Workforce Investment Act Standardized Record Data (WIASRD) 2005 Revisions.

Workforce Investment Act Standardized Workforce Investment Act Standardized Record Data (WIASRD)Record Data (WIASRD)

2005 Revisions2005 Revisions

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WIASRD - General InstructionsWIASRD - General Instructions

Purposes of the WIASRD:

• Establish a standardized set of data elements, definitions and specifications to describe the characteristics, activities, and outcomes of individuals served by WIA programs (including NEGs);

• Facilitate the collection and reporting of valid, consistent, and complete information on an individual to support the overall management, evaluation, and continuous improvement of the WIA programs at the local, state and federal levels; and

• Share program performance results with consumers, taxpayers, Congress and other stakeholders.

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Programs covered by WIASRD:• WIA Adult• WIA Dislocated Worker

• WIA Youth

• National Emergency Grants (NEGs)

WIASRD specifications cover local formulaand statewide reserve fund activities

Special Note:

Statewide reserve fund activities that do not involvethe enrollment of individuals to receive services arenot covered by WIASRD

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• WIASRD follows a comma-delimited format

• Contains information on participant characteristics, services/benefits, and outcomes achieved

• Submitted electronically on an annual basis

Note: If due date falls on Saturday or Sunday, WIASRD files are due the Friday before

Program Year

Due Dates

PY 2005 October 15th, 2006



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• A single WIASRD file is submitted on each individual for each period of participation across the WIA programs in the state

• Entry into other partner programs (e.g., TAA, Labor Exchange) can extend the period of participation in the WIA programs

− Establishes a common exit date for all programs− Measures performance at the same time

• Updated WIASRD files are submitted in each subsequent year until all outcome data is complete

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• A universe of WIASRD files are submitted for the following individuals (no sampling option):– All participants who receive WIA Adult formula funded services and exit the

program– All participants who receive WIA Dislocated Worker formula funded services

and exit the program– All participants who receive WIA Youth formula and 15% statewide funded

services and either . . . • Exit from the program; or• Achieve reportable outcomes while participating in the program

– All other participants who receive Statewide 15% funded services and exit the program

– Except for HCTC grants, all participants who receive NEG funded services and exit the program

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• States are not required to submit WIASRD files on . . .

– Participants who receive self-services and informational activities only

– Participants in statewide 15% activities that do not involve enrollment to receive services

• Research or evaluation studies

• Pilot or demonstration programs

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Questions/Comments on Questions/Comments on WIASRD General InstructionsWIASRD General Instructions

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Overview of Record LayoutOverview of Record Layout• WIASRD contains three (3) major sections of data

I. Individual Information

II. Program Activities and Service Information

III. Program Outcomes Information

Element

Name

Sequence

Number

Data Type/Field Size

Coding Values

Definitions/Reporting Instructions

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WIASRD - WIASRD - Special NoteSpecial Note

• Self-Service Data Collection– WIASRD does not specify data collection requirements for self-

service participants

– States may use WIASRD specifications to prepare records for generating aggregate self-service counts

– WIA Quarterly/Annual report specifications provide standardized reporting logic based on WIASRD elements – Minimum customer data collection requirements (same as ES/VETS programs):

• Individual Identifier Element #101• Equal Opportunity Information Element #102 – 110• Employment Status Element #115

– Other WIASRD elements will be used as well, but do not directly burden the self-service customer

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• In Bold Blue Text (Element #):In Bold Blue Text (Element #):– Reflects new data collection and/or

important changes in either reporting instructions, definitions, or coding values

• In Underlined Red TextIn Underlined Red Text ( (Element #Element #):):– Reflects new data collection item and/or

important changes in either reporting instructions, definitions, or coding values; and

– Modification impacts performance calculations on Quarterly or Annual Reports

WIASRD - 2005 RevisionsWIASRD - 2005 Revisions

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WIASRD Section IWIASRD Section I• Individual Identifier (Element #101)Individual Identifier (Element #101)

– Not a Social Security Number– Alternate ID or encrypted SSN– Must identify the same person in . . .

• Every period of participation in the state

• Every local area across the state

• Situations where the individual receives services from Wagner-Peyser, VETS, and/or TAA programs

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WIASRD Section IWIASRD Section I

• Equal Opportunity Data (Elements #102 - 110)Equal Opportunity Data (Elements #102 - 110)– Self-identified by the individual and voluntary

• Except where required for program eligibility (e.g., age)

– Collapsed existing disability codes into “Yes/No” only

– Ethnicity must be collected separately from and before race

– Data collection forms must allow individuals to self-identify more than one category of race

– Eliminated “No” coding values for racial categories

– Special code • Record 0 or blank if individual does not self-identify

– Missing data will be accepted; no minimum percentage

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• Veteran Status (Element #111)Veteran Status (Element #111)– Aligned coding values and definitions with new

requirements in Jobs for Veterans Act

Current WIASRD WIASRD Revision (2005)

1 = Yes, < = 180 days 1 = Yes, < = 180 days

2 = Yes, > 180 days 2 = Yes, Eligible Veteran

3 = No 3 = Other Eligible Person

4 = No

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• Campaign Veteran (Element #112)Campaign Veteran (Element #112)– Aligned coding values with new requirements in Jobs for

Veterans Act– Eliminated separate classification for Vietnam-Era veterans


1 = Yes 1 = Yes

2 = Yes, Vietnam-Era Veteran 2 = No

3 = No

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• Employment Status (Element #115)Employment Status (Element #115)– Aligned definition with TEGL 28-04 for common measures– Added separate coding value for workers who received notice of

layoff or separation from military


1 = Employed 1 = Employed

2 = Not Employed 2 = Employed, but Received Notice of Termination of Employment or Military Separation

3 = Not Employed

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00 = No School Grades Completed

01 – 12 = Number of Elementary/Secondary School Grades Completed

13 – 15 = Number of Post-Secondary School Grades Completed

16 = Bachelor’s Degree or Equivalent

17 = Education Beyond the Bachelor’s Degree

87 = Attained High School Diploma

88 = Attained GED or Equivalent

89 = Attained Certificate of Attendance/Completion (youth w/ disabilities)

90 = Attained Other Post-Secondary Degree or Certificate

91 = Attained Associates Diploma or Degree

• Highest School Grade (Element #122)Highest School Grade (Element #122)– Revised coding values to separate school grades

completed from degree achievement

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WIASRD Section IWIASRD Section I• Homeless/Runaway Youth (Element #125)Homeless/Runaway Youth (Element #125)

– Expanded data collection to cover WIA Adult customers who receive intensive and training services• Offender (Element #126)Offender (Element #126)

– Expanded data collection to cover WIA Adult customers who receive intensive and training services

• School Status at Participation (Element #129)School Status at Participation (Element #129)– Add a separate code for Alternative School


1 = Student, H.S. or Less 1 = In-School, H.S. or Less

2 = Student, Attending Post H.S. 2 = In-School, Alternative School

3 = Not Attending School; H.S. Dropout 3 = In-School, Post H.S.

4 = Not Attending School; H.S. Graduate 4 = Not attending school or H.S. Dropout

5 = Not attending school; H.S. Graduate

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WIASRD Section IWIASRD Section I• Foster Care Youth (Element #131)Foster Care Youth (Element #131)

– New data collection item for youth 14 - 21– Individual is a person who is in foster care or has been in the

foster care system

Special Note Regarding WIASRD Section I Data Collection:All data elements contained in WIASRD Section I must be collectedfrom the individual at program participation and should not beupdated.

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Questions/Comments on Questions/Comments on WIASRD Section IWIASRD Section I

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WIASRD Section II.AWIASRD Section II.A• Date of Program Participation (Element #302)Date of Program Participation (Element #302)

– Date of first service following a determination of eligibility to participate in the program

– If served by multiple programs, record the earliest date of first service

1st Program

2nd Program

Nth Program

Common Period of Participation

Date of Participation

Date ofExit

90 calendar days no service

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WIASRD Section II.AWIASRD Section II.A

• WIA/NEG Program Funding Codes (Elements #304 - WIA/NEG Program Funding Codes (Elements #304 - #313c)#313c)

– Classifies program participants into one or more WIA programs, including NEGs, for calculating performance

– Participants are counted in the measures for all program funding streams in which they are co-enrolled

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WIASRD Section II.AWIASRD Section II.A• Elements #306, 307, 308, and 310Elements #306, 307, 308, and 310

– Four (4) program funding elements were changed to simplify the performance groups• Date of First Youth Service replaced Youth Local Formula

(old WIASRD #306)

• Youth (Statewide 15% Activities) coding values expanded

To include Youth Local Formula funding (WIASRD #307)

• Dislocated Worker Statewide 15% replaced Displaced Homemaker Statewide 15% (old WIASRD #308)

• Adult Statewide 15% replaced Other Statewide 15%

(old WIASRD #310)

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• Date of First Youth Service (WIASRD #306)Date of First Youth Service (WIASRD #306)

– Needed to calculate Literacy/Numeracy measure– Required data element for all youth

– Combine with Date of Birth (WIASRD # 102) to determine youth’s age for Literacy/Numeracy ONLY

• For Youth performance groups (i.e. younger vs. older youth) – Date of Participation and Date of Birth

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1 = Yes 01 = Received Statewide 15% Funded Services only

2 = No 02 = Received Statewide 15% Funded Services and Local Formula Funded Services

03 = Did not Receive Statewide 15% Funded Services


• Youth (Statewide 15% Activities) - Element #307Youth (Statewide 15% Activities) - Element #307– Expanded coding values to include both local formula

(old WIASRD #306) and Statewide 15% Activities

(old WIASRD # 307)

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AdultAdult

DislocatedWorker

DislocatedWorker

NationalEmergency

Grant

NationalEmergency

Grant

PERFORMANCE GROUPWIASRD ELEMENTS

Adult (local formula)Element #304

Adult (local formula)Element #304

Adult (15% statewide)Element #310

Adult (15% statewide)Element #310

DW (local formula)Element #305

DW (local formula)Element #305

DW (15% statewide)Element #308

DW (15% statewide)Element #308

Rapid Response(add’l assistance)

Element #312

Rapid Response(add’l assistance)

Element #312

NEG Project IDElement #313a

NEG Project IDElement #313a

2nd NEG Project IDElement #313b

2nd NEG Project IDElement #313b

3rd NEG Project IDElement #313c

3rd NEG Project IDElement #313c

OR

OR

OR

OR

OR

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YouthYouth

YoungerYouth

YoungerYouth

OlderYouthOlderYouth


Date of 1st Youth ServiceElement #306

Date of 1st Youth ServiceElement #306

Youth (15% statewide)Element #307

Youth (15% statewide)Element #307

Age at Date of First Youth ServiceElements #102, #306

Age at Date of First Youth ServiceElements #102, #306

14 - 18

19 - 21

14 - 21

AND

Note: Change effective PY05 for Youth Performance Groups

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1 = Institutionalized 01 = Institutionalized

2 = Health/Medical 02 = Health/Medical

3 = Deceased 03 = Deceased

8 = Reservist Called to Active Duty 04 = Family Care

05 = Reservists Called to Active Duty

06 = Relocated to Mandated Residential Program

98 Retirement

99 = Not a Valid SSN


• Other Reasons for Exit (Element #327)Other Reasons for Exit (Element #327)– Aligned coding values with common measures policy guidance – States may define additional codes for management purposes,

but should be mapped as either “00” or “blank” on WIASRD

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WIASRD Section II.AWIASRD Section II.A• Other Important ChangesOther Important Changes

– Rapid Response (Element #311) Rapid Response (Element #311) • Now a requiredrequired “Yes/No” data collection item for dislocated

workers

– Trade Adjustment Assistance (Element #319) Trade Adjustment Assistance (Element #319) • Now a requiredrequired data collection item for adults and dislocated

workers; no longer optional

– Wagner-Peyser Act (Element #322)Wagner-Peyser Act (Element #322)• Now a requiredrequired data collection item for all WIA programs;

no longer optional

– Eliminated the following partner program elements:• NAFTA-TAA (old WIASRD #320)

• Welfare-to-Work (old WIASRD #324)

• Community Service Block Grant (old WIASRD #325)

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Questions/Comments on Questions/Comments on WIASRD Section II.AWIASRD Section II.A

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WIASRD Section II.BWIASRD Section II.B

• Received Core Self-Services (Element #331)Received Core Self-Services (Element #331)

• Date of First Staff-Assisted Core Service (Element #332)Date of First Staff-Assisted Core Service (Element #332)

– New data collection items for adults and dislocated workers

– Used to establish performance groups to . . . • Generate aggregate self-service counts

• Exclude self-service participants from WIA performance calculations

• Include participants who receive more than self-services are included in WIA performance calculations

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Self-ServicesONLY

Self-ServicesONLY


Yes Received Self-ServicesElement #331

Yes Received Self-ServicesElement #331

AND

No Staff Core ServicesElement #332

No Staff Core ServicesElement #332

No Intensive ServicesElement #334

No Intensive ServicesElement #334

No Date Entered TrainingElement #335

No Date Entered TrainingElement #335

No Type of Training #1Element #340

No Type of Training #1Element #340

More ThanSelf-ServicesMore Than

Self-Services

Yes Type of Training #1Element #340

Yes Type of Training #1Element #340

Yes Staff Core ServicesElement #332

Yes Staff Core ServicesElement #332

Yes Intensive ServicesElement #334

Yes Intensive ServicesElement #334

Yes Date Entered TrainingElement #335

Yes Date Entered TrainingElement #335

OR

OR

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• Date Entered Training (Element #335)Date Entered Training (Element #335)

– Replaced “Date of First Training Service” (old WIASRD #333)

• Date Completed, or Withdrew from, Training (Element #336)Date Completed, or Withdrew from, Training (Element #336)

– New data collection item– If multiple training services are provided, record the most recent

date completed training (i.e. last training received)– Both elements are used to . . .

• Generate quarterly aggregate training counts; and

• Include participants who receive more than self-services in WIA performance calculations

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• Type of Training Service (Elements Type of Training Service (Elements #340#340 and #341) and #341)– Restructured coding values to provide more detail on the types of

training services provided

– States have the option of recording a 2nd type of training service

– If multiple training services are provided, states can record the two (2) most recent types of training

– Coding values include the following:1 = On-the-Job Training

2 = Skill Upgrading & Retraining

3 = Entrepreneurial Training

4 = ABE or ESL in Combination w/Training

5 = Customized Training

6 = Other Occupational Skills Training

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WIASRD Section II.BWIASRD Section II.B• Occupational Skill Coding (Elements #342 and #603)Occupational Skill Coding (Elements #342 and #603)

– Eliminated “Occupational Code Type” fields (old WIASRD #339 and #604)

– All occupational coding for training and, where available, employment will follow the O*NET Classification System

– Conversion tables are available at the National Crosswalk Service Center at http://www.xwalkcenter.org

– Record as many O*NET digits as are available; pad rest of the field with “0s”

– If multiple training services are provided, record O*NET code for the most recent training service

– If participant had multiple jobs, record O*NET code of the most recent job held

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WIASRD Section II.BWIASRD Section II.B• Other Important ChangesOther Important Changes

– Received Disaster Relief Assistance (Element #330) Received Disaster Relief Assistance (Element #330) • New data collection item (Yes/No) for participants who received

disaster assistance under a NEG

– Received Workforce Info Services (Element #333) Received Workforce Info Services (Element #333) • New data collection item (Yes/No) for all WIA program participants

– Pell Grant Recipient (Element #338)Pell Grant Recipient (Element #338)• Moved data collection out of Section I – Individual Information

– Received Pre-Vocational Activities (Element # 339)Received Pre-Vocational Activities (Element # 339)• Name change from old WIASRD #335

• Does not include basic skills activities provided as an intensive service

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WIASRD Section II.CWIASRD Section II.C

• Enrolled in Education (Element #343)Enrolled in Education (Element #343)

– New data collection item for all youth (14 – 21)

– Used to calculate Attainment of Degree or Certificate measure

– Related to receipt of services rather than a participant characteristic

– States should record “1 = Yes” if . . . • Youth was already enrolled in education at the time of

participation; or

• Youth became enrolled in education at any point while participating in the program

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Questions/Comments on Questions/Comments on WIASRD Sections II.B and II.CWIASRD Sections II.B and II.C

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WIASRD Section III.AWIASRD Section III.A

• Employed 1Employed 1stst Quarter After Exit (Element #601) Quarter After Exit (Element #601)– Wage records are the primary data source for employment

– Use code ‘3’ if employment information is not yet available

• Have not matched wage records; or

• Have not completed supplemental data collection

– Supplemental data may be used if not found in the wage records

Special Note:Data collection expanded to include all WIA Youth (ages 14 – 21) to calculate the Placement in Employment orEducation common measure.

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• Type of Employment Match 1Type of Employment Match 1stst Quarter After Exit (Element #602) Quarter After Exit (Element #602)– Replaced the “Source of Supplemental Data” field (old WIASRD

#602)– Expanded coding options to provide additional detail on data source of

employment– More than one data source of employment?

• Record the data source for which the individual's earnings are greatest

– Coding values include the following:1 = UI Wage Records (In-State & WRIS)2 = Federal Employment Records (OPM, USPS)3 = Military Employment Records (DOD)4 = Other Administrative Wage Records 5 = Supplemental Data Collection (e.g., surveys, employer verification)

6 = Information Not Yet Available

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• Additional Employment Information

(Elements #603 – 605)

– Based on employment in the first quarter after the exit quarter

– Information can be about anyany job held after exit

• Not necessarily the job recorded for data element #601

• This flexibility is intended to reduce burden

• Eliminated collection of “Method for Determining Training-Related Employment” (old WIASRD #606)

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• Employment in 2Employment in 2ndnd, 3, 3rdrd, and 4, and 4thth Quarters After Exit Quarters After Exit (Elements #606, 608, and 610)(Elements #606, 608, and 610)– Similar format to employment in 1st quarter after the exit

quarter

– Data source fields to document employment should be recorded in elements #607, #609, and #611

– More than one data source of employment?• Record the data source for which the individual's earnings are

greatest

– Eliminated the 5th quarter of post-program employment and earnings

• All 12-month employment and earnings calculations now use the 4th Quarter after exit

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WIASRD Section III.BWIASRD Section III.B

• Pre-Post Program Earnings (Elements #612 – #618)Pre-Post Program Earnings (Elements #612 – #618)– Eliminated 2nd and 3rd quarter earnings prior to dislocation (old WIASRD

#613 and #615)

– New data collection for 1st quarter prior to participation

– 1st and 3rd quarter post-program earnings are now collected for WIA Younger Youth to calculate the placement and retention measures

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WIASRD Section III.BWIASRD Section III.B

• Pre-Post Program Earnings (Elements #612 – #618)Pre-Post Program Earnings (Elements #612 – #618)– If participant appears in multiple wage record systems, quarterly

earnings should be summed across all data sources

– If participant has multiple employers within the same quarter, earnings should be summed across all employers

– 8.2 digit field, include the decimal point

– Special earnings code• Record 999999.99 if data are not yet available

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Questions/Comments on Questions/Comments on WIASRD Sections III.A and III.BWIASRD Sections III.A and III.B

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WIASRD Section III.CWIASRD Section III.C

• Type of Credential (Elements #619)Type of Credential (Elements #619)– Definition of credential is the same as TEGL 7-99 in PY05 (for PY06 the

definition of credential will be the same as certificate)– Credentials can be attained during participation or by the end of the 3rd

quarter after exit – Only applies to . . .

• Adults and dislocated workers who receive training services only; and • Older youth population

– Used only to calculate current WIA credential measures; not the Attainment of Degree or Certificate common measure

– Core coding values have not changed– Special code

• Record 0 if individual received training, but did not attain a recognized credential

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1 = Attained H.S. Diploma 1 = Attained H.S. Diploma

2 = Attained GED or Equivalent 2 = Attained GED or Equivalent

3 = Attending School at Exit 3 = Attained Certificate or other post-secondary degree/diploma

4 = Did Not Attain Diploma or Equivalent 4 = Did Not Attain Diploma or Equivalent

WIASRD Section III.CWIASRD Section III.C• Attained Degree or Certificate (Element #668)Attained Degree or Certificate (Element #668)

– New data collection item for WIA Older Youth– Used to calculate the Younger Youth Diploma or Equivalent Rate and Attainment of Degree or Certificate common measure

• Date Attained Degree or Certificate (Element #669)Date Attained Degree or Certificate (Element #669)– Data collection expanded to all WIA Youth

(ages 14 - 21)

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• School Status at Exit (Element #670)School Status at Exit (Element #670)– New data collection item for all youth (14 - 21)

– Unlike current WIASRD, school status at exit is collected separately from attainment of degree or certificate

– Used to calculate Younger Youth Diploma or Equivalent and Retention Rate Measures

– Coding values are the same as School Status at Participation (Element #129)

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• Youth Placement and Retention Information (Elements #671 Youth Placement and Retention Information (Elements #671 and #672)and #672)– Data collection applies to all youth (14 - 21)

– Eliminated Older Youth placement and retention in post-secondary education or advanced training (old WIASRD #622 and #623)

– Consolidated data collection into the following values:1 = Entered/In Post-Secondary Education

2 = Entered/In Advanced Training

3 = Entered/In Military Service

4 = Entered/In a Qualified Apprenticeship

– Job placement (1st Qtr) and retention (3rd Qtr) is now captured through employment and wage record fields

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Questions/Comments on Questions/Comments on WIASRD Sections III.CWIASRD Sections III.C

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WIASRD Section III.DWIASRD Section III.D

• Literacy/Numeracy Assessment Data Literacy/Numeracy Assessment Data (Element Series 700)(Element Series 700)– All 700 series data items are new

– Used to calculate performance under Youth Literacy and Numeracy Gains common measure

– Data are organized by “Type of Assessment Test” (Element #702) and “Functional Area” (Element #703)

Special Note:States are encouraged to begin collecting youth data during PY 2005for the Literacy and Numeracy Gains measure. All states will berequired to collect and report these data elements beginning in PY 2006.

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WIASRD Section III.DWIASRD Section III.DAssessment Category

Element #701Assessment Category

Element #701

ABEABE

ESLESL

# 716 Type of Assessment

# 717 Functional Area

# 718 Pre-Test Date

# 719 Pre-Test Score

# 720 Pre-Test EFL

# 721 Post-Test 1 Date

# 722 Post-Test 1 Score

# 723 Post-Test 1 EFL







# 702 Type of Assessment

# 703 Functional Area

# 704 Pre-Test Date

# 705 Pre-Test Score

# 706 Pre-Test EFL










Sequence can repeat again tocapture a 3rd

functional areausing Elements

# 730 - # 743

ChooseCategory

Data populated atinitial pre-test

Data populated foryouth who remain BSD and participate a 2nd or 3rd full yearin the program

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WIASRD Section III.DWIASRD Section III.D

• Additional Data Collection Information– One assessment category (Element #701) can be mapped to more than one

type of assessment tests (Element #702)– One type of assessment test (Element #702) can be mapped to more than

one functional areas (Element #703)– Functional areas related to “Speaking” and “Oral” are essentially the same;

state can choose which one to use– If multiple post-tests are administered, report the results from the most

recent assessment– Post-tests results for years 2 and 3 should be reported for youth who remain

basic skills deficient and complete a 2nd or 3rd full year in the program or Exit the program prior to completing a 2nd or 3rd full year.

– Data collection method allows states to see how many youth advanced at least 1 functioning level and how many youth made some gain within a functioning level

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Questions/Comments on Questions/Comments on WIASRD Sections III.DWIASRD Sections III.D

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For Further Information . . . Stay tuned to ETA’s Performance and Results

Website at:

http://www.doleta.gov/performance

Send Questions or Comments 24/7 to ETA’s

Performance and Results E-Mail Address at:

[email protected]

Workforce Investment Act Standardized Record Data (WIASRD) 2005 Revisions.

Documents

wiasrd general instructions

timeupdated wiasrd files

statewide funded services

wia programsestablishes

programall participants

wia youth formula

outcomes of individuals

services arenot