taken up automatically.

• Other details as to the narration could be entered which would give the true phase of

the transaction.

• Reference details such as prepared by, last modified by and the person who

modified it could also be updated.

• All this could either be saved, saved and printed, cancelled, deleted or printed.

• This would increase the cash or bank balance as the case may be and also respectively

the corresponding party account.

Search/edit:-

• A receipt voucher could be searched using this form by the user.

• This could be with regards the voucher no., account wise which could be bank,

cash or all.

• The search could also be ledger wise, date wise with a particular range or day

wise with respect to


Item details could also be updated with regard to the name of the party making the


is plainly a memorandum receipt voucher.

It could further be updated with the invoice no., amount, narration, etc. The amount is

Other details as to the narration could be entered which would give the true phase of

Reference details such as prepared by, last modified by and the person who

modified it could also be updated.

All this could either be saved, saved and printed, cancelled, deleted or printed.

This would increase the cash or bank balance as the case may be and also respectively

the corresponding party account.

A receipt voucher could be searched using this form by the user.

This could be with regards the voucher no., account wise which could be bank,

The search could also be ledger wise, date wise with a particular range or day

wise with respect to a particular day.


Item details could also be updated with regard to the name of the party making the


he invoice no., amount, narration, etc. The amount is

Other details as to the narration could be entered which would give the true phase of

Reference details such as prepared by, last modified by and the person who last

All this could either be saved, saved and printed, cancelled, deleted or printed.

This would increase the cash or bank balance as the case may be and also respectively

This could be with regards the voucher no., account wise which could be bank,

The search could also be ledger wise, date wise with a particular range or day

43

3.3 Contra Entry Voucher;

Contra Entries are made for transactions between Cash and Bank accounts. All deposits or

withdrawals and transfers of cash (inter cash/inter bank) are made through Contra Entries

Contra voucher records all the cash and bank transactions only, or only those transactions are

recorded in the contra voucher, which involves only cash and bank.

To access Contra Voucher, select Accounts > Voucher > Contra Voucher

Add:-

• This option allows the user to make an entry in th

such as the voucher no., voucher date, register which would be the contra register could

be selected.

• The currency details could be selected at this point of time and also consideration as to

the conversion rate could

• Bank details finds the next place in the contra entry voucher. The cheque details

regarding the cheque number and the cheque date could be entered at this point.

• Item details here would mean the

could either be cash or bank. The narration could also be aptly provided.

• Other details is with regard to the detailed narration of the transaction.


Voucher;-.


withdrawals and transfers of cash (inter cash/inter bank) are made through Contra Entries

ash and bank transactions only, or only those transactions are

recorded in the contra voucher, which involves only cash and bank.

To access Contra Voucher, select Accounts > Voucher > Contra Voucher

This option allows the user to make an entry in the contra voucher. The general details


The currency details could be selected at this point of time and also consideration as to

the conversion rate could also be taken into consideration.

Bank details finds the next place in the contra entry voucher. The cheque details


Item details here would mean the journal entry for the contra entry voucher which


Other details is with regard to the detailed narration of the transaction.



withdrawals and transfers of cash (inter cash/inter bank) are made through Contra Entries.

ash and bank transactions only, or only those transactions are

e contra voucher. The general details


The currency details could be selected at this point of time and also consideration as to

Bank details finds the next place in the contra entry voucher. The cheque details


journal entry for the contra entry voucher which


44

• Reference details gives an option to enter the details as

and last modified on which date by the person making the modification.

• This would have an effect on the bank and cash account accordingly.

Search/edit:-

• This form gives an option to the user to search for a particular

• The voucher could be searched either with the help of the voucher number or with the

help of the date. The search could further be continued or could be cancelled.

3.4 Journal Voucher:-

Journal Entry is used for making the original records of those tr

place in any of the other voucher.

importance they cannot be entered in any other vouchers. So these transactions are entered

through Journal Voucher

In computerized accounting, following entries are recorded through Journal Entry.

1. Closing entries

2. Rectification Entries

3. Transfer Entries

4. Adjustment Entries


Reference details gives an option to enter the details as prepared by, last modified by


This would have an effect on the bank and cash account accordingly.

This form gives an option to the user to search for a particular voucher.

The voucher could be searched either with the help of the voucher number or with the


Journal Entry is used for making the original records of those transactions which do not find a

place in any of the other voucher. Some transactions do not occur frequently or due to their

be entered in any other vouchers. So these transactions are entered

accounting, following entries are recorded through Journal Entry.


prepared by, last modified by


The voucher could be searched either with the help of the voucher number or with the


ansactions which do not find a

Some transactions do not occur frequently or due to their

be entered in any other vouchers. So these transactions are entered

accounting, following entries are recorded through Journal Entry.

45

5. Credit Purchase or Sale assets

6. Credit Purchase of expenses like Stationary

To access Journal Voucher, Select Accounts > Voucher > Journal Voucher

Add:-

• The journal voucher could be added with the help of this form.

• This could be done by adding the general details such as voucher no. and date, the

register could be selected which is the journal registe

• The cost centre details could also be entered at this point of time.

• Currency details could be filled in which comprises of the type of currency which could

be selected from the drop down as well as the conversion rate.

• The item details here comprises of the journal entry which could be made. The type of

entry could also be selected whether it pertains to an outstanding bill, it is others or it

pertains to the opening balance should be accurately entered. The narration could be

written which would explain the transaction in detail.

• Other details gives a brief of the narration once again.

• The reference details comprises of prepared by whom, last modified by whom and by

when was it last modified.

• All these details could either by sa


5. Credit Purchase or Sale assets

6. Credit Purchase of expenses like Stationary

her, Select Accounts > Voucher > Journal Voucher

The journal voucher could be added with the help of this form.

This could be done by adding the general details such as voucher no. and date, the

register could be selected which is the journal register along with the amount.

The cost centre details could also be entered at this point of time.

Currency details could be filled in which comprises of the type of currency which could

be selected from the drop down as well as the conversion rate.

tails here comprises of the journal entry which could be made. The type of



ten which would explain the transaction in detail.

Other details gives a brief of the narration once again.

The reference details comprises of prepared by whom, last modified by whom and by

when was it last modified.

All these details could either by saved, saved and printed or even cancelled.


This could be done by adding the general details such as voucher no. and date, the

r along with the amount.

Currency details could be filled in which comprises of the type of currency which could

tails here comprises of the journal entry which could be made. The type of



The reference details comprises of prepared by whom, last modified by whom and by

ved, saved and printed or even cancelled.

46

• The Journal Voucher updates the respective ledgers for which the adjustment entry was

passed. For Eg :- Provision for depreciation, etc.

Search/edit:-

• This option allows the user to search for a particular journal

edit it.

• The voucher could be searched with either the voucher number or date wise which

would be in the form of a range.

• The user could further go to search the voucher or to cancel the search.

• When the voucher is searched

be saved in the updated way and would appear so henceforth.

3.5 Sales voucher

In addition to Sales Invoice, eresource ERP also offers a provision to capture Sales Voucher.

Sales Voucher can be captured in the case of Cash Sales.

To Access Sales Voucher, Select Accounts > Voucher

Add:-

• The sales voucher could be entered with the help of this form.


The Journal Voucher updates the respective ledgers for which the adjustment entry was

Provision for depreciation, etc.

This option allows the user to search for a particular journal voucher or even to further

The voucher could be searched with either the voucher number or date wise which

would be in the form of a range.

The user could further go to search the voucher or to cancel the search.

When the voucher is searched and if needed necessary edit to the form is done, it could

be saved in the updated way and would appear so henceforth.


d in the case of Cash Sales.

To Access Sales Voucher, Select Accounts > Voucher > Sales Voucher

The sales voucher could be entered with the help of this form.


The Journal Voucher updates the respective ledgers for which the adjustment entry was

voucher or even to further

The voucher could be searched with either the voucher number or date wise which

and if needed necessary edit to the form is done, it could


47

• The details of the customer such as the invoice no., date, customer’s name address etc,

could be entered. Customer Invoice Number can be Auto Generated or can also be user

defined.

• The default account as applicable could be selected from the drop down.

• Customer’s reference and other references could also be added.

• The currency details could be

and the corresponding exchange rate. The invoice amount could also thus be entered.

• The details of charges could also be entered.This description could either be added or

could also be cancelled. Furth

charges, the discount amount with the percentage factor and the amount after discount

and this would give you the final amount for the sales as per this specific voucher

• The terms and conditions as app

made with regard to the credit limit granted and payment terms in writing. The remarks

could also be put up.

• Reference details such as prepared by,

The system considers the time and date when the modification was made.

• All these entries made could either be saved, cancelled or printed into the system.

• The sales voucher effects the sales of the business.


The details of the customer such as the invoice no., date, customer’s name address etc,

Customer Invoice Number can be Auto Generated or can also be user

The default account as applicable could be selected from the drop down.

Customer’s reference and other references could also be added.

The currency details could be entered namely the type of currency from the drop down


The details of charges could also be entered.This description could either be added or

could also be cancelled. Further description of charges as to the total amount after



The terms and conditions as applicable to a particular sales voucher entry could be


Reference details such as prepared by, last modified by which person could be entered.


All these entries made could either be saved, cancelled or printed into the system.

The sales voucher effects the sales of the business.


The details of the customer such as the invoice no., date, customer’s name address etc,

Customer Invoice Number can be Auto Generated or can also be user

The default account as applicable could be selected from the drop down.

entered namely the type of currency from the drop down


The details of charges could also be entered.This description could either be added or

er description of charges as to the total amount after



licable to a particular sales voucher entry could be


last modified by which person could be entered.


All these entries made could either be saved, cancelled or printed into the system.

48

Search/edit:-

• This allows the user to search for a particular sales voucher.

• The search could be made either invoice no. wise, customer name wise, or it could also

be date wise within the range. The search could either be proceeded with or it could be

cancelled.

3.6 Purchase voucher

In order to get into this voucher, the user has to enter into the Eresource Erp, then to the

accounts module of the ERP, and then to voucher head whereby, you can find the purchase

voucher in the drop down.

Add:-

• This option allows the user to make an entry for a purchase voucher.

• The general details of the supplier could be filled in such as the invoice no., date,

supplier’ s name and address etc.

• The default account could also be selected from the drop down. The supplier’s

references and other references could be entered.


This allows the user to search for a particular sales voucher.

The search could be made either invoice no. wise, customer name wise, or it could also




lows the user to make an entry for a purchase voucher.

The general details of the supplier could be filled in such as the invoice no., date,

supplier’ s name and address etc.

The default account could also be selected from the drop down. The supplier’s

erences and other references could be entered.


The search could be made either invoice no. wise, customer name wise, or it could also




The general details of the supplier could be filled in such as the invoice no., date,

The default account could also be selected from the drop down. The supplier’s

49

• The invoice currency could be selected from the drop down with the exchange rate and

with this the invoice amount could also be entered.

• The charges details like the description, percentage, charge value, rema

entered. This further consists of the amount after charges, discount and the amount

after the discount.

• Then the currency details as to the final amount and in which currency it is present is

maintained.

• Further the terms and conditions of the payment are entered consisting of the credit

limit and payment terms written down.

• Further the reference details are shown consisting of prepared by, last modified by

whom and on which date are aptly recorded.

• All these details could furt

Search/Edit:-

• This form gives the user an option to either search for a particular purchase voucher or

to search and edit the same.


The invoice currency could be selected from the drop down with the exchange rate and

with this the invoice amount could also be entered.

The charges details like the description, percentage, charge value, remarks etc could be


Then the currency details as to the final amount and in which currency it is present is

conditions of the payment are entered consisting of the credit

limit and payment terms written down.

Further the reference details are shown consisting of prepared by, last modified by

whom and on which date are aptly recorded.

All these details could further be saved, cancelled or printed by the user.

This form gives the user an option to either search for a particular purchase voucher or

to search and edit the same.


The invoice currency could be selected from the drop down with the exchange rate and

rks etc could be


Then the currency details as to the final amount and in which currency it is present is

conditions of the payment are entered consisting of the credit

Further the reference details are shown consisting of prepared by, last modified by

her be saved, cancelled or printed by the user.

This form gives the user an option to either search for a particular purchase voucher or

50

• The search could be done either with the invoice no., supplier’s name wise

of the date in the range.

• Further the search could be made further or it could be cancelled.

3.7 Memorandum voucher list

Memorandum Voucher list is used in the case of Post dated Cheque’s receivable or Payables.

In order to get into the memorandum voucher list, the user has to enter through the Eresource

ERP, then to the accounts module, and in the accounts module in the voucher list. The

memorandum voucher list has two options either to add or to go for the searc


The search could be done either with the invoice no., supplier’s name wise

Further the search could be made further or it could be cancelled.

Memorandum voucher list




memorandum voucher list has two options either to add or to go for the search/edit.


The search could be done either with the invoice no., supplier’s name wise or date wise




h/edit.

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• This option allows the user to search for a particular memorandum list.

• The search could be either be voucher no. wise, ledger wise or date wise.

• When the search option is given the list displays the memorandum voucher with the

voucher no., voucher date, cheque no., cheque date, account name, particulars and

amount.

• The memorandum vouchers have no effect on the accounts of the business. These are

generally for post dated cheques.

• When in the particular memorandum voucher, any other heads from the drop down as

outstanding etc are selected, only then would there be an impact or effect on the

particular ledger.

3.8 Advanced Adjustment:

All receivables and payables that are received/paid in advance or on

adjusted against the Invoice. In the payable voucher and receivable voucher, there is a

provision to select whether the payment is against invoice, Advance, On Account or

Memorandum. The Advance and On Account payment can be adjusted against the Invoice from

this screen.

To access Advance adjustment, select Accounts > Voucher > Advance Adjustment


This option allows the user to search for a particular memorandum list.

The search could be either be voucher no. wise, ledger wise or date wise.

When the search option is given the list displays the memorandum voucher with the


The memorandum vouchers have no effect on the accounts of the business. These are

nerally for post dated cheques.

When in the particular memorandum voucher, any other heads from the drop down as


Advanced Adjustment:-

payables that are received/paid in advance or on-account are required to be



um. The Advance and On Account payment can be adjusted against the Invoice from



The search could be either be voucher no. wise, ledger wise or date wise.

When the search option is given the list displays the memorandum voucher with the


The memorandum vouchers have no effect on the accounts of the business. These are

When in the particular memorandum voucher, any other heads from the drop down as


account are required to be



um. The Advance and On Account payment can be adjusted against the Invoice from


52

• Under this option the user is able to make an adjustment against any advanced amo

• On Selection of the Voucher (Payable/Receivable) Number, the amount of voucher

appears.

• Below all Invoices for which the payment/Receipt is not made populates of the party.

The last column of the grid is Adjustment Amount. The voucher amount can be ad

against the invoice by captured in the last column. Refer the above screen.

• ccounts of the company.


Under this option the user is able to make an adjustment against any advanced amo

On Selection of the Voucher (Payable/Receivable) Number, the amount of voucher

Below all Invoices for which the payment/Receipt is not made populates of the party.

The last column of the grid is Adjustment Amount. The voucher amount can be ad



Under this option the user is able to make an adjustment against any advanced amount.

On Selection of the Voucher (Payable/Receivable) Number, the amount of voucher

Below all Invoices for which the payment/Receipt is not made populates of the party.

The last column of the grid is Adjustment Amount. The voucher amount can be adjusted


53

4 REPORT:-

4.1 Books of accounts reports:

In order to get into this option, the user must

Reports

4.2 Cash/Bank book:-

This option is obtained after clicking on the reports which is found in the accounts module of

the Eresource Erp.

• This form gives a report with regard to the cash/bank book.

• The book name could be selected from the drop down,

selected as voucher no. wise, month wise, day wise etc. When the date range is given

from date to a specific date, the currency also being selected and the go option is given,

it searches the particular data or record. The search

could be cancelled.

• This gives the detailed report right from the opening balance with respect to the date

selected, all the transaction details and also with the closing details.

• This report could be exported to excel.


ooks of accounts reports:-

In order to get into this option, the user must Log-in Eresource Erp, and select Accounts >


This form gives a report with regard to the cash/bank book.

The book name could be selected from the drop down, the report type could be



it searches the particular data or record. The search could either be continued or it

This gives the detailed report right from the opening balance with respect to the date

selected, all the transaction details and also with the closing details.

This report could be exported to excel.


and select Accounts >


the report type could be



could either be continued or it

This gives the detailed report right from the opening balance with respect to the date

54

4.3 Petty Cash Report:

T

• This gives details of the petty cash. The petty cash A/c or the bank A/c could be

adequately selected from the drop down.

• Later, the range for the date is to be given and when the go option is given the system

searches the data and pro

• When the print option is given, this could be printed by the system.

4.4 Journal Register:-

• This option gives an option to get a report of the journal register.

• The report could be generated without narration or it could be with the


ty Cash Report:-

This gives details of the petty cash. The petty cash A/c or the bank A/c could be

adequately selected from the drop down.

Later, the range for the date is to be given and when the go option is given the system

searches the data and provides the report.

When the print option is given, this could be printed by the system.

This option gives an option to get a report of the journal register.

The report could be generated without narration or it could be with the


This gives details of the petty cash. The petty cash A/c or the bank A/c could be

Later, the range for the date is to be given and when the go option is given the system

The report could be generated without narration or it could be with the narration

55

• As soon as the date range is selected and the go option is selected the report arrives.

• This report gives full details of the journal register. The search could further be

continued or it could be cancelled or it could also be printed.


As soon as the date range is selected and the go option is selected the report arrives.

This report gives full details of the journal register. The search could further be

continued or it could be cancelled or it could also be printed.


As soon as the date range is selected and the go option is selected the report arrives.

This report gives full details of the journal register. The search could further be

56

4.5 General Ledger:-

• This option allows to review the ledger as a whole right from the opening balance to the

transactions and then concluding with the closing balance.

• The ledger name could be selected from the drop down, then the date range could be

selected and then the currency from the drop down. You can either proceed with the

search or it could be cancelled.

• On continuing the search, the whole ledger appears which could either be exported to

excel, could be printed or could be cancelled.


This option allows to review the ledger as a whole right from the opening balance to the

transactions and then concluding with the closing balance.

The ledger name could be selected from the drop down, then the date range could be

ed and then the currency from the drop down. You can either proceed with the

search or it could be cancelled.

On continuing the search, the whole ledger appears which could either be exported to

excel, could be printed or could be cancelled.


This option allows to review the ledger as a whole right from the opening balance to the

The ledger name could be selected from the drop down, then the date range could be

ed and then the currency from the drop down. You can either proceed with the

On continuing the search, the whole ledger appears which could either be exported to

57

4.6 Debtor Ledger:-

• In this option, the user gets the names of all the debtors in the drop down.

• When one of them is selected, from the drop down and then chosen, would give a list of

the details of the debtors ledger.

• This gives the complete details of the opening balan

also giving due regards to the closing balance.


In this option, the user gets the names of all the debtors in the drop down.

When one of them is selected, from the drop down and then chosen, would give a list of

the details of the debtors ledger.

This gives the complete details of the opening balance, transactions during the year and

also giving due regards to the closing balance.


In this option, the user gets the names of all the debtors in the drop down.

When one of them is selected, from the drop down and then chosen, would give a list of

ce, transactions during the year and

58

4.7 Creditor Ledger:-

• This gives the list of all the creditors in the drop down, and when one of them is

selected, and the go option is given, this gives the complete detai

particular creditor ledger selected.

• The details range from, the opening balance, down to the transactions during the year,

or the transactions that have taken place during the year to the closing balance of that

particular ledger.


This gives the list of all the creditors in the drop down, and when one of them is

selected, and the go option is given, this gives the complete details pertaining to the

particular creditor ledger selected.

The details range from, the opening balance, down to the transactions during the year,



This gives the list of all the creditors in the drop down, and when one of them is

ls pertaining to the

The details range from, the opening balance, down to the transactions during the year,


59

4.8 Bank Ledger:-

• In this option the user could select from a list of banks in the bank ledger.

• When the name of the bank is selected from the drop down and the go option is given,

all the details pertaining to that particular bank ledger comes into existen

• This starts from the opening balance to the transactions that have taken place during

the year and then to the closing balance for the year of the particular bank account.


In this option the user could select from a list of banks in the bank ledger.

When the name of the bank is selected from the drop down and the go option is given,

all the details pertaining to that particular bank ledger comes into existen

This starts from the opening balance to the transactions that have taken place during



In this option the user could select from a list of banks in the bank ledger.

When the name of the bank is selected from the drop down and the go option is given,

all the details pertaining to that particular bank ledger comes into existence.

This starts from the opening balance to the transactions that have taken place during


60

4.9 Cash ledger:-

• Under this option, the user could select from the drop down for

• When this cash ledger is selected from the drop down, it gives the complete details of

the ledger taken into picture. This consists of the opening balance, the transactions

during the year and also the closing balance.

• This could either be exported to excel or it could be cancelled.


Under this option, the user could select from the drop down for the cash ledger.

When this cash ledger is selected from the drop down, it gives the complete details of


during the year and also the closing balance.

e exported to excel or it could be cancelled.


the cash ledger.

When this cash ledger is selected from the drop down, it gives the complete details of


61

4.10 Day book:-

• The day book could be selected with the help of/ the date range. The search could either be

continued, be cancelled or could be printed.

• This would give details of the day book like even the debit

highlighted.


The day book could be selected with the help of/ the date range. The search could either be

continued, be cancelled or could be printed.

This would give details of the day book like even the debit note or the credit note would be


The day book could be selected with the help of/ the date range. The search could either be

note or the credit note would be

62

• The changes if any needed could be done and updated. The changes made if required could

also be cancelled or if needed deleted.

4.11 Bank reconciliation:

• This form gives the complete details of the bank

• This could be done by selecting the name of the bank from the drop down and also

selecting the date range.


The changes if any needed could be done and updated. The changes made if required could

also be cancelled or if needed deleted.

Bank reconciliation:-

This form gives the complete details of the bank reconciliation statement.

This could be done by selecting the name of the bank from the drop down and also


The changes if any needed could be done and updated. The changes made if required could

This could be done by selecting the name of the bank from the drop down and also

63

• When the search is done the Bank reconciliation statement pertaining to the particular time

range appears in a report format giving complete details as per the bank book and also the

bank statement.


When the search is done the Bank reconciliation statement pertaining to the particular time

rmat giving complete details as per the bank book and also the


When the search is done the Bank reconciliation statement pertaining to the particular time

rmat giving complete details as per the bank book and also the

64

4.12 Cost Centre Report:

• The cost centre report gives the cost centre wise report giving the cost category, the cost

centre involved, the debit or credit amount and the closing

• This could be done by selecting from the date range and then continuing the search. On

doing so all the details relating to the search is obtained.



Cost Centre Report:-

The cost centre report gives the cost centre wise report giving the cost category, the cost

centre involved, the debit or credit amount and the closing balance.

This could be done by selecting from the date range and then continuing the search. On

doing so all the details relating to the search is obtained.



The cost centre report gives the cost centre wise report giving the cost category, the cost

This could be done by selecting from the date range and then continuing the search. On

65

5 STATUTORY REPORTS

5.1 Trial Balance:-

• This statutory report d

trial balance selected within the date range.

• The details could be selected as per the requirement as though you need either

the closing summary, closing details, opening summary or the opening detail

• The report is generated by the system as per the selection of the user.



EPORTS:-

This statutory report deals with the reporting requirement with respect to the

trial balance selected within the date range.

The details could be selected as per the requirement as though you need either

the closing summary, closing details, opening summary or the opening detail

The report is generated by the system as per the selection of the user.



eals with the reporting requirement with respect to the

The details could be selected as per the requirement as though you need either

the closing summary, closing details, opening summary or the opening details.

The report is generated by the system as per the selection of the user.

66

5.2 Profit and loss account:

• The profit and loss account report is generated by the system as per the date range

selected by the user.


• There is an option to select the summary or the detailed form of the profit and loss

account. The report would be generated accordingly.


Profit and loss account:-

The profit and loss account report is generated by the system as per the date range

report could be exported to excel.

There is an option to select the summary or the detailed form of the profit and loss

account. The report would be generated accordingly.


The profit and loss account report is generated by the system as per the date range

There is an option to select the summary or the detailed form of the profit and loss

67

5.3 Balance Sheet:-

• The report of the balance sheet is generated as soon as the date

• The format of the balance sheet could either be horizontal or vertical.

• There could also be the summary of the balance sheet or even a detailed balance sheet

as per the selection of the user.

5.4 Basic Statement of Accounts:

5.4.1 Payable:-

• This report gives details of the accounts payable of the business.

• As soon as the supplier name is selected with the date range, the report is generated.

• The report could be bill date wise or it could be due date wise.

• If the day details are required, those

thus a report on the aging could be produced.


The report of the balance sheet is generated as soon as the date range is selected.

The format of the balance sheet could either be horizontal or vertical.

There could also be the summary of the balance sheet or even a detailed balance sheet

as per the selection of the user.

Basic Statement of Accounts:-

report gives details of the accounts payable of the business.

As soon as the supplier name is selected with the date range, the report is generated.

The report could be bill date wise or it could be due date wise.

If the day details are required, those could be entered from and to in the report and

thus a report on the aging could be produced.


range is selected.

There could also be the summary of the balance sheet or even a detailed balance sheet

As soon as the supplier name is selected with the date range, the report is generated.

could be entered from and to in the report and

68

• The search could further be done or the search could be cancelled.

• If selected bill wise, the bill wise details would be available and

wise the same would be available. This could be exported to excel.

5.4.2 Receivable:-

• This report gives the details about the accounts receivable of the business.

• In this report, the client name could be selected from the drop down and also

range is to be given.


The search could further be done or the search could be cancelled.

If selected bill wise, the bill wise details would be available and if selected due date

wise the same would be available. This could be exported to excel.

This report gives the details about the accounts receivable of the business.

In this report, the client name could be selected from the drop down and also


if selected due date

This report gives the details about the accounts receivable of the business.

In this report, the client name could be selected from the drop down and also the date

69

• The option for bill date wise or due date wise is to be given and when the go option is

selected, the system produces the details of the accounts receivable report.

• The day details could also be obtained from the from to

the delay in exact amount of days, the range being specified.

5.5 MIS report:-

could be obtained.

5.5.1 Branch wise sales comparison:

This option could be obtained by further clicking on the MIS reports. On further clicking on the

MIS reports, a list appears of which one of them is the Branch wise sales comparison.


The option for bill date wise or due date wise is to be given and when the go option is


The day details could also be obtained from the from to range to know the aging and

the delay in exact amount of days, the range being specified.

Branch wise sales comparison:-


ports, a list appears of which one of them is the Branch wise sales comparison.


The option for bill date wise or due date wise is to be given and when the go option is


range to know the aging and


ports, a list appears of which one of them is the Branch wise sales comparison.

70

• This option gives the comparison of the sales voucher of the different branches

pertaining to a single company.

• This could be done by selecting the date range in the range of

report could be summary wise or it could be detail wise.

• This gives the particulars of the party, the gross amount as well as the net amount.


5.5.2 Branch wise purchase comparison:


MIS reports, a list appears of which one of them is the Branch wise purchase comparison.


This option gives the comparison of the sales voucher of the different branches

pertaining to a single company.

This could be done by selecting the date range in the range of from and to date. The

report could be summary wise or it could be detail wise.

This gives the particulars of the party, the gross amount as well as the net amount.


Branch wise purchase comparison:-

be obtained by further clicking on the MIS reports. On further clicking on the



This option gives the comparison of the sales voucher of the different branches

from and to date. The

This gives the particulars of the party, the gross amount as well as the net amount.

be obtained by further clicking on the MIS reports. On further clicking on the


71

• This report gives the comparison with regard to the purchase

• This purchase report involves the particulars as well as the branch wise net and gross

details.

• This would further show the total net as well as the gross amount.

• When the date range is selected and the summary or detail is selected and search is

given, this report is generate

5.5.3 Branch wise monthly sales report:


MIS reports, a list appears of which one of them is the Branch wise monthly sales report.


This report gives the comparison with regard to the purchase

involves the particulars as well as the branch wise net and gross

This would further show the total net as well as the gross amount.

When the date range is selected and the summary or detail is selected and search is

given, this report is generated.

Branch wise monthly sales report:-




involves the particulars as well as the branch wise net and gross

When the date range is selected and the summary or detail is selected and search is



72

• This option gives the month

• The branch name, invoice type, the particulars of the same and the monthly

details giving the net and the gross amounts are also adequately given.

5.5.4 Item wise dispatch report:


MIS reports, a list appears of which one of them is the Item wise dispatch report.

• This report gives the complete details of all the items that were dispatched.

• Initially, the branch n

name is selected from the list and then the date range is given.

• This would give the complete details of the dispatch report.


This option gives the monthly sales report for the date range that was selected.

The branch name, invoice type, the particulars of the same and the monthly


Item wise dispatch report:-

ned by further clicking on the MIS reports. On further clicking on the


This report gives the complete details of all the items that were dispatched.

Initially, the branch name is selected from the drop down, then the customer

name is selected from the list and then the date range is given.

This would give the complete details of the dispatch report.


ly sales report for the date range that was selected.

The branch name, invoice type, the particulars of the same and the monthly


ned by further clicking on the MIS reports. On further clicking on the


This report gives the complete details of all the items that were dispatched.

ame is selected from the drop down, then the customer

73

5.5.5 Inflow Report:-

This option could be obtained by further clicking on the M

MIS reports, a list appears of which one of them is the inflow report.



MIS reports, a list appears of which one of them is the inflow report.


IS reports. On further clicking on the

74

• This report gives the complete details of the inflows during the selected period.

• When the branch name is selected and the date is also aptly

exported to excel.

• When exported to excel, this gives a total excel format of the inflow which comprises of,

the uncleared amount as well as the target and achieved dates. This also gives the

complete details of the total target and


This report gives the complete details of the inflows during the selected period.

When the branch name is selected and the date is also aptly selected, this could be

When exported to excel, this gives a total excel format of the inflow which comprises of,


complete details of the total target and the total achieved dates.


This report gives the complete details of the inflows during the selected period.

selected, this could be

When exported to excel, this gives a total excel format of the inflow which comprises of,


75

5.5.6 Bank Transaction Report:

• This report gives the complete details of the banking transactions right from the entry

no., entry date, the type of transaction etc to the details of debit, credit, the cheque

clearing date etc.

• When the branch name is selected from the drop down and also the bank is selected

from the next drop down as also the date range is selected and the search option is

given, the complete transactions pertaining to the bank are shown with even the type of

transaction, the cheque no., particulars, the branch name, cheque clearing date etc.

with the further bifurcation of the debit or the credit amount.

• This also gives the period end total of the complete set of transactions and this could

also be exported to excel


Bank Transaction Report:-

This report gives the complete details of the banking transactions right from the entry


the branch name is selected from the drop down and also the bank is selected



ction, the cheque no., particulars, the branch name, cheque clearing date etc.

with the further bifurcation of the debit or the credit amount.

This also gives the period end total of the complete set of transactions and this could

also be exported to excel.


This report gives the complete details of the banking transactions right from the entry


the branch name is selected from the drop down and also the bank is selected



ction, the cheque no., particulars, the branch name, cheque clearing date etc.

This also gives the period end total of the complete set of transactions and this could

76

5.5.7 Consolidated Chart of Account:

• This report gives the complete consolidation of the chart of accounts now into

existence in the system.

• This gives the primary group of the books of accounts starting from the Capital

Accounts, Reserves and Surplus etc.

• The heading for type gives the bifurcation as to whether the particular head of

the primary group functions as a group or as a ledger.

• This could further be exported to excel for more details.

5.5.8 Consolidated Trial Balance:

• This report gives the complete d

• In the screen shot given below,/ five companies were selected and the go option

was exercised.

• This would give the complete details of the sum total of all the companies which

were selected.


Consolidated Chart of Account:-

This report gives the complete consolidation of the chart of accounts now into

existence in the system.

This gives the primary group of the books of accounts starting from the Capital

Accounts, Reserves and Surplus etc.

The heading for type gives the bifurcation as to whether the particular head of

the primary group functions as a group or as a ledger.

This could further be exported to excel for more details.

Consolidated Trial Balance:-

This report gives the complete details of all the ledgers which are selected.

In the screen shot given below,/ five companies were selected and the go option

This would give the complete details of the sum total of all the companies which


This report gives the complete consolidation of the chart of accounts now into

This gives the primary group of the books of accounts starting from the Capital

The heading for type gives the bifurcation as to whether the particular head of

etails of all the ledgers which are selected.

In the screen shot given below,/ five companies were selected and the go option

This would give the complete details of the sum total of all the companies which

77

• This would be given in the format of the chart of accounts.

• The selection could be made from the options given as closing summary, closing

details, opening summary, opening details etc. The date range should also be

selected and then the go option should be selected.

5.5.9 Consolidated Profit and loss account:

• This report gives the summary or detailed form of the profit and loss A/c as

selected.

• The details of the amount is that, it is the sum total of all the companies that are

selected.


given in the format of the chart of accounts.

The selection could be made from the options given as closing summary, closing


selected and then the go option should be selected.

onsolidated Profit and loss account:-

This report gives the summary or detailed form of the profit and loss A/c as

The details of the amount is that, it is the sum total of all the companies that are


The selection could be made from the options given as closing summary, closing


This report gives the summary or detailed form of the profit and loss A/c as

The details of the amount is that, it is the sum total of all the companies that are

78

• This report gives the complete d

format giving due regard to all the direct and indirect incomes as well as direct

and indirect expenses.

• This takes into consideration all the expenses taken as a consolidated whole for

the period and the c

5.5.10 Consolidated Balance Sheet:

• This report gives the complete details of the consolidated balance sheet in a

consolidated manner for all the companies that are selected.

• The amount given in the balance sheet is the sum total of all the co



This report gives the complete details of the profit and loss A/c in a horizontal


and indirect expenses.

This takes into consideration all the expenses taken as a consolidated whole for

the period and the companies selected.

Consolidated Balance Sheet:-

This report gives the complete details of the consolidated balance sheet in a

consolidated manner for all the companies that are selected.

The amount given in the balance sheet is the sum total of all the co



etails of the profit and loss A/c in a horizontal


This takes into consideration all the expenses taken as a consolidated whole for

This report gives the complete details of the consolidated balance sheet in a

The amount given in the balance sheet is the sum total of all the companies

79

• The balance sheet could either be presented in horizontal format or the vertical

format.

• The balance sheet in the similar manner could be either in the summary or a

detailed format.


The balance sheet could either be presented in horizontal format or the vertical

The balance sheet in the similar manner could be either in the summary or a


The balance sheet could either be presented in horizontal format or the vertical

The balance sheet in the similar manner could be either in the summary or a

80

5.5.11 Schedule 6 Report:-

• This report gives details of the companies selected by the user in the date range.

• This gives the horizontal form of the balance sheet as per the Schedule VI requirement

of the Companies Act.

• This report also gives the details of the balance sheet items appearing in the hori

format. The description of the sub


etails of the companies selected by the user in the date range.

This gives the horizontal form of the balance sheet as per the Schedule VI requirement

This report also gives the details of the balance sheet items appearing in the hori

format. The description of the sub-groups forming part of a larger group and also given.


etails of the companies selected by the user in the date range.

This gives the horizontal form of the balance sheet as per the Schedule VI requirement

This report also gives the details of the balance sheet items appearing in the horizontal

groups forming part of a larger group and also given.

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5.5.12 Cash Flow:-

© 2010 eresource Infotech Private Limited. All © 2010 eresource Infotech Private Limited. All rights reserved

82

• The cash flow gives the complete details of the inflow and outflow of cash during the

period selected within the date range.

• The further selection could be either for cleared cheques, uncleared cheques or for all.

• The selected data is classified for the quarterly period and then the go, option is

selected.

• The particulars gives the quarterly bifurcation in months. The inflow is recorded also the

outflow is recorded and this finally gives the net flow of the data. This report could be

further exported to excel.

5.5.13 Funds flow:-

• This report shows the opening, closing and the funds

given are the quarterly details.

• When the details are further clicked, the sources and application of funds come into

picture. Also the working capital statement is shown. This shows the opening and

closing difference for

net result is the working capital.

• This sheet could also be exported to excel for further analysis.


The cash flow gives the complete details of the inflow and outflow of cash during the

period selected within the date range.

The further selection could be either for cleared cheques, uncleared cheques or for all.

The selected data is classified for the quarterly period and then the go, option is

the quarterly bifurcation in months. The inflow is recorded also the


further exported to excel.

This report shows the opening, closing and the funds flow for the period. The details

given are the quarterly details.

When the details are further clicked, the sources and application of funds come into


closing difference for each, i.e. the current assets and the current liabilities and the

net result is the working capital.

This sheet could also be exported to excel for further analysis.


The cash flow gives the complete details of the inflow and outflow of cash during the

The further selection could be either for cleared cheques, uncleared cheques or for all.

The selected data is classified for the quarterly period and then the go, option is

the quarterly bifurcation in months. The inflow is recorded also the


flow for the period. The details

When the details are further clicked, the sources and application of funds come into


each, i.e. the current assets and the current liabilities and the

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© 2010 eresource Infotech Private Limited. All © 2010 eresource Infotech Private Limited. All rights reserved

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