Workable Strategic Plan Document

8/14/2019 Workable Strategic Plan Document

1/31

FUTURE FOR ALL FOUNDATION (FFAF)

STRATEGIC PLAN

2009 - 2011

Contact:

Mr. Auberon Jeleel OdoomExecutive FundraiserFuture for All FoundationP. O. Box GP 20950, AccraGhana-W/Africa

Phone: (233) 24 238 1376 / (233) 20 815 1523E-mail:[email protected]


2/31

1

Growth through Soccer

A not-for-profit organisation committed to improving the lives of under privileged and street

children living in the Ablekuma North District with the talent to be professional footballers. We

achieve this by providing support for their formal education and football coaching

o Accountability: Act with integrity and maintain the highest standards of ethicso Volunteerism : We promote a spirit of volunteerism and volunteer leadershipo Education : We believe in formal education as the bedrock of being a career footballero Respect : We value the contribution of everybodyo Professionalism: We strive to do the right things and things right

Mission Statement

Vision Statement

Core Values


3/31

2

1)To assist and support the youth who are less privileged but are talented to beprofessional footballers

2)To support the parents of the less privileged but talented youth with the education oftheir children so the children can be literate enough to comprehend the issues

relating to football

3)To make footballers literate with respect to the games regulation and administration

L ong-T erm Objectives


4/31

3

SWOT ANALYSIS

STRENGTH (Internal) WEAKNESS (Internal)

S1: Experienced Football Administration Volunteers

S2: Well Networked and Committed Volunteers

S3: Knowledge of Local Community

S4: Support from Parents of the Underprivileged

S5: Flexibility and Adaptability. Little Bureaucracy

W1: Lack of Funding and Unreliable Cashflow

W2: Lack of Legal Recognition with Ministry of Social

Welfare and District Assembly

W3: Lack of Database for Record Keeping

W4: Poor monitoring system

OPPORTUNITIES (External) THREATS (External)

O1: Tax Exemption On Imported Donations In Kind

O2: Trust Bill- Legitimacy Of Operations

O3: Public Interest in funding Grassroots football development

O4: An Improving and Enabling Environment for football

Related NGOs

O5: Partnership With District Assembly

O6: Existence of a Local Juvenile Club (Talent Stars) as a

Project

T1: New Regulation The Trust Bill

T2: Opposition from Supposed Player Managers

T3: Inadequate Support from Donors.

Environmental Scanning


5/31

4

SWOT/PEST GRID

S W O T

P o Lack of LegalRecognition With

Ministry of Social

Welfare & District

Assembly

o Trust Bill-

Legitimacy of

Operations

o Partnership With

District Assembly

o Tax ExemptionOn Imported

Donations In Kind

o New

Regulation

The Trust Bill

E o Lack of Funding andUnreliable Cashflow

o Public Interest infunding Grassroots

football

development

o InadequateSupport From

Donors

S o Well Networked Volunteerso Support from Parents of the

Underprivileged

o Experienced FootballAdministration Volunteers

o Knowledge of Local

Communityo Flexibility and Adaptability:

Little Bureaucracy

o An Improving andEnabling

Environment for

Football- RelatedNGOs

o Existence of a

Local JuvenileClub (Talent Stars)

as a Project

o Opposition

from

Supposed

PlayerManagers

T o Lack of Database forRecord Keeping

o Poor monitoringsystem


6/31

5

THE STAKEHOLDER ANALYSIS MATRIX

Stakeholder Expectat ions What IfExpectat ions Not Met

Level OfSignificance

1, 2 & 31-low, 3-high

Local Community Cooperation Reputation risk 3

Media Information on activities / work Limited Impact 2

Parents of the Youth Fulfill Agreement Loss of Credibility 2

The Youth Sponsorships Dissatisfaction 3

Registrar Generals Department Compliance with State Regulations Sanctions 2

Department of Social Welfare Compliance with State Regulations Sanctions 3

Accra Metropolitan Assembly Legitimacy of Existence & work Sanctions 1

Donors Abide by Agreement Withdrawal of Support 3Board Members Achievement of Objectives,

Accountability and Credibility

Withdrawal of Service 2

Volunteers Transparency and Work to be done Withdrawal of Service 3

Affiliation Bodies Honour Obligations Membership Withdrawal 1

Employees Compensation and Wellbeing Staff dissatisfaction andHigh attrition rate

3

o Human Resource-Volunteerismo Fundingo Regulatory Issueso Financial Management

Key Issues


7/31

6

GROWTH STRATEGIES (BEST CASE SCENARIO) DETAILS OF STRATEGY

S1 O4 Strategy:

S1 : Experienced Football Administration Volunteers

O4 : An improving and enabling environment for football

related NGOs

To Use the experienced Football Administration Volunteers to

take advantage of the improving and enabling environment for

football Related NGOs

S2 O4 Strategy:


O5: Partnership With District Assembly

To use our well networked and committed Volunteers to lobby a

Partnership With the District Assembly

S2 O3 Strategy:


O3: Public Interest in funding Grassroots Football Development

To use our well networked and committed Volunteers to take

advantage of the Public Interest in funding Grassroots Football

Development (Raising funds)

S4 O5 Strategy :


O5: Partnership with District Assembly

To take advantage of the Support from the Parents of the

Underprivileged to lobby the District Assembly in undertaking

Joint Programmes

S2 O6 Strategy :


O6: Existence of a Local Juvenile Club (Talent Stars) as a

Project

Capitalise on the Well Networked and Committed Volunteers To

Raise Funds to Pilot a Project with the Local Juvenile Club

(Talent Stars)

Strategy Formulation


8/31

7

STABILITY STRATEGIES DETAILS OF STRATEGY

W1 O3 Strategy :

W1: Lack of funding and Unreliable Cashflow

O3: Public Interest In Funding Grassroots Football Development

To take advantage of The Public Interest In Funding Grassroots

Football Development to Raise Funds and Improve Cashflow

W2 O2 Strategy :

W2: Lack of Legal Recognition with Ministry Of Social Welfare

and District Assembly

O2: Trust Bill- Legitimacy Of Operations

To adhere to the Provisions of the Trust Bill to obtain Legal

Recognition with the Ministry Of Social Welfare and the District

Assembly

S4 T2 Strategy :


T2: Opposition From Supposed Player Managers

To capitalize on the Support from Parents of the Underprivileged

to Neutralize the Impact of Supposed Player Managers

S2 T3 Strategy :


T3: Inadequate Support from Donors.

To use the well Networked and Committed Volunteers to Solicit

Support from Donors

DEFENSIVE STRATEGIES (WORST CASE SCENARIO) DETAILS OF STRATEGY

W1 T2 Strategy :

W1: Lack of Funding and Unreliable CashflowT2: Opposition from Supposed Player Managers To Increase funding and reliability of Cashflow to support thefootballers so as to reduce the Impact of the Supposed Player

Managers

W2 T2 Strategy :

W2: Lack of Legal Recognition With Ministry of Social

Welfare and District Assembly

T2: Opposition From Supposed Player Managers

Register with the Ministry of Social Welfare and the District

Assembly to legalise role being played


9/31

8

STRATEGY : Capitalize On The Well Networked And Committed Volunteers To Raise Funds To Pilot A Project With

The Local Juvenile Club (Talent Stars)

OBJECTIVES (2009-2011)

(Theme :Project Funding )

1. To Officially Adopt Talent Stars By February 28, 2009 To Pilot First Programme

2. To Raise Funding/Sponsorship To Implement The Talent Stars Project By End of December 2009

STRATEGY : To Adhere To The Provisions Of The Trust Bill To Obtain Legal Recognition With The Ministry Of Social

Welfare And The District Assembly


(Theme : Regulatory Issues)

1. To Position FFAF as A Recognized NGO in Grassroots Football Development in Ghana By End of December, 2010

Strategic Objectives


10/31

9

STRATEGY : To Take Advantage Of The Public Interest in Funding Grassroots Football Development To Raise

Funding and Improve Cashflow


(Theme : Publicity And Funding )

1.To Position FFAF as an Effective and Efficient NGO In Grassroot Football Development In Ghana By End Of 2011

2.To Raise Funding for Other Programmes By End Of 2011


11/31

10

STRATEGIC OBJECTIVE 1: To Raise Funding/Sponsorship To Implement The Talent Stars Project By End Of December 2009

DELIVERABLES/OUTPUTS

1. Needs Analysis for The Talent Stars Project Confirmed By End Of February 2009

2.Funding Proposal For Donors/Sponsors Prepared By End of March 2009

3. Funding/Sponsorship For Talent Stars Project Raised By June 30, 2009

STRATEGIC OBJECTIVE 2 : To Position FFAF As An Effective And Efficient NGO In Grassroot Football Development InGhana By End Of 2011

DELIVERABLES/OUTPUTS

4. Website Of FFAF Developed And Hosted By December 30, 2009

5. Official Lunching Of FFAF Including Website Undertaken By End Of January 2010 In Ghana

Outputs of Strategy Objectives


12/31

11

OUTPUT 1: Needs Analysis for The Talent Stars Project Confirmed By End Of February 2009

ACTIVITIES

1.

Meet with Owners of Talent Stars to Confirm the Needs Assessment of the Club Between January 15, 2009 and January

18, 2009

2.Meet with at least 70% Of The Playing Body of the Club to Confirm their Needs between January 20, 2009 and January30, 2009

3.

Meet With Parents of at least 70% of the Youth Players to Confirm the Needs Assessment of their Wards Between

February 04, 2009 and February 25, 2009

OUTPUT 2 : Funding Proposal For Donors/Sponsors Prepared By End of March 2009

ACTIVITIES

4.Put together a Budget for Funding Sponsors Between March 02, 2009 And March 09, 2009

5. Prepare funding proposal Incorporating Budget Details By March 27, 2009

Activities of Outputs


13/31

12

OUTPUT 3: Funding/Sponsorship for Talent Stars Project Raised By June 30, 2009

ACTIVITIES

6. Make a list Of Prospective Funders/Sponsors with interest in football Development By April 01, 2009

7. Distribute Funding Proposals To Prospective Sponsors/Funders as Listed By April 07, 2009

8. Follow up With Prospective Funders/Sponsors for Responses Between April 15,2009 And April 30, 2009

9. Meet with interested Sponsors to further discuss details of Proposal/Implementation between May 03 and May 30, 2009

10. Follow up and Confirm Implementation Plans as agreed with Sponsors Between June 01, 2009 and June 20,2009

11. Receive Cheques And Other Sponsorship Packages Between June 23, 2009 and June 30, 2009

OUTPUT 4: Website of FFAF Developed and Hosted By December 30, 2009

ACTIVITIES

12. Send Sponsorship Proposal to Web Development Companies or Get A Web Developer Volunteer by End Of April, 2009

13. Follow Up To Get Confirmed Interest By May 30, 2009

14. Discuss Web Concept With Developer Between June 01, 2009 and June 10, 2009

15. Receive And Validate Prototype of Concept By July 30,2009

16. Provide Content for Final Development By August 15, 2009

17. Host Site On Web By October 30, 2009


14/31

13

OUTPUT 5 : Official Lunching of FFAF including Website Undertaken By End of January 2010 in Ghana

ACTIVITIES

18.Hold Consultative Meetings With Key Stakeholders On Funding/ Lunching Activities Between June 01, 2009 and

September 30, 2009

19. Follow Up and Confirm launching Activities By November 30, 2009

20. Distribute Invitations By December 15, 2009


15/31

14

RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST

(GHC)

Jerseys Sets 8 600.00 4,800.00

Football Boots Pairs 120 50.00 6,000.00Gym Boots Pairs 125 30.00 3,750.00

Shin Guards Pairs 120 15.00 1,800.00Footballs 40 35.00 1,400.00Track Suits Pairs 5 30.00 150.00

T-Shirts For Officials 10 10.00 100.00Bibs Sets 8 45.00 360.00Cones Sets 3 200.00 600.00

Goalkeeper Gloves Pairs 9 40.00 360.00

Hose Sets 8 150.00 1,200.00Goal Net Sets 2 200.00 400.00Warming Up Jerseys Sets 2 90.00 180.00Field Development 1 3,000.00 3,000.00

FIFA Approved Whistles Pieces 3 30.00 90.00

SUB- TOTAL EQUIPMENT REQUIREMENT 24,190.00

Summary of Inputs

ACTIVITY 1: Meet With Owners of Talent Stars to Confirm the Needs Assessment of the Club Between January 15, 2009

and January 18, 2009


16/31

15


(GHC)

Feeding of 72 Players@ GH2.50 per match Matches 80 180.00 14,400.00

Feeding of 5 Officials @ GH2.50 per match Matches 80 12.50 1,000.00T&T for 72 players @ GH5.00 per match Matches 80 360.00 28,800.00

Winning bonus for 5 officials @ GH10.00 Matches 80 50.00 4,000.00

Referees fee per match Matches 80 15.00 1,200.00

Washing of jerseys per match 80 15.00 1,200.00

Hiring of vehicle for away matches Matches 40 50.00 2,000.00

Security for home matches Matches 40 15.00 600.00

Miscellaneous Matches 80 50.00 4,000.00

SUB-TOTAL MATCH EXPENSES57,200.00

Grand Total 81,330.00


(GHC)

Training Allowance (Annual) Per Player 120 360.00 43,200.00

ACTIVITY 2 : Meet With at Least 70% of The Playing Body Of The Club To Confirm Their Needs Between January 20, 2009To January 30, 2009


17/31

16


(GHC)

School Fees Support Per Player 120 360.00 43,200.00


(GHC)

Stationery(A4 Paper) 1 4 4

Budget Co-ordinator 2 - -

Total 4

ACTIVITY 3: Meet With Parents Of At Least 70% Of The Youth Players to Confirm The Needs Assessment Of Their Wards

Between February 04, 2009 to February 25, 2009

ACTIVITY 4 : Put Together A Budget For Funding Sponsors Between March 02, 2009 And March 09, 2009


18/31

17


(GHC)

Stationery 1 4 4Consultant 1 - -

Total 4


(GHC)

Volunteer 2 - -


(GHC)

Volunteers 10 - -T&T 10 5 50

Total 50

ACTIVITY 5 : Prepare Funding Proposal Incorporating Budget Details By March 27, 2009

ACTIVITY 6 : Make A List Of Prospective Funders/Sponsors With Interest In Football Development By April 01, 2009

ACTIVITY 7 : Distribute Funding Proposals To Prospective Sponsors/Funders As Listed By April 07, 2009


19/31

18


(GHC)

Volunteers 10T&T 10 5 50

Total 50


(GHC)


Total 25

ACTIVITY 8: Follow Up With Prospective Funders/Sponsors For Responses Between April 15, 2009 And April 30, 2009

ACTIVITY 9: Meet with Interested Sponsors/Funders to further Discuss Details of Proposal/ImplementationBetween May 03, 2009 and May 30, 2009


20/31

19

QUANTITY UNIT COST (GHC) TOTAL COST

(GHC)


Total 25

RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST(GHC)


Total 50

ACTIVITY 10: Follow Up and Confirm Implementation Plans As Agreed With Sponsors between June 01, 2009

and June 20,2009

ACTIVITY 11 : Receive Cheques And Other Sponsorship Packages Between June 23, 2009 And June 30, 2009


21/31

20


(GHC)

Volunteers -


(GHC)

Volunteers -


(GHC)

FFAF Director 1 - -Dinner 2 10 20

Total 20

ACTIVITY 12: Send Sponsorship Proposal To Website Development Companies Or Get A Web DeveloperVolunteer by End of April, 2009

ACTIVITY 13 : Follow Up To Get Confirmed Interest By May 30, 2009

ACTIVITY 14: Discuss Web Concept with Developer between June 01, 2009 and June 10, 2009


22/31

21


(GHC)Volunteers -

RESOURCE REQUIRED QUANTITY UNIT COST (USD) TOTAL COST

(USD)

FFAF Director -


(GHC)

Hosting Cost 1 200 200.00Computer 1 1,300 1,300.00

Internet Connectivity 1 50 50.00

Total 1,550.00

ACTIVITY 15: Receive and Validate Prototype of Concept by July 30, 2009

ACTIVITY 16: Provide Content for Final Development by August 15, 2009

ACTIVITY 17: Host Site on Web by October 30, 2009


23/31

22


(GHC)

Volunteers 10 -T&T 10 10 100

Total 100


(GHC)

Volunteers 10 -T&T 10 5 50

Total 50

ACTIVITY 18 : Follow Up And Confirm Lunching Activities By November 30, 2009

ACTIVITY 19: Distribute Invitations by December 15, 2009


24/31

23

ACTIVITY RESOURCE

REQUIRED

(GHC)

GHC:USD

EXH. RATE

RESOURCE

REQUIRED (USD)

SOURCE OF FUNDING

(Internal or External)

Meeting to confirm needs assesment with

owners of Talent Stars 81,330.00 1.0863 74,868.82 External


playing body of Talent Stars 43,200.00 1.0863 39,768.02 External


parents of players of Talent Stars 43,200.00 1.0863 39,768.02 External

Put together a budget for funding sponsors 4.00 1.0863 3.68 Internal

Prepare funding proposal 4.00 1.0863 3.68 Internal

Make list of prospective funders/sponsors - 1.0863 -

SUB-TOTAL 167,738.00 154,412.22

Resource Inventory


25/31

24

ACTIVITY RESOURCE

REQUIRED

(GHC)

GHC:USD

EXH. RATE

RESOURCE

REQUIRED (USD)

SOURCE OF FUNDING

(Internal or External)

Distribute funding proposals to prospectivefunders/sponsors 50.00 1.0863 46.03 Internal

Follow up with prospective funders/sponsors for

responses 50.00 1.0863 46.03 Internal

Meet with interested sponsors/funders to discuss

details of proposal 25.00 1.0863 23.01 Internal

Follow up and confirm implementation plans

with sponsors 25.00 1.0863 23.01 Internal

Receive cheques and other sponsorship packages 50.00 1.0863 46.03 Internal

Send sponsorship proposal for website

development - 1.0863 -

Follow up to get confirmed interest - 1.0863 -

Discuss web concept development with

developer 20.00 1.0863 18.41 Internal

Receive and validate prototype of concept - 1.0863 -

Provide content for final development - 1.0863 -

Hosting of site 1,550.00 1.0863 1,426.86 External

Follow up and confirm lunching activities 100.00 1.0863 92.06 Internal

Distribute invitations for lunching 50.00 1.0863 46.03 Internal

SUB-TOTAL 1,920.00 1,767.47

GRAND TOTAL 169,658.00 156,179.69


26/31

25

No Activity Milestone

Time Frame Responsibility

Resource-

funding

(USD) Assumption

Start End Assigned To Supervised By

1

Meeting to confirmneeds assessment withowners of Talent Stars

Meeting dateagreed 15/01/09 18/01/09

ProgramOfficer

ExecutiveDirector 74,868.82

That owners andvolunteers are able toattend.

2

Meeting to confirmneeds assessment withplaying body of TalentStars

Meeting dateagreed 20/0109 30/01/09

ProgramOfficer


That the playing body andvolunteers are able toattend.

3

Meeting to confirmneeds assessment withparents of players ofTalent Stars

Meeting dateagreed 4/2/2009 25/02/09 Volunteer

ProgramOfficer 39,768.02

That parents of theplayers and volunteers areable to attend.

4Put together a budgetfor funding sponsors

Budget figuresvalidated 2/3/2009 9/3/2009

ProgramOfficer

FinanceManager 3.68

That volunteers withknowledge of budgetingare available

5

Prepare funding

proposal

Draft proposal

completed 10/3/2009 27/3/2009

Program

Officer

Executive

Director 3.68

That volunteers withknowledge in proposal

writing are available

6Make list of prospectivefunders/sponsors

Draft listcompleted 20/03/09 1/4/2009

ProgramOfficer

BusinessManager -

That volunteers areavailable

7

Distribute fundingproposals to prospectivefunders/sponsors

Funding proposalcompletedSponsors listcompleted 2/4/2009 7/4/2009 Volunteer

BusinessManager 46.03

That volunteers areavailable to do thedistribution

Implementation Plan


27/31

26

No Activity Milestones

Time

Frame

Responsibility

Resource-

funding

(USD) Assumption


8

Follow up withprospective

funders/sponsors forresponses

Acknowledgement

of proposalreceived 15/04/09 30/04/09 BusinessManager ExecutiveDirector 46.03

That funders/sponsors are

willing to be associatedwith project

9

Meet with interestedsponsors/funders todiscuss details ofproposal

Favourableresponses received 3/5/2009 30/05/09

BusinessManager

ExecutiveDirector 23.01

That funders/sponsors arewilling to be associatedwith project andvolunteers are available

10

Follow up and confirmimplementation planswith sponsors

Implementationplan completed.

Date for meetingsagreed 1/6/2009 20/06/09

BusinessManager


That funders/sponsorshave agreed to beassociated with project.

11

Receive cheques andother sponsorshippackages

Cheques signed.

Sponsorshipapproved 23/06/09 30/06/09

FinanceManger


That funding amounts andsponsorship packageshave been agreed andconcluded.

12

Send sponsorshipproposal for websitedevelopment Proposal completed 15/04/09 30/04/09 volunteer

BusinessManager -

That volunteers areavailable to writeproposal

13Follow up to getconfirmed interests

Acknowledgmentof receipt ofproposals 5/5/2009 30/05/09 volunteer

BusinessManager -

That volunteers are ableto follow up

14

Discuss web content

development withdeveloper Date of meetingconfirmed. 1/6/2009 10/6/2009 BusinessManager ExecutiveDirector 18.41

That a web content

developer has agreed tosponsor


28/31

27

No Activity Milestones

Time

Frame

Responsibility

Resource-

funding

(USD) Assumption


15

Receive and validate

prototype of concept

Design Completed.

Prototype developed 15/07/09 30/07/09

Business

Manager

Executive

Director - That prototype is ready

16Provide content for finaldevelopment

Content collated anddelivered 3/8/2009 15/08/09

BusinessManager

ExecutiveDirector -

That prototype is readyand been approved

17 Hosting of site

Web designcompleted.

Hosting companycontacted and costagreed.

Hosting date agreed. 15/10/2009 30/10/09BusinessManager


That funding/sponsorshiphas been secured

18

Follow up and confirm

lunching activities

Input for lunchingreceived fromvolunteers/sponsors

Lunching activitiesdetermined.

Funding/Sponsorshipconfirmed

Payments made forvarious bookings

1/11/2009 30/11/09 Volunteer

Business

Manager 92.06

That lunching activities

has been planned

19Distribute invitations forlunching

Invitation cardsprinted

Names of invitesprinted on cards 1/12/2009 15/12/09 Volunteer

BusinessManager 46.03

That lunchingactivities/programme hasbeen approved andconfirmed


29/31

28

BlankPage,

Replacew

ithGanttC

hart


30/31

29

No ACTIVITY MILESTONES OBJECTIVELYVERIFIABLE

INDICATORS(OVI)

MEANS OF

VERIFICATION

(MOV)1 Meeting to confirm needs assessment with

owners of Talent Stars Meeting date agreed

Letter of confirmation Correspondence file at

secretariat

2 Meeting to confirm needs assessment with

playing body of Talent Stars Meeting date agreed

Minutes of meeting Minutes file at

secretariat3 Meeting to confirm needs assessment with

parents of players of Talent Stars Meeting date agreed

Minutes of meeting Minutes file at

secretariat

4Put together a budget for funding sponsors Budget figures validated

Budget document Budget file of Finance

Assistant at secretariat

5 Prepare funding proposal Draft proposal completed Draft proposal document Business Managers file

6 Make list of prospective funders/sponsors Draft list completed Sponsors list Business Managers file

7Distribute funding proposals to prospective

funders/sponsors

Funding proposal completed

Sponsors list completed

Approved Proposal document Business Managers file

8

Follow up with prospective funders/sponsors

for responses

Acknowledgement of proposal

received

Acknowledgement letter Sponsors file at

secretariat

9

Meet with interested sponsors/funders todiscuss details of proposal Favourable responses received

Call report on meeting Sponsors file atsecretariat

10

Follow up and confirm implementation plans

with sponsors

Implementation plan completed.

Date for meetings agreed

Implementation document Sponsorship file at

secretariat

Monitoring and Evaluation


31/31

30

No ACTIVITY MILESTONES OBJECTIVELYVERIFIABLE

INDICATORS(OVI)

MEANS OF

VERIFICATION

(MOV)

11

Receive cheques and other sponsorshippackages

Cheques signed. Sponsorshipapproved

Acknowledgementreceipts/letters

Correspondence file atsecretariat

12 Send sponsorship proposal for websitedevelopment Proposal completed Proposal document Proposals file atsecretariat

13 Follow up to get confirmed interests

Acknowledgment of receipt of

proposals

Acknowledgement

receipts/letters

Sponsorship file at

secretariat

14

Discuss web content development with

developer Date of meeting confirmed.

Minutes of meeting Business Managers file

at secretariat

15 Receive and validate prototype of concept

Design Completed.

Prototype developed

Soft copy of prototype on DVD Business manager at

secretariat

16 Provide content for final development Content collated and delivered

Soft copy of content on DVD Business manager at

secretariat

17 Hosting of site

Web design completed.

Hosting company contacted and cost

agreed.

Hosting date agreed.

Soft copy of completed designon DVD

Call report on meeting

Business manager atsecretariat

18 Follow up and confirm lunching activities

Input for lunching received from

volunteers/sponsors

Lunching activities determined.

Funding/Sponsorship confirmed

Payments made for various bookings

Input list

List of activities/programme

Funding confirmation letters

Receipts/confirmation/booking

letters

Business Managers

Lunching file atSecretariat

19 Distribute invitations for lunching

Invitation cards printed

Names of invites printed on cards

Invoice

List of invites

Business Managers

Lunching file at

Secretariat

Workable Strategic Plan Document

Documents